Charity number 285015
Jubilee Hall - Loddon
Unaudited Accounts
Year Ended 30[th] September 2023
Jubilee Hall - Loddon Trustees Report Year Ended 30[th] September 2023
The trustees present their report and the unaudited accounts of the charity for the year ended 30[th] September 2023.
Reference and administration details
Registered charity name: Jubilee Hall – Loddon
Charity registration number: 285015
Principle office: Jubilee Hall, George Lane, Loddon, Norfolk, NR14 6JY
The trustees who served the charity though the period and to the date of this report: Alex Bridge resigned 28[th] October 2023 John Lurkin deceased 9[th] July 2023 Kevin Williams Sylvia Randal resigned 26[th] November 2022 Richard Shearing resigned 14[th] March 2022 Jane Hale Joanne Sinfield Jay Marsh appointed 17[th] April 2023, resigned 11[th] September 2023 Jessica Powell appointed 12[th] June 2023 Elizabeth Marsham appointed 10[th] July 2023 Richard Balfour appointed 9[th] October 2023 Colin Binfield appointed 9[th] October 2023, deceased 24[th] July 2024 Richard Summons appointed 4[th] March 2024
No trustees were paid any remuneration or claimed expenses in connection with their duties in the year. The wife of the Ex-Chairman was employed by the charity until 30/11/2023; the Ex-Chairman is not involved in decisions made concerning her employment.
Accountant: Headspace Accountancy Ltd, 2 Yarmouth Road, Hales, Norfolk, NR14 6SP
Structure, governance and management
The charity is an unincorporated charity governed by a charitable deed. Trustees are individually voted at the AGM. The trustees are responsible for the running and the maintenance of the facilities. This currently consists of 1 Acting Chairman and 7 other trustees who were elected at the AGM in March 2024, we are not looking for more trustees at present. At the AGM in we unanimously voted to make the amendment to our Deed of Declaration to required amount of elected trustee to be quorate from 8 Trustees to 3 Trustees. They are supported admirably by 2 paid employees. Loddon and Chedgrave Parish Councils are also permitted to have a representative on the Management Committee as are all user groups.
Objectives
The charity provides and maintains a community hall to be used for meetings, lectures and classes and for other forms of recreation, with the objective of improving the condition of life for the
inhabitants of the parishes of Loddon and Chedgrave.
Review of activities
The hall was well used and supported by the community in the year until Covid 19 pandemic. The hall had to be closed for long periods due to the various Government guidelines. Post lockdown there was some confusion for existing regular hirers, this has since settled, and the hall is now almost at full capacity during the week. Financially the hall is not covering most its costs which after extensive and careful review by the trustees, is due to historical inefficiencies which the current trustees are dedicated to rectify.
Future plans
As of November 2023, the trustees have been discussing what the future of the hall may look like and has been actively exploring grant funding possibilities to align and fund these goals. Our primary objective is to ensure the hall can financially support itself for many years to come and to use technology to make the hall more efficient and lighten the work required by trustees.
Financial review
The financial statements show the current state of affairs, which the trustees consider to be in need of more revenue and are seeking to create more funds via various avenues.
Reserves policy
It is the trustee’s policy to retain funds to cover at least 3 months of operational expenses and save for significant future repairs. Free reserves at the year-end stood at £23,286 which equates to approximately 5 months of running costs based on these results. This is reduced from 8 months the previous year.
Public benefit
The trustees make decisions with due regard to the public benefit guidance published by the Charity Commission.
Principle risks
The trustees monitor risks and uncertainties facing the charity and plan accordingly.
Future plans
The trustees intend to continue the work of the hall to provide a sustainable financial future for this multi-use facility for the local community.
The trustees and I would like to express our gratitude to all our hirers and anyone who has supported the Loddon & Chedgrave Jubilee Hall (Jubilee Hall – Loddon).
Signed on behalf of the board of trustees on
Jessie Powell, Chair