17[th] October 2024
The board of trustees of The Cardinal Newman Roman Catholic Voluntary Aided School (Hove) Fund
Dear Sirs,
The purpose of this schedule and the Standard Terms of Business is to set out the basis on which we are to act as accountant and advisors to the charity in respect to the independent examination you have requested us to carry out and to clarify our respective responsibilities in respect of that work. We are bound by the code of ethics of Institute of Chartered Accountants in England and Wales and accept instructions to act for you on the basis that we will act in accordance with those ethical guidelines.
1 Your responsibilities as trustees
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1.1 Our independent examination will be conducted on the basis that you acknowledge and understand that you have responsibility:
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(a) to prepare an account and statement for each financial year which fairly presents the receipts & payments of the charity for the period and its assets & liabilities at the period end in accordance with the Charities Act 2011 (“ChA 2011”) and regulations thereunder;
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(b) in preparing the account and statement, to:
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(i) select suitable accounting policies and then apply them consistently;
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(ii) make judgments and accounting estimates that are reasonable and prudent; and
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(iii) prepare the financial statements on the going concern basis, in particular, other than already disclosed, there are no significant doubts about the charity’s ability to continue in operation for at least twelve months from the date when the financial statements are expected to be approved, unless it is inappropriate to presume that the activities of the charity will continue.
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(c) for ensuring that the charity maintains sufficient accounting records which disclose with reasonable accuracy at any time the financial position of the charity. You are also responsible for such internal control as you determine is necessary to enable the preparation of accounts that are free from material misstatement whether due to fraud or error; and
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(d) for safeguarding the assets of the charity and hence for taking reasonable steps to ensure the charity’s activities are conducted honestly and for the prevention and detection of fraud and other irregularities.
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1.2 In accordance with ChA 2011, s. 133, the charity’s trustees may elect to prepare a receipts and payments account and a statement of assets and liabilities as its annual statement of accounts. You have elected to prepare such an account and statement.
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1.3 You are responsible for ensuring that the charity complies with laws and regulations applicable to its activities, and for establishing arrangements designed to prevent any non-compliance with laws and regulations and to detect any that occur.
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1.4 You are also responsible for determining whether, in respect of the year, the charity meets the conditions for exemption from an audit set out in ChA 2011, s. 144, namely that:
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(a) the charity’s gross income in the current year is more than £25,000, but not more than £1,000,000;
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(b) the gross assets of the charity are less than £3.26m; or where they exceed £3.26m, gross income is less than £250,000; and
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(c) no notice has been received from the Charity Commission requiring an audit.
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1.5 If, in respect of the year, the charity satisfies the above criteria, the availability of the exemption from an audit of the financial statements is conditional upon your causing an independent examiners’ report to be prepared in respect of the financial statements in accordance with ChA 2011, s. 145. You are responsible for deciding whether that report shall be made and for appointing us as reporting accountants to make that report to the trustees of the charity.
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1.6 If gross income falls to £25,000 or less for the year, then, provided the other criteria set out above are met, you will need neither an audit nor an independent examiner’s report.
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1.7 You are also responsible for determining whether, in respect of the year, the charity meets the conditions for preparing its financial statements on the receipts and payments basis, namely that the charity’s gross income in the current year is no more than £250,000.
1.8 You have undertaken to make available to us, as and when required, all of the charity’s accounting records and related information, including minutes of trustees’ meetings and of all appropriate management meetings, necessary to carry out our work. You will make full disclosure to us of all relevant information.
| 1.8 | You have undertaken to make available to us, as and when required, all of the charity’s accounting records and related information, including minutes of trustees’ meetings and of all appropriate management meetings, necessary to carry out our work. You will make full disclosure to us of all relevant information. |
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| 2 | Our responsibilities as independent examiners |
| 2.1 | We shall plan our work on the basis that an independent examiner’s report is required for the year, unless you inform us in writing that either: |
| (a) the charity requires an audit of the financial statements; or |
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| (b) the charity requires neither an audit nor an independent examiner’s report. |
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| 2.2 | Should you instruct us to carry out an audit, then the terms of that assignment will be dealt with in a new engagement letter. Should you |
| inform us that the charity requires neither an audit nor an independent examiner’s report then we shall have no responsibilities to the charity, | |
| except those specifically agreed upon between us in respect of other professional services. | |
| 2.3 | As independent examiners, we have a statutory responsibility to report to the trustees of the charity whether, in our opinion, there is |
| reasonable cause to believe that, in any material respect: | |
| (a) sufficient accounting records have not been kept, contrary to the requirements of ChA 2011, s. 130; or |
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| (b) the account and statement do not agree with those accounting records. |
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| 2.4 | Should our work indicate that the charity is not entitled to exemption from audit then we will inform you. In such circumstances, we will not |
| issue any report and will withdraw from the engagement to prepare an independent examiner’s report, notifying you in writing of the reasons. | |
| In these circumstances, if appropriate, we will discuss with you the possibility of appointing us as auditors. | |
| 2.5 | We have a professional responsibility not to allow our name to be associated with an account and statement that are, or may be, misleading. |
| Therefore, although we are not required to search for such matters, should we become aware, for any reason, that the account and statement | |
| are, or may be, misleading, if the matter cannot be adequately dealt with by means of qualifying our opinion (or by other appropriate | |
| modifications of the report), we will not issue any report. In such circumstances, we will withdraw from the engagement, and will notify you in | |
| writing of the reasons. | |
| 2.6 | Under ChA 2011, s. 156(2), we have a statutory duty to make a written report to the Charity Commission on such matters (which relates to the |
| activities or affairs of the charity or of any connected institution or body) of which we become aware during the course of our examination and | |
| which we have reasonable cause to believe is likely to be of material significance for the purposes of the exercise by the Commission of its | |
| functions under ChA 2011, s. 156(3). In addition under s. 156(4) if we become aware of any matter which does not require to be reported | |
| under s. 156(2) but which we have reasonable cause to believe is likely to be relevant for the purposes of the exercise by the Charity | |
| Commission of any of its functions then we may make a report on the matter to the Commission. We may have to make this report without | |
| your knowledge and consent and we cannot undertake to you to fetter this discretion in any manner. | |
| Scope of independent examination | |
| 2.7 | Our work as independent examiners will be carried out in accordance with guidance for such engagements issued by the Charity |
| Commission. It will consist of comparing the account and statement with the accounting records kept by the charity, and making such limited | |
| enquiries of the trustees and staff of the charity as we may consider necessary for the purpose of our report. | |
| 2.8 | As part of our normal procedures, we may request you to provide written confirmation of any information or explanations provided by you |
| orally during the course of our work. | |
| 2.9 | Our work as independent examiners will not be an audit of financial statements in accordance with International Standards of Auditing (UK). |
| Accordingly, we will not obtain any independent evidence relating to entries in the accounting records, or to the amounts or disclosures in the | |
| account and statement. Consequently our work as independent examiners will not provide any assurance that the accounting records or the | |
| account and statement are free from material misstatement whether caused by fraud, other irregularity or error. | |
| 2.10 | Because we will not carry out an audit, nor otherwise confirm the sufficiency of the accounting records maintained by the charity, we will be |
| unable to provide any assurance as to whether the account and statement that we prepare from those records present fairly the charity’s | |
| receipts and payments and its assets and liabilities at the year end. | |
| 3 | Other services - Accounting |
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3.1 It was agreed that we should carry out the following accounting and other services: (a) write up the accounting records of the charity insofar as they are incomplete when presented to us; (b) complete the postings to the nominal ledger; and (c) prepare the accounts for approval by yourselves.
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3.2 You have agreed that your staff will:
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(a) keep the records of receipts and payments;
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(b) reconcile the balances monthly with the bank statements.
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4 Other services - Corporation Tax
| 4 | Other services - Corporation Tax |
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| 4.1 | You are responsible for notifying H M Revenue & Customs of when the charity comes within the charge to corporation tax. You agree that you |
| will notify us of this at the same time. |
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4.2 If the charity comes within the charge to corporation tax:
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We will prepare from the accounts and other information and explanations provided by you the charity’s corporation tax return and computations, together with all supporting schedules and, where necessary, amended returns.
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We will send you the tax return and supporting schedules for you to approve and sign. We will then submit it, with the accounts and computations, to H M Revenue & Customs. You authorise us to file the return electronically.
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We will deal with all communications relating to the charity’s tax return addressed to us by H M Revenue & Customs or passed to us by the charity. However, if H M Revenue & Customs choose your return for enquiry this work may need to be the subject of a separate assignment in which case we will seek further instructions from you.
4.3 We are able to offer fee protection insurance to cover the cost of our fees arising from HM Revenue & Customs investigations. If you would like further details of this service please let us know.
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5 Excluded Services
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5.1 You will continue to deal with other matters required by law, such as:
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Pay As You Earn including year-end returns and matters relating to your employees;
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forms P11D;
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VAT returns.
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5.2 We will be pleased to advise on any of these tax matters if so requested.
6 Agreement of terms
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6.1 The terms set out in this letter and our attached Standard Terms of Business shall take effect immediately upon your countersigning this letter and returning it to us. If we are instructed to start work before receiving a signed copy of this letter we will treat that as acceptance of all the terms of this engagement letter, unless we hear from you to the contrary within 30 days of you giving that instruction.
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6.2 This letter will also apply to any matter dealt with in respect of prior periods during our appointment.
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6.3 Once it has been agreed, this letter and the attached Standard Terms of Business will remain effective until they are replaced. We shall be grateful if you could confirm your agreement to these terms by signing the enclosed copy of this letter and returning it to us without delay.
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6.4 We are committed to ensuring the protection of the privacy and security of any personal data which we process. Your attention is drawn to clause 13 of the attached Standard Terms of Business which details how we treat personal data received by us in the provision of our services during our engagement with you. By signing this letter, you confirm that you have read and understood clause 13 and any privacy notice referred to therein.
Yours faithfully,
Friend - James
FRIEND-JAMES LIMITED
We confirm that we have read and understood the contents of this letter and the attached Standard Terms of Business and agree that they accurately reflect the services that we have instructed you to provide.
Signed ................................ .......................... Dated ...........4[th] November 2024........... Trustee Name ..........Mel Fane ................................................
For and on behalf of The Cardinal Newman Roman Catholic Voluntary Aided School (Hove) Fund.
CHARITY COMMISSION FOR ENGLANO ANO WALES Th• C•rdnal C•thdk 28S217 Receipts and payments accounts CC16a For ih• frr 18ikffil 2023 31 IAL2024 Section A Receipts and payments Unrestricted Restrfcied funds Endowmènt Total funds Al R•¢•l ts ChirN*s dFnd£n1trS 1D.5 2M11 iQ.56J 1121 13.$02 4.6JJ Sub lot•llGross incwje lorARI IKJ19 .519 2$ A2 A¥¥•t •nd Invq$trn•Tht sal•z. ••• tabkn. Sub total Totsl rncolpts 49.$19 5.519 23.494 A3 Paym•nl• J?.1 CCXX Rl a¢o)Jnts Issi 4410912024
Sub total 52J41 52A 37.14 A4 A¥•t and Iny•stm•nl pvr¢h$•s. ISM tabl•1 Sub total Tt>tlpayftwts $2,446 $2,446 37.140 Net of ro¢elptsl(payments) . A5 Tran¥l•rs lund$ Al CaÈh funds last y•¥rd Cash lunds th&T y••r ond 2.•27 2,927 13.646 5.013 s.ogJ 2.1M 18.734 Section B Statement of assets and liabilities at the end of the period un$1d funds R8#trlct•d funds En¢Jowment lunds ) n•w*•lC 81 C88h fund• Totsl ush lunds 2.1ei CCXX R2 ?j(Sl
ilfir1Ct•d R•thd•d fund% Endrr*7n•nt rmh funds lop Oelaas B4 A•vts rela1rd fortho ¢harlty'¥ own use CCXX R3 Account8lSSI (W09r2024
Dei*i1s 83 LlJblllth• 011 lh• InMw•i SvJn D•1• of Dpyov CCXX R4 ISSI 04Mr1024
CHARITY (OMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trustees The Cardinal Newman Roman Catholic Voluntary Aided School {Hovel Fund On accounts for the year ended 315t March 2024 Charity no (if any) 285247 Set out on pages11 & 2 I report to the trustees on my examination of the accounts of the above charity ("the Trust") for the year ended 3110312024. Responsibilities and basis ol report As the charity's trustees, you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 1.the Act"}. I report in spect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145{5)(b) of the Act. Independent I have completed my examination. I confimi that no material matters have examinerfs statement come to my attention in conneclion with the examination vthich gives me cause to believe that in, any material respect". the accounting records We not kept in accordance with section 130 ofthe Charities Ad,. or the accounts did not accord with the accounting records., or the accounts did not comply wrth the applicable requirements concerning the fomi and conlenl of accounts sel out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair, view which is not a matter considered as part of an independenl examination. I have no concems and have come across no other rnatters in connection with the examination to which attention should be drawn in this report in order to enable a Proper understanding of the accounts to be reached. Signed: Date: 11 Name: John Warner Relevant professional qualificationls) or body lif any): Institute of Chartered Accountants in England & Wales Address: 41h Floor Park Gate, 161-163 Preston Road. Brighton. East Sussex. BN1 6AF IER Oct 2018
Section B Disclosure Only complete if the examiner needs lo highlight material matters of concern {see CC32, Independent examination of charrty accounts.. directions and guidance for examiners)- Give here brief detsils of any items that the examiner wishes to disclose. IER Oct 2018
CARDINAL NEWMAN CATHOLIC SCHOOL GON'F.RNORS' FUND SCHOOL FLND CON'EINAf*T FiiND & GIFT AID FUIND INDEPENDENT EXAMINATION REPORT FOR THF YEAR ENDED 31 MARCH 2024 We Certify that the siatement of balances Sho'S a true and fair 'le, ol Ihe Governors, School, Covenanl, and Gift Aid funds of Cardinal Newman Catholic School for the year ended 31, March 2024 and agrees to ihe fiinds held on deposit in the bank accounts. We certify thai ihe accounls are in acconlance with ihe books. vouchers and infonnation and explanations supplied iherewith. FRIEND-.JANIES LIMITED CHARTERED ACCOLINTANTS 41h Floor, Park Gate 161-163 Preston Road BRIGHTON East Sussex BNI 6AF Da¢a.4h October 2024
Cardinal Newman Catholic School Examination Certificate As al 31 sl March 2024 we can confirm Ihal the following balances have been coffectly accounted for and are ¢orreclty lodged in the following bank accounts'.- Bank Slalement Balance Reconciled Balance Govemors Fund Royal Bank of Sttand 11439878 10,000.00 10.LN)O.00 Govemors Fund Royal Bank of S¢olland 10157208 100,419.47 100.41947 Schwl Fund Royal Bank of S¢otland 11439835 9.989.00 9,989.00 RCVA Fund Royal Bank of S¢olland 11439916 2,166 30 2,166.30 Covenant Account HS8C 21127330 4,915 34 4,915.34 Gift Aid Account HS8C 31392387 6,318.19 6,318.19 FRIEND-JAMES LIMITED CHARTERED ACCOUNTANTS Datè .......th October 2024