Trustees’ Annual Report for the period
From 1[st] September 2021 To 31[st] August 2022
Reference and Administration details
Charity name BURHILL COUNTY FIRST SCHOOL PARENT TEACHER ASSOCIATION Other name used FRIENDS OF BURHILL SCHOOL (hereafter referred to as FoBS)
Address: Burhill Primary School, New Berry Lane, Hersham, Surrey, KT12 4HQ
Charity registration number: 285685
Names of Trustees as at 31[st] August 2022
| Trustee Name | Office |
|---|---|
| Fiona Whishaw | Chair |
| Trilby Fox-Rumley | Vice Chair |
| Katherine Lister | Co-Treasurer |
| Richard Leavey-Bell | Co-Treasurer |
| Sarah Bax | Secretary |
| Jennifer Dady | Trustee |
| James Johnson | Trustee |
Structure, Governance, Management
Type of Governing Document – Parentkind Model Constitution Adopted 13[th] October 2020
How the charity is constituted – All parents/ primary carers of pupils at Burhill Primary School are automatically members of the PTA although they are not all active members. This also applies to staff at the school.
Members of the board of trustees are elected at the AGM by those present.
Additional Governance issues
All trustees are members of Parentkind UK.
1
Objectives and Activities
Our objectives reflect the ethos of the school.
FoBS aims to raise money during the school year to fund projects to enhance the learning experience of both the children in attendance at the school as a whole and also to meet the specific needs of individual pupils.
We consider the Charity Commission’s general guidance on public benefit when setting our own objectives and planning our activities.
We typically have regular fundraisers in the year, notably, a fireworks night open to the public and a summer fair.
These events and activities aim to raise money and also provide a memorable experience for the children who attend. We aim to provide a supportive community for all the families at Burhill Primary School and our local community.
The trustees co-ordinate many of the fundraisers themselves but they also rely largely on volunteers made up of parents and carers of children at the school to support the fundraising events.
Achievements and Performance
This year was characterised by a return to normal fundraising events after the Covid-19 pandemic. We held a fireworks display, quiz night and summer fair, all of which had not been possible in the preceding 12 month period. This is reflected in a significant increase in fundraising income over the comparative period, and a corresponding increase in the costs of fundraising.
FoBS continued to incur some additional expenses as a result of the pandemic to provide financial and pastoral support to the school community, although this was less than the comparative period. These costs included funding Christmas activities for the children which would normally have been part of a Christmas Fair fundraiser. This included a Christmas present for each child and a virtual panto.
This year there was a focus on the outdoors, and FoBS funded new portable playground equipment which could be used whilst the large climbing equipment is being replaced. FoBS also funded upgrades to the Nursery playground and supported ongoing costs for the Burhill chickens.
2022 was the Queen’s Platinum Jubilee, and FoBS supported school celebrations of the event by purchasing a pin badge for each child. Pupils also received an easter treat and a sports day ice lolly courtesy of FoBS.
2
Financial Review
From September 2021 - August 2022, FoBS made a profit of £2,215. The closing cash balance is £28,909.
Net assets stand at £29,314 – this will allow FoBS to cover deposits to be paid for future events.
Declaration
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees.
Signature
Full Name Fiona Whishaw Katherine Lister Positions Chair Co-Treasurer Date 3[rd] October 2022 3[rd] October 2022
3
| Balance Sheet | 31st August 2022 | 31st August 2021 |
|---|---|---|
| Current Assets | ||
| Cash | 28,909 |
26,562 |
| Prepayments | 405 |
538 |
| 29,314 |
27,100 | |
| Current Liabilities | - | - |
| Net Assets | 29,314 | 27,100 |
| Capital & Reserves | ||
| Retained Earnings B/F | 27,100 |
36,865 |
| Profit | 2,215 |
(9,765) |
| Retained Earnings C/F | 29,314 |
27,100 |
| 12 months to 31st | 12 months to 31st | |
| August 2022 | August 2021 | |
| Profit & Loss | ||
| Fundraising Income | 39,405 | 12,202 |
| Other Income | 3,500 | 8,600 |
| 42,905 | 20,802 | |
| Cost of Fundraising | (25,286) | (8,525) |
| Other Costs | (15,405) | (22,043) |
| - | - |
|
| Profit (Loss) | 2,215 | (9,765) |
4
INDEPENDENT EXAMINER’S REPORT ON THE ACCOUNTS
Report to the trustees/ members of : BURHILL COUNTY FIRST SCHOOL PARENT TEACHER ASSOCIATION
On accounts for the year ended : 31[st] August 2022
Charity No: 285685
Set out on page : 4
Respective responsibilities of trustees and examiner :
The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees do not consider an audit to be required for this reporting year, under section 144 of the Charities Act 2011 and that an independent examination is sufficient.
It is my responsibility to:
-
Examine the accounts under section 145 of the Charities Act
-
To follow the procedures laid down in the general directions given by the Charity Commission under section 145 (5)(b) of the Charities Act
-
To state whether particular matters have come to my attention
Basis of independent examiner’s statement:
My examination was carried out in accordance with the general directions from the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records.
It also includes consideration of any unusual items or disclosures in the accounts. Explanations concerning such matters were sought from the trustees.
The procedures undertaken do not provide all the evidence that would be required in an audit. Consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent examiner’s statement:
In connection with my examination, no matter has come to my attention which either;
- Gives me reasonable cause to believe that in any material respect the requirements
5
-
To keep accounting records in accordance with section 130 of the Charities Act and
-
To prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met
-
Or, in my opinion, that attention should be drawn in order to enable a proper understanding of the accounts to be reached
Signed:
Date: 3[rd] October 2022
Name: Silje Ross Address: 1 Avondale Close, Hersham Surrey, KT12 4HS
6