BRENTW,
THEATRÉ
BREwfwooD THEATRE TRUST
(A company limited by Guaiantee)
REPORT AND FINANCIAL STATEMENTS
FOR THE YEAR TO 31 JULY 2023
Charlty Number 285716
Company Number 1669034

BRENTWOOD THEATRE TRUST
COMPANY INFORMATION
FOR THE YEAR ENDED 31 JULY 2023
PRESIDEKr
The Lord Petre
VICE PRESIDEKrs
Audrey Longman
Jean McGinlev
Mary Redman
Lionel Wernick
DIRECTORS
Michaol Hawklns Ichalr)
Stephen Abbott (Hon. Trnasurgrl
Michael Bond
Gary Catlin
Anne Elllss
Penelope Holllngton
Peter Mayo
Robert Southgats IDeputy Chalrl
Patrlck Stevons
illiam Well•
COMPANY and MINUTES SECRETARY
Jos Holllngton
REGISTERED OFFICE
15 Shenfleld Road
Brentwood
Essex
CM15 8AG
COMPANY NUMBER
1669034 IEngland & Wales)
CHARrrY NUMBER
285716
BANKERS
HSBC Bank pl¢
91 High Street
Brentwood
CM14 4RU
REPORTING ACCOUl￿ANT
Rlchanl Lambourno

BRENTWOOD THEATRE TRUST
DIRECTORS, REPORT
FOR THE YEAR ENDED 31 JULY 2023
The Directors submit their report and the financial statements of the wmpany for the year ended
31 July 2023.
CHAIRMAN'S REPORT
This year has continued to be one of recovery and change. We have now enjoyed a second full
year since the pandemic brought a hugè existential threat to the theatre - back to relatively full
programmes of productions and hiring to performing groups. With the dedication of the theatre
Manager. lan Southgate. and hi5 team. plu¥ the support of our many loyal patrons, we survived
the Covid threat and continued to b8 a centre for the arts in 8rentsvood.
But. in common with the rest of the counlry. we faced another threat - rampant inflation, huga
increases in costs. Utilities and other suppliers, costs in¢reased substantially. and staff costs
had to reflect market conditions. This e¢onomie threat. experienced by many businosses land
individuals) across the country. has been refiect8d in the loss we are reporting for the year. It is
a150 true to 88y that the current financial crisis impacted both the return of audiences Iperhaps
additionally reflecting a cautious return to normality after the pandemic), as well as hiring
groups. who also face economie challenge$.
However. the substantial investment made in repurposing and modemi9ing the thealTe will. we
are ¢onfident, pay dividends as we are forecasting a small surplus for the coming year. We are
proud of the new foyer and the su¢ce$sful move from office-base administration to Cloud-based,
freeing up valuable space for hiring-out to businesses. Improvements have also been made to
the p8rforming space. the heart of the theatre.
The coffee bar continues to offer delicious coffees, te•s and cakes in 8 very pleasant
environment. How￿Ver. we concluded that the most popular use of the facility appeared to be in
the oarlier part of the week; so the opening hours have changed to 8 Monday-to-wednesday
basig. The bar itsell of course still operates for 811 produrtions.
Our successful participation as joint organisers of the 8rentw¢)od Half Marathon, in partnership
with Brentwood a Be¢ket Rotary club, St Francis Hospice and Brentwood Running Club, has
proved an excellent source of fund-raising income to the theatre. The charity race is now being
run as a separate consortium entity. having previously been operated by the Rotsry club, and
our 8xpect8tion is that our involvement will continue for some tima to come- offering not only a
valuabl8 source of charity fund-raising but maintaining one of the Borough's key communlty
events of each year, as it has been for four decades. Our thanks go to Theatre Vice-chair Bob
Southgate. assisted by Peter Herrington. for their enthusiasti¢ involvement in the consortium.
During the year. an initiative was started to attract sponsorship. A proposition for potential
sponsors was developed and it is pleasing to note that two prominent local business firms have
agreed to be 2023124 headline sponsors. whos8 names will be associated with the th8atre
Baker Labels and Tees Law. We are grateful to them. and their participation will play a
significant part in enabling the theat￿ to achieve a positive financial outcome in the coming
year.
The theatre has also proved popular as a venue for business conferences and we have even
hosted weddings. demonstrating its versatiltty and attraction
not just confined to theatrical
productions.

BRENTWOOD THEATRE TRUST
Theatre Management
l offer thanks and congratulations to Theatre Manager. lan Southgate. who has had a difficult
year to navigate. He lost a key member of staff. Bex Forman. who decided to move on after
many years of devotion to the theatre. We had the opportunity to thank her for her years of
service. There have been other changes in stsff during the year, but the core team of Technical
Coordinator Reece Crisp and our tsvo technicians. Clara Moss and Guy Lee. remains in place -
and former Barista Bryony Cobton agreed to take on the rol8 of part tim8 Front-of-House
Supervisor.
Voluntoors
As we have often remarked. the Theatre ￿Uld not operate without tha wonderful support given
by so many volunteers. and we are very grateful to them all. l am pleased to Say th￿ a
substantl81 number have taker) on these voluntary roles.
Flnance8
After last yearfs positive fin8ncial outcome. it is disappointing to report a loss of around £30k
itsking into account provision for major maintenance) and the Financial Review $e¢tion gives
more detail. It h8s been a difficult financial year for th8 theatre, but we know we gre f8r from
alone in experiencing this. However. we have plans and initl8tives in place. building on the
major investment in the future of the theatre. which should result in a Small $urplus in 202312
Communlty Involvement
Tho Theatre has a strong involvement with the Ioc81 community- Arts Trail. Half Marathon. Get
into Arts Festival, alongside supporting the many organisationg that call us "homo". More
recently we have become involved with the Good Company. a project designed to help tackle
dementia.
Theatre Manag8r lan Southgate is Vice-chair of the Brenlwood Business Partnership. which ha$
played a major role in the decision for Brentwood Borough to become a Business Improvement
Distrirt (BIDI
which will bring much needed investment into making our community a more
vibrant pla¢e in which to do business and live.
We are optimistic that the Theatre. as the
primary arts hub of the Borough. will featur6 prominently in future plan$ for the BID.
Th08tre Sho
We had a full year of community and Commercial hire8 and professional touring shows. In fact
the theatre hosted around 270 performances and. when tsking into account community hires,
the tot81 was over 300 - a busy year by any stsndards. I would like to single out the Christmas
show of 2022 - Th8 Twelve Days olChnstm8s- which went down very well with audiences: 8nd
full pre-christmas programme for this coming December promises to b8 another hit.
Fund-Ralslng
I have already referred to the Theatre's substa￿181 involvement wtth the Brentwood Helf
Marathon and our exciting sponsorship programme. Board Director and veteran performer, Bill
Wells, also organises other fund-raising events. For example. the evening featuring 'lo¢al boy,,
actor, John Heffernan was a huge success. Bill's relaxed and informed interviewing technique
has helped make such evenings very popular. Next year marks the start of our 30th Anniversary
as an operational Theatre which afftirds an opportunity not only for celebrations but also for
additional fundraising.

BRENTWOOD TrIEATRE TRUST
The Theatro Board
I would like to express my grateful thanks to the members of the Board who are all volunteers
and bring valued expertise from many fields. as well as great enthusiasm, for the benefit of the
Theatre. They range from the Headmaster of Brentwood School to the Senior Partner of Tee$
Law in Brentwood and encompass many other disciplines. We are also grateful for Brentwood
Council's support. symbolised by the presence on our Board of a member of the new
administration. Our President. Lord Petre. has been a stsunch supporter for many years; to him,
all the Board members. and to all OLtr friends and supporters. l offer heartFelt thanks.
Finally. l am saddened to report the death of Mike Turner (Chairman of the Theatre Trust 1987-
19961 who died just prior to our 2022 AGM. Mike played a cnjcial role in th8 theatre's history
during his tenure as Chairman and had continued io support us since. including by way of a
legacy in his will.
Miko Hawklns
Chairman

BRENTWOOD THEATRE TRUST
PRINCIPAL AcMvrtY
The comp8ny operates a local theatre for the purposes of en(xJuraging and promoting local Arts
and Drama and the education of local youth.
FINANCIAL REVIEW
A very disappointing year from a financial point of view., with a deficit before deprecigtion of
£20.648 compared to a surplus of £7,108 in the previous year.
We, in common with most Theatres. are witnessing very difficuft trading conditions with high
inflation impacting our expenses and cost of living crises impacting both hires and audiences.
Our major expenses are wages lover 50% of total expenses) which saw double digit incre8se in
minimum wage, and Heating and Lighting 111% of total expenses) which increased by 55Yo. The
other disappointing area is barlcafe which has produced a deficit of £1.971 compared to a
surplus of £7,795 last year. The footfall in the cafe has been slow to build up. hen¢e the decision
to only open 3 days week. Of course. it is not 811 doom and gloom, with the Christmas Show and
Own Shows being very successful. We are budgeting for a $mall Surplus before depreciation.
but that will be challenging.
C8$h resources have fallen by £20k and net current assets by £23k to £104k and £68k
respectively. The impact of Covid. the economic environment and our investment in the future
have obviously placed a substantial slrain on our finances. but we are in a much stronger
Pogltion th8n many theatres of a similar size.
RESERVES PoL￿y
The aim of the Theatre is to generate a small surplus before Long Leasehold Depreei8tion. The
Theatre's Reserve Policy is to maintain 8 minimum of £20.000 fr88 cash to moet unforeseen
circumstances such a$ emergency repairs or an unexp8thed shutdown.
PLANS FOR THE FLrruRE
Next year, with plans to be announced at the 2023 AGM. marks the start of our 30th Anniversary
as an operalional Theatre. This is a significant achievement which owes much to the dedicated
people who made it possible and those who have given their service since, as well as to the
$upport of our patrons. We hope the year will afford us, as well as celebratory events, $pecifi¢
opportunities for fundraising. We also hope to fijrther develop our 'ne￿ sponsorship offering,
with plans to invite sub-sponsorships. in due course. for other parts of our offering - an exarnple
might be for specific cinema screenings. We will continue to promote and develop our non-
theatrical hires to make good use of our other spaces and will play a full part in the future plans
for the Brentwood BID.
DIRECTORS
The directors who served during the year are as follovts: _
Michael Hawkins
Stephen Abbott
Michael Bond
Gary Catlin
Anne Elliss
Penelope Hollington
Peter Mayo
Robert Southgate
Patrick Stevens
William Wells

BRENTWOOD THEATRE TRUST
DIRECTORS. RESPONSIBILMES
Company law requires the directors to prepare financial statements for each financial year which
give a true and fair view of the state of affairs of the company and of the profit and loss of the
Company forthe period.
In preparing thos8 Statements the directors are required to- .
select suitable accounting policies and then apply ihem ¢onsistently:
make judgements and estimates that are reasonable and prudent;
follow applicable accounting standards, subject to any material departures disclosed and
oxplained in the financial statements".
prepare the financial ststements on the going concem basis unless it is inappropriate to
presume that the company will continue in business.
The directors are responsible for the keeping of proper accounting records which disclose with
re¥$on8ble accuracy at any time the financial position of the company and to enable them to
ensure that the financial ￿aterneftts comply with the Companies Act 2006. They are also
responsible for safeguarding the assets of the company and hence for tsking reasonable steps
for the preventlon of fraud and other irregularities.
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RISK MANAGEMENT
The directors have a risk management strategy compfised of an annual review of the risks of the
Trust and procedures to mitigale ihose risks identified in the plan. The most recenl review
identified financial sustainability, given the economic backdrop and cost of living pressuras, and
health & safaty as being the major risks and the Theatre Board continues to review its financial
8ugtainability at each meeting, particularty against the investment madg in tho bar, ¢8fe and
foyer upgrade. Heahh & Safety policies and procedures. including appropriate building and
room access, in light of the change$ made. are constantly reviewed.
The above report h88 baen prepared in accordance with the special provisions of Part Is of the
Comp8nies Act 2006 relating to small companies.
Approved by the Board on P November 2023

BRENTWOOD THEATRE TRUST
FOR THE YEAR TO 31 JULY 2023
2022
INCOME
Box Office
Less Payments to Players
Hirè of Theatr
139.953
120.561
24￿94
60.108
68.125
101,130
3W
3.296
11.201
1.082
85.002
5205
5,129
13.749
3,088
Designated Funds Income
Donations and Grants
Fundraising
Gift Aid
117.009
112,273
BAR AccouNr
B8r Takings
Less.. Bar Purcha
Bar Wages
50.206
122.4061
129.7711
32.582
174.7381
110,0491
Bar ID8flclil I Surplus
11.9711
7,795
TOTAL INCOME
115.038
120.068
EXPENSES
Wages
Christmas Show Expense$
Own Show Exp8nge8
Mgintenance
R?18s and Water Rates
Insurance
Bank Charge8 and Credit Card Charges
Book-keeping and Payroll
Cleaning
Printing Po8t8g8 & St8tlonery
Miscell8neou8
Telephone
Heating and Lighting
Advertising
Training
Designated Funds Direct Expens88
77.052
10.532
58.723
10.622
1,499
8.519
1,913
3,751
3,264
672
5.626
6,905
662
3,523
5.425
10.095
5,279
712
14,884
6.155
505
9.622
1,576
130
TOTAL EXPENSES
135.686
112,960
IDEFicin I SURPLUS FOR THE YEAR
BEFORE DEPRECIATION
Depreciation of Eouipm8nt
Depreciotion of Long Leasehold
120.6481
7,108
7.930
8A55
IDEFicm FOR THE YEAR
AFTER DEPRECIATION
136,2471
19,4161
APPROP￿￿ONs
Provision for Major Maintenance
Transfer from Designated Funds
IDEFICM FOR THE YEAR
12,0001
12.0001

BRENTWOOD THEATRE TRUST
COMPANY NUMBEIt 16W134
BALANCE SHEEf AT 31 JULY 21123
FIXED ASSErs
Long Leasehold Property
Equipment
314.575
56A75
50399
357.905
371,050
CURRENT ASSErs
Debtors and Prepayments
Bar Stock
Cesh at B8nk~ De8ignated Fund8
C88h at Bank- General Fund8
Cash in Hand
$.897
2.381
51,940
51.085
10.250
1,753
51,700
71.586
165
135.454
113,040
45,236
CREDtfoRS DUE virrHIN ONE YEAR
NET CURRENT ASSErs
87.804
90,906
Provision for Major M*ntenaiir
6,000
TOTAL ASSETS LESS
UABILMES
417.709
455.956
CAprrAL AND RESERVES
Ac¢umu18ted Fund
Retsifted IDeficiil
37.271
1323591
47024
110,5531
4￿12
412.797
37,271
418,685
1)o8ignated Funds
417,709
455.956
EXEMPTION FIIOM AUDIT
For the year ended 31 July 2023 the company vrns entitled to axemptlon under Section 477 of tho
Companies Act 200&
Mombers have Tbot raquired the Company to oblain an audit in accordance whh Soction 478 of the
Companies Act 2(￿.
Th9 Dire¢toY6 acknowledge iheir re8ponsibllity for.-
ensuring the company keeps accounting record8 whi¢h comply wlth Sedlon 386 of the
Companies Art 2CM)6'
prepaTing accounts vthich give a two and fair vSew of the ststo of affairs of the compony 88 at
the end of the finan¢ial year and ot its profft or loss for th8 financial year, in aecordance with the
reouiramonts of Section 394 and 395 ot the Companies Act 2006 and which othemise comply with
the requlrements of the Companies Act 2006 relating to account8. so far a¥ applicable to the
company.
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The 8ccounts have been prepared in accordance wlth the speci81 prowsions of Part 15 of the
Com
anie$ Act 2D06 relaling to small comwnies.
Michael Hawkins. Chairmèn
Stephen AbbotL Hon Treasurer

BRENTWOOD THEATRE TRUST
STATEME>￿ OF FINANIJAL AGnvmES
FOR THE YEAR TO 31 JULY 2023
General tlesignated
Funds
Funds
2023
Total
2022
Total
INCOMING RESOURCES
Donations. Grants and GiftAid
Fundraising
Bar and Box Office
Interest Received
4378
11,201
258,284
4.378
11,201
258,284
13.217
13,749
213,251
305
273,863
274,163
240,522
Resourtes Expended
13042221
16.1881
1310,4101
1249,9381
Net Ioutgoingl Resources
130,3591
15A881
136.2471
19,4161
Movement on Provision for
Major Maintenance
12.0001
12.1J)01
12,0001
Balance BIFwd 1 August 2022
37.271
418,685
455,956
467,372
Balance CIFwd 31 July 2023
4,912
412.797
417,709
455,956

BRENTWOOD THEATRE TRUST
NOTES TO THE AcCOUTr￿s
FOR THE YEAR TO 31 JULY 2023
ACCOUNTING POUCIES
The following accounting poli¢ies have been used consistently in dealing with items which ar8
considered material in relation to the companws financial stsiements.
lal
Ba$ls of Proparatlon
The accounts have been prepared under the historical co$t convention. The Designated
Funds comprise donations and contributions received to finance the construction of the building 8nd
substantial legacies received.
Ibl
Donations
Donations are rgcognisod as th8y aro received.
Icl
Flxed Assèts
Fixed assets are recorded at eotst and depreciated on a straight line basis over their expected
useful live3 a8 follows..
long leas6hold property- 50 years
seating, lighting rig and foyer refurbishment- 15 year8
¢ornputeT equipment- 5 years
oth6r equipment- 7 years
EXEMPTION FROM AVDIT
The company meets the definition of a small company as set out in Section 476 of the Companies Act
2006 and is consequently exempt from the requirements to hava its accounts audited.
TANGIBLE FIXED ASSETS
Long
Laas•hold
Pvop•rty
COST
Equipmgnt
Total
As at 1 August 2022
Additions
702,715
161,153
2,454
863,868
2,454
As at 31 July 2023
702,715
163.807
866,322
DEPRECIATION
As at 1 August 2022
Charge for the y8ar
388,140
104.678
7,930
492,818
15.599
As 8t 31 July 2023
395.￿9
112,608
508,417
NET BOOK VALUE
37 July 2023
50.999
357,905
31 July 2022
314,575
56.475
371.050
GENERAL FUNDS
DESIGNATED FUNDS
83.775
48.564
132,339

BRENTWOOD THEATRE TRUST
NOTES TO THE ACCOUNTS
FOR THE YEAR TO 31 JULY 2023
FIXED Ass￿S- THEATRE BUILDING
The long leasehold property reflected in these accounts represents the historical cost of the
construction of the building which was funded from donations and contributions receivèd at the time.
The cost of the building is being depreciated ov8r the period of the lease of the land on which the
building 15 constwcted. A new fifty-year lease was entered into on 31 October 2013 and the net book
value at that date has been depfeuated over the period of the new le8Se.
CAprrAL AND RESERVES
The Theatrè's Capitsl and reserves are repr8s6ntod by assets and liabilitigs and are split a$ follows:
Total
General Funds DesSgnat•d Funds
F5xed As$et8
Cash Balances
Liabilities less Other Current A888ts
132,339
52,022
1179.4491
225,$66
51.940
135.291
357.905
103.962
144,1581
4,912
412.797
417.709
BOX OFFICE INCOME
Box Office income includes £18,95712022' £19.5501 in respect of the Christmas Show ènd £13,696
12022.. £5,095) in respe¢t of Own Showts.
CHRISTMAS SHOW
2022
8ox Office Incomè
18957
19,550
Expenses
110.5321
110,6221
SURPLUS ON CHRISTMAS SHOW
Expen888 include £1.OC4J12022: £1.5001 in respect of an internal charge lor ihe hire of the theatre,
which is included in Hire of theatre in the Income and Expenditure Account.
OWN SHOWS
2022
Box Office Income
13.696
5.095
Expenses
1386)
11.4991
SURPLUS ON OWN SHOWS
10-

BRENTWOOD THEATRE TRUST
DESIGNATED FUNDS ACCOUNT
FOR THE YEAR TO 31 JULY 2023
2022
INCOME RECEIVED
Donations
Interest
5.000
305
LESS EXPENDtruRE
Bank Charges
SURPLUS FOR THE YEAR
BEFORE DEPRECIATION
240
5.265
Depreci8tion Equipmenl
D8preciation Long Leasehold Propety
625
625
16.1281
16,1281
IDEFICITI FOR THE YEAR
AFfER DEPRECIATION
15,8881
18631
8alan¢e Brought Fonvard
418,685
419.548
BALANCE AT 31 JULY 2023
412,797
418,6B5
Represented by-
Long Leasehold Property
Equipment
223.131
2.435
228,634
3,060
Balancè at 88nk
Due from General Fund8
51.940
135.291
51.700
135291
187.231
188.991
TOTAL
412,797
418.685

8RENTYIOOD TNEATRE TRUST
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