Charity number 285015 ## **Jubilee Hall - Loddon** ## **Unaudited Accounts** **Year Ended 30[th] September 2024** ## **Jubilee Hall - Loddon Trustees Report Year Ended 30[th] September 2024** The trustees present their report and the unaudited accounts of the charity for the year ended 30[th] September 2024. ## **Reference and administration details** Registered charity name: Jubilee Hall – Loddon Charity registration number: 285015 Principle office: Jubilee Hall, George Lane, Loddon, Norfolk, NR14 6JY The trustees who served the charity though the period and to the date of this report: Alex Bridge resigned 28[th] October 2023 Kevin Williams Jane Hale Joanne Sinfield Jessica Powell resigned 16th April 2025 Elizabeth Marsham resigned 14th July 2025 Richard Balfour appointed 9[th] October 2023 Colin Binfield appointed 9[th] October 2023, deceased 24[th] July 2024 Richard Summons appointed 4[th] March 2024 No trustees were paid any remuneration or claimed expenses in connection with their duties in the year. Accountant: Headspace Accountancy Ltd, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP ## **Structure, governance and management** The charity is an unincorporated charity governed by a charitable deed. Trustees are individually voted at the AGM. The trustees are responsible for the running and the maintenance of the facilities. This currently consists of 1 Acting Chairman and 6 other trustees who were elected at the AGM in March 2024. At the AGM in March 2024 we unanimously voted to make the amendment to our Deed of Declaration to reduce the required amount of elected trustees to be quorate from 8 Trustees to 3 Trustees. They are supported admirably by 2 paid employees. Loddon and Chedgrave Parish Councils are also permitted to have a representative on the Management Committee as are all user groups. ## **Objectives** The charity provides and maintains a community hall to be used for meetings, lectures and classes and for other forms of recreation, with the objective of improving the condition of life for the inhabitants of the parishes of Loddon and Chedgrave. ## **Review of activities** The main focus for the hall this year was to ensure the continuance of the hall by reducing overheads whilst maintaining the services we provide for our hirers. This included implementing an online booking system that connects with a keyless code to enable hall hirers to access the hall using a unique code, this allowed us to reduce the amount of hours needed from the Hall Manager and the Caretaker Assistant. We also implemented Court Hire sessions, this allows a court to be hired during scheduled blocks of time, allowing more availability for whole hall hiring which brings in more income whilst allowing the existing racquet groups to be able to play at the lower court hire rate of £9. The hall continues to be well utilised in the community with limited spaces available for regular hire. ## **Future plans** Our primary objective is to ensure the hall can financially support itself for many years to come and to use technology to make the hall more efficient and lighten the work required by trustees. We have been discussing with Loddon Town Council how they can better support the hall as well as discussing any potential opportunities with South Norfolk Council. We continue to search and apply for any grants that might help us maintain and improve the hall as well as explore fundraising opportunities. ## **Financial review** The financial statements show the current state of affairs, which the trustees consider to be in need of more revenue and are seeking to create more funds via various avenues. ## **Reserves policy** It is the trustee’s policy to retain funds to cover at least 3 months of operational expenses and save for significant future repairs. Free reserves at the year-end stood at £18,979 which equates to approximately 6 months of running costs based on these results. This is similar to the previous year. ## **Public benefit** The trustees make decisions with due regard to the public benefit guidance published by the Charity Commission. ## **Principal risks** The trustees monitor risks and uncertainties facing the charity and plan accordingly. ## **Future plans** The trustees intend to continue the work of the hall to provide a sustainable financial future for this multi-use facility for the local community. The trustees and I would like to express our gratitude to all our hirers and anyone who has supported the Loddon & Chedgrave Jubilee Hall (Jubilee Hall – Loddon). Signed on behalf of the board of trustees on 29[th] July 2024 Richard Balfour, Trustee Jubilee Hall- Loddon Statement of Financial Activities Year ended 30 September 2024 Unrestricted Funds 2024 Restricted Funds 2024 Total Funds 2024 Tot31 Funds 2023 Note Income from: Voluntary income Activities for generating funds Other 150 32,604 500 650 32,604 655 34,715 2,287 Total 32.754 500 33.254 37,657 Expenditure on.. Generatin8 incorne 40,206 40,206 54,075 Total 40,206 40,206 54,075 Net Incomel-expendlture -7,452 500 -6,952 -16,418 Reconclllatlon of fvnds: Total funds bought forward 123,706 500 124.206 140,624 Total funds carried forward 116,254 1,000 117,254 124,206 All income and expenditure ha5 arisen from continuing activitie5. Page I Jubilee Hall- Loddon Balance Sheet As at 30 September 2024 Unrestricted Fund5 2024 Restricted Funds 2024 Total Fund5 2024 Tot31 Funds 2023 Note Fixed assets Tangible assets 98,275 98,275 102,682 Current a￿et5 Debtor5 Cash at bank and in hand 8,796 16.649 8.796 17.649 3,802 19,484 1,000 25,445 1,000 26.445 23,286 Creditors Amounts f311inB due within one yeai 10 7,466 7,466 1,762 Net current assets 17,979 1.000 18.979 21.524 Net assets 116.254 1,000 117,254 124,206 Funds Unrestricted funds li 116,254 1,000 117,254 124.206 The financial statements were approved by the Board of Trustees on.. 29th July 2025 and were siBned on their behalf bv.. Richard Balfour Trustee Page 2 Jubilee Hall- Loddon Notes to the Financial Activities Year ended 30 September 2024 Accountin8 policies Basls of preparlng the flnanclal statements The financial statements of the charity, which is a public benefit entity under FRS 102, have been prepared in accordance with the Charities SORP IFRS 1021 'Accounting and Reporting by Charities.. Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFR5 1021 (effective l January 20151., Financial Reporting Standard 102 'The Financial Reporting Standard applicable in the UK and Republic of Ireland, and the Charities Act 2011. The financial statements have been prepared under the historical cost convention with the exception ol investments which are included at market value. Income All income is recognised in the Statement of Financial Activities once the charity has entitlement to the funds, it is probable that the income will be received and the amount can be measured reliably. Expendlture Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation cornrnitting the charity to that expenditure, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is accounted for on an 3ccruals basis and has been classified under headings that aggreg3te all cost related to the category. Where costs cannot be directly attributed to particular headings they have been allocated to activitie5 on a basi5 con515tent with the use of resources. Grants offered subject to conditions which have not been rnet at the year end date are noted as a cornrnitment but not accrued as expenditure. Tangible fixed assets Depreciation is provided at the following annual rates in order to write off each asset over its estimated useful life. Freehold property- 2% on cost Land- not depreciated Property improvernent5- Syo on cost Equipment- 25% reducing balance Iwa$ 50% on cost to 20161 Taxatlon The charity 15 exempt from tax on its charitable activities. Fund accounting Unrestricted funds can be used in accordance with the charitable objectives at the discretion of the trustees. Voluntary income Unrestricted Funds 2024 Restricted Funds 2024 Total Funds 2024 Total Funds 2023 Donations and fund raising Grants receivable 150 150 500 655 soo 150 500 650 655 Page 3 Jubilee Hall- Loddon Notes to the Financial Activities continued Year ended 30 September 2024 Income from activities for8eneratin8 funds Total and Unrestricted Funds 2024 Total and Unrestricted Funds 2,023 Hire of hall 32,604 34,715 Other intome Total and Unrestricted Funds 2024 Total and Unrestricted Funds 2023 Lotto and lotto machine income Insurance claim 297 1,990 Other income 2,287 Costs of generatlng income Total and Unrestricted Funds 2024 Total and Unrestricted Funds 2023 Operation of the hall Lottery tickets Fund raising costs 40,206 53,547 178 350 40.206 54,075 Net incomel-expenditure 2024 2023 Is Stated after charsing.. Depreciation 4,408 4,520 Staff costs The average number of employees during the year was as follow5.. 2024 2023 Generating funds Page 4 Jubilee Hall- Loddon Notes to the Financial Activities continued Year ended 30 September 2024 Tangible fixed assets Freehold Property Equipment Total Cost At l October 2023 Additions Disposals 222,876 34,498 257,374 At 30 September 2024 222,876 34,498 257,374 Depreciation At l October 2023 Charge forthe year Eliminated on disposals 121.559 4,065 33.133 342 154,692 4,407 At 30 September 2024 125,624 33,475 159,099 Net book value At l October 2023 At 30 September 2024 101,317 97,252 1,365 1,023 102.682 98,275 Debtors 2024 2023 Trade debtors Taxation and social 5ecuritv 8,322 474 3,802 8,796 3,802 10 Creditors 2024 2023 Trade creditors 4,805 Taxation and social security Accru31s and deferred income 96 2,661 1,666 7,466 1,762 Page 5 Jubilee Hall- Loddon Notes to the Financial Activities continued Year ended 30 September 2024 11 Movement in fund5 Net movement in funds At 1.10.23 At 30.9.24 Unrestricted funds General fund Restricted funds Car park 123,706 -7,452 116,254 500 500 1,000 Total funds 124.206 -6,952 117,254 Net movement in funds, included in the above, 3r& as follows.. Income Expenses GainslLosse5 Movement Unrestricted funds General fund Restritted funds Car park 32,754 40,206 -7,452 500 500 Total funds 33,254 40,206 -6,952 Page 6 ## **Independent Examiner's Report to the Trustees of Jubilee Hall - Loddon** I report on the accounts for the year ended 30[th] September 2024. ## **Respective responsibilities of trustees and examiner** The charity trustees are responsible for the preparation of the accounts. The trustees consider that an audit is not required for this year (under section 144(2) of the Charities Act 2011 and that an independent examination is required. It is my responsibility to: - examine the accounts under Section 145 of the Charities Act 2011 - to follow the procedures laid down in the General Directions given by the Charity Commission (under section 145(5)(b) of the Charities Act 2011); and - to state whether particular matters have come to my attention ## **Basis of the independent examiner's report** My examination was carried out in accordance with the General Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts provide a 'true and fair view' and the report is limited to those matters set out in the statements below. ## **Independent Examiner's statement** In connection with my examination, no matter has come to my attention: 1. which gives me reasonable cause to believe that, in any material respect, the requirements - to keep accounting records in accordance with Section 130 of the Charities Act 2011; and - • to prepare accounts which accord with the accounting records and to comply with the accounting requirements of the Charities Act 2011 have not been met; or 2. to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached. Date 29[th] July 2024 Louisa Garamukanwa FCA Headspace Accountancy Ltd 2 Yarmouth Road Hales Norfolk NR14 6SP