2022-04-05-accounts

The Friends of St Andrew's COLYTON

Registered Charity No: 285239

15[th] June 2022

Dear Friends

ANNUAL GENERAL MEETING 2022

Notice is hereby given that the 39[th ] Annual General Meeting (AGM) of the Friends of St Andrew’s, Colyton, will be held on Thursday 7[th] July 2022 at St Andrew’s Church. You are invited to attend at 7.15pm; the meeting will start at 7.30pm. The agenda is set out below:

• 1) Apologies for absence.

• 2) To receive the minutes of the 38[th ] AGM held on Thursday 22[nd] July 2021.

• 3) To receive the accounts for the year ending 5[th] April 2022.

• 4) Treasurer’s Report.

• 5) Independent Examiner’s Report.

• 6) Chair’s Report.

• 7) To elect committee members:

• a) Members seeking election to the committee must give written notice to the Secretary (contact details below) of their intention to do so.

• b) The application must be proposed and seconded by current members.

• 8) Any other business previously notified to the Secretary in accordance with the constitution.

• Members are reminded that only paid-up members may vote at the Annual General Meeting.

After the meeting refreshments will be served.

Yours sincerely

Simon Ford – Secretary

All correspondence to: Simon Ford, Melrose, South Street, COLYTON, EX24 6ER Email: [e-mail] - Website: information on FoStA at colyton.co.uk

Minutes of the 38[th] FoStA Annual General Meeting

St Andrew’s Church on Thursday 22[nd] July 2021 at 7.30pm

Present:

• Committee Members: Ros Yarlott (Chair), Dominic Makemson (Treasurer), Simon Ford (Secretary), Susan Fouracre (Membership), Dawn Franklin, Jane Preece and Kay White.

• Friends: Hilary Smith, Colin Preece, Christine Sansom and David Fouracre (List of attendees also compiled in accordance with Track &Trace Guidance at the time)

1. Apologies and welcome.

• a. Apologies received by the secretary - Records on file.

• b. The Chair welcomed everyone to the meeting and stated that due notice had been given to the members in accordance with Clause 5(iii) of the constitution.

2. To receive the Minutes of the 37[th] AGM held on Thursday 5[th] July 2019.

• (*No AGM in 2020 due to Covid-19 regulations)

• a. The Chair asked delegates whether there were any questions or observations regarding the minutes of last year’s AGM and there were none.

• b. The Chair proposed that they be approved - carried.

3. To receive the accounts for the year ending 5[th] April 2021

• a. The Treasurer reported that a copy of the accounts had been sent to all members with the notice of the meeting.

• b. The Treasurer reported that the accounts have been examined by the independent examiner, Bob Whitell.

• c. Treasurer proposed that the accounts be approved as presented. – carried.

4. To receive the Chairman’s annual report.

• a. A copy of the Chairman’s report had been sent to all members with the notice of the meeting (records on file).

• b. Chair summarised report and proposed that it be approved – carried.

5. Election of officers.

• a. The Chair informed the meeting that all of the current officers were willing to stand for a further year.

6. Election of committee members.

• a. Members seeking election to the committee gave written notice to the Secretary of their intention to do so. All applications have been proposed and seconded by current members (documents on file).

• b. Existing committee members within their three-year period of tenure were elected en bloc.

• c. Existing committee members at the end of their three-year period of tenure were re-elected en bloc.

The Chair thanked everybody for attending and the meeting was closed at 8.10pm, followed by refreshments.

Registered Charity No: 285239

The Friends of St Andrew's COLYTON

FoStA Chair’s Report for April 2021 to April 2022

Dear Friends

After two years of cancellations and postponements, it is very good to be able to report that we have at last been able to hold some real, live events in the church, the first being our AGM in July last year. This was followed in November by a talk about glass by Dr Francis Burroughes, which included the opportunity to handle and examine at close quarters rare and fascinating glass artefacts, as well as to learn about their manufacture.

We made up for a bit of lost time with two events in January - an afternoon Illustrated Talk on Beethoven’s life and works by Nick Brown, who kindly donated all proceeds to FoStA. Tea was served accompanied by an impressive selection of home-made cakes donated by kind volunteer bakers. More delicious cake appeared for the follow-up afternoon concert of music by Beethoven played for us by pianist Simon Watterton. Again, profits were in aid of FoStA. Both were popular - as was the cake.

It was a good beginning to a year in which we are now back in full swing. We have already enjoyed our first Tillett Trust concert, a visit from ‘cellist Toby White and pianist Marina Staneva who played beautifully for us in March. More recently we have heard an illustrated talk by Exe Estuary Harbour Master, Grahame Forshaw, full of local knowledge and expert insights.

Still to look forward to is our summer concert on the evening of Saturday 16[th] July when we are delighted to be welcoming back renowned folk duo, Ninebarrow. Many of you will remember their last concert here when the church was full, and they sang for us on a beautiful summer evening with the West doors thrown open to the evening sun. As is now traditional for this event, and included in the ticket price, Pimms and canapés will be served on the church lawns before we find our seats inside the church.

Autumn sees our second and last Tillett Trust concert of the year, by violinist Roberto Ruisi and pianist Sten Heinoja. We have missed our visits from these talented young professionals, musicians who have been hand-picked for their potential, and who often go on to have illustrious careers. We have already booked two more Tillett Trust concerts for 2023 - a pianist, and an accordion player.

The piano concert, in May, will be an evening concert, but the accordion concert in November will be held in the afternoon, and tea and cake will be served in the interval instead of the more usual wine or fruit juice. We hope this will optimise audience numbers as we realise that many people do not relish coming out in the dark during the winter months.

Despite the lack of events due to lockdowns, FoStA’s funds have been put to excellent use including new lighting and wiring, which have hugely improved the look and ambience inside the church, as well as conforming to modern safety and environmental standards. FoStA has also funded new heaters. Future works we plan to fund include an overhaul of the church sound system and repairs to the roof and stonework.

Please come along to the AGM if you can spare the time. We always love to see you there and there will be wine and a few nibbles to enjoy after the business side of things has been dealt with.

Until we meet again, we send you our very best wishes,

Ros Yarlott – Chair

The Friends of St Andrew's COLYTON

Registered Charity No: 285239

(HARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts SeGtion A Independent Examiner's Report Report to the trusteesl members of Friends of St. Andrew's On accounts for the year ended 2021 to 2022 Charity no (If any) 285239 Set out on pages I report to the trustees on my examination of the accounts of the above charity (llhe Trust.) for the year ended 0510412022 As the charity's trustees, you are responsible for thé preparation of the accounts in accordance with the requirements of the Charrties Act 2011 {'the Act"). Responsibilities and basis of report I report in resFect of my examination of the Trust's accounts Carried out under section 145 ofth8 2011 Act and in carying out my examination, I have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of the Act. Independent examiner's statement I have completed my examination. I confimi that no material matter5 have come to my attention in connection with the examination (other than that disclosed below ') which gives me cause to believe that in, any material respect.. the accounting records ￿re not kept in accordance with section 130 of the Charities AGt,' or the accounts did not accord with the accounting records.. or the accounts did not comply with the applicable requirements conceming the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a Irue and fair. view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. se delete the words in the brackets if they do not apply. Signed: Date: 0810612022 Name: Robert William Whitell Relevant professional qualification(s) or body (if any): NIA Address: 4 Govers Meadow.Colyton,Devon. EX24 6PG IER Oct 2018

Section B Disclosure Only complele if the examiner needs lo highlight material matters of con￿rn (see CC32. Independent examination of chanty accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. None to report IER Oct 2018