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2025-03-31-accounts

2024

2025

ANNUAL REPORT

st 1 April 2024 to st 31 March 2025

11th Folkestone (St. John’s) Scout Group Reg. Charity No. 285558 Scout Reg. No. 10010299

Annual General Meeting for the financial year: 1st April 2024 to 31st March 2025

AGENDA

1. Introduction and welcome

  1. Apologies for absence

  2. Governance

  3. th

  4. a. Approve the minutes of the Annual General Meeting held on 29 September 2024

  5. b. Adopt the model constitution from Policy, Organisation and Rules (POR)

  6. c. Note the Group’s financial year

  7. d. Approve appointed and community members of the Group Scout Council

  8. e. Agree the number of members that may be appointed to the Trustee Board

  9. f. Agree the quorum for future meetings of the Group Scout Council (excluding this AGM)

4. Review of the year

5. Making appointments

02

11[TH] MINUTES

2024/5

1. Introduction and welcome

Welcome and introductions from the deputy chair, Amanda Sutton. Amanda explained who the group council are and how almost anyone with a connection to the group can join in with the process, vote and make a difference. All documents are available on the website, limited paper copies available tonight.

Apologies for absence

2.

Jacqui Ward

Governance topics

3.

4. Review of the previous year

5. Making appointments

a. Appoint the Group Chair, following recommendation from the open selection process initiated by the Group Trustee Board: STEVE FAIRFAX APPOINTED FOR 3 A YEAR TERM

ANNUAL REPORT

6.

Closing remarks

Long service awards were awarded to: Emma Cooper, Tara Dunleavey, Gregor Lewis and Rob Penter for 5 years service each. 10 year long service awards were presented to Ben Marshall, Amanda Sutton and Pete Woodsford. Congratulations and thanks to them all.

Beckie Ingelbrecht was congratulated for winning the Kent Scouts County Media Award for her excellent work on the Group’s social media and branding. Well done Beckie!

Charity Details:

Charity Registration Number: 285558

Registered Address: The Shepway Close Centre Shepway Close Folkestone, Kent, CT19 5SJ Bankers: Barclays Bank PLC

ANNUAL REPORT

05

TRUSTEES 2024/25

Steve Fairfax Chair

Craig Ward Group Lead Volunteer

Alistair Sutton

Trustee

Amanda Sutton Trustee

Josh Trustee

Tony Hogben

Treasurer Co-opted 06/02/2025

ANNUAL REPORT

STRUCTURE, GOVERNANCE & MANAGEMENT

The Group's governing documents are those of the The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association.

The Group is a trust established under its rules which are common to all Scouts.

The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association.

The Group is managed by the Group Trustee Board, the members of which are the ‘Charity Trustees’ of the Scout Group which is an educational charity. As charity trustees they are responsible for complying with legislation applicable to charities. This includes the registration, keeping proper accounts and making returns to the Charity Commission as appropriate.

Members of the Trustee Board complete Being a Scouts Trustee learning within the first 5 months of joining the Board. This Group Trustee Board exists to make sure the charity is well-managed, risks are assessed and mitigated, buildings and equipment are in good working order, and everyone follows legal requirements and the organisation's policies and rules. Their support helps other volunteers run high-quality and safe programmes that gives young people skills for life.

Risk and Internal Control

The group has in place systems of internal controls that are designed to provide reasonable assurance against material mismanagement or loss, these include two signatories for all payments and comprehensive insurance policies to ensure that insurable risks are covered.

Objectives and activities

The Purpose of Scouting

Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society.

The Values of Scouting

As Scouts we are guided by these values:

The Scout Method

Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and:

Public Benefit Statement

The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings.

Financial review

Reserves Policy

The Group's policy on reserves is to hold sufficient resources to continue the charitable activities of the group should income and fundraising activities fall short.

The Group Trustee Board considers that the group should hold a sum equivalent to 6 months running costs, circa £4000.

The Group held designated reserves of approximately £4000 against this at year end. Additional undesignated funds were held at the year end to support future plans for the development of the Scout Group and replacement of capital equipment in the next financial year.

Investment Policy

The Group Trustee Board regularly monitors the levels of bank balances and the interest rates received to ensure the group obtains maximum value and income from its banking arrangements. Occasionally this may involve using an account that requires a period of notice before funds may be withdrawn, before doing so the Group Trustee Board considers the cash flow requirements.

The Group does not hold sufficient funds to invest in longer term investments. The Group has therefore adopted a risk averse strategy to the investment of its funds. All funds are held in cash using mainstream banks and approved financial institutions

A YEAR IN REVIEW

For Period: 01/04/2024 to 31/03/2025 Registered Charity No. 285558

YEAR IN REVIEW
4/2024 to 31/03/2025		 EVIEW

281
47
1 389
390
-
-
159
620
32
3 135
-
21 395
1 580
12 320
7 668
3 180
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
Unrestricted Restricted
funds
funds
168
116
360
1 863
-
-
392
18
67
2 236
500
23 691
300
6 944
12 710
1 519
Last year
2023/24
arity No. 285558
Bank Interest
Donation
Events - Beavers
Events - Cubs
Events - Explorers
Events - Scouts
Events - Squirrels
Fundraising
General
Gift Aid
Grants
Membership Fees
Minibus
Residential Experiences
Shepway Close Centre Income
Solar Panel FiT
to nearest £
to nearest £
to nearest £
0 00
Co-Operative Foundation Community Loan
Folkestone & Hythe District Loan
Total Current Liabilities:
0
0
Barclays Current Account
Barclays Restricted/Designated
Barclays Penticost Fund
Barclays Reserves
EQUALS PREPAID CARDS
Petty Cash
11,607.30
15,663.19
1,034.57
4,117.60
682.30
50.00
2,004.82
12.337.71
1,1019.44
4,057.40
1,278.69
50.00
Total Current Assets:
Unrestricted Restricted
33,154.96
Total
of assets and liabilities at the end of year (recording purposes only)
Shepway Close Centre
Motor vehicles
Scouting equipment, furniture, etc… (estimated in
Badge Stock
2023/24
728 000
60 000
85 000
243
2024/25
728 000
40 000
85 000
500
Unrestricted Restricted		 2,004.82
12.337.71
1,1019.44
4,057.40
1,278.69
50.00

33,154.96
Total
0 00
Co-Operative Foundation Community Loan
Folkestone & Hythe District Loan
Total Current Liabilities:
0
0
of assets and liabilities at the end of year (recording purposes only)
Shepway Close Centre
Motor vehicles
Scouting equipment, furniture, etc… (estimated in
Badge Stock
2023/24
728 000
60 000
85 000
243
2024/25
728 000
40 000
85 000
500

Receipts

Receipts 52 196 - 50 883
Payments Activity Equipment (804) - (1 279)
Admin (1 636) - (1 759)
Annual Membership Fee (8 395) - (14 228)
Badges (1 257) - (380)
Clothing (202) - -
Events - Beavers (1 235) - (390)
Events - Cubs (416) - (1 984)
Events - Explorers - - (95)
Events - Scouts - - (140)
Events - Squirrels (192) - (189)
GoCardless Fees (861) - (886)
Insurance (2 170) - (7 908)
Loan Payment
Meetings - Beavers
Meetings - Beavers (4WC)
Meetings - Cubs		 - (66)
(401)
(135)		 -
-
-
-		 (9 062)
(74)
(233)
(677)
Meetings - Explorers - - (43)
Meetings - Scouts
Meetings - Squirrels
Minibus
Residential Experiences
Training
Utilities
Venue Maintenance		 (761)
(173)
(3 991)
(9 763)
(717)
(971)
(5 645)		 -
-
-
-
-
-
-		 (319)
(243)
(1 569)
(6 566)
(40)
(617)
(2 146)

853 500

Payments: (39 790) - (50 827)
Summary
Account balance brought forward 20 748 14 509
Total income 52 197 40 115
Total expenditure (39 790) (33 906)
Net income 12 407 6 239
Account balance carried forward 33 155 20 748

ANNUAL REPORT

Amanda Campbell Bookkeeping Services

11th Folkestone Scouts

The Scouting Centre Shepway Close Folkestone Kent CT19 5SJ

Independent examiner’s report to the trustees of 11th Folkestone (St Johns) Scout Group.

Ireport on the accounts of the Trust for the year ended 31 March 2025. The charity’s trustees are responsible for the preparation of the accounts. The charity’s trustees have requested an independent examination of the accounts.

It is my responsibility to:

Examine the accounts under section 145 of the 2011 Act

To state whether particular matters have come to my attention.

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit and consequently no opinion is given as to whether the accounts present a ‘true and fair view’ and the report is limited to those matters set out in the statement below.

In connection with my examination, no matter has come to my attention:

have not been met.

Amanda Campbell FICB PM Dip

9Charles Crescent, Folkestone, Kent CT19 4NF

02September 2025

Proprietor: Mrs Amanda Campbell MICB PM.Dip 9Charles Crescent, Folkestone Kent CT19 4NF

Tele: 01303 647674 Email: amanda@acbookkeepingsvcs.co.uk www.acbookkeepingsvcs.co.uk

Licensed and regulated by the Institute of Certified Bookkeepers (ICB), and supervised under the Money Laundering Regulations 2007

Registered Practice 13055