**SEVENOAKS PLAYERS Registered Charity No: 285591**
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Accounts for year ended 31st December 2022
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## **Report of the Trustees**
## _**Objectives**_
The principal objects of the Society are to foster and promote the education of the public in dramatic and operatic arts by the production of public stage plays and operatic performances.
## _**The Trustees**_
For the purpose of the Charities Act, the members of the Management Committee are, de facto, the Trustees of the registered charity. Those serving during the year were:
|the Trustees of the|registered charity. Those serving during the year were:|
|---|---|
|James Bruce|Chairman (appointed 10 March 2022)|
|Kathy Gelbart|Vice Chairman|
|Mike Lewis|Secretary|
|Sarah Brennan|Treasurer (formally Sarah Ward)|
|Tracy Weaver|Membership Secretary|
|Callum McFarland|Producer of Drama and Musicals|
|Claire Tilley|Publicity and Media Secretary (appointed 10 March 2022)|
|Peter Dare|Set and Building Manager|
|Kayleigh Weaver|Social Events Manager|
|Anna Wood|Committee Member (appointed 10 March 2022)|
|Emily Draper|Committee Member (appointed 10 March 2022)|
|Heidi Akester|Co-opted 13 November 2022|
## _**Activities during the year**_
During the year the Society presented performances of their first pantomime 'Alice in Wonderland', a drama production 'An Appointment With Death', and their first big production back at the Stag Theatre 'HMS Pinafore'.
The committee decided not to submit any festival entries in 2022.
Due to the great success of their first pantomime, the society has started work on a pantomime version of 'Sleeping Beauty' to be performed in February 2023.
We would like give a special thanks to Nick Bower, for his support as Stage Manager for every production in 2022, and to Lorna Veale, Clare Brown, Derryn Morton, and Jane Morris for organising the fantastic Centenary Gala with our Social Events Manager.
## _**Financial Results**_
The financial results for the year, with notes thereon, are set out in the attached Treasurer's Report and Accounts, which have been independently examined in accordance with the Charities Act 1993.
## _**Use of Accumulated Fund**_
The Management Committee has determined that funds of at least £25,000 should be retained by the Society in the Accumulated Fund, as an appropriate amount for the scale and objectives of the Society's activities in connection with future productions.
Funds above these levels may be used for a selected aspect of a production; to improve the quality of productions by paying for training of members and to support other theatrical enterprises when this is of benefit to the Society.
## **James Bruce Chairman**
## **Treasurer's Report**
There was an overall defecit of £2560 in the year mainly comprising of an overall production surplus of £691 including the £750 underwriting from the Sevenoaks Arts Council. This was furthered by membership subscriptions (£1,304).
The majority of the defecit was generated by social events in the year (£1,297). The committee agreed to contribute to the costs of the Centenary Gala celebrating our 100th year via the social fund.
There was an overall surplus of £872 in the year of 2021.
Net Assets of £36,346 at 31st December 2022 are represented by £34,552 in the Accumulated Fund and £1,794 in the Social Fund.
The Accumulated Fund has been generated from the activities of the Society. The Social Fund is generated from the surpluses from social and fund raising activities and is used to support the Society.
Sevenoaks Arts Council continue to provide underwriting support for our productions.
We are very grateful for their ongoing support, including the underwriting of £750 received this year towards HMS Pinafore.
Membership subscriptions are down by 3% compared to last year however several new members have committed to joining the society for our 2023 program.
Interest rates continue to be low.
The claim submitted for Gift Aid for the year was £800. This is much higher than 2021 as we have now resumed our normal operations since the COVID-19 pandemic.
Last year's estimate was £325 - £432.89 was received. £107.9 surplus taken into 2022 accounts.
Capital expenditure of £885.09 was incurred and written off for sound equipment as detailed in _Note 7_ .
There was a total of £35,498.30 held in cash in the bank and in hand at the end of 2022 ( £37,373.29 in 2021).
## **Sarah Brennan Honorary Treasurer**
## **25 February 2023**
## **Income & Expenditure**
|**For the 12 months ended 31st December 2022**
**Income**
Production surplus/(deficit) for year
_Note 2_
Members Subscriptions
Interest receivable
Donations received
Surplus from Social Events
Gift Aid tax recovery
_Note 10_
**Expenses**
AGM expenses
Insurance
Post, Phones and Stationery
Publicity & Marketing incl. Website
Society Subscriptions
Donations made
_Note 4_
Write off of capital expenditure
Storage / Workshop hire
Other Costs /(income)
_Note 5_
**Overall Surplus/(Deficit)**
**Transferred to**
Accumulated Fund
Social Fund|£
691
1,304
33
33
(1,297)
908
981
**1,672**
121
651
28
29
280
263
885
1,440
535
**4,232**
**(2,560)**
**(1,264)**
**(1,297)**
**(2,560)**
**31 December 2022**|£
1,418
1,342
2
45
(73)
390
1,706
**3,124**
31
673
0
44
117
0
192
1,214
(19)
**2,252**
**872**
**944**
**(73)**
**872**
**31 December 2021**|
|---|---|---|
## **Balance Sheet**
|**ASSETS**
**Cash**(see Note 3)
Current Accounts
Reserve Account
Cash
**Debtors and Prepayments**
Interest receivable
Current Debtors
_Note 9_
Accrual for Gift Aid
Prepayments for future productions
_Note 12_
**Tools and Equipment**
Original Cost
_Note 7_
less: Written off
**LIABILITIES**
**Creditors**
Current creditors
_Note 6_
**TOTAL NET ASSETS REPRESENTED BY:**
**_Accumulated Fund:_**
Balance at start of year
(Deficit) / Surplusfor the year
Transfers(to)/ from other funds
**_Social Fund:_**
Balance at start of year
Surplus during year
**Sarah Brennan**
**Honorary Treasurer**
**25 February 2023**|**31 Dec 2022**
£
£
20,390
15,000
109
35,498
0
0
800
2,541
3,341
5,531
(5,531)
0
**38,839**
2,493
2,493
**36,346**
35,816
(2,560)
1,295
34,552
3,091
(1,297)
1,794
**36,346**
**0**|**31 Dec 2021**
£
£
22,265
15,000
109
37,373
0
0
325
1,208
1,533
4,646
(4,646)
0
**38,907**
0
0
**38,907**
34,871
872
73
35,816
3,164
(73)
3,091
**38,907**|
|---|---|---|
## **Notes to the Accounts and further information**
## **1** _Accounting basis_
The Accounts are prepared on the accruals basis. Income and expenditure relating to future productions have been carried forward as creditors and prepayments.
## **2** _Surplus/deficit on productions_
This represents the aggregate net figures of the income and expenses dealt within these accounts as shown on page 7.
- **3** Current and Reserve bank accounts are held at NatWest Bank, Sevenoaks.
## **4** _Donations Made_
A donation was made to Otford Village Memorial Hall as a contribution to their new lighting equipment which the Sevenoaks Players will use regularly.
- **5** _Other Costs and Income_ are sundry items not falling into other classifications.
- In 2022 the costs primarily reflect the independent examiner's fees and hall hire for the summer drama and dance workshops open to members of the society and the general public.
In 2021 the costs primarily reflect Zoom membership for online committee meetings in the first half of the
## **6** _Current Creditors_
These are costs incurred during the year which were not yet paid at year end.
Outstanding costs include the sound engineer/equipment and program costs for HMS Pinafore.
- **7** _Tools & equipment held at 31st December 2022 and written off comprise of:_
|Archive files, held by Alex Dunmore kept in OVMH Lockup
Piano and cover, held by St John's Church Hall
Electric screwdriver and drill, held by Kevin Onley kept in workshop
Crockery bought for Social Events, held by Lorna Veale
Computer held by Keith Neville
Stage stairs, held by Peter Dare kept in workshop
Scaffolding, held by Peter Dare kept in workshop
Jig Saw held by Kevin Onley kept in workshop
Circular saw and power packs held by Kevin Onley kept in workshop
Drum Stage Box (Snake) held by Alex Dunmore
Cables and Adaptor Leads held by Alex Dunmore
Card Payments Reader held by Sarah Brennan
Sound Equipment held by Alex Dunmore kept in OVMH Lockup|Original cost
£432.00
£381.00
£156.00
£49.50
£487.00
£438.00
£2,064.62
£100.00
£346.00
£124.98
£36.73
£29.99
£885.09
£5,530.91|
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- **8** There were no payments authorised by the Management Committee for or on behalf of members for goods or services supplied in the course of that member's trade or business.
- **9** _Current Debtors and House Prepayments_
|These comprise:
None|2022
2021
£0
£0|
|---|---|
- **10** The Gift Aid claim for 2022 was £800 compared with last year's amount of £432.89.
Last year's estimate was £325 for 2021. The £107.90 surplus has been reflected in 2022 income.
- **11** Sevenoaks Arts Council continue to provide underwriting support for our productions. £750 was received in 2023 relating to the loss made on HMS Pinafore in 2022.
- **12** Performance prepayments consist of amounts paid in the current year which relate to shows to be performed in the following year, comprising performance license fees, rehearsal room hire, script hire, venue deposits, costumes, props, and festival entry fees, offset by attributable show fees received. Prepayments were attributable to the following shows: Sleeping Beauty: £329
Sweet Charity: £2,251.52
## **Profit & Loss for productions through the year**
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Alice In An
HMS
Wonderland Appointment
Pinafore
Pantomime With Death
INCOME
Ticket sales 4,643 5,399 9,659 19,701
Show fees 390 266 2,218 2,874
Other receipts 1,648 1,394 0 3,041
TOTAL INCOME 6,681 7,058 11,877 25,616
EXPENDITURE
Theatre hire & charges (520) (1,835) (2,115) (4,470)
Lighting & sound 0 0 (3,855) (3,855)
Orchestra & MD 0 0 (5,065) (5,065)
Royalties & copies (270) (774) (577) (1,621)
Printing & publicity 0 (605) (871) (1,476)
Set, furniture & props (806) (196) (1,227) (2,230)
Costumes, hair & makeup (1,126) (160) (2,024) (3,309)
Auditions & rehearsals (687) (935) (1,902) (3,524)
Professional fees 0 0 0 0
Other expenses (514) (408) (243) (1,165)
TOTAL EXPENDITURE (3,924) (4,912) (17,879) (26,714)
Programmes surplus/ (deficit) 0 0 1,039 1,039
Less: Donations Paid 0 0 0 0
Add: Donations Received Note 11 0 0 750 750
TOTAL SURPLUS 2,757 2,146 (4,212) 691
Surplus from full productions in the year ended 31st December 2022 691
Festival entries
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Income 0 Royalties 0 Other exp. 0 **0 0**
## **Costs relating to 2021 shows**
**0 691**
## **Independent Examiner's Report on the Accounts**
## **Report to the Trustees and Members of Sevenoaks Players:**
## **Respective responsibilities of Trustees and Examiner**
The Charity's Trustees are responsible for the preparation of the Accounts and they consider that the audit requirement of Section 43(2) of the Chairites Act 1993 (the 'Act') does not apply.
It is my responsibility to state, on a basis of procedures specified in the General Directions given by the Charity Commissioners under section 43(7)(b) of the Act, whether particular matters have come to my attention.
## **Basis of Examiner's Report**
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the Accounts presented with those records. It also includes consideration of any unusual items or disclosures in the Accounts and seeking explanations from the Trustees concerning any such matters.
The procedures undertaken do not provide all the evidence that would be required in an audit and consequently I do not express an audit opinion on the view given by the Accounts.
## **Examiner's statement**
I have been able to complete my review of the Accounts of Sevenoaks Players for the year ending 31st December 2022 and the balance sheet for the organisation at that date.
Nothing in my examination or the explanations of unusual items has come to my attention that would give me reasonable cause to believe that in any material respect the requirements:
(a) to keep accounting records in accordance with section 41 of the Act and
(b) to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Act
have not been met to which attention should be drawn in order to enable a proper understanding of the Accounts to be reached.
**Nana Barfi Independent Examiner** _**21 Loughborough Drive**_ **Broughton Milton Keynes MK10 7DZ**
## **22 March 2023**
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Musicals Dramas
2006 Yeoman of the Guard £5,360 Importance of being Earnest £1,185
2007 Me & My Girl £2,017 Rebecca -£1,828
2008 Oliver -£1,117 Murdered to Death -£769
2009 Princess Ida -£3,587 The Woman in White £1,343
2010 Anything Goes -£6,061 Hayfever / Bumms on Seats £546
2011 The King & I -£4,373 Hound of the Baskervilles £1,050
2012 Pirates of Penzance £1,151 Calendar Girls £10,952
2013 Chess -£339 Rumours -£2,507
2014 South Pacific £2,288 An Inspector Calls £12,620
2015 Sweeney Todd -£3,343 Great Gatsby -£7,562
2016 Sister Act -£3,663 Railway Children £217
2017 Hairspray £2,422 39 Steps £2,236
2018 Whistle Down the Wind -£9,501 The Graduate -£2,488
2019 Jesus Christ Superstar £5,001 Pygmalion £2,757
2020 Oklahoma (cancelled due to COVID 19) -£2,264 N/A £0
2021 Musical Mixup/When The Lights Go On Again £31 Back on the Boards -£657
2022 Alice in Wonderland Pantomime/HMS Pinafore -£1,455 An Appointment With Death £2,146
Total income / expenditure -£17,433 £19,242
Average -£1,025 £1,132
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