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2023-08-31-accounts

Trustees’ Annual Report for the period

From 1[st] September 2022 To 31[st] August 2023

Reference and Administration details

Charity name BURHILL COUNTY FIRST SCHOOL PARENT TEACHER ASSOCIATION Other name used FRIENDS OF BURHILL SCHOOL (hereafter referred to as FoBS)

Address: Burhill Primary School, New Berry Lane, Hersham, Surrey, KT12 4HQ

Charity registration number: 285685

Names of Trustees as at 31[st] August 2023

Trustee Name Office
Jennifer Dady Co-Chair
Trilby Fox-Rumley Co-Chair
Katherine Lister Co-Treasurer
Richard Leavey-Bell Co-Treasurer
Sarah Bax Secretary
Fiona Whishaw Trustee
James Johnson Trustee

Structure, Governance, Management

Type of Governing Document – Parentkind Model Constitution Adopted 13[th] October 2020

How the charity is constituted – All parents/ primary carers of pupils at Burhill Primary School are automatically members of the PTA although they are not all active members. This also applies to staff at the school.

Members of the board of trustees are elected at the AGM by those present.

Additional Governance issues

All trustees are members of Parentkind UK.

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Objectives and Activities

Our objectives reflect the ethos of the school.

FoBS aims to raise money during the school year to fund projects to enhance the learning experience of both the children in attendance at the school as a whole and also to meet the specific needs of individual pupils.

We consider the Charity Commission’s general guidance on public benefit when setting our own objectives and planning our activities.

We typically have regular fundraisers in the year, notably, a fireworks night open to the public and a summer fair.

These events and activities aim to raise money and also provide a memorable experience for the children who attend. We aim to provide a supportive community for all the families at Burhill Primary School and our local community.

The trustees co-ordinate many of the fundraisers themselves but they also rely largely on volunteers made up of parents and carers of children at the school to support the fundraising events.

Achievements and Performance

This year has seen a series of successful fundraising events, including a fireworks display, summer fair, disco and quiz night. Additional fundraising income has been raised via a sponsored walk, sales of Christmas items created by pupils, second hand uniform sales, cake sales and a Mother’s Day hamper raffle. The increase in fundraising income over the prior year represents a higher number of events and greater amounts raised at the larger events.

FoBS has made a significant contribution to the new school playground in this financial year, which has driven the increase in costs. FoBS has also purchased a book vending machine, new library books and supported the year six leavers festival. At Christmas FoBS funded a visiting theatre company performance of a pantomime for all children to watch live in school, as well as other Christmas festivities.

2023 was the King’s Coronation, and FoBS supported school celebrations of the event by purchasing a commemorative bookmark for each child. In this financial year pupils also received an easter treat and a sports day ice lolly courtesy of FoBS.

Financial Review

From September 2022 - August 2023, FoBS made a loss of £8,172. The closing cash balance is £20,782.

Net assets stand at £21,142 – this will allow FoBS to cover deposits to be paid for future events.

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Declaration

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees.

Signature

J Dady K Lister Full Name Jennifer Dady Katherine Lister Positions Co-Chair Co-Treasurer Date 18[th] September 2023 18[th] September 2023

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Balance Sheet 31st August 2023
31st		 August 2022
Current Assets
Cash 20,782 28,909
Prepayments 360 405
21,142 29,314
Current Liabilities - -
Net Assets 21,142 29,314
Capital & Reserves
Retained Earnings B/F 29,314 27,100
Profit (8,172) 2,215
Retained Earnings C/F 21,142 29,314
12 months to 31st 12 months to 31st
August 2023 August 2022
Profit & Loss
Fundraising Income 48,528 39,405
Other Income 1,000 3,500
49,528 42,905
Cost of Fundraising (28,222) (25,286)
Other Costs (29,477) (15,405)
Profit (Loss) (8,172) 2,215

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INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS

Report to the trustees/ members of : BURHILL COUNTY FIRST SCHOOL PARENT TEACHER ASSOCIATION

On accounts for the year ended : 31[st] August 2023

Charity No: 285685

Set out on page : 4

Respective responsibilities of trustees and examiner :

The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees do not consider an audit to be required for this reporting year, under section 144 of the Charities Act 2011 and that an independent examination is sufficient.

It is my responsibility to:

Basis of independent examiner’s statement:

My examination was carried out in accordance with the general directions from the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.

It also includes consideration of any unusual items or disclosures in the accounts. Explanations concerning such matters were sought from the trustees.

The procedures undertaken do not provide all the evidence that would be required in an audit. Consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.

Independent examiner’s statement:

In connection with my examination, no matter has come to my attention which either;

  1. Gives me reasonable cause to believe that in any material respect the requirements

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Signed:

Date: 18[th] September 2023 Name: Silje Ross Address: 1 Avondale Close, Hersham Surrey, KT12 4HS

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