**Registered Charity Number: 285794** # **THE GREEK ORTHODOX COMMUNITY OF HASTINGS (GREEK ORTHODOX CHURCH OF ST. MARY MAGDALENE)** **ANNUAL REPORT AND UNAUDITED FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 AUGUST 2024** **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** ## **CONTENTS** |Legal and administrative information
Trustees' report
Independent Examiner's report
Statement of Receipts and Payments
Statement of Assets and Liabilities
Notes to the Financial Statements|**Page**| |---|---| ||1
2-4
5
6
7
8| **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024 LEGAL AND ADMINISTRATIVE INFORMATION** **Page 1** |**Church address**|St. Mary Magdalene Orthodox Church| |---|---| ||Church Road| ||St Leonards-on-Sea| ||East Sussex| ||TN37 6EE| |**Charity number**|285794| |**Charity trustees**|His Eminence Archbishop Nikitas Lulias| ||Mr Demetrios Demetriades| ||Mr Sotirios Joannou| ||Miss Maria Kiniari| ||Mr John Neofitou| |**Financial adminstrator**|Mrs I Edwards| ||8 Baldslow Down| ||St Leonards on Sea| ||East Sussex| ||TN37 7NH| |**Independent examiner**|J R Caladine FCCA CTA FCIE| ||Caladine Limited| ||Chartered Certified Accountants| ||Chantry House| ||22 Upperton Road| ||Eastbourne| ||East Sussex| ||BN21 1BF| **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** **Page 2** ## **Trustees' Report** The trustees present their Annual Report and the Financial Statements of the church for the year ended 31 August ## **Structure, governance and management** The Greek Orthodox Community of Hastings (the "charity"), which is also known as the Greek Orthodox Church of St. Mary Madgalene, was registered with the Charity Commission on February 1983 and is governed by a Declaration of Trust as amended on 17 July 2018. Trustees are appointed by the church Executive Committee. Newly appointed trustees are invited to induction meetings to familiarise themselves with the work of our Charity, they are introduced to the Church executive committee and we familiarise them with the Deed of Trust and the Constitution of the Greek Orthodox Communities. We offer guidance and provide them with a welcome pack including: - Equal Opportunities Statement - The Essential Trustee – what you need to know’. - Our Safeguarding policy – we are registered with CCPAS to ensure full compliance with safeguarding including DBS checks where appropriate. - Health & Safety and Fire Risks - Good Governance – we strive to ensure we are fully in compliance in everything we do. The Charity operates under the spiritual guidance of His Eminence Archbishop Nikitas and the Archdiocese of Thyateira and Great Britain Our reporting and administrative procedures are in place to ensure we give due consideration to and endeavour to minimise all risks, our trustee’s together with the executive committee regularly meet to discuss and oversee the work of the various sub-committees. ## **Objectives and activities** The objects of the Charity are by such means as are charitable to promote the Orthodox Faith to all Orthodox Christians and the Greek Orthodox charitable institutions for the old and sick people the students and the poor of the Orthodox Faith and all denominations living in Hastings and environs and the advancement of the education of the public. The Executive Committee in co-operation with our parish priest, Reverend Ierotheos Georghiou is fully committed to ensuring everyone is made welcome and invited to participate in worship, learning and social activities at our Church and are encouraged to become part of the lively parish community at St Mary Magdalene. The principal charitable activities can be defined as follows: - Prayer and Worship for the community at Holy Services. - Catechesis, or Christian religious teaching of children and adults to develop knowledge and faith including - introduction to the Holy Sacraments. - Pastoral and Social Care and Advice for our parish community. - Providing space and facilities for activities including education and social development of children and adults within - the local and wider Hastings community. - Greek Language School for Children and Adults. - Sunday Crèche for younger children to learn, discover and grow in the orthodox faith. - Provision of meeting and group activities space to the wider community and minority groups of many cultures and - nationalities from a wide catchment area. - Community Social Events to promote social inclusion and friendship within the wider community. The executive committee together with our priest consults with our parishioners when planning for community services, activities and events. We give due consideration to the Commissions guidelines in relation to public benefit and the specific guidance to charities for the advancement of religion. The dedication of our volunteers and community members continues to be the solid foundation that ensures our Church and its facilities are open and available to all. **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** **Page 3** ## **Trustees' Report** ## **Achievements and performance** • We continue to reach out and offer support to all within the wider community and particularly Orthodox Christians who have arrived in the local area in recent years. • Our parish community and congregation continues to enjoy multicultural worship, prayer, friendship and social integration with Orthodox Christians from Romania, Russia, Bulgaria, Lithuania, Georgia, Ukraine Greece, Cyprus, and indeed, many other nationalities within our wider local community. • To help promote community cohesion and greater participation we continue the saying of important parts of our liturgy services in 4 different languages to help integration into the Church community. • Future restoration plans include the provision of two new classrooms/meeting rooms, crèche and disabled facilities at the rear of our Church to facilitate expansion of the valued community needs and further expansion of the language schools. - The Community Hall continued to be a regular meeting place for different communities and local creative groups. ## **Financial review** Total cash receipts in the year were £75,790 (2023: £79,805) and total payments were £79,967 (2023: £62,045). Cash funds at the year end stood at £55,168 (2023: £59,345) ## **Future plans** The Church committee is pleased to present a series of suggestions aimed at further promoting Church activities through social media, the Church website, and collaborations with local organizations and companies. Additionally, recommendations are provided to enhance efforts in welcoming newcomers, introducing them to the Orthodox way of life, and involving them in Church events and activities. These suggestions are offered with the goal of fostering a vibrant, inclusive, and engaged community. ## **1. Promoting Church Activities on Social Media** To strengthen the Church’s presence on social media, it is suggested that a consistent posting schedule be maintained, featuring a mix of photos, videos, and text to keep content engaging and informative. Highlighting Orthodox traditions, feast days, and liturgical practices through educational posts could help deepen understanding and appreciation among followers. Sharing personal stories and testimonials from parishioners may foster emotional connections and inspire both members and newcomers. Promoting upcoming events, such as festivals, retreats, and charity drives, with clear and detailed announcements is recommended to encourage participation. Incorporating interactive content, such as Q&A sessions, polls, and live videos, could further engage the audience and address questions about the Orthodox faith. ## **2. Enhancing the Church Website** To improve the Church website, it is suggested that the design be optimized for user-friendliness, with clear navigation and up-to-date information. A dedicated section for newcomers could be developed, offering guidance on what to expect during services, how to get involved, and answers to frequently asked questions. Implementing features such as online event registration and RSVPs may streamline participation and improve event planning. Adding a blog or news section to share articles, reflections, and updates about Church activities could keep the website dynamic and informative. Incorporating multimedia resources, such as videos of sermons, virtual tours of the Church, and recordings of choir performances, may provide visitors with a deeper connection to the Church’s life and ## **3. Collaborating with Local Organizations and Companies** To strengthen ties with the local community, it is suggested that partnerships be formed with local organizations and businesses. Collaborative events, such as charity drives, cultural festivals, and educational workshops, could benefit both the Church and the broader community. Seeking sponsorships from local businesses to support Church events, with recognition provided on social media, the website, and event materials, is recommended. Organizing community service initiatives, such as food drives and neighbourhood clean-ups, may demonstrate the Church’s commitment to serving the local area. Networking with local leaders and organizations to create opportunities for mutual support and collaboration is also encouraged. **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** **Page 4** ## **Future plans cont'd** ## **4. Welcoming Newcomers** To create a welcoming environment for newcomers, it is suggested that a dedicated greeting team be established to welcome them at services, introduce them to other members, and provide guidance. Preparing welcome packets containing information about the Church, its history, and upcoming events, along with small gifts such as prayer books or icons, may help newcomers feel valued. Hosting regular orientation sessions to help newcomers learn about the Orthodox faith, Church practices, and ways to get involved is recommended. Sending follow-up communications, such as emails or notes, to express gratitude for their visit and extend invitations to future events could foster a sense of belonging. Organizing informal social gatherings, such as coffee hours and pot lucks, may provide opportunities for newcomers to connect with members in a relaxed setting. ## **5. Introducing the Orthodox Way of Life** To help newcomers and members deepen their understanding of the Orthodox way of life, it is suggested that educational programs, including classes and workshops on Orthodox theology, history, and practices, be offered. Highlighting seasonal celebrations, such as Lent and Easter, through special services, activities, and educational materials may enrich the community’s participation. Planning family-oriented events, such as youth programs, family retreats, and craft workshops tied to Orthodox traditions, could engage all age groups. Developing a mentorship program to pair newcomers with experienced members who can guide them in understanding and living the Orthodox way of life is also recommended. ## **6. Promoting Events and Activities** To ensure the community is well-informed about upcoming activities, it is suggested that an updated event calendar be maintained on the Church website and social media platforms. Distributing flyers and posters in the local community and posting announcements in public spaces may attract new attendees. Encouraging members to invite friends, family, and coworkers to Church events could leverage word-of-mouth outreach. Organizing collaborative events, such as cultural festivals, concerts, and lectures on topics of general interest, may appeal to a broader audience and showcase the Church’s vibrant community. ## **7. Measuring Success and Gathering Feedback** To evaluate the effectiveness monitoring social media metrics, website traffic, and event attendance may provide valuable insights into engagement levels and areas for improvement. Using the feedback and data collected to refine outreach and engagement strategies is recommended to ensure the Church continues to grow and thrive as a welcoming and inclusive community. In conclusion, these suggestions are offered with the aim of enhancing the Church’s outreach efforts and creating a welcoming environment for all. By leveraging social media, improving the Church website, collaborating with local organizations, and implementing thoughtful welcoming strategies, the Church can share the beauty and richness of the Orthodox way of life with a broader audience. ## **Independent examination** J R Caladine FCCA CTA FCIE was appointed during the year to undertake the Independent Examination. The trustees report was approved by the board of trustees ………………………… Maria Kiniari Trustee Date: 31st March 2025 **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** **Page 5** ## **Independent Examiner's Report** I report to the trustees of the Greek Orthodox Community of Hastings (the "charity") for the year ended 31 August 2024, which are set out on pages 6 to 8. ## **Responsibilities and basis of report** As the charity trustees of the charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’). I report in respect of my examination of the CIO’s accounts carried out under section 145 of the Act. In carrying out my examination I have followed all applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act. ## **Independent examiner’s statement** I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect: - (1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or - (2) the accounts do not accord with those records. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. ## **John Caladine FCCA** Chartered Certified Accountant Caladine Limited Chantry House 22 Upperton Road Eastbourne East Sussex BN21 1BF Date: 31st March 2025 **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** **Page 6** ## **Receipts and Payments Account** |**Receipts**
Donations - Plate Gift Aided
Donations - Plate Cash
Donations - General
Community Hall Hire - Various
House - Rent Received
Church Shop
Church Tea & Coffee Sales
School fees
Memorials & Feasts
Baptism & Christenings
Funeral
HMRC Gift Aid Received
Weddings
Events & Fundraising
Interest Received
**Total receipts**
**Payments**
Salaries
Church General Expenses
Church Insurance
Church General Repairs and maintenance
Church Shop - Stock
Church Administration
Church & Hall Utilties
Hall Repairs
House Repairs
Garden & Grounds
Charitable Family Donations
Accountancy
Visiting Priest
School Expenses
Cleaning
Office Costs
Website Expenses
Insurance
Bank charges
Miscellaneous expenses
**Total payments**
**Net movement in funds**
**Cash funds b/f at 1st September 2023**
**Cash funds c/f at 31 August 2024**|**Total**
**2024**
**£**
13,818
11,105
18,073
12,326
8,000
4,867
135
-
725
1,785
150
4,222
175
-
410
75,790
17,822
13,348
6,886
15,348
1,071
225
8,484
476
8,425
1,256
2,584
1,236
1,110
-
1,160
-
266
-
99
170
79,967
(4,177)
59,345
55,168|**Total**
**2023**
**£**
5,914
7,777
16,583
25,388
11,700
3,299
404
84
1,188
1,255
-
5,330
240
464
179| |---|---|---| |||79,805| |||12,157
6,937
5,863
7,582
1,659
2,050
6,109
12,707
416
275
731
1,310
3,100
180
371
25
206
227
140
-| |||62,045| |||17,760
41,585| |||59,345| **THE GREEK ORTHODOX COMMUNITY OF HASTINGS AS AT 31 AUGUST 2024** **Page 7** ## **Statement of Assets and Liabilities** |**ASSETS**
Monetary Assets
Cash at Bank and in hand
Lloyds Bank
CAF Cash
CAF Gold
Paypal
Petty Cash
Cash funds made up of
Restricted funds
Unrestricted funds:
Reserve (designated)
General Funds
**LIABILITIES**
Creditors
Accountancy Fee/Independent Examination|**£**
**£**
**£**
**£**
35,024
40,256
2,519
1,898
16,681
16,279
5
5
939
907
55,168
59,345
-
-
15,000
15,000
40,168
44,345
55,168
59,345
55,168
59,345
1,080
1,080
**2024**
**2023**|**£**
**£**
**£**
**£**
35,024
40,256
2,519
1,898
16,681
16,279
5
5
939
907
55,168
59,345
-
-
15,000
15,000
40,168
44,345
55,168
59,345
55,168
59,345
1,080
1,080
**2024**
**2023**| |---|---|---| ||15,000
40,168|| |||-
59,345| |||| |||59,345| |||1,080| Approved by the Trustees on 31st March 2025 ............................................................... Maria Kiniari Trustee **THE GREEK ORTHODOX COMMUNITY OF HASTINGS FOR THE YEAR ENDED 31 AUGUST 2024** **Page 8** ## **NOTES TO THE FINANCIAL STATEMENTS** ## **Accounting Policies** The financial statements have been prepared as a Receipts and Payments in accordance with section 133 of the Charities Act 2011. ## **Designated funds** Reserves - The church endeavours to maintain cash reserve of at least £15,000 for unforeseen emergencies and has set up a designated fund for this purpose.