## **HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND** ## **Trustees’ Report for the year ended 30 June 2023** The Trustees present their Report and Accounts for the year ended 30 June 2023. The Trustees who served throughout the year were: Mr. N. Little (President) Mr. R. A. Davis (outgoing Treasurer and Secretary) Mr. Keith Ratcliffe Mr Jason Griffiths (Treasurer incoming) Mr. B.T. Bradbury- Pratt Ms Melanie Davenport (Secretary incoming) The Trustees as at 30 June 2023 were: Mr. N. Little (President) Mr Jason Griffiths (Treasurer incoming) Ms Melanie Davenport (Secretary incoming) The appointment of Trustees is governed by the Trust Deed of the Charity. ## **Investment Powers** The Trust Deed authorises the Trustees to make and hold Investments, using funds of the Charity. At present the Investments consists of Building Society deposits. ## **Constitution** The Constitution of the Charity is governed by the Trust Deed dated 1 August 1982. The Charity Number is **285690 on** the Register of Charities. The Deed states that the Trustees may apply the Trust Fund and income arising for such Charitable purposes as the Club shall determine. ## **Development and Activities.** Thankfully 2022/2023 did not see a return of Covid restrictions although the economic pressures on individuals, households and organisations continued to bite and place additional strains on everyone’s budgets. Our Charity Shop continues to be the primary source of our activities and fundraising. At the end December 2022, we temporarily closed our Charity Shop for refurbishment. We are most grateful to all the members, volunteers and local businesses which so generously helped with the refurbishment which enabled the Shop to be re-opened in early January. Since then, Shop takings have increased, which is in part due to the continued efforts of members, Shop Volunteers, and the generous donations from the local community but also perhaps unfortunately due to the continued economic conditions creating a greater demand. Other fund-raising activities have continued, with attendance at various local events, which has helped raise the profile of the Lions Club and we were pleased to be able to continue our Santa Sleigh events over the Christmas period. The Service activities continue, with involvement in local Lunch Clubs, local sports groups, and support for residents of local Care homes and Hospices. The Minibus is available for Community use, with several local groups making regular use. In line with additional fund raising, Grants and donations to local Charities and Good Causes have increased, with an emphasis on local needs and organisations. Page 1 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 ## **Financial Review.** The Trust Fund has a net surplus in the year of £16,786 **.** This increased the total funds carried forward to **£81,966.** ## **Future Developments** In common with other Lions Clubs across the UK, the Highworth and District Lions Club is struggling to maintain and grow its membership. This is essential if the Club is to maintain its existing activities and be able to undertake new activities to support the community. Additional recruitment events and opportunities are be evaluated in an attempt to reverse this trend. ## **Charity Information** Charity Address Lions Charity Shop, 23 Newburgh Place, Highworth, Swindon, Wiltshire. SN6 7DN Bankers Charities Aid Foundation Bank, 25 Kings Hill Avenue, Kings Hill, West Malling, Kent. ME19 4JQ Independent Examiner Ricardo Du Bignon FMAAT ATT Licensed to carry out Independent Examinations with Association of Accounting Technicians c/o DG Accountants Limited, 50a Cricklade Road, Gorse Hill, Swindon, Wiltshire. SN2 8AA. The attached Statement of Accounts complies with the Charities Act, 1993, and with the Charity’s governing document. ## **Trustees’ Responsibilities** The Trustees are responsible for preparing the financial accounts and maintaining proper accounting records. As in past years, the trustees have opted not to have an audit but to opt for an Independent Examination by a qualified Independent Examiner. The trustees are required to cause true and full accounts to be kept of all monies passing through their hands, and of all other matters proper to be recorded to show the full facts relating to the Trust Fund and shall keep Minutes of their Meetings. This Report was approved by the Trustees and signed on their behalf. Jason Griffiths, Treasurer 23 February 2024 Page 2 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees, Report and Accounts for the year ended 30 June 2023 IN INER REP(XiTTO THE TRUSTEES OF HIGHWORTH LIONS I the aru)unts oftheTm8tforthg y88r0￿*1 30th Juw2023*thkh 8r• 901 outon foWovAng pages. Re ctive r nBibli ities of Aslhe charity5 knstee5 you are respon5ib￿foI preparabon ofthe accounts, ￿ ¢onsthrlhattho audll not rwuired forthi5 yearufider $8Clk*)43121 Of CharfllesAct 1993 lthe 1993 AGI) and that 8n ind9￿ndent e￿nIn￿tion is needed. 11 is my res￿￿￿1￿Y1O'. -Examine thg a(>>)unt$ urthr sedon43 ofthè 1993 Act .totrAlow the prts￿ures lakl do¥¥n in thg general Dir￿￿0￿$9￿Tr bytha ChadtyComYnls* Undersec*￿ 43171 Ibl of th8 1993 A¢t. . to glatevth&th8r pwbuJlAr rnatters hBvecorneto mya￿¢￿￿?. My?xaminabW w&$ ¢arW out In ac￿rdanCe￿kn the general 0￿￿￿0￿￿9￿0n byth8 IXY Comrnission. An e￿i￿ation indudes a reviewofth6 attounting r￿rdS kept by chanty and ¢tynp8rison of tho 8¢ts)unts Plesented those rewrd5.11 atso indudes con￿09[a￿0￿ of any unusu81 iiems ord￿clOSureS in the a(uunts ar￿ seeking explanat￿S from you a$trustee$eonceming any Such matters. Thg W￿Vro$ ur￿￿rt¥ken do Mtwovklb all the 8videnr* thatwwid be required in an audit and ts)rÉ8quoDVy no ownion is glven as tO￿￿e1herthe accounts present a ￿Ue?￿lf•r and thè réport Is IlmKed lo th058 In C￿r￿VJn with myèXaM￿8kn. no m8ttor to our0￿￿.. whKth gve6 me reaso￿￿6 ¢aLL* to bal￿¥$ thatln m•terf81 r¢sp8ctthe w#rements -tokeep ar￿￿ntir¥ recorth in xcordant* 8e¢tion 41 oflhe 1993 Act.. and . to prep3reac¢x)unts VdhK* xcord wtfh Ihp 8cttwntWJ r8(Jx&8 and to C>￿npty ¥￿th tme unbng rwk•m8nts oftrt 1993Act havB r￿t bBBn to thth, in ￿Jr opinK)n, aitsnlon SI￿￿1 bs dra1￿ In **Incoming Funds**
Donations
Fund Raising
Shop receipts
Investment Income
SBC Grant – Covid support
Other
**Total incoming Resources**
**Resources Expended**
**Direct Charitable Expenditure**
Minibus Expenses
2.1
Charitable Grant Expenditure
2.2
**Other Expenditure**
Fund Raising Costs
3.1
Shop Expenses
3.2
Management and Administration
3.3
**Total Resources Expended**
**Net Surplus/ (Deficit) for Year**
5|**2023**
**£**
2,112
4,951
52,821
1,065
-
-
**60,948**
3,131
21,587
490
16,284
2,670
**44,162**
**16,786**|**2022**
**£**
1,215
4,531
31,159
556
-
368| |---|---|---| |||**37,829**| |||3,130
20,859
919
8,108
1,120| |||**34,136**| |||**3,693**| The notes on pages 6-10 form part of these Accounts. Page 4 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 ## **HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND** (Registered Number 285690) ## **Balance Sheet as at 30 June, 2023** |**Note**
**£**
**Fixed Assets**
Ford Transit Minibus
6
3,701
Ford Transit Van
6
817
**Current Assets**
Investments
7
78,443
Debtors
8
383
Gift Voucher
15
Cash in hand & Petty Cash
1,237
**Total Assets**
11
**Current Liabilities**
Provision
9
926
Creditors
9
1,704
**Net Current Assets less Current Liabilities**
**Total Assets Less Total Liabilities**
**Reserves Breakdown**
Minibus Replacement Fund
Unrestricted Distributable Reserves
Capital - Fixed Assets
Shop Set Aside Fund
**Total Reserves**
10
The notes on pages 6-10 form part of these Accounts.|**2023**
**£**
**£**
4,112
908
4,518|**2022**
**£**| |---|---|---| |||5,020| ||50,743
-
9,516
80,078
84,596
100
2,631
77,448
**81,966**
36,847
37,001
4,518
3,600
**81,966**|| |||60,259| |||| |||65,279| |||| |||100| |||| |||55,634| |||| |||**65,179**| |||36,847
19,712
5,020
3,600
**65,179**| On behalf of the Trustees, I self-certify that the above balance sheet represents a true and fair view of the financial position as at 30 June, 2023. Jason Griffiths, Treasurer 23 February 2024 Page 5 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 ## **HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND** (Registered Number 285690) ## **Notes to the Accounts for the year ended 30 June, 2023** |**2**
**Direct Charitable Expenditure**
**£**
**2.1**
**Mini Bus Expenses**
Insurance, Tax, Mot cert, fuel
1,452
Repairs and maintenance
1,213
Depreciation
411
Other
56
**2.2**
**Charitable Grants and Expenditure**
Local Needs
7,761
Defibrillator project
1,621
Youth Projects
1,304
National Organizations
2,091
Lions Clubs Appeals
2,000
Vouchers for the Elderly
3,540
Elderly and Disabled
1,330
Trauma Teddies
184
Other activities
953
Local Hospices
802
Football
-
**3**
**Other Expenditure**
**£**
**3.1**
**Fund Raising Costs**
Fund Raising Activity Costs
406
Insurances (Sleigh)
84
**3.2**
**Shop Expenses**
1
Rent
6,720
2
Electricity
663
3
Water
137
4
Repairs and Maintenance
3,515
5
Equipment and Supplies
408
6
Depreciation on Van
91
7
Van running costs – repairs, fuel, insurance etc.
1,699
8
Sundries
204
9
Telephone
344
10
Waste Disposal
958|**£**| |---|---| ||**3,131**| ||| ||21,587| ||**£**| ||490| ||| Page 6 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 ## **3.2 Continued - Shop Expenses** 11 Advertising 704 12 Insurances 216 13 Sum up Fees 200 14 Other including a prior year adjustment 425 16,284 **Management and Administration** Independent Examination of Accounts YE 2022 842 Independent Examination of Accounts YE 2023 Accrual 926 Administration expenses 902 2,670 ## **3.3 Management and Administration** ## **4 Trustees and Staff Costs** The Charity has no employees. No remuneration was paid to any Trustee. No allowances were paid to any Trustee. ## **5 Net Income for year** This is stated after charging: Depreciation 502 ## **6 Fixed Assets** |Mini Bus
Van
Cost on Purchase
28,222
11,495
Depreciation as at 30/06/22
24,110
10,587
Add – charge for year
411
91
Depreciation as at 30/06/23
24,521
10,678
Net Book value as at 30/06/23
3,701
817
Prior Year Net Book value as at
30/06/22
4,112
908|Total| |---|---| ||39,717| ||34,697| ||502| ||35,199| ||4,518| ||| ||5,020| ## **7 Investments** These monies are deposited with the Coventry Building Society and CAF. ## **8 Debtors** Amounts due to be received within the year: |Unbanked Gross SumUp Takings - 29/06 to 30/06
260
Unbanked Shop - Non-Till Income
104
Owed by CAF Gold (Club) account
9
Owed by Barclays (Club) account
10|| |---|---| ||383| Page 7 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 ## **9 Creditors** **----- Start of picture text -----**
Amounts falling due within the year:
Provision - Audit fees for YE 2023 926
Unpresented Activities Expenditure 300
Unpaid SumUp Fees (29/06 - 30/06) 4
Unpaid donations out 1,400
2,631
**----- End of picture text -----**
## **10 Unrestricted Funds** The Trustees designate the funds for particular purposes as set out below: |Brought
Forward
Movement
Transfers
Mini Bus Replacement
18,272
18,575
Mini Bus Operation
23,466
-23,466
Charity
-1,887
1,887
Shop
-15,136
15,136
Shop Set Aside Fund
3,600
Reserve Fund
31,844
17,289
-12,132
Capital-Fixed Assets
5,020
-502
65,179
16,787
0|Carried
Forward| |---|---| ||36,847| ||-| ||-| ||-| ||3,600| ||37,001| ||| ||4,518| ||| ||81,966| Transfers represent the adjustments needed to align the carried forward balances by fund type. ## **10 Continued: Reserve Fund movement Analysis as at 30 June 2023** |**Continued: Reserve Fund movement Analysis as at 30 June 2023**
**MINI BUS**
**£**
Income
Donations
268
Transfer from Reserve Fund
2,452
Less, expenditure
Insurance, Tax, MOT cert, fuel, maintenance
1,069
Repairs and Maintenance
1,213
Fuel
383
Other
56
Net surplus transferred to the Mini Bus Operating Fund|**2023**
**£**| |---|---| ||2,720| ||| ||2,720| ||-| Page 8 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 |**CHARITY**
**£**
Income
Donations
1,844
Bank Interest
1,065
Fund Raising
4,951
Reserve Transfer (Net)
16,888
Less, expenditure
Local Needs
7,761
Defibrillator project
1,621
Youth Projects
1,304
National Organizations
2,091
Lions Clubs Appeals
2,000
Vouchers for the Elderly
3,540
Elderly and Disabled
1,330
Trauma Teddies
184
Other activities
953
Insurances (Sleigh)
84
Management & Admin costs
2,670
Local Hospices
802
Fundraising Activity Costs
406
Football
-
**Net surplus transferred to Charity Fund**
**SHOP**
**£**
Income
Sales
50,722
Wilcox Textiles
1,430
World of Books
144
Shop Stalls at Events
458
Other
68
Less, Expenditure
Electricity
663
Water
137
Repairs and Maintenance
3,515
Equipment and Supplies
408
Van insurance, MOT cert, tax, repairs etc, fuel
1,699
Telephone
344
Waste Disposal
958|**£**| |---|---| ||24,747| ||| ||24,747| ||| ||-| ||**£**| ||52,821| ||| Page 9 of 13 HIGHWORTH AND DISTRICT LIONS CLUB CHARITY TRUST FUND Trustees’ Report and Accounts for the year ended 30 June 2023 |Sundries
Other including prior year adjustment
Insurance
Advertising
Rent
SumUp Fees
Transfer to Reserve Fund
**Net surplus transferred to Shop Fund**
**RESERVE (Excluding Depreciation)**
Income
Transfer from Shop account
**Less, Expenditure**
Transfer to Charity account
Transfer to Mini Bus operating account
**Net surplus transferred to Reserve Fund**
12|204
425
216
704
6,720
200
36,628
16,888
2,452|| |---|---|---| |||52,821| |||| |||-| |||| |||36,628| |||19,340| |||| |||17,289| **12** The allocation of reserve funds, reconciles to the movement in the year. Page 10 of 13 HIGHWORTH AND DISTRICT LIONS CLUB Trustees’ Report and Accounts for the year ended 30 June 2023 ## **HIGHWORTH AND DISTRICT LIONS CLUB CLUB ACCOUNTS** ## **Income and Expenditure for the year ended 30 June, 2023** |**2023**
**2022**
**Income**
**Notes**
**£**
**£**
**£**
**£**
Subscriptions
430
514
Charity expenses transferred to
Administration a/c
363
231
Interest received
25
3
Social
1,100
968
Refund from Lions International
-
282
Donations
50
-
2022 receipts in advance from balance
sheet
C2.1
96
-
Sale of Club clothing
61
46
Tail Twister
84
84
Prior year correction
C2.2
127
2,337
2,128
**Expenditure**
International Dues
582
348
Multiple District Dues
396
260
District Dues
131
94
Joining fees
-
27
Insurances
18
18
Examination of Accounts Y/E 2022
250
250
Examination of Accounts Y/E 2023 Accrual
C2.3
275
-
Recruiting expenses
41
167
Club Clothing purchases
96
-
Member Recognition Gifts
184
-
Social Events
1,530
1,148
Misc
47
-
3,550
2,312
Net surplus/(Deficit) for the year
-1,213
-184|**2023**
**2022**
**Income**
**Notes**
**£**
**£**
**£**
**£**
Subscriptions
430
514
Charity expenses transferred to
Administration a/c
363
231
Interest received
25
3
Social
1,100
968
Refund from Lions International
-
282
Donations
50
-
2022 receipts in advance from balance
sheet
C2.1
96
-
Sale of Club clothing
61
46
Tail Twister
84
84
Prior year correction
C2.2
127
2,337
2,128
**Expenditure**
International Dues
582
348
Multiple District Dues
396
260
District Dues
131
94
Joining fees
-
27
Insurances
18
18
Examination of Accounts Y/E 2022
250
250
Examination of Accounts Y/E 2023 Accrual
C2.3
275
-
Recruiting expenses
41
167
Club Clothing purchases
96
-
Member Recognition Gifts
184
-
Social Events
1,530
1,148
Misc
47
-
3,550
2,312
Net surplus/(Deficit) for the year
-1,213
-184|**2023**
**2022**
**Income**
**Notes**
**£**
**£**
**£**
**£**
Subscriptions
430
514
Charity expenses transferred to
Administration a/c
363
231
Interest received
25
3
Social
1,100
968
Refund from Lions International
-
282
Donations
50
-
2022 receipts in advance from balance
sheet
C2.1
96
-
Sale of Club clothing
61
46
Tail Twister
84
84
Prior year correction
C2.2
127
2,337
2,128
**Expenditure**
International Dues
582
348
Multiple District Dues
396
260
District Dues
131
94
Joining fees
-
27
Insurances
18
18
Examination of Accounts Y/E 2022
250
250
Examination of Accounts Y/E 2023 Accrual
C2.3
275
-
Recruiting expenses
41
167
Club Clothing purchases
96
-
Member Recognition Gifts
184
-
Social Events
1,530
1,148
Misc
47
-
3,550
2,312
Net surplus/(Deficit) for the year
-1,213
-184| |---|---|---| |||2,128| |||| |||2,312| ||-1,213|-184| The notes on page 13 form part of these Accounts. Page 11 of 13 HIGHWORTH AND DISTRICT LIONS CLUB Trustees’ Report and Accounts for the year ended 30 June 2023 ## **HIGHWORTH AND DISTRICT LIONS CLUB CLUB ACCOUNTS** ## **Balance Sheet as at 30 June, 2023** **2023 2022 ASSETS Notes £ £ £ £** Bank - Barclays Community Account C3.1 2,050 - Bank - CAF Gold Account C3.2 937 - Bank - 4,695 Debtor - unbanked cheque Subs C3.3 45 - 3,032 4,695 Less, liabilities Creditors C3.4 19 788 Provision - Accounts audit Y/E 23 C3.5 275 - Receipts in advance C3.6 140 96 434 884 **Net Assets** 2,598 3,811 **Represented by:** Administration Funds Surplus brought forward 3,811 3,995 - Surplus/(Deficit) for year 1,213 -184 Surplus carried forward 2,598 3,811 On behalf of the Trustees, I self-certify that the above balance sheet represents a true and fair view of the financial position as at 30 June 2023. The Accounts were approved by the Trustees and signed on their behalf. The notes on page 13 form part of these Accounts. On behalf of the Trustees, I self-certify that the above balance sheet represents a true and fair view of the financial position as at 30 June, 2023. Jason Griffiths, Treasurer 23 February 2024 Page 12 of 13 HIGHWORTH AND DISTRICT LIONS CLUB Trustees’ Report and Accounts for the year ended 30 June 2023 ## **HIGHWORTH AND DISTRICT LIONS CLUB FUND Notes to the Accounts for the year ended 30 June, 2023** - **C1.0** The Club accounts for the year ended 30 June 2022 were reported with a split between 'Activity' and 'Admin'. Accounting treatment for year ended 30 June 2023 has been to combine the reporting as this level of detail is believed to superfluous to requirements. - **C2.1** The receipts received in advance from 2022 are released to the P&L in 2023. - **C2.2** There is an adjustment to the P&L required in 2023 to reconcile the accounts to the end of year reserves having used the brought forward account totals. Due to a change in Treasurer, it is not possible/practical to validate the previous years (2021-2022) accounts. - **C2.3** The approach to recognising the audit fees for the accounts being prepared has changed and will now be accrued in the year being prepared as a known liability. It is deemed more prudent to recognise these costs in light of reducing reserves. - **C3.1** Barclays balance as at 30 June 2023. - **C3.2** CAF balance as at 30 June 2023. - **C3.3** The debtor balance represents subscriptions paid by cheque and recognised in the P&L but unbanked and uncleared by 30 June 2023. - **C3.4** The short-term creditor balance represents money received into the Club bank accounts that belongs to the Charity which remained un-transferred on 30 June 2023. - **C3.5** The Provision represents an estimate of the audit fees payable for auditing the accounts for year ended 30 June 2023. - **C3.6** Subscriptions received in advance for 2023/4 have been deferred, analysis below: |ns received in advance for|2023/4 have| |---|---| |Brian Bradbury-Pratt
Frieda Cox
Keith Ratcliffe
Sean Ford|**£**
45
22.5
22.5
50| ||140| Page 13 of 13