Registered Charity No. 285285
THE PRIMARY CLUB
REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
THE PRIMARY CLUB
ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
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| Contents | Page |
|---|---|
| Report of the Trustees | 1 – 4 |
| Independent Examiner’s Report | 5 |
| Statement of Financial Activities | 6 |
| Balance Sheet | 7 |
| Notes Forming Part of the Accounts | 8 – 12 |
| The following does not form part of the statutory accounts: | |
| Detailed Income and Expenditure Account | 13 |
THE PRIMARY CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
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Report of the Trustees
The Trustees present their annual report and financial statements for the year ended 31 March 2022. The financial statements have been prepared in accordance with the accounting policies set out in note 1 to the accounts and comply with the Charities Act 2011 and Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard (FRS102) applicable in the UK and Republic of Ireland (effective 1 January 2019).
Objectives and Activities for the public benefit
The Primary Club (“the Club”) exists to provide for the sporting and recreational needs of the blind and partially sighted throughout the UK. Most of the Club’s income comes from members' donations supplemented by legacies and is used to support a wide variety of projects. The Trustees have referred to the guidance contained in the Charity Commission’s general guidance on public benefit when reviewing the Club’s aims and objectives and in planning its future activities. In particular, the Trustees consider how planned activities will contribute to the aims and objectives which they have set.
The Trustees have full discretion over which projects will be supported. In exercising that discretion, they have regard to the following criteria:
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All projects must relate clearly to the sporting and/or recreational needs of the blind and partially sighted.
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The Trustees generally prefer to support ‘grass roots’ and ‘start up’ activities rather than, for example, international teams of visually impaired sportsmen and women.
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The Trustees generally prefer to fund the whole of the cost of a project, even where this is spread across two or more years, rather than to be one of a number of contributors.
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The Trustees generally prefer to support running costs or the purchase of equipment, as distinct from items which will significantly increase the recipient’s long-term asset base.
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While there is no geographical limitation to the support which can be provided anywhere within the UK, the Trustees are keen to encourage applications from clubs and schools in Scotland, Wales and Northern Ireland which are under-represented at the moment.
The Trustees give their time voluntarily to help meet the objectives of the Club. They receive no remuneration or expenses.
Monitoring achievement
The Club’s success is evaluated by measuring the proportion of total income which is devoted to grant making activities and the number and amount of grants made in each year. However, because income is derived overwhelmingly from donations and legacies which are by their nature unpredictable, it is not appropriate to set targets against which overall financial performance can be monitored. The Trustees review each grant application in detail and ask recipients to provide evidence of how past grants have been used. They report their general conclusions to members in the annual newsletter, which includes appropriate ‘case studies’, as well as via the Club’s website.
Business and Financial Review
The results for the year are set out on page 6 of the accounts. The Trustees consider the state of affairs of the Club to be satisfactory.
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THE PRIMARY CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
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Business and Financial Review (continued)
The Club's principal funding sources are currently membership subscriptions and donations, supplemented by legacies. All funds are kept in current accounts and interest-bearing deposits. In principle, and subject to suitable applications for support being received, the Trustees aim to distribute the regular income received each year and not to maintain reserves beyond what is needed for administration. However, because legacy income is unpredictable, the Trustees have formulated a policy of retaining a proportion of any substantial legacies received and distributing this over a period in order to avoid excessive fluctuations in the support which the Club is able to provide. Under current accounting practice, this will result in surpluses being reported in those years when substantial legacy income is recognised, followed by deficits in the years when it is used to augment the distribution of regular income.
Last year, the Trustees considered their response to the lower level of grant requests arising from the impact of COVID-19 on sport and recreation generally. They decided that the higher than normal surplus arising in 2020/21 should be treated in a manner consistent with the policy described above, in order to enable the Club to respond appropriately when VI sport eventually resumed. This prudent approach has enabled the Trustees to meet all qualifying requests for funding during 2021/22, while leaving reserves of £107k to carry forward to future years. A full list of grants approved during the year, totalling £141k, is set out in note 10 to the accounts.
The results for the year ended 31 March 2022, set out on page 6, include a legacy of £20k from the late Mary Garland. The Trustees have also recently been notified of a probable legacy of some £150k. Because the testator passed away after the end of the period to which these accounts relate, this legacy falls to be included in the accounts for the following year. The Trustees are very appreciative of these substantial bequests.
In recent years, the Trustees have elected to take advantage of the available audit exemption and have the accounts independently examined instead. This has resulted in significant cost savings and the Trustees have decided to continue with this policy.
Plans for Future Periods
The Trustees aim to continue the Club’s promotional and fundraising activities and to broaden the geographical range of organisations which it supports, consistent with the general policy described above.
Structure, Governance and Management
The Club is an unincorporated association, governed by a set of rules last amended on 20 February 2006 and is a registered charity number 285285. The officers of the Club and the other Trustees are appointed by a majority resolution of the Trustees and may be removed by a similar such resolution. Induction for new Trustees is achieved through attendance at Trustee meetings prior to appointment and through discussion with individual officers.
At the annual Trustees’ meeting, the Trustees agree the broad strategy and areas of activity of the Club and consider applications for grants in the context of agreed criteria and current financial projections. The day to day administration of the Club and the processing and handling of grant applications prior to consideration by the Trustees is delegated to the Hon Secretary and the Hon Treasurer.
Risk Management
The Trustees have considered the major risks to which the Club is exposed and have established systems and procedures (including documentation and financial controls) which they deem appropriate to the size, prominence and financial standing of the Club.
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THE PRIMARY CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
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Key management personnel remuneration
The Trustees consider the Board of Trustees as comprising the key management personnel of the Club in charge of directing and controlling the charity and running and operating the Club on a day to day basis. All Trustees give their time freely and no trustee remuneration was paid in the year. Details of trustee expenses and related party transactions are disclosed in note 3 to the accounts.
Legal and Administrative Information
Patron
Derek Underwood MBE
Trustees
The Trustees who served during the year were as follows: -
Chris Larlham, Honorary Secretary Ross Midgley, Honorary Treasurer Warwick Armstrong Peter Baxter Mike Brace CBE Andrew Dixon Paul Doyle Lydia Greenway Euan Spence John Stern Adrian Thomas
Prior to the Trustees’ meeting on 28 February 2022, Warwick Armstrong gave notice of his decision to retire as a Trustee with effect from the conclusion of that meeting. The Trustees would like to express their appreciation for his valuable service to the Club over a 20 year period.
Independent Examiner
Andrew Croxford CA Thomson Cooper 3 Castle Court Carnegie Campus Dunfermline KY11 8PB
Bankers
Barclays Bank PLC 12A Market Place Saffron Walden CB10 1HR
Principal Office
PO Box 12121 Saffron Walden Essex CB10 2ZF
Charity Registration Number
285285
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THE PRIMARY CLUB
REPORT OF THE TRUSTEES FOR THE YEAR ENDED 31 MARCH 2022
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Statement of Trustees’ Responsibilities
The Trustees are responsible for preparing the financial statements in accordance with applicable law and United Kingdom Accounting Standards (Generally Accepted Accounting Practice).
The law applicable to charities in England and Wales requires the Trustees to prepare accounts for each financial year which give a true and fair view of state of affairs of the charity and of its incoming resources and application of resources for that period. In preparing these financial statements, the Trustees are required to:
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select suitable accounting policies and then apply them consistently,
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observe the methods and principles in the Charities SORP,
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make judgements and estimates that are reasonable and prudent,
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements,
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prepare the accounts on the going concern basis unless it is inappropriate to assume that the charity will continue on that basis.
The Trustees are responsible for keeping accounting records which disclose with reasonable accuracy at any time the financial position of the charity and to enable them to ensure that the accounts comply with the Charities Act 2011, the Charities (Accounts and Reports) Regulations 2008 and the provisions of the Club rules. The Trustees are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees on 22 June 2022 and signed on their behalf by:
(sgd) C Larlham Chris Larlham Honorary Secretary
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THE PRIMARY CLUB
INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF THE PRIMARY CLUB
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I report to the trustees on my examination of the accounts of The Primary Club for the year ended 31 March 2022.
Responsibilities and basis of report
As the charity trustees of The Primary Club you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of The Primary Club’s accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
Independent examiner’s statement
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of The Primary Club as required by section 130 of the Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a ‘true and fair view’ which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
Signed: (sgd) A Croxford
Name: Andrew Croxford
Relevant professional qualification or membership of professional bodies: Member of the Institute of Chartered Accountants of Scotland
Address: Thomson Cooper 3 Castle Court Dunfermline Fife KY11 8PB
22 June 2022
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THE PRIMARY CLUB
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MARCH 2022
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| Notes Income Donations Joining subscriptions and members’ regular donations Substantial non-recurring donations and legacies Tax claim under Gift Aid Activities for generating funds Sales of merchandise Fundraising events Investment income Interest receivable Total Income Expenditure Costs of raising funds Cost of ties and brooches Cost of merchandise sold Publicity and administration Expenditure on Charitable activities Grants awarded 10 Total Expenditure Net expenditure and net movement in funds Reconciliation of funds Total funds brought forward Total funds carried forward |
Unrestricted Unrestricted Funds Funds 2022 2021 £ £ 114,204 107,216 19,978 - 21,571 22,756 5,040 6,105 - - 48 64 |
|---|---|
| 160,841 136,141 |
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| 743 1,262 3,767 3,900 10,510 10,247 141,350 36,697 |
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| 156,370 52,106 |
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| 4,471 84,035 102,556 18,521 |
|
| 107,027 102,556 |
The Statement of Financial Activities includes all gains and losses recognised in the year.
All incoming resources and resources expended derive from continuing activities and relate solely to unrestricted funds.
The notes on pages 8 to 12 form part of these accounts.
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THE PRIMARY CLUB
BALANCE SHEET AS AT 31 MARCH 2022
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| Notes Current Assets Stock 6 Debtors 7 Cash at bank Creditors: Amounts falling due within one year 8 Net Assets Funds Unrestricted funds 9 |
2022 2021 £ £ 3,411 2,666 8,415 6,367 96,521 94,843 |
|---|---|
| 108,347 103,876 1,320 1,320 |
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| 107,027 102,556 |
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| 107,027 102,556 |
The accounts were approved by the Trustees on 22 June 2022 and signed on their behalf by:
(sgd) R Midgley__ Ross Midgley FCA Honorary Treasurer
The notes on pages 8 to 12 form part of these accounts.
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THE PRIMARY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
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1. Accounting Policies
a) Basis of preparation and assessment of going concern
The accounts (financial statements) have been prepared under the historical cost convention with items recognised at cost or transaction value unless otherwise stated in the relevant note(s) to these accounts. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) issued on 16 July 2014 and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) (effective 1 January 2019) and the Charities Act 2011.
The charity constitutes a public benefit entity as defined by FRS 102.
The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern. The Trustees have considered a period of twelve months from the date of approval of the accounts.
b) Fund Accounting
Unrestricted funds are available for use at the discretion of the Trustees in furtherance of the general objectives of the charity.
Restricted funds are subjected to restrictions on their expenditure imposed by the donor or through the terms of an appeal. The charity currently holds no restricted funds.
c) Income
All incoming resources are recognised in the year to which they relate, when there is sufficient evidence to provide the necessary certainty that the income will be received and the value of the incoming resources can be measured with sufficient reliability.
d) Expenses
Expenditure is recognised on an accruals basis as a liability is incurred.
Charitable expenditure comprises those costs incurred by the charity in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them.
Governance costs include those costs associated with meeting the constitutional and statutory requirements of the charity and include the independent examination fees and costs linked to the strategic management of the charity.
Grants payable are payments made to third parties in the furtherance of the charitable objectives of the charity. They are accounted for when the recipient has a reasonable expectation that they will receive the grant and the Trustees have agreed to pay the grant without condition.
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THE PRIMARY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
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2. Taxation
As the charity is recognised by the Inland Revenue there is no liability to taxation.
3. Trustee Remuneration and Related Party Transactions
None of the Trustees received remuneration during the year (2021 – nil).
4. Net Outgoing Resources
| Net incoming resources for the year is stated after charging: Independent Examiner’s Remuneration |
2022 2021 £ £ 1,320 1,320 |
|---|---|
5. Analysis of Expenditure on Charitable Activities
| Basis of Allocation Cost of ties & brooches sold Direct Cost of merchandise sold Direct Publicity and administration Direct Grants Direct |
Provision of Core Objectives Governance 2022 2021 £ £ £ £ 743 - 743 1,262 3,767 - 3,767 3,900 - 10,510 10,510 10,247 141,350 - 141,350 36,697 |
|---|---|
| 145,860 10,510 156,370 52,106 |
All grants paid are institutional, with none paid to individuals. An analysis of amounts paid is included in Note 10.
6. Stock
| Ties & brooches Merchandise for sale to members |
2022 2021 £ £ 2,420 1,860 991 806 |
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| 3,411 2,666 |
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THE PRIMARY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
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7. Debtors
| Tax recoverable under Gift Aid Legacies Prepayments and Accrued Income 8. Creditors: Amounts Falling Due within One Year Grants payable Accruals and deferred income 9. Unrestricted Funds At 1 April 2021 Movement in funds for the year At 31 March 2022 |
2022 £ 5,643 - 2,772 |
2021 £ 4,286 2,081 - |
|---|---|---|
| 8,415 | 6,367 | |
| 2022 £ - 1,320 1,320 |
2021 £ - 1,320 |
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| 1,320 | ||
| £ 102,556 4,471 |
||
| 107,027 |
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THE PRIMARY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
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10. Grants approved
| Grants approved | |
|---|---|
| Beneficiary Purpose of grant Berkshire County Blind Society (Berkshire Stags VICC) Season expenses; Birmingham Goalball Club Futsal Birmingham Sports Club Futsal and goalball Birmingham Stars VICC Season expenses Blind Cricket England & Wales Equipment, development programme, PC Cup Bradford & District VICC Season expenses Braille Chess Association Chess sets and clocks British Blind Sport Carious including knockout cup Cambridge Dons Goalball expenses Cheshire Cobras VICC Season expenses Croydon Vision ‘Fit & Fun’ programme Derbyshire Owls VICC Season expenses Devon Bowling and Social Club Season expenses Dorset Dolphins VICC Season expenses Durham VICC Season expenses English Blind Golf Association Matchplay championship Gloucestershire VICC Season expenses Kent Spitfires VICC Season expenses Kingston-upon-Thames Association for the Blind Ten pin bowling, cycling, swimming Lancashire Lions VICC Season expenses and goalball Living Paintings “Touch to See” book London Futsal Club Season expenses London Sports Club Swimming Merton Sports & Social Club Hall hire and insurance Metro Season expenses for two teams Northants Steelbacks VICC Season expenses North West Scorpions FC Season expenses Open Country Helmets, rear lights and tabards Recreational Club for the Blind Transport for rambling weekends Royal National College, Hereford Season expenses (reimbursement) SAVI Northwest Venue hire and equipment Seashell Trust Trampoline Sheffield Royal Society for the Blind Shooting Somerset VICC Season expenses Staffs Wolves VICC Season expenses Surrey VICC Season expenses Sussex Sharks VICC Season expenses Tandeming Together Tandem purchase and expenses Taunton Deane VI Bowls Season expenses and equipment VIB Somerset Bowling Club season expenses Vision of Adventure Rock climbing weekend Wavertree CC Season expenses West Glamorgan Sports Club Tournament expenses Worcs Elizabethans VICC Season expenses Yorkshire VICC Season expenses |
2022 2021 £ £ 6,000 1,500 2,000 3,000 3,000 - 2,500 - 17,300 - 3,000 1,000 - 3,000 9,250 2,400 2,000 2,000 3,000 - - 1,300 1,500 - 2,500 1,500 3,000 - 3,000 2,000 3,500 - 3,000 - 3,000 - 3,000 - 4,300 1,000 6,000 - 3,000 - 1,000 500 1,000 1,000 6,000 - 3,000 175 - - 3,000 2,000 - 1,500 2,800 (2,353) 5,000 2,500 - 5,000 4,000 - 3,000 150 3,000 - 2,750 325 3,000 - 4,000 3,600 2,000 - 2,000 - 1,400 - 2,700 1,600 1,850 1,500 3,000 - 3,000 500 |
| 141,350 36,697 |
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THE PRIMARY CLUB
NOTES TO THE ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2022
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10. Grants approved (continued)
Analysis of movement in grant creditor
| Grants payable at the beginning of the year Adjustments to grants approved in previous year New grants approved during the year Grants paid during the year Grants payable at the end of the year (Note 8) |
2022 2021 £ £ - 9,650 - (2,353) 141,350 39,050 (141,350) (46,347) |
|---|---|
| - - |
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THE PRIMARY CLUB
DETAILED INCOME AND EXPENDITURE ACCOUNT FOR THE YEAR ENDED 31 MARCH 2022
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| Income Joining subscriptions and members’ regular donations Substantial non-recurring donations and legacies Tax claim under Gift Aid Sales of merchandise Fundraising events Interest receivable Expenses Cost of ties and brooches Cost of merchandise sold Members’ newsletter Administrative costs Independent Examination Bank and collection charges Surplus before grants Grants, net of adjustments for prior years Surplus for the year |
2022 2021 £ £ 114,204 107,216 19,978 - 21,571 22,756 5,040 6,105 - - 48 64 |
|---|---|
| 160,841 136,141 |
|
| 743 1,262 3,767 3,900 5,889 6,262 1,752 1,611 1,320 1,320 1,549 1,054 |
|
| 15,020 15,409 |
|
| 145,821 120,732 141,350 36,697 |
|
| 4,471 84,035 |
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