2024-08-31-accounts - Warminster School Parents' Association

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

WARMINSTER SCHOOL PARENTS' ASSOCIATION

TRUSTEES ANNUAL REPORT and FINANCIAL STATEMENTS

For the Year Ended 31 August 2024

CHARITY REGISTRATION NUMBER: 285207

WARMINSTER SCHOOL PARENTS' ASSOCIATION

CHARITY REGISTRATION NUMBER: 285207

TRUSTEES

Sarah Kennedy	Chair
Sarah Hall	Vice-Chair
Nicola Morgan-Nash	Secretary	Appointed 12/09/2023
Lisa Webber	Treasurer	Appointed 22/01/2024
Aleece Hoelscher		Appointed 11/09/2024
Camilla Wheatley-Hubbard		Appointed 12/09/2023	Resigned 11/09/2024
Emma Brown		Appointed 12/09/2023
Gavin Saunders
Jeanette Bevan		Appointed 11/09/2024
Julie Sharpe
Kerry Hunnibell
Laura Gibson		Appointed 22/01/2024
Lene Nielson		Appointed 12/09/2023	Resigned 23/04/2024
Liisa Wallace		Appointed 12/09/2023	Resigned 11/09/2024
Lisa Cook		Appointed 22/01/2024
Lucy Fryer		Appointed 12/09/2023	Resigned 11/09/2024
Natalie Garcia-White		Appointed 20/11/2024
Annette Howard		Resigned 16/01/2024
Deborah Kennett		Resigned 16/01/2024
Fiona Bolton		Resigned 12/09/2023
Gillian Walmsley		Resigned 11/09/2024
Jeremy Robertson		Resigned 11/09/2024
Nichola Wagstaff		Resigned 11/09/2024
Sarah Ison		Resigned 12/09/2023
Vanessa Barnes		Resigned 12/09/2023

CORRESPONDENCE ADDRESS Warminster School Church Street Warminster Wiltshire BA12 8PJ BANKERS CAF Bank Ltd 25 Kings Hill Avenue West Malling Kent ME19 4JQ

WARMINSTER SCHOOL PARENTS' ASSOCIATION

TRUSTEES ANNUAL REPORT

and

FINANCIAL STATEMENTS

For the Year Ended 31 August 2024

	Page
Trustees' Report	1 to 3
Independent Examiner's Report	4
Receipts and Payments Account	5
Statement of Assets and Liabilities	6

WARMINSTER SCHOOL PARENTS' ASSOCIATION

TRUSTEES ANNUAL REPORT

For the Year Ended 31 August 2024

The Trustees present their report and examined financial statements of the charity for the year ended 31 August 2024.

The financial statements have been prepared in accordance with the provisions of The Charity's Act 2011 (section 133) relating to small charities and comply with the Charity's governing document.

Reference and administrative details

Warminster School Parents' Association is a charity, constituted as an association and registered with the Charity Commission since 11th August 1982 under registration number 285207.

The Trustees who held positions of office during the year were:

Sarah Kennedy Chair (Appointed: 12/09/2023) Nicola Morgan-Nash Secretary (Appointed: 12/09/2023) Lisa Webber Treasurer (Appointed: 22/01/2024) Deborah Kennett Former Chair (Resigned as Chair: 12/09/2023) Sarah Ison Former Secretary (Resigned: 12/09/2023) Annette Howard Former Treasurer (Resigned: 16/01/2024)

Structure, governance and management

The governing document of the Charity is a Constitution and the management and administration of the charity/association is vested in a committee.

The committee consists of the following Officers and members:

A Chair, Secretary and Treasurer ("the Officers") elected from within the members of the Committee
Not less than three, or more than five members of the Warminster School staff
Not less than six, or more than twelve, parent or guardian members of the Warminster School Parents' Association
A non-voting School liaison officer

Trustees are appointed to the committee and to the roles of officers from members of the association. The membership of the Warminster School Parents' Association shall be any parent or guardian of a pupil of Warminster School ('the School'), the Head, the Head of the Prep School, members of staff of the School and any other person associated with the School that has been approved by the Trustees.

The roles of officers of the charity are elected each year at the AGM. In the event that an officer resigns or is removed mid-year, a Special General Meeting may be called to elect a replacement. A Special General Meeting was called on 22th January 2024 to elect a new Treasurer after the resignation of the previous officer.

Members of the committee can be elected at the AGM or at any Ordinary Meeting, held at least half-termly throughout the school year.

Page 1

WARMINSTER SCHOOL PARENTS' ASSOCIATION

TRUSTEES ANNUAL REPORT

For the Year Ended 31 August 2024

Objectives and activities

The objectives of Warminster School Parents' Association is to advance the education of the pupils of Warminster School ('the School') by providing, and assisting in the provision of, facilities for education in the School not normally provided by the Governors of the School.

Additionally, and in furtherance of this objective, the Charity may:

Organise and run social activities in order to foster and develop relationships between staff, parents and others associated with the School;
Organise and run social activities, the profits of which shall be used to provide amenities, items of activities for the School that are considered appropriate and worthwhile, and which would not normally be provided by the Governors;
Organise and run amenities (for example the second hand uniform shop), the profits of which shall be used to provide amenities, items of activities for the School that are considered appropriate and worthwhile, and which would not normally be provided by the Governors;
Engage in activities to support the School and advance the education, development and wellbeing of pupils attending it;
Arrange meetings, lectures and discussions for members of the association

The Trustees confirm that they have referred to the guidance contained in the Charity Commission's guidance on public benefit when reviewing the Trust's aims and objectives and in planning future activities

Achievements and performance

The Warminster School Parents' Association ('WSPA') had another successful and busy year to 31 August 2024, with various fundraising events held and time and resources spent supporting School events.

With the fundraising carried out through events, termly subscriptions and income from the WSPA Second Hand Shop, the Charity has been able to support many requests in line with its objectives, from a variety of areas of the school.

With the cumulative value of donations to the Charity from previous years, and this year’s fund raising, the Charity has been able to support three large projects and provide multiple smaller items, totalling around £45,000, which also includes donations made to the Warminster School Hardship Fund.

The three most significant donations were made to the Gym Renovation project, the Outdoor Pursuits Department for tents and other equipment and to the Prep School for new outdoor play equipment and flooring in the Pre-Prep playground.

Other items purchased during this financial year:

Prep School (inc. Nursery): Tricycles, Trumpets, Sofas, Magnetic Shapes and a new Piano (part exchanged)
Senior School: Headphones, Pond Kit and Radio Equipment
Boarding: Trampoline

The Verlucian Community was launched by Warminster School in September 2023 and has made the advertising and booking of events of the Charity much easier for all. The Charity will aim to utilise the power of the Verlucian Community more in the coming year with a proposed addition of an online shop for sale of merchandise. Page 2

WARMINSTER SCHOOL PARENTS' ASSOCIATION

TRUSTEES ANNUAL REPORT

For the Year Ended 31 August 2024

Financial Review

Receipts for the year amounted to £68,470; an decrease of £9,409 on the previous financial year. The main source of income for the charity for the year was from the sales of second hand school uniform and merchandise. Underlying receipts have increased from the previous year, the difference being Other income received in 2023 regarding school fees paid in error to the Charity (refunded and included in Admin costs in the 2023 comparative).

Payments for the year and donations made amounted to £73,429; an increase of £7,436 on the previous financial year. The overall deficit for the year was £4,959.

It was agreed in the AGM in September 2023 that 30% of profits from social events would be donated to the Warminster School Hardship Fund. A donation of £4,262 was made in respect of the financial year ended 31 August 2024 (£3,000 donation in respect of the year ended 31 August 2023). Both donations were physically paid in the financial year to 31 August 2024 and are reflected in these accounts.

Reserves Policy

The committee will confirm and review on an annual basis the policy in respect of the reserves held by Warminster School Parents' Association to ensure that they are maintained at a level to safeguard the future of the charity. Unrestricted reserves stand at £51,659 at the year ended 31 August 2024. Reserves of the Charity fluctuate during the financial year depending on the timing of fundraising events and donations in furtherance of its charitable objectives. The committee believe that free reserves in the region of £10,000 are required in order cover the costs of fundraising events and other charitable obligations should the timing of income generation become an issue.

Declaration

The Trustees declare that they have approved the Trustees' report above

Signed on behalf of the Charity's Trustees

Sarah Kennedy Chair Nicola Morgan-Nash Secretary Lisa Webber	18-Jun-25
	Date 18-Jun-25
	Date 18-Jun-25
	Date

Lisa Webber Treasurer

Page 3

INDEPENDENT EXAMINER'S REPORT

TO THE TRUSTEES OF WARMINSTER SCHOOL PARENTS' ASSOCIATION (Charity No.: 285207) On Accounts for the Year Ended 31 August 2024

I report to the Trustees on my examination of the accounts of the above Charity for the year ended 31 August 2024.

Responsibilities and basis of report

As the Charity's Trustees you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the Act').

I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination, I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.

Independent examiner's statement

I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which gives me cause to believe that in, any material respect:

accounting records were not kept in accordance with section 130 of the Act; or
the accounts do not accord with the accounting records

I have no concerns and have come across no other matters in connections with the examination to which attention should be drawn in order to enable a proper understanding of the accounts to be reached.

25-May-25

Daphne Ashford-Smith Qualifications: CFP Winfrid Lodge 44 Church Street Warminster Wiltshire BA12 8PQ

Date

Page 4

WARMINSTER SCHOOL PARENTS' ASSOCIATION

RECEIPTS AND PAYMENTS ACCOUNT

For the Year Ended 31 August 2024

RECEIPTS Subscriptions Secondhand Shop and Merchandise Events Bank interest Other income PAYMENTS Secondhand Shop and Merchandise costs Event costs Bank charges Admin costs Donations Warminster School Hardship Fund Donations and Bids NET (PAYMENTS)/RECEIPTS Cash and bank deposits at 1 September 2023 Cash and bank deposits at 31 August 2024 Reconciliation of funds: Total funds brought forward Net (payments)/receipts TOTAL FUNDS CARRIED FORWARD	2024 2023 Unrestricted TOTAL TOTAL Funds Funds Funds £ £ £
	7,210 7,210 8,220 28,790 28,790 20,948 31,343 31,343 30,316 1,127 1,127 351 - - 18,044
	68,470 68,470 77,879 7,163 7,163 12,760 21,809 21,809 19,227 61 61 90 4,253 4,253 21,460 7,262 7,262 - 32,881 32,881 12,456
	73,429 73,429 65,993
	(4,959) (4,959) 11,886
	56,618 56,618 44,732
	51,659 51,659 56,618
	56,618 56,618 44,732 (4,959) (4,959) 11,886
	51,659 51,659 56,618

Warminster School Parents' Association has not acquired or discontinued any fundamental activities during the above financial year.

The Charity has no recognised gains or losses other than those included in the above Receipts and Payments Account, therefore no separate statement of total recognised gains and losses is needed.

Page 5

WARMINSTER SCHOOL PARENTS' ASSOCIATION

STATEMENT OF ASSETS AND LIABILITIES

For the Year Ended 31 August 2024

ASSETS CAF Bank Accounts Equals Money Account Petty Cash on hand REPRESENTED BY Unrestricted Fund MOVEMENT OF FUNDS Balance at 1 September 2023 Excess of payments over receipts Balance at 31 August 2024	2024 2023 £ £
	50,254 56,258 1,005 - 400 360
	51,659 56,618

	51,659 56,618
	56,618 44,732 (4,959) 11,886
	51,659 56,618

These accounts were approved by the Trustees on 18 June 2025 and signed on its behalf by:

Sarah Kennedy Chair

Page 6