1[st] Burghfield Scout Group Treasurer Report Financial Year 2020/21
Financial Summary
COVID has hit hard in this financial year. Whilst we have endeavoured to provide as much scouting as possible via zoom and online activities, there have been major challenges. We reduced subs due to the pandemic meaning less income for the year but due to the much lower number of activities our expenditure was also much lower. We also benefited from a number of grants from local authorities that were awarded.
Balance Sheet Summary
Total Cash in bank as of 31-Mar-21 was £86,305 compared to £69,661 as at 31-Mar-20. This is an increase of approx £16,644K YoY and reflects the reduction in overall costs that were incurred in the year and the grants that have been awarded to the group. Funds have been put aside for the purchase of the new van into a separate bank account and we are planning on fitting solar panels in 2021/22 (NOTE: Completed Aug-21)
Fixed Assets had a net book value of £1,853. The Scout van has been sold as it was beyond repair. Fixed assets with a positive net book value currently include the climbing wall and bell tents all of which were purchased in 2018. It is expected that a new van will be required within a year and funds are being reserved for this.
Profit and Loss Summary
Overall the Group made a profit of £28,495.65 in the year. This is mainly down to the grants received.
Income
The overall income received by the group has increased in this financial year from £59,368 to £68,119, this is an increase of £8,752 (14.7%) year-on-year (YoY).
Areas where has been significant changes in income (over £1,000 and greater than 15%) include
Income Increase
Donation – an increase of £1,169 (3,340%) this was mainly voluntary donations made by parents when we reduced subs (£816)
Gift Aid – an increase of £11,823 (zero in previous year). We made two gift aid reclaims this year.
Grants – an increase of £20,241 (zero in previous year). We received three grants from local council.
Income Decrease
Camp Income – a decrease of £3,184 YoY to zero. No camps were run in the financial year due to COVID
Fund raising income – a decrease of £1,033 Yoy to zero. No fund raising was done in the financial year due to COVID.
Hire of Marquee Income - a decrease of £2,324 – Less marquee hires due to COVID.
Termly subs income – a decrease of £14,897 – We took the decision to reduce fees for most terms due to the lack of face-to face scouting. We continued to do online where possible.
Expenditure
The overall expenditure by the group has decreased from £59,707 to £39,624, this is a decrease of £20,082 (33%) YoY. Generally there was significant less expenditure due to the lack of face-to-face scouting
Virtually all areas have experienced less expenditure and this has all been as a result of COVID. I have not detailed each area as all reasons would be the same!
Independent Examiner's Report to the Trustees of the 1st Burghfield and Sulhamstead Scout Group
I report on the accounts of the Group for the year ended 31 March 2021 which comprise the Statement of Financial Activities, the Balance Sheet and related notes set out on the following pages.
This report is made solely to the trustees in accordance with Section 145 of the Charities Act 2011. My work has been undertaken so that I might state to the charity’s trustees those matters I am required to state to them in an Independent Examiner’s report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the charity and the charity’s trustees for my examination work.
Respective responsibilities of Trustees and Examiner
The Group’s trustees are responsible for the preparation of the accounts. They consider that an audit is not required for this year (under Section 144 of the Charities Act 2011 (the Charities Act)) and that an independent examination is needed. It is my responsibility to:
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Examine the accounts (under Section 145 of the Charities Act);
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To follow the procedures laid down in the General Directions given by the Charity Commissioners (under Section 145(5)(b) of the Charities Act); and
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To state whether particular matters have come to my attention.
Basis of Independent Examiner's report
My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Group and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a ‘true and fair’ view and the report is limited to those matters set out in the statement below.
Independent Examiner's statement
In connection with my examination, no matter has come to my attention:
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which gives me reasonable cause to believe that in, any material respect, the requirements
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a. to keep accounting records in accordance with Section 130 of the Charities Act; and
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b. to prepare accounts which accord with the accounting records and comply with the accounting requirements of the Charities Act have not been met; or
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to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. _______ Name: Richard Cartwright Qualification: ACMA Date: 25 January 2022
1st Burghfield Scout Group
Balance Sheet
As of March 31, 2021
| TOTAL | |
|---|---|
| Fixed Asset | |
| Tangible assets | |
| Depreciation BS | 0.00 |
| Equipment | 0.00 |
| Equipment Depreciation | -23,153.01 |
| Equipment Purchase | 25,006.52 |
| Total Equipment | 1,853.51 |
| Furniture and Fixtures | 0.00 |
| Furniture and Fix Depreciation | -200.00 |
| Furniture and Fixtures Purchase | 200.00 |
| Total Furniture and Fixtures | 0.00 |
| Vehicles | 0.00 |
| Vehicle Depreciation | -7,060.00 |
| Vehicle Purchase | 7,060.00 |
| Total Vehicles | 0.00 |
| Total Tangible assets | £1,853.51 |
| Non-Current Assets | |
| Other Assets | -10.00 |
| Total Non-Current Assets | £ -10.00 |
| Total Fixed Asset | £1,843.51 |
Accrual Basis Wednesday, 15 September 2021 02:43 pm GMT+01:00
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1st Burghfield Scout Group
Balance Sheet
As of March 31, 2021
| TOTAL | |
|---|---|
| Cash at bank and in hand | |
| CAF Debit Card | 0.00 |
| CAF Explorers | 0.00 |
| CAF Gold Reserve | 47,345.50 |
| CAF HQ Extension | 0.00 |
| CAF Property Account | 0.00 |
| CAF Sections Account | 38,884.85 |
| Petty Cash | 74.50 |
| The Scout Association | 0.00 |
| Total Cash at bank and in hand | £86,304.85 |
| Debtors | |
| Accounts Receivable | 1,198.75 |
| Total Debtors | £1,198.75 |
| Current Assets | |
| Prepaid Expenses | 18,332.80 |
| Total Current Assets | £18,332.80 |
| NET CURRENT ASSETS | £105,836.40 |
| Creditors: amounts falling due within one year | |
| Current Liabilities | |
| Accrued Expenses | 0.00 |
| Unearned or Deferred Revenue | 0.00 |
| Deferred Camp Revenue | 10,551.80 |
| Total Unearned or Deferred Revenue | 10,551.80 |
| VAT Liability | 0.00 |
| Total Current Liabilities | £10,551.80 |
| Total Creditors: amounts falling due within one year | £10,551.80 |
| NET CURRENT ASSETS (LIABILITIES) | £95,284.60 |
| TOTAL ASSETS LESS CURRENT LIABILITIES | £97,128.11 |
| TOTAL NET ASSETS (LIABILITIES) | £97,128.11 |
| Charity funds | |
| Unrestricted Funds | 69,477.15 |
| Unrestricted Net Assets | -844.69 |
| Surplus/(Deficit) | 28,495.65 |
| Total Charity funds | £97,128.11 |
Accrual Basis Wednesday, 15 September 2021 02:43 pm GMT+01:00
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1st Burghfield Scout Group
Financial Activities
April 2020 - March 2021
| TOTAL | |
|---|---|
| Income | |
| Bank Interest Earned | 11.98 |
| Donation | 1,203.91 |
| Gift Aid claims on donations | 11,823.20 |
| Total Donation | 13,027.11 |
| Grants | 20,240.93 |
| Hire of HQ Income | 13,979.75 |
| Hire of Marquee Income | 80.00 |
| Membership Fees | 130.00 |
| Miscellaneous Income | 910.00 |
| Termly Subs Income | 19,740.00 |
| Total Income | £68,119.77 |
| TOTAL | £68,119.77 |
| Expenditures | |
| Badges/Books | 1,628.42 |
| Bank Charges | 69.00 |
| Go Cardless Charges | 576.16 |
| Total Bank Charges | 645.16 |
| Camp Expenditure | 0.00 |
| Group Camp Expenditure | 16.50 |
| Total Camp Expenditure | 16.50 |
| Capitation | 15,045.00 |
| Depreciation Expense | 2,293.53 |
| Group Clothing Expense | 370.00 |
| Group Equipment | 4,057.46 |
| Hire of Section venue | 422.50 |
| HQ Running Costs | 1,458.77 |
| Cleaning of HQ | 4,430.55 |
| Total HQ Running Costs | 5,889.32 |
| Insurance Expense | 3,881.14 |
| Miscellaneous Expense | 543.84 |
| Office Expense | 583.02 |
| Postage and Delivery | 32.50 |
| Repairs and Maintenance | 180.00 |
| Rubbish Collection | 438.83 |
| Termly Section Allowances | 0.00 |
| Cougar Cubs Expenditure | 105.00 |
| Eagle Scouts Expense | 20.92 |
| Falcon Scouts Expense | 365.39 |
| Hawk Scouts Expense | 118.93 |
| Jaguar Cubs Expenses | 218.95 |
| Panther Cubs Expenditure | 165.21 |
| Pathfinder Beavers Expense | 72.07 |
| Pioneer Beaver Expense | 209.75 |
Accrual Basis Wednesday, 15 September 2021 02:49 pm GMT+01:00
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1st Burghfield Scout Group
Financial Activities
April 2020 - March 2021
| TOTAL | |
|---|---|
| Voyager Beaver Expense | 147.00 |
| Total Termly Section Allowances | 1,423.22 |
| Utilities | 0.00 |
| Electric | 1,152.00 |
| Telephone | 310.72 |
| Water Rates | 685.96 |
| Total Utilities | 2,148.68 |
| Vehicle Expense | 0.00 |
| MOT, Service and Repairs | 25.00 |
| Total Vehicle Expense | 25.00 |
| Total Expenditures | £39,624.12 |
| NET OPERATING INCOME | £28,495.65 |
| NET INCOME/(EXPENDITURE) | £28,495.65 |
Accrual Basis Wednesday, 15 September 2021 02:49 pm GMT+01:00
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