Trustees’ Annual Report for the period
From 1[st] Sept 2024 (Period start date) To 31[st] Aug 2025 (Period end date) Charity name: Wedmore Village Hall
Charity registration number: 284902
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | To maintain, manage and administer Wedmore Village Hall. |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
The Village Hall is made available both for the use of the inhabitants of the Parish of Wedmore and people from a broader geographic area without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for other forms of recreation and leisure time occupation, with the object of improving the conditions of life for the said inhabitants. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | We confirm the trustees have had regard to the Charity Commission’s guidance on public benefit. |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | |
| Policy on social investment including program related investment |
Para 1.38 | |
| Contribution made by volunteers |
Para 1.38 | |
| Other |
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the |
Para 1.20 | The Village Hall remains a valued community asset, regularly used by groups such as Pilates, yoga, Tuesday Club, Brownies and Guides, theatre, opera, and the Arts Festival, as well as for private events including birthday parties and |
| charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
wedding receptions. This year, a significant underfloor leak caused damage to the main hall’s oak flooring. Rather than repairing the aging system, we replaced it with carbon- friendly air-source heat pumps, largely funded by grants. Additionally, we completed major roof repairs, including replacing rotten battens, lead flashing, and re-tiling the entrance porch roof. The fire alarm system was also upgraded to meet new minimum standards. |
|
|---|---|---|
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | The year started with solid financial reserves, but during the year some very significant maintenance and repair issues occurred as recorded above. We were fortunate in being able to obtain £15,000 in grant aid to assist in installing a new heating system, but the exceptional expenditure inevitably eroded reserves. However we continued to achieve a breakeven on rental income versus regular operating costs. |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | A minimum reserve of 100% of annual income is held against emergency expenditures on repairs, etc. In addidion a reserve is being built up for necessary future improvement projects to keep the hall competitive in the venue rental marketplace. |
| Amount of reserves held | Para 1.22 | £43,679 |
| Reasons for holding zero reserves |
Para 1.22 | N/A |
| Details of fund materially in deficit |
Para 1.24 | None |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | None |
Additional information (optional)
You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | |
| A description of the principal risks facingthe charity |
Para 1.46 | |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Trust Deed |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | Trust |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Election at AGM |
Additional information (optional)
You may choose to include further statements where relevant about:
| Policies and procedures adopted for the induction and training of trustees |
Para 1.51 | |
|---|---|---|
| The charity’s organisational structure and any wider network with which the charity works |
Para 1.51 | |
| Relationship with any related parties |
Para 1.51 | |
| Other |
Reference and Administrative details
| Charity name | Wedmore Village Hall |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 284902 |
| Charity’s principal address | Cheddar Road Wedmore Somerset BS28 4EQ |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole year |
Name of person (or body) entitled to appoint trustee(if any) |
|---|---|---|---|---|
| Simon Tomes | Chair | |||
| Michael Rippon | Treasurer | |||
| Jennifer Wylie | Bookings Secretary | |||
| Jane Allen | Secretary | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets N/A held in this capacity Name and objects of the N/A charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for N/A safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| Simon Christopher Tomes | Michael John Rippon | |
Chair |
Treasurer | |
| 28/11/2025 | ||
| 28/11/2025 |
Wedmore Village Hall 2023, 2024 and 2025 Income and Expenditure Comparison 2023 2024 2025 Income Categories Grnnts and Oonations Sedgem¢x)r DC Ilor SntJg} Wedmore Solar Farm Somerset C¢)mmunity Fndati Wedmore Parish CouncAI Mlscellaneeus Totsl Grants and Donatlo Interest Earned Gro$$ bank intor$t Total Interest Earned Rental Incomo Bank transfer Vaccinali¢)n e•ntrè Cash Chequ• Domestic events Public servicB evwrts Equipment hire Use of Premises Licenc Total Rantal Income 35.5fy).fy) 5.oc¥J 00 10,000 00 1.782.00 18.41 200. 35,618.41 71)0.00 16,782.00 235.09 583 19 235.09 486.60 583.19 12,408.50 1,942.50 517.50 2,521.50 14,113.50 11,135.50 245.50 927.00 510.00 309.00 866.63 350. 270.00 1,055 00 1,120.00 534.00 515.00 250.00 620.48 375.00 18.385.46 17,321.63 14,879.50 Totsl Incom• Categorl 54,138.96 18,S08.23 32,244.89 Expense Categories Llc•nc8• and f• Community CouncAI for SorwMt Perfoming Right Pr¢miw Lic•n¢e Total Licenc68 and t¥ Manag•m•nt ca•ts Email, web hosting, domain Misc•llan•ou$ in¢luding $t8tion Total Managoment costs Pr•mbg•• Co•ts Cleaning Cleaning mat•dal8 and equIpml Ingurance Out$ido maintenance Peppereorn rent P&8t eontrol Rtrfurbishmenl General r•pair$ Rxf repair Stut¢ry in$pe¢b"on$ Total Premises Cots Spoclal Prol•¢ts Snug refvrbishment Heat pumps Total Specl•l Projects Utllltlos Electricity Feed In Tariff refund 100.00 288.28 70.00 110.00 288.28 180.00 110.CK) 68.32 180.00 $78.28 358.32 45.34 23.19 14.39 407.22 1.21 14.39 408.43 3.627.94 757.07 1.634 66 280.00 10 239.92 1.19520 1,804.00 3.018.75 947.76 1.767.28 320.00 10.00 252.31 3,890 75 180.80 1,820 67 40.94 10.00 284.33 1.782.00 4,937.03 9,580.00 948.66 1.e08.40 2,051.28 10,$46.6S 9.975.76 23,4SS.18 41.754.50 11,062.04 41.7MSO 11,062.04 943.92 -264.22 2,886.03 1,444.83 -261.80 2.356.43 1.038.00 1,614.23 -263.46 1.725.34 1,174.50 Watsr Total Utllltl 249.n 4577.46 4,2SO.61 Tolal Expen8e Categories Net Surplus 57.076.69 15,14S.89 3,362.34 39.534.58 -2.937.73 -7,289.89
Wedmore Village Hall Financial Years 2023, 2024 and 2025 Balance at 3118123 Balance at 3118124 Balance at 3118125 Account Uoyds Current Account £11,085.98 £991.72 £8,105.98 Uoyds Deposlt Account £0.00 £5.031.77 £60.47 r8in Money £36,478.36 £44,933.19 £35,487.68 Petty Cash £42.50 £12.50 £25.16 Totsl of Bank and Cash Accounts £47,606.84 £50,969.18 £43,679.29 Increase on Prevlous Year -£2,937.73 £3.362.34 -£7,289.89
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent ExamineVs Report Report to thè truste m•Mr$ of ylLLAkf HAL L On accounts for the yoar endod Charity no {If any) 802< 2S+702 Set out on p•ges Irerr,eTrè8r 10 the pa9e urnbers o18adilitsit al sfte615. I report to tha trustees on my examination of the account8 of the above charity (Ihe Tru8f) for the year ended . R8spon•lbllltl•s and As th• charty trustees of the Trust. you are responsible for the pr8P8ration ba818 of report of the accounts in accordance wth the requiremènts of the Charit108 Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accounts carried out under section 145 ofthe 2011 Act and in carrying out my examination, I have followed the applicablo Directions given by the Chanty Cornmission under sedion 145{5)Ib) of the Act. I have completed my examination. I confimi that no material matters have come to my attenlion (other than that disdo$ed below ') in connection wlth the examination which give8 ma cause to believe that in, any material respect.. accounting record8 were not kept in accordance with 8ectlon 130 of the Act or the accounts da not accord viith the accounting records Ind•pend•nt examlnor'• 8tstsm¢nt I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper understlnding of the accounts to b8 reached. . Ple&*e delet .,the rds in the bTrck8ts rfth8y do not apply. Slgned: Dat•: Name: Relevant profajslonal qualfficatlon(•) or body (if any): Addreu: IER October 2018