WINCHESTER DRAWITIC SIXIErY TRUSTEES. REPORT AND ACCOUNTS FOR THE YEAR ENDED 31 MARCH 2024 Principal address nd Re81slered Offlce Chesll Theatre. Chesll Stet. Winchester 5023 OHU Charlty number 285043 Company number 01621492 (England and Wales)
WINCHESTER ORAMATIC SOCIETY Trustees, Report lor the year ended 31 Marth 2024 The trustees present their report and accounts for the year. Strudur*. Sorate and management Winchester Dramatic Society is a charitable company limited by guarantee. The charity's maln object5 3Te "to promote, maintain, improve and advance public education particularly by the production of educational plays and the encouragement of the arts." The trustees who served during the year are: Joanne Ashwell Peter 8ateson Stephanie Danbv Martin Humphrey Tom Humphreys Retired 27 October 2023 Sarah Jacobs David James Peter Llddiard Terrance Lohr David Srnall Alec Walters Appointed 27 October 2023 The charity structure Is a Board of Trurtees (also known as the Executive Committeel are also dirertors for the purpose of company law. The charity is governed by its Memorandum and Articles of A550tiation. There are no speclftc restrlctlons Imposed by ary 8overnln8 document concernln8 the way In whlch the charity operates. Oblèrtlves and artl¥ltles The charlty seeks to attain these oblertlves by presentlng a varfed programme of In-house and vSsltln8 drama productions. by running 3 youth theatre with youth and children's workshops, providing active social and community outreach Pfo8rammes and by maintainin8 and Imwovini the hist¢)ric Ches11 Theatre bulldln8. There has been no change in the policies adopted In furtherance of the objects durlng the year. Durln8 the year the charity has presented a varied pro8ramme of drama. run youth and chlldren's workshops and productlons, welcomed several visitin8 prthjuctions to the Che5il Theatre, provlded active soclal 2nd outreath programmes and continued to carry cyjt maint•n>n¢• and improvèment of the Grade Il• Chesil Theatre building Ithe former church of St Peter Chesill. The chartty's main dependency is upon the seNices of unpaid volunteers, and it also receives donations throughout the year.
Flnantial Revlew The accounts for the year ended 31 March 2024 show a net surplus for the year of £91,51412023 £81.4921 which has been taken to reserves. At the balance Sheet date the charity had net reserves of £l,In7,45812023 £995,944), the majority of which 15 held in the charity's bank accounts. Accordingly there appears to be no dilficulty in fulfilling the charity's finan¢ial obligations. The trustees continue to aim to enhance the charitvs reserves. havong regard to the nature ot the medieval building it occupies and the continuing plans to enhan¢e the facilities provided. Followin8 the purchase of 14 Chesil Street. the'stobles" buildin8 was brought into use for storage purposes. Plans for the Soclety's proposed new annexe were submitted to the Local Planning Authority in summer 2023. Dlscussions have subsequently continued with the planners, with a 1ghtlY revtsed scheme presented in September 2024. Other in¥estl8•tions and surveys have continued whuilst awarting plannin8 consent. In addition to the net reserves mention•d •bov•. • further É90.(KKJ h•$ been promised by the Winchester Gty Council and Town Forum towards ihe Cost of the development, payable as a proportlon of expendlture as it is incurred. In September 2024 the trustees Compted the acqtslsrtlon of the freehold of the exlstin8 theatre from the Church Commissioner5 at a price of £1 plus legal costs. This purchase improve5 the Chari$ security of tenure, stTen8thens its asset basè, and ènhancès the charit¢s ability to raise loans if that were jud8ed appropriate. Asset cover for funds Note 9 sets out an analysis of the assets atlributable to the vari¢yJs funds and a desLYiPtion of the trusts. These assets are sufficient to meet the charity's oblqation5 on a fund by fund basis. This rep(xt has been prepared in accordance with the special prtwlslons of the Companies Act 2C(h relating to sm•ll companies and the Statement of Rectynmended Prartice.. Accounting and Reportin8 by Charitie5. On behalf of the eoard of Trustees Ls Date: ITr. 10. 2024
WINCHESTER DIIAMATIC soaEtY Independent Examlnef's Report to the Trustees of Wlndbester Dramlc Sodety I report on the accounts for the charity for the year ended 31 March 2024 whKh are set out on Pa8es 5 to 9. Rspectlve responsibilities of trustees and examlnèr The t¥U5tees and directors are responsible lor the preparation of the accounts. They corTrsider that an audit is not required for this year under section 144 of the Charities Att 2011 and ihat an independent examination is needed. Havin8 Satisfied myself that the chartty is not subject to an 4udil under Company law and 15 elble for Indepèndènt Èxamination, it Is my responsibility to= 111 examine the accounts under se¢tton 145 of the Charttles £t 2011.. 121 follow the procedures lald down in the 8en¢r•l dirertions given ty the Charity Commlsslon (under sectlon 14515llbl of the Charities Act 2011,. and 131 state whethtr particular matters have come to my attention. 8asls ol Independent ex•mlner's rèport My examination was carried out in accordance with the qeneral directions gibn by the Charity Commission. An examination includes a rèvièw ofthe a¢c¢untin8 records kept by the charity and a comparix>n of the accounts presented with those records. it also include5 consideration of an¥ unusual rtems or disclosures In the accounts, and seèking Èxplanations from you as the trustees concerninq any such matters. The procedures undertaken do not provlde all the evidence ihat would be reqylred in an audit, and con5equentlv no opinion is given as to whether the accounis present a true and fair view and the report Is Ilmlted to those Matte set out in the st•tment below. Independent examlner's statement In connection wilh my examinatson. no matter has come to my attention: 111 which gives me reasonablè caus to believe that in •ny material respect the reqU1Ments. lal io keep èctounting records in accordance with the Companies Act 21Th.' and Ibl to prepare accounts which accord with the accountin8 records, tomply with the accountin8 requirements of the CompanSes Act 21x6 and wlth tht metlmxls and principles of th* Statement of Recomrn@nd@d Practit@.' Aecountinq and R•portin8 by Charsties hav• not b••n m•t' or 121 to which, in my opinÉon. attention should be drawn in older to enable a proper understandin¥ of the accounts to be réathÈd. Sarah Whatton AC4 cfA Chartered Aceountant IICAEWI Marble Accounting 4 Charlecote Mew5 Staple Gardens Winchester S023 8SR Date.. 11 .10 . 2024
WINCHESTER DRAMATIC SOCIETY ststement of Flnandal Artmtles for the year ended 31 Marth 2024 Unrestrlrted Desl8nated Restritted Notss ienernl fvnd fund fund Total 2024 Tot•1 2023 In¢omlni resources Fund raising & donations Interest receivable Prodvctions Bar Adult/Student Subscriptions Youth Theatre Hire of thc•lr¢. props, costumes GoveTnmenl Grnnts Other Income 31,341 14,742 52.096 13.468 ?A.All 60.152 14,742 52,096 13,468 7,5 3,740 464 43.502 5,290 51,104 15,512 6,434 5,028 650 3,740 464 12 Total Incomlni resourc•s 122 2811 151,676 127,531 ftesourc•s expended Dlr•d tharlt•bl* exp•ndltuY• Productlons Bar Cost of fund ralsin8 Youth Theatre Cost of hlrlngs Support ¢osts 22,940 s,oii 548 722 22,940 5.011 12,018 4,721 272 810 62 8,845 722 8.628 8.628 Olh•r expendlture Management and admlnlstratlon 12,361 12.361 10,881 Depre¢latlon 9,952 9.952 8,431 Total resovr¢e5 expended 60.162 60,162 46040 N•t In¢omlni r•sourc•s 61,703 la11 91,514 81.492 Transfer between funds 70,6521 80,(m I 9.3481 movement In lunds 7.9491 19A63 91,514 81.492 Fund balances at l Aprll 2023 28.672 888,CnO 79,272 995,944 914,452 Fund balan¢e5 at 31 Marih 2024 20.72Y 968.IXX) ¥735 1,087.458 995,944
WINCHESTER DRAMATIC soaETY B•lan¢e Sheet as at 31 Marth 2024 2014 2023 Notes Flxed asmts Tangible assets 35L217 308,817 Current •$setg Stock5 Debtors Cash at bank and in hand 1,077 20,367 718,(64 739,508 643 30,455 659,178 690,276 Credltors.. (amount5 fallln8 due wlthln one yearl 3.267 3.149 Net current •ssets 736.241 687,127 Total •$sets Iws current Il•bllftl LI7.458 995,944 Income funds Restricted fund Designated fund Unrestrirted general fund 98,735 8.(IXI 20,723 79,272 888,C 28,672 1,087,458 99S,944 The company is entitled to the exemption from the audit requirement contained in sertion 477 of the Companie5 Acl 2LKfj for the year ended 31 March 2024. No member of the Company has deposited a notice, persuant to section 476. requirinq an audit of these atcounts under ihe requirements of the Companiès Act 2C(6. The trustees/directors acknowledge their re5pon5ibilities for ensuring that the company keeps ac¢ountin8 records which comply with section 386 of the Act and for preparing accounts which give a true and fair vltw of thè state of the affairs of the company as at the end of the financial year and of its incoming resources and appllcatlon of resources, including its income and expenditure, for the financial year in accordance with the requiTement5 of sections 394 and 395 and which thherwlse comply with the requifements of the Companies Act 26 relating to accounts, so far as applicable to the companv. The accounts were approved by the Board on I?. .2024 Trustees ab Company registration number 1621498
WINCHESTER DRAMATIC SOCIETY Notès to the Flnantlal Statements for the year ended 31 Marth 2024 l. Accounilng pollctes 1.1 Basls of preparatloN The accounts are prepared under the historital cost convention and in accordance with the Financial Reporting Standard applicable in the UK and Republtc of Ireland IFRS1021 and the Statement of Recommended Prarti¢e.' k¢ountin8 and Reporting by Charities116 july 20141. 1.2 Incomlni resourt•s Grant5 of a revenue nature are credited to income only when the conditions for receipt have been satlsfled. Donations are credited to income when they become receivable. All turnover Is associated with the objects and actiwties of the charity and relares whollv to the United Klngdom. 1.3 Tan#lblo assets and d•pr•da*loh Tan8lble flxed assets other than freehold or long leasehold land are stated at cost le55 depreciation. Depreciation is provided at rates calcvlated to write off the cost le5$ estimated re51dual value of each asset over its e)tDecled useful life, as follows.. FrèÈhold & lon8 leasÈhold land & buildin85 Elertrbcal equlprnent lexcludlng stage Ilghtln81 Sla8e118htSnR,' fixtures. flttinRs & equlpment IO% straight line IO% straliht line 1.4 Stock Stock15 V31ued at the lower of cost and net reallsable value. 1.5 Fund accountln¢ The charity's fund5 consist of a restrlcted fvnd. a designated fund and a 8eneral fund. 1.6 Alloutlon af costs Costs incurred by the charity are ollocaled to the cos1 categories for which ihey were incurred. Overhead costs are allocated between administration. fundraising and publicity and support costs In dlrert proportlon to their usagè. 2. Trust•es None of the trustees, or any persons connected with them. received any remuneration during the year. Five of them were reimbursed a total of £11,551 for production. bar, youth theatre. support and administration expenses12023- four were reimbursed £8,219). 3. Employees There were no employees durlng the year. 4. Transf•r5 The trustee5 have approved the transferof E65.IMXI from the unre5trirted general fund to the designated fund.
S. Totsl resources expended Stsff Dewe(ktSM Other Total 2024 Total Z023 Dirert ¢harlLible expendlture PToductlon costs Bar costs Cost of fund raisin8 Youth Theatre costs Cost of hirlngs 22,940 5.011 548 722 22,940 5,011 12,018 4,721 272 810 62 722 Support costs Heat, light, rent, water and rates Stationery, post38e. telephone 6,889 1,739 6,425 2,420 1,739 Other expendlture Repairs and maintenance Insurance Professlonal fees sundry 6,125 4,834 6.125 4.834 1,633 7,938 1,402 1,402 1,310 D•pr•cl•tlon 9,952 9.952 8,431 9,gS2 50,210 60,162 46,040 6. Tanilbl• Ilx•d ass•ts Land and bulldln UthtSn& flxtures fittlny and equlpmenl Totsl Cost At l Aprll 2023 Addltlons Disposals At 31 March 2024 282.329 13.679 106,535 38,673 9,3481 135.860 388.864 52,352 9.3481 431 296.0( Depreclatlon At l April 2023 Charge for the year On disposals At 31 March 2024 80.047 9.951 9,3481 80.6SI 80.047 9.952 9.3481 8Q,651 14et book value At 31 March 2024 2%,IX 55,209 351,217 As at 31 March 2023 282,329 26,488 308,817 7. Debtors 2014 2023 Prepayments. accrue(I Income including Gfft Ald tax refund 20,367 30,455 8. Credltors.. amounts fallin8 due within one year Sundry creditors 3,267 3,149
- Funds Fund balances at 31 March represented by Tangible fixed assets Current assets Creditors.. amounts fallin8 due within one year 351.217 739.508 3,2671 1,087,458 308,817 690,276 3.1491 99S,944 Th• R•5tr1rt•d Imwov•m•nt and Oevelopment Fund tontains money that has been donated or granted to the charity specifically for the purpose of rhe improvement and development of the Theatre which may not be used for other purposes. together with assets bought with such money. In additoon to the balance shown below. a further É90.(m has been promlsed by the Winchester City Council and T¢)wn Forum, payable a5 a proportlon of development expenditure as it is incuffed. Restrlcted Fund balance at l Aprll 2023 Change in year Restricted Fund balante at 31 M3r¢h 2024 79,272 19,463 98,735 This is made up as lollows.. Cash at Bank Development project Improvements to theaire 57,184 41,551 98,735 The Deslinattd Imyovement and Devdopment Fund contalns money that the Trustees have decided to Dut on one side with the intention that it should be used for the improvement and development of the Theatre. its facilitses and equipment. toÉethÈr with assets bought with such money. The funds couSd however be used for other purposes if the Trustee5 $0 decided. Designated Fund balance al l Aprll 2023 Change in year Transfer Irom Genèral Fund to Desiqnated Fund Desl8nated Fund balance at 31 March 2024 888,(KK) 80,tKJ) 968.0)) Thls Is made up as follows.. Cash at Bank Development project Improvements to theatre 715,518 238,824 13,658 968.C The General Fund tontalns vnrestrirted funds and assets. available for any appropriate use by the Trustees, who alm to keep £I5-20,( In thls fund. General Fund balance at l April 2023 Change in year General Fund balance at 31 March 2024 28,672 7,9491 20,723 This Is made up as follows- Cash in hand and at Bank Net balance of stocks, debtor5 and credit¢)rs 2,$46 18,177 20,723