WINCHESTER DRAMATlC%)aETY TRUSTEE5' REPORT AND AccouKrs FOR THE YEAR ENDED 31 MARCH 2025 Prfnc5pal address and Rrflstered Ollice Chesll Theatre, Chesib Street, WiFKthesterS023 OHU Charitii number 285043 Comp•ny number 1621492 IEngland and Wales) WINCHESTER DRAMATicsoaETY Trustees. RepDrt forthe ye•r ended 31 Mabrh 2025 The trustees presenttheir report and accounts for the year. Structure, pvemance and manaiement Winchester Dramatic Soaety is a charitable tompany brnited by guarantee. The charity% rnain objects are 'to prornote. maintain, impmve and advance public educatson partscularfy by the pr0dua￿n of Èaucatlonal plays and the encouragement of the arts." The trustee5 who sefved durlng the year are.. Joanne A5hwell Peter Bateson Stephanle uanbv Martin Humphrev Sarah jacobs David James Petsr Liddiard Paul Ridddl David Small Zoe Stanford Appointed 25 Octobef 2024 Terrance Lohr Retired 24 October 2025 Alec Walters R•tir•d 25 Ortober 2024 Marcus Whitfield Appointed 24 Ortober 2025 Retired 24 October 2025 Appointed 24 October 2025 Thè charity strurture 1£ a Board of Tru5t*es lalso known as the Executi￿ Commin@@I who are also dlrectors for the purpose of Company law. Trustees are eleded annually by the members of thè Society. Any member rnay be nominated for election as a trustee if duly proposed and seconded by members. The tharity is iovemed by its Memorandum and Artides of Assoaation. Therè are no spec￿le rtstrictlons Imposed bv anv Eoyerning document Con￿ming the way in which the harlty operates, Obl•cttv•$ and activttl•s The charity seeks to attain its objects by pTe5enting a v•ried programme of in-house and visiting dram productions. by running a youth theatre with youth and children's workshops. providing active social and communitv outreach programme5 and by maintaining and improving the historic Grade Il. listed Chesil Theatre building Ithe former church of St Peter Che%ill. It plans to enhance and expand these activities through the development of an annexe at 14 Chesil Street. The trustees have had due regard to the Charlty Commlssion 8uldance on public benefit. There has been no Change in the policies adopted ID furtherance of the objects during the year. DLtring thè year the charity has presented a varth programme of drama. run yguth and ¢hildren's workshops and prtsduttigns, welcomed several visitin8 productions to the Chesil Theatrei provided artive social and outreath programrnes and continued to cairy oui maintenance and improN*meni of the Theaire building. The charity has obtained planning consent to build its proposed annexe at 14 Chesil street, the adjoining property whlch it owns. To that end, the ¢harity has launched a campaign to secure the remainder of the funds required. The charity acquired the freehoFd of Ihe Chesil Theatre from the Church Commissioners during the year. The charity's maln dependency is upon the servkes of unpaid volunteers. R recelves donatlons throughout the year. Financial Reli The accounts for the year ended 31 March 2025 show a surplus for the year of £154,86612024 £91,514) which has been laken to reserve5. At the balance sheei date the charlry had net reserves of £1,242,32412024 £1,087.4581, two-thirds of which is held in the charity's bank accounts. Accordingly there appears to be no difficulty in fU￿illIng the charity's financial obligations. £142,477 is htlfl in the Re5trided fund12024 £98,735): £1,063,$84 in the Oesignated fvnd 12024 £96S,￿K)I. and £36.263 in the General fund (2024 £20,723). t)etai15 afe in Note 11 p38es 9-10. The trustees are fund-raislng to enable thè charity to build an annex* and enhance the faalities provided as well as havlng règard 10 the naiure of thE Grade Il" li)ted me%lievol building it occupies. In addition to thè net reserves mentioned above. • fijrther É60,(KKI has béen promised by the Winchoster City Council 4nd Town Forum towards the cost of ih• development. payable as • proportion of expenditurè as it is incurred. Aaxt ¢•¥er for fvnd• Note 11 sets Out an anatys4s ol the assets attributable io the varhlus funds and a desttiptbon of the trusts. These assets are sufficient to meet the tharrtvs obl￿atiOnS on a 14bnd by fund basls. Thi5 report has been prepared in accordance wrth the specÉal provisions of the CoMpan￿S Act 2006 relating to small companles and the statement of Re¢ommended Prartice- Accountin8 and Reporting by Ch8ritiès. On behalf of the Board ofTrustees Signed.. Name.. Date.'%O IA. 2025 Indép*nd•nt E¥•m•nees Aeport to the Tru#ees ofwinchester Dw•mrtk SocTrety I report to the charity frurtees on my exarnination of the a(rounts of the Winchester Dramatic Society 1.the charitsble companv'l for the year ended 31 March 2025. Responslbllities and basis of report As the charity's trustees of thÈ eharf(able cornpany land also its dirertors for the purposes of company lawl yov are responsible fof the Preparation of the accounts in accordance with the requirements of the Companies Art 2LMJ6 I'the 2¢JJ6 ACYI and the Chartties Act 2011 Ithe'2011 Acfl. Havin8 satisfied rn￿11 that the accounts of thè tompany are not required to be audited under Part 16 of the 2LX16 Acl and are eligible for indepèrtdent examination, I report In resped of my examinaiion of your charlry's attounts as carried out under sertion 145 of the 2011 Atl. In carryin8 Out rny exarninJtloTh I ha¥e followed the Dirertlons 8l¥en by the Charity Commission under section 1451511bl of the 2011 Act. Independent eM•mln•es r•port I have completed my examination. I conflm that no matters have come to my attentlon in connectton with the examlnatlon glvlng rne cause ro believe.. 111 accounting record5 were not kept In respect of the company as required by 5ertlon 3a6 of the 2006 Act.. or 121 the accounts do not accord with those accountin8 records,. or 131 the accounts do not ctsmply with the accounting requirements of sertlon 396 of the 2OJ6 Art other th•n any requirement that the accounts 8ive a 'true and fairf view which is nol a matter considered as part of an independent examination,. or 141 the accounts have not been prepèred in )croFdJnc* with the M￿hod9 and Pfinaples of the Staternent of ftecommended pract5ce for accounting and reporting by chariiles applicable to charities preparin8 their accounts in accordan￿ with tha Financial R•portin8 Standard applirJbl• in th• UK and R•publie of Irdand IFRS in?1. I have no concerns and have come across no other matters in connection with the examination to which ottents'on should be drawn in thi5 report in order to enable a Proper understanding of the accounts to be reached. Slgned: Jonathan Poultef FCA CTA Rothmans LLP Avebury House, St Peter Street Winchester, Harnpshire S023 8BN Da￿.. QL WINCHESTER DRAMAnC SOOETY Statement of Flnantial Artivities lincludini In￿me & Expenditure account) forthe year ended 31 Marth 2025 Unrestrirted Designated Restrirted Notes yneral bjnd nd fund Totsl 2025 Totsl 2024 Incominl resources Fund raising & donations Interest receivable Productions Bar Adult/Student Subscriptions Youth Theatre Hire of theatre, props, costumes Other Income 34.823 32.267 57.697 15,656 7.468 5,534 305 3,465 53.(KQ 87.823 32,267 57,697 15,656 7,468 5.534 305 3,465 60,152 14,742 52,096 13,468 7,￿5 3,740 464 Total Incom5ni r•sour¢•s 157.215 53.IX 210,215 151,676 Rewur(¢s e¥pended Dirnrt ¢harftabl• exp•ndbtur• Productions oar Cost of fund raislng Youth Theatre Cost of hirings Support costs 12,301 >,x¥J 228 988 12,301 ),y) 1,128 988 22,940 548 722 7,623 1,170 8,793 8,628 Other expendlture Mana8ement and administration 16.627 16,627 12,361 Depre¢l•tlon 2,416 7,188 9,952 Tot•1 rewjrces expended 43,675 416 9.258 55J49 60,162 Net incoming resourc 113,540 12,4161 4Y,742 154,866 91,514 Transfqr bqtw•8n funds 198.((XJl 98.IX*) Net mo¥ement In funds 15. 95.584 43.742 154866 91,514 Fund balances at l Aprll 2024 20,723 968,IXrfJ 98,735 L087.458 995,944 Fund balances at 31 Ma￿h 2025 36.263 L￿3,584 141477 1.241324 1.087.458 WIN(HE5TER DRAMATIC SOCIETY B•larKe Sheet •$ at 31 Maych 2025 J25 2024 Notes Flxed assets Tangible assets 364,351 351,217 Cuffent assets Stock5 Oebtors Cash at bank and in hand 13 Current asset investments.. cash at more than 3 months, notice 1,205 35.404 359,758 1,077 20,367 257,160 489.(￿￿1 460,904 885,367 739.508 Creditors.. lamounts falling due within one yearl 7,394 3,267 Net ¢uffent •s8et$ 877,973 736,241 Total Issets less current Ilabtittl•s 1,242.324 1.087,458 Income fund$ Restrirt•d fvnd De518nated fund unrestricted 8eneral lund li 142.477 1,063,584 36,263 98,735 968,￿￿7 20,723 1,242,324 1,087,458 The company is entl￿ed to the exemption from the audit requirernent contsined in section 477 of the Companies Act 2¢X)6 lor the ye¥r ended 31 March 2025. No member ol ihe company has deposlted a nDtl£e, per5uant tg 5ectlon 476, iE4uiriii¥ 4t1 4U41il uf thut •w)uriis uiider tlie re4uireii)tnts of the Companies Act 2(M)6. The tru5tees/directors acknowledge thelr resportsibiir¢les for ensuring that the company keeps accounting records which comply with sertion 386 of the Act and for preparing accounts which give a true and fair view of th* state of the affairs of the company as at the end of the financbal year and of its incoming resources end epplication of resources, induding its in¢ome •nd exptndituft. for the fin)n¢itsl yoor in accordance with the requirernent5 015ections 394 and 395 and which otherwise comply with the requirements of the Companies Act 2CK)6 relatyng to accounts. so far as applicable to the company. The accounts were approved by the Board on 24>. 12 . 2025 5Sgned-. Name.. ST bPpsJBy Signed.. Name.. P. &.TrTEsoKI Company regisiiation number 1621498 WINCHESTER DRAMATIC SOQErY Notos to the Fln•nc5•1 Ststtments for the year ended 31 Marth 2025 l. A￿OuntIng polklès Wln¢hester Dramatic Soaety is 3 chartt¥bk company, limited by 8uarantep.. r•8i*ttsr*d in En8land & Wales. It5 registered office is Chesil Theatre. Chesil Street, Winchester S023 OHU. 1.1 Basls of prepardtion The accounts of the charity. which is 4 public benefft entity, are prepared on a going ¢on¢ern basis In accordance with the Companies Act 2CQ6 and the Charitie5 Art 2011. under the historical cost convention and in accoidance with the Financial Reporting Standard applicable in the UK and Republic of Irdand IFRS1021 and the Ststement ot Xecomrnended Practtce.. Accountlng and Reportlng by Chan[￿5 leffective i January 20191. In preparing these accounts the trustees have not had to rnake any signsficant iudgemenis. There are no sources of estimation uncertainty which have a slgnificant r15k of causing a material adlsJ5tment to the carrying amounts of assets and liabilities wrthin the next financial year. Creditor5 and prowsb?ns for liabilities and charges arè reco8nised where the charity has a present obligation resulting from a past event that will probably reJult in the tron3fer of funds tts a third pirty ond the •mount due to settle the obli8ation can be measured or estirnated reliabty. OebtOTS and creditors with no stated interest rate which are receivable or payable wtthin one year are recorded at transartion price. "Cash at Bank" represent5 money held in ￿5b and 4E(e55ible •t up to 3 monlh5' notice. "Current A55et Investrnents" represent money held in cash and aco55itsle at more than 3 months. and less than one yearf5 notice. 1.2 IncomlbV4 resources Grants of a revenue nature, includlng government grants, are credited to Income only when the condltlons for receipt have been satisfied. Donations and baf income are credited to income when they become receivable. Production income is recognised when the event has tsken place. Membership income is apportioned over the subscription year. Bank interesi Is retognised in the period to V4hich it rel4te5. All turnover Is assoaated wlth the objects and activit￿$ of the charity and relates wholly to the United Kj'ngdom. 1.3 Tan¥lblt •SXt• dEPrtcl•th)n Tangible fixed assets Other than Ireehold land are 5tale(l at cost less depreciatlon. Depreciation is provided at rates cakulated to write off the ￿$1 less estimated residval value of e•ch asset over its expe¢ted useful life. •$ follows.. Land & buildlngs Fixtures, fittings and equipmenl IIYA slfaryht line 1.4 Stcought with such money. In addrtion to the balance shown below. a further £60.IXKI ha5 been promised by the Winchester City Coundl and Town Forum, payable in two siages as the development pro￿ed5. 2025 2024 Restrirted Fund balan¢e at l April 2024 Change in year Transfer from ReslriLted Fund to General Fund Restricted Fund balan￿ at 31 March 2025 98.735 43.742 79,272 28.811 19,3481 98.735 142,477 This is made up as follows.. Cash in hand and at bank]current asset investments Land & ￿lIdings ImprovernentS to theatre fèlllitl￿ & equipment 101,835 40,642 142,477 57,184 41,551 98,735 The DeslRnated Improvement and Development Fund contsins money that the Trustees have decided to put on one side with the intention that it $hould be used for the Impr0￿Ment and development of the Theatre. its facilities and equipment, iogether wbth assets bought with such ffloney. The funds could however be used for other purposes if the Trustee5 so decided. 2025 2024 Oesi8natèd Fund balance at l April 2024 Change in year Transfer from General Fund to De￿gnated Fund Designated Fund balance at 31 March 2025 This Is made up as tollows.. Cash in hand and at banklcurrent asset investments Land & Buildings Improvements to theatre faalttles & equlpmeftt 968,LXKt 12,4161 98,O¢X) 1,063,584 sgg,coo 80,000 968.lY)J 841,710 208,216 13.658 1,063,584 715,518 238,824 13.658 968, The General Fund contains unrestricted funds and assets, available for any appropriate use by the Trustees, who aim to kèep £5.10.CW cash in ihis fvnd. The Trustees have agreed to transfer a sum to the Oesignated Fund eath year so that the (ash in the General Fund is kept within the tsrget range. 202S 2024 G•ngral Fund balancg at l April 2024 Change in year Transfer from Aestrirted Fund to General Fund Transfer from General Fund to Designated Fund General Fund balance at 31 March 2025 20,723 113.$40 28,672 62,703 9,348 180,0001 20,723 I98,￿￿)) 36,263 This is made up as follows.. Cash In hand and at banKlcurreni asset In¥estments Net balance of stocks, debtors and creditors 7,048 29.215 36,263 2.546 18,177 20,723 12. Government Grnnts During the year, the charity received a 8rant of É30,C(Q from Wmchester City Council as a contribution towards Ihe aiineAe develvyment xhenie. Thls gr•nt has been recognised li full •t the date received. It 1> free of •ny on8oinR condiUons or contingencie 13. Prlor Y￿r Adjustment Funds are held in various bank a¢counts whlth are Instant a¢¢ess or lor ¥ fixed-lerm or requlre a notice period prior to wrthdrawal. In earlier years. all these sums were induded within "cash at bank and in hand.. In the current year, these sum3 hovt beeh oholysed between ush heH at up to J months, notice. n*>W de3tNbed 03"caJh at bank and In hand"; and cash held at more than 3 months, notKe, now described as'current asset in¥esiments" In Ilne wllh the Charlty siatement of Recommended Practi￿. The prior year comparatives have been restatsd accordlngty. This is a presentational adjustment and does not affert the resefves or the surplus for the prior period. 10