2024-10-01-accounts - The Friends Of St Mary's Roman Catholic Primary School Association

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FOSM Meeting Minutes – Annual General Meeting

Registered charity number 285583

03.10.2024 7pm

Attendees:

Justyna Du�y-Turner
Sara Mugge
Joanna Manka
Jennifer Au
Sheridan Zegveldt
Justyna Knapp-Pearson
Charlotte Clubley
Catherine Lewen
Ruth Paszkiewicz
Nina Hubacz (zoom)

Annual report

Presented by Justyna Du�y-Turner (existing chair)

FoSM has had what I think can be described as our most successful year yet! The FoSM team have organised a multitude of fun events for the pupils of St Mary’s and have had what can only be described as a triumphant year of fundraising!

The AGM last year saw the election of a new committee, which included both old and new faces:

Justyna Du�y-Turner – Chairperson Joanna Manka – Treasurer
Charlotte Clubley and Sara Muegge – Vice Chairpersons
Kira Stevens – Secretary G
General committee members – Jennifer Au

During the course of the year Kira Stevens stood down from the FoSM committee and the role of secretary was taken up by Jennifer Au. We also gained two co-opted members to the committee:

Justyna Knap-Pearson (who had not been able to join us at the AGM last year)
Sher Zegveldt, who has been instrumental and indispensable to FoSM fundraising!

The Forest School Area has been the focus of the fundraising and has received a lot of muchoverdue TLC over the past year, thanks to a variety of grants, a lot of hard work from the FoSM team, as well as volunteers who joined us from the community of parents at the school and the Mears foundation; and we can’t omit mentioning the many hours spent coordinating this endeavour by Sher. We have also been fortunate enough to raise further funds over the Summer months and into this new school year and are currently arranging dates to get the eco-shelter installed in the Forest School Area. A further grant has also been received from the Blue Spark Foundation to enable a full school trip to Techniquest, which is also being arranged for the Autumn and early Spring terms.

The pupils of St Mary’s were once again able to enjoy a multitude of fun events over the course of the year, thanks to the organisation e�orts of the FoSM team and with the help of other parents and sta� from the school. These included a November Lights Disco, the family favourite

Christmas Fayre, followed closely by a Christmas “popcorn” party, Valentine’s disco, Easter bake sale, a summer term Pizza Party and ice cream van visits (much loved by children, though perhaps not so much by all the parents!). The school year culminated in the Summer Fayre, which despite the best e�orts of the weather, was once again a roaring success! A few new initiatives were also introduced which were very successful – the Bookwork Bingo Readathon, celebrations of international childrens’ day and the second-hand book sale from the school library.

This school year also saw FoSM contributing to funding the pantomime performance for children at Christmas, the shortfall for the ISing Pop initiative as well as a really significant donation allowing for the purchase of a new scheme of books for the school. Finally, the carpets that were installed over the Summer at the school were also funded by contributions from FoSM.

We begin this next School year 2024/2025, as mentioned previously, in the midst of arrangements for the installation of the eco-shelter in the Forest School! Despite the above contributions and expenditures, we have succeeded in leaving the FoSM bank balance in a good position, with a sum that could potentially be used to fund about one third of a new play park for the school. With repairs of this estimated at £6000 this year, we will need to continue our fundraising e�orts over the course of the year with the slightly ambitious aim of installing a new play park in the Summer of 2025 (watch this space…)!

Treasurers report

Presented by Joanna Manka (existing Treasurer)

The Friends Of St Mary's Roman Catholic Primary School Association. Charity number: 285583

Note the accounting year for FOSM runs from 01 October 2023 until 30th September 2024.

During last year I have updated new FOSM Constitution (as noticed on the Charity Commission website FOSM was using not valid one from 1982) and got it approved by Charity Commission. I have also opened new bank account, charity friendly with no bank charges and saving accounts which earned us quite healthy interest.

This is due to Sher's phenomenal fund-raising skills and persuasive manner encouraging fantastic donations and managed to obtain grants as well. �

We’ve received following donations:

----- Start of picture text -----
DONATIONS AMOUNT
MEARS foundation -grant for the pond and decking +tools, gloves and team of volunteers 2000
BRG technologies -funds for forest school materials and tools 350
RENISHAW - -funds for forest school and tools 500
Mary Jordan & Churchdown's repair cafe -children’s forest school tools 200
MONTAGU ACADEMY SP 100
CROWDFUNDER UK- eco hut donation from family and friends 6,590.77
BLUESPARK FOUNDATION- school trip 1,870.00
CROWDFUNDER UK- eco hut donation 6,466.00
TOTAL 18076.77
----- End of picture text -----

The most money FOSM raised was from the following events:

1) Christmas Fayre & ra�le - £2700
2) Summer Fayre - £2300
3) Movie Night x 2- £1500
4) Disco x 2 - £1000
5) Bookwarm Bingo - £962
6) Break the rules day - £355
7) Easter cake sale - £255

We supported school and contributed to the following:

1) New carpets and lino for infant classes - £4000
2) Forest school revamp & 2 new ponds - £2800
3) New curriculum books - £2300
4) Christmas Pantomime - £317
5) I sing pop shortfall -£50
6) Pastoral support equipment & design technology supplies- £50
7) Providing treats for all children to celebrate their International Children’s Day
8) Providing ice pops for all children at Sports Day

Project Of The Year – Forest School Revamp

We could not complete this project without help and donations received from:

1) Mears Foundation provided tools, gloves and £2,000 for the ponds and decking to be installed and several volunteers for installation in April
2) BRG technologies donated £350 for forest school materials and tools
3) Ontic team - providing materials and workforce - in particular the new shed and some new planters
4) Renishaw donated £500 to spend on forest school and tools
5) Allstone donated aggregate, sand, soil, skip for waste
6) The Kibble family made and donated the new large mud kitchen and installed it in May
7) Mary Jordan - the repair cafe - £200 for children’s tools to use in forest school
8) Ashberry/Bellway, particularly Luke Nicholls - paid for TFN Landscapes to remove and dispose of the old rotten fencing and replace with 75m of new post and rail fencing as well as the decorative rope and post fencing and two new gates
9) Bellway/Ashberry donated new planters and approximately 3 ton of soil as well as a bumper bag of grass-seed
10) Sydenhams provided some of the stone edging for pond edge and wood stain
11) GMI carpentry provided the timber base and all composite decking for the pond surround
12) Barry of Cotswold Grab Hire removed the old rotten deck area and concrete posts with his mini digger and part-filled the ponds
13) Patrick McGurk - digger work and disposal of forest school waste
14) Matt Shute - strimming the forest school area
15) The Aquatic Habitat donated several pond plants and oxygenating matter
16) FOSM (especially Sher) and parent volunteers for spending an accumulation of hundreds of hours on forest school project

Risks

None current notable except to note current cost of living crisis should be considered in line with fundraising activities and peoples disposable income.

Next Steps required

Organise independent examination of accounts as our annual income have exceeded the threshold of £25,000 (Treasurer JM)
Submit the annual return to Charity Commission in November (Treasurer JM)
Reapply for ra�le license, expires December (Treasurer JM)
Submit ra�le return (Treasurer JM)
Close old HSBC bank account and stop paying bark charges (Louise/Justyna D.T.)
All the expenses forms must be submitted within a month of spending so they can be allocated to the right month
Note that SUMUP have a shop facility to enable people to buy things using a link with the funds going direct to FOSM bank account as an alternative to school gateway
More low costs fundraising
Focus on Forest school phase 2 project - ECO HUB

Election of Committee Members

Chair – Sara Mugge. New to role so would appreciate support. All voted in agreement.

Treasurer – Joanna Manka. Jo would prefer extra help this year. Extra help o�ered (sharing of floats or other specified tasks, Jo can maintain bookkeeping) – all voted in agreement

Secretary – Jennifer Au – all voted in agreement

Vice chair – no votes or volunteers

General Committee Members:

Justyna Du�y-Turner (strengths - Marketing/posters, previous chairperson) Sheridan Zegveldt (strengths – Grant applications and community business liaison) Catherine Lewen (mother of Edward in Y1) (Newcomer)

Ruth Paszkiewicz (mother of Nathaniel in YR) (Newcomer)

Resignations from o�icial roles:

Justyna Du�y-Turner has stepped down from chair and will remain a general committee member. Charlotte Clubley has stepped down from Vice Chair and will remain in the FOSM helpers group.

New FOSM Helpers : Nina Hubacz, Charlotte Clubley

Appointment of Signatories for the FoSM account: Sara Mugge voted in to replace Charlotte Clubley as a signatory. Justyna Du�y-Turner and Joanna Manka remain as existing signatories.

Further discussion:

Tuesday 12[th] Nov: Light party disco 5pm – 6pm infants, 6.15pm - 7.15pm juniors.
Friday 22[nd] Nov: Bring a bottle & chocolate and non-uniform day.
Saturday 30[th] Nov: Christmas Fayre 12pm - 3pm.
Wednesday 4[th] Dec: Christmas ‘pizza party’ movie night 3.15pm
Thursday 13[th] Feb: Valentine’s disco
Mon 17[th] February (over half-term): Read-a-thon Bookworm Bingo (ra�le prizes needed)
Thursday 10[th] April (last day of term): Easter bake sale 3.15pm.
Saturday 5[th] July: Summer Fayre

agenda.

Discussion regarding Techniquest dates being arranged by school:

Fri 15 Nov: Y5 + Y6 Friday 13 Dec: all infants In the new year: Y3 + Y4

Eco hut base – options are between Stoneway, BJ surfacing, Aaron. No one is related to the companies and there are no conflicts of interest. All voted for Stoneway as it is the cheapest and has a reliable reputation.

Next meeting: Thurs 24[th] Oct 2024.

Opening Balance Money In £ Actvites Bank Interest Courts repayment Donatons FLOAT	Opening Balance Money In £ Actvites Bank Interest Courts repayment Donatons FLOAT	£8,918.43 £7,786.51 £11.81 £108.16 £23,076.77 £322.31
TOTAL MONEY IN		£31,305.56
Money Out Expenses/Actvites Account fees Lotery Permit Parent kind Alcohol license -Tewkesbury FLOAT Refund of Donatons		(£5,462.17) (£62.16) (£20.00) (£153.00) (£21.00) (£322.31) (£5,000.00)
TOTAL MONEY OUT (£11,040.64)
Money received from GATEWAY £2,234.16 *Money donated to school* -£4,000.00
CLOSING BALANCE PER BANK	£27,417.51

TOTAL DONATED TO SCHOOL TO DATE

DETAILS FOR ANNUAL RETURN
TOTAL FUNDS RAISED from OCT 23 - SEPT 24	£33,539.72	C11+C22
TOTAL DONATIONS+ EXPENSES from OCT 23 - SEPT 24	-£15,040.64	C21+C23
TOTAL	£18,499.08

BALANCES	Receipts Opening Bank Balance Actvites BANK INTEREST- SAVINGS ACCOUNTS Courts repayment (HMCTS/CENTRALISED)	Oct-23 Nov-23 Dec-23 Jan-24 Feb-24 Mar-24 Apr-24 May-24 Jun-24 Jul-24 Aug-24 Sep-24 LY SUBMITTED 8,918.43 7,786.51 75.00 220.00 2,743.00 0.00 0.00 0.00 360.01 0.00 1,041.07 2,457.50 0.00 889.93 11.81 11.81 108.16 6.00 56.81 45.35 23,076.77 3,000.00 2,000.00 500.00 350.00 2,000.00 200.00 100.00 8,460.77 6,466.00 2,234.16 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 2,234.16 0.00 0.00 322.31 0.00 0.00 322.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 42,458.15 3,075.00 2,220.00 3,571.31 406.81 2,045.35 0.00 571.82 0.00 1,041.07 4,791.66 8,460.77 7,355.93 13,443.94 33,539.72 5,462.17 88.20 1,050.08 132.02 16.99 0.00 685.85 1,271.77 689.70 1,127.32 383.70 12.79 3.75 21.00 21.00 4,000.00 4,000.00 5,000.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 5,000.00 0.00 0.00 20.00 20.00 153.00 153.00 62.16 5.00 5.00 6.28 5.88 5.00 5.00 5.00 5.00 5.00 5.00 5.00 5.00 322.31 0.00 0.00 322.31 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 15,040.64 93.20 1,075.08 460.61 175.87 5.00 690.85 1,276.77 694.70 1,153.32 5,388.70 17.79 4,008.75 4,525.51 un 18,327.00 1,000.00 17,327.00 27,417.51 11,900.23 13,045.15 16,155.85 16,386.79 17,427.14 17,736.29 17,031.34 16,336.64 16,224.39 15,627.35 24,070.33 27,417.51 8,918.43 Q26+D12-D23 D26+E12-E23 E26+F12-F23 F26+G12-G23 G26+H12-H23-H24 H26+I12-I23+H24 I26+J12-J23 J26+K12-K23 K26+L12-L23 L26+M12-M23 M26+N12-N23 N26+O12-O23 11,900.23 13,045.15 16,155.85 16,386.79 17,427.14 17,736.29 17,031.34 16,336.64 16,224.39 15,627.35 24,070.33 27,417.51 95.14 90.14 64.15 80.14 277.64 272.64 267.64 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 0.00 From I28-O28 BALANCES OF: current a/c +instant access savings+ 35-days’ notce savings+95-days’ notce savings +HSBC a/c 18,499.08
	Donatons
	Money received from GATEWAY
	FLOAT

	Income for Annual Return
	Actvites Alcohol license -Tewkesbury
	Money donated to school
	REFUND OF DONATION
	Lotery Permit (paid 10.11.23) Parent kind (JANUARY)
	bank charges
	FLOAT
	Expenditure for Annual return
	Money transferred to the new bank acco
	total
	per bank statements
	per HSBC Bank statements
	check to zero
	Total Raised Oct23-Sept24	18,499.08

*ACTIVITIES - INCOME*	Oct-23	Nov-23	Dec-23	Jan-24	Feb-24	Mar-24	Apr-24	May-24	Jun-24	Jul-24	Aug-24	Sep-24
cash inn from actvites Summer Fayre football Light disco - sumup 33.43? School photo-Vicky Christmas Fayre (224 from lotery) Return funds from accidental purchase SumUp machine Ice cream sale		220					360.01		25	2230
	75									25

			80
			2663
									20.99
									995.08			889.93
										202.5
TOTAL	75	220	2743	0	0	0	360.01	0	1041.07	2457.5	0	889.93
FLOAT			322.31
Moneyreceived from GATEWAY										2234.16
TOTAL	75	220	2743	0	0	0	360.01	0	1041.07	4691.66	0	889.93	10020.67

*ACTIVITIES - EXPENSES*	Oct-23	Nov-23	Dec-23	Jan-24	Feb-24	Mar-24	Apr-24	May-24	Jun-24	Jul-24	Aug-24	Sep-24
cash out for actvites Actvites purchased online and in stores Amazon purchases Sara M. expenses Justyna P. expenses Christmas Fayre/ Summer Fayre sign Jenny A. expenses Forest school project Syndenhams Decking - Harvery Souter-Day Sumer Fare spendings School Invoices		120
	46.2	313.21				11.65		116	58.84	10.19
		389.73		16.99				17.97	33.18	61.97	12.79	3.75
	42							20.99
		127.84	66.25
		99.3							48
			65.77						250.89	28.37
						350	102.25	75.98	500.5
						324.2	134.52
							1035
								458.76	235.91	210.01
										73.16
TOTAL	88.2	1050.08	132.02	16.99	0	685.85	1271.77	689.7	1127.32	383.7	12.79	3.75
FLOAT			322.31
REFUND OF DONATION/Moneydonated to sc	hool from Ga	teweay								5000		4000
TOTAL	88.2	1050.08	132.02	16.99	0	685.85	1271.77	689.7	1127.32	5383.7	12.79	4003.75	14462.17

GATEWAY

*ACTIVITIES - INCOME*		Jan-24	Feb-24	Mar-24	Apr-24
Disco Christmas decoratons Popcorn party Christmas rafe Christmas turkey Remainer from last year Bookwarm Bingo Break the rules	550		280
	178
	1506
	585
	-94.44
	317
	961.75				961.75
	336
	0
TOTAL	4339.31	0	280	0	961.75

*ACTIVITIES - EXPENSES*		Jan-24	Feb-24	Mar-24	Apr-24
Christmas Pantomime	317
Twinkl Reading Books Pizza ingredients Asda Sensorary equipment	1317.8	£1,317.80
	29.35
	441
	0
	0
	0
	0
	0
TOTAL	2105.15	1317.8	0	0	0
REMAINING ON THE GATEWAY	2234.16

May-24	Jun-24	Jul-24	Aug-24	Sep-24	Oct-23	Nov-23	Dec-23
						270
							178
702							804
							585
							-94.44
					317

	336

702	336	0	0				1472.56

May-24	Jun-24	Jul-24	Aug-24	Sep-24	Oct-23	Nov-23	Dec-23
							317

29.35
		441





29.35	0	441	0				317

SCHOOL CONTRIBUTIONS
Christmas Pantomime	317
Twinkl ReadingBooks	1317.8
Trays forpastoral support	16.66
Sensoraryequipment	441
Carpets	4000

2234.16

Summary	£
Xmas rafe		599.00
Tea towels		861.00
Valentne disco		222.00
Disco		130.00
Movie Night		750.00
Non Uniform		111.00
Badges		16.00
TOTAL MONEY IN		2689.00
*Less contributons*		1104.30
Less payments		1267.70
made/rec'd

Balance to be paid to FOSM 317.00

11562-294.301