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2023-08-31-accounts

Treasurer's report 2022 to 2023

Account summary 1st Sept 2022 to 31st August 2023

The accounts for 2022 to 2023 will be audited in December 2023 and presented to the committee in January 2024. This is due to a new auditor for our accounts being sought.

OpeningBalance Credits Debits £18,205.08
Sept 22 – Aug23 £27,058.63
Sept 22 – Aug23 £22,773.50
Total lefin bank £22,490.21
Commited spend for 23/24
Reserves 3,500.00
Resources English 1,500.00
Music subscripton 150.00
Panto 1,300.00
£100 resources to each class 1,300.00
Year 6 leaversgif and bbq 350.00
PTA membership 150.00
Year 6 Water Fountain 315.00
Rafe licence 20.00
Audit fees 60.00
Expenses RB 250.50
Total lefto spend in 23/24 £13,594.71

2022 - 2023 Fundraisers and Purchases

Fundraiser Proft
Lotery £1,013.90
Amazon Smile £108.30
Bags to School £368.00
Halloween Disco £866.56
Pumpkin colouring £33.00
Christmas Artwork £576.85
Christmas Fayre £2621.89
Christmas Disco £711.21
Skitleman £321.66
Adult Bingo £810.24
Junior Bingo £241.38
Rainbow Run £685.27
Summer Fayre £3260.11
Summer Discos £674.10
Donut Sale £173.17
Adventure Island Tickets tbc
(but if all sold will raise £1000)		 TBC
Total raised £ 12,465.64
2022-2023 Totalpurchases Cost
General resources Maths £ 1,500.00
Water Fountain Year 6 £315.00
Panto in a day £1,130.00
PE kit £1,084
Piano £600
Cloakroom Trolley– Apple bay £849.98
School Art Gallery £523.54
StandingDesk for Year 6 £99.91
Flipchart Easels x 4 £439.96
Pedestal and Tower Fans x 12 £377.32
Fire Pit and Cover £70.81
Dutch Oven and Tripod Stand £101.70
£100 resources to each class – Elm Bay £91.50
£100 resources to each class – Maple Bay £42.48
£100 resources to each class – Spruce & Cedar £61.44
Storage boxes for the shed £573.45
Year 6 BBQandphoto booth £250.00
First aid trainingfor fons £72.00
First aid kits for fons £53.00
Year 6 Camera £224.99
Book case for apple bay £29.99
Author Visit TBC
RE workshop £384.00
Books Year 3 £186.73
Total spend £ 9,061.80

We’ve now had a full year of on-line banking and it has made a huge difference to the running of FONS, the workload and the management of finances – all for the better.

Card readers, set up by Laura last year, have been used on quite a few occasions this year continuing to cut down on the counting of cash man hours and making a clearer paper trail for payments. Some payments are still coming in as a lump bundle which makes distinguishing what they are for difficult. We have tried to work out a way to split them, but it is not possible on the system that we use. Therefore, going forward, I suggest that the FONS committee have a discussion around how to record card reader payments in the future. More card readers could be purchased so that stalls or events are not sharing them; or a simple written recording when selling things could be the cheaper and quicker option. Then we will be able to be more specific over what items/stalls etc have made what profit – if this is what is wanted.

Profits this year have been really good considering we have not had the match funding we have had in previous years. New events have been successful financially and some old events (e.g. the adult bingo and skittleman) have been way more successful than in the past. This has been due to better promotion and also raising prices.

Adventure Island tickets have not yet made a profit, but we are very near breaking even. We purchased 200 tickets in the sales last October and we have sold 118 of those, which brings us to needing only £276 to break even. Once all of the other 82 tickets have been sold, we will have made £1,476 profit. We are confident that by the summer these tickets will have been sold as the most popular selling period is between Easter and the summer holidays.

Costs and expenses have risen this year for a number of reasons: we purchased double the amount of Adventure Island tickets than last year but as result will make more profit; new events this year (e.g. the colour run, donut sales) have meant more upfront costs in order to raise more funds; we have had more upfront costs to provide more prizes for events where we ran out last year.

Committed spend figures have been increased to cover the potential rising costs of the providers. To add to these commitments, I would like to suggest that the new committee also think about holding back some money in the budget to make a few purchases that will enable FONS to run more smoothly. These would be my suggestions:

£500 shed repair to make it rodent proof, approx. cost, but a bit of an unknown.

£800 to purchase a new BBQ – recommend we have our own to save the hassle or borrowing off of others and after a couple of events it will have paid for itself.

£200 to cover gas for above, BBQ tools, clipboards, highlighters etc so that we don’t have to keep borrowing from the school.

This would leave FONS with around £12,095 still in the bank to give to the school. As agreed before the summer holidays we agreed that we would like to approve £5k for half of the IT suite with a view to funding up to £10k if the budget allowed after the summer. I would suggest that we have enough to do this with a little buffer as well.

Rachel Buterworth, Treasurer

FONS Accounts 2022-2023 FONS Accounts 2022-2023 -
9/1/2022 Opening Balance as on statement from 01/09/22 18,205.08
Date Debit/Credit item Event / Actvity Credit Debit Total
9/6/2022 Direct Credit Your School Lotery 117.20 117.20
9/8/2022 Direct Credit Bags 2 School 120.00 120.00
9/13/2022 Online Payment Complete First Aid for LL 30.00 - 30.00
9/13/2022 Online Payment Complete First Aid for SNK 30.00 - 30.00
9/23/2022 Online Payment Panto in a Day - Deposit 730.00 - 730.00
9/27/2022 Online Payment A4 Apparel Ltd - New PE Kit 536.74 - 536.74
10/4/2022 Direct Credit Your School Lotery 84.00 84.00
10/7/2022 Cheque 100701 Chelmsford Council Lotery Licence 20.00 - 20.00
10/10/2022 Online Payment Jessica Edom-Baker - Piano purchase 600.00 - 600.00
10/10/2022 Direct Credit Stripe Payment - see report 352.51 352.51
10/11/2022 Direct Credit Your School Lotery 15.00 15.00
10/17/2022 Direct Credit Stripe Payment - see report 278.98 278.98
10/24/2022 Online Payment Djon Entertainment - Autumn Disco 250.00 - 250.00
10/24/2022 Direct Credit Stripe Payment - see report 463.15 463.15
10/25/2022 Direct Credit Your School Lotery 14.70 14.70
10/31/2022 Online Payment Expenses LL - First Aid Wipes 5.98 - 5.98
10/31/2022 Online Payment Expenses LL - Xmas Bazaar wrapping 6.99 - 6.99
10/31/2022 Online Payment Expenses LL - First Aid Gloves 7.99 - 7.99
10/31/2022 Online Payment Expenses LL - Sweet cones Xmas 10.19 - 10.19
10/31/2022 Online Payment Expenses LL - Paper Bags Xmas 14.76 - 14.76
10/31/2022 Online Payment Expenses LL - Sweets for Cones Xmas 18.27 - 18.27
10/31/2022 Online Payment Expenses LL - Sweets for Cones Xmas 18.45 - 18.45
10/31/2022 Online Payment Expenses LL - First Aid Medical Kit 25.89 - 25.89
10/31/2022 Online Payment Expenses LL - First Aid Items 28.28 - 28.28
10/31/2022 Online Payment Expenses LL - Rafe Tickets Xmas 33.54 - 33.54
10/31/2022 Online Payment Expenses LL - Chocolate Prizes Xmas 49.68 - 49.68
10/31/2022 Online Payment Expenses RB - Fons Plastc Cups 52.20 - 52.20
10/31/2022 Online Payment Expenses LL - Tokens Xmas 53.54 - 53.54
10/31/2022 Online Payment Expenses LL - Asda Autumn Disco 54.80 - 54.80
10/31/2022 Online Payment Expenses LL - Lucky Dip CutPrice 327.58 - 327.58
10/31/2022 Online Payment Newlands Invoice No. 2552 384.00 - 384.00
10/31/2022 Online Payment A4 Apparel Ltd - New PE Kit 548.92 - 548.92
10/31/2022 Online Payment Newlands Invoice No. 2553 1500.00 - 1,500.00
11/7/2022 Direct Credit Darcyes Candles - Xmas Stall 15.00 15.00
11/7/2022 Direct Credit Annjules at Home - Xmas Stall 15.00 15.00
11/8/2022 Direct Credit Jos FM Frangrances - Xmas Stall 15.00 15.00
11/8/2022 Direct Credit Step Into The Divine - Xmas Stall 15.00 15.00
11/8/2022 Direct Credit Your School Lotery 101.20 101.20
11/10/2022 Direct Credit Stacey's Balloons - Xmas Stall 15.00 15.00
11/14/2022 Direct Credit S Curtn Beech Bay - Artwork 4.00 4.00
11/14/2022 Direct Credit Amazing Creators - Xmas Stall 15.00 15.00
11/14/2022 Direct Credit Stripe Payment - see report 1087.02 1,087.02
11/15/2022 Direct Credit S Stewart - Xmas Artwork 21.00 21.00
11/15/2022 Direct Credit Amazon Europe - Smile 30.36 30.36
11/21/2022 Direct Credit Stripe Payment - see report 1748.94 1,748.94
11/28/2022 Direct Credit Stripe Payment - see report 282.19 282.19
11/29/2022 Direct Credit Square Up - see report 4.91 4.91
11/29/2022 Direct Credit Bags 2 School 128.00 128.00
12/1/2022 Direct Credit Square Up - see report 14.73 14.73
12/2/2022 Cheque 100702 Float Xmas Bazaar 710.00 - 710.00
12/2/2022 Cheque 100703 Cash Rafe Prize 100.00 - 100.00
12/5/2022 Online Payment Expenses LL - Xmas, receipt ref LL001 336.97 - 336.97
12/5/2022 Online Payment Expenses LL - Xmas Bazaar Tescos 123.78 - 123.78
12/5/2022 Online Payment Panto in a Day - Final Payment 400.00 - 400.00
12/5/2022 Online Payment All My Own Work - Xmas Art 1995.01 - 1,995.01
12/5/2022 Direct Credit Square Up - see report 291.72 291.72
12/5/2022 Direct Credit Stripe Payment - see report 541.45 541.45
12/6/2022 Online Payment Djon Entertainment - Xmas Disco 300.00 - 300.00
12/6/2022 Direct Credit L Lane - Xmas Stall 15.00 15.00
12/6/2024 Direct Credit L Lane - Rafe and tokens purchase 23.00 23.00
12/6/2022 Direct Credit Your School Lotery 84.80 84.80
12/12/2022 Direct Credit Stripe Payment - see report 410.82 410.82
12/19/2022 Direct Credit Stripe Payment - see report 284.37 284.37
1/3/2023 Direct Debit Parentkind membership renewal 140.00 - 140.00
1/5/2023 Direct Credit Your School Lotery 97.40 97.40
1/23/2023 Online Payment Stockvale Ltd - Adventure Island Tickets 2400.00 - 2,400.00
1/23/2023 Direct Credit Stripe Payment - see report 268.89 268.89
1/30/2023 Direct Credit Stripe Payment - see report 227.30 227.30
1/31/2023 Direct Credit Amazon Europe - Smile 24.31 24.31
2/6/2023 Direct Credit Stripe Payment - see report 66.24 66.24
2/9/2023 Direct Credit Your School Lotery 92.80 92.80
2/13/2023 Direct Credit Stripe Payment - see report 243.24 243.24
2/20/2023 Online Payment Expenses LL - Morrisons Skitleman 5.98 - 5.98
2/20/2023 Online Payment Expenses LL - Asda Skitleman 14.65 - 14.65
2/20/2023 Online Payment Expenses KG - Asda Xmas Disco 34.88 - 34.88
2/20/2023 Online Payment Skitleman 195.00 - 195.00
2/20/2023 Direct Credit Stripe Payment - see report 282.43 282.43
2/27/2023 Direct Credit Stripe Payment - see report 200.54 200.54
3/6/2023 Direct Credit Stripe Payment - see report 9.36 9.36
3/7/2023 Direct Credit Your School Lotery 75.20 75.20
3/13/2023 Direct Credit Stripe Payment - see report 96.51 96.51
3/17/2023 Direct Credit Junior Bingo - Sibel Baykan 4.50 4.50
3/17/2023 Direct Credit Junior Bingo - Willow Crossley 4.50 4.50
3/20/2023 Direct Credit Stripe Payment - see report 115.13 115.13
3/27/2023 Direct Credit Stripe Payment - see report 86.14 86.14
3/30/2023 Direct Credit L Lane - Adventure Island Tickets 36.00 36.00
4/3/2023 Direct Credit Stripe Payment - see report 93.02 93.02
4/4/2023 Direct Credit Your School Lotery 78.00 78.00
4/11/2023 Direct Credit Stripe Payment - see report 175.81 175.81
4/17/2023 Direct Credit Stripe Payment - see report 128.57 128.57
4/24/2023 Online Payment Expenses KG - Aldi Lollies Kids Bingo 10.43 - 10.43
4/24/2023 Online Payment Expenses JC - Tatoos Xmas Bazaar 14.38 - 14.38
4/24/2023 Online Payment Expenses HM - Easter Eggs Junior Bingo 18.97 - 18.97
4/24/2023 Online Payment Newlands/Atain - 3094 350.00 - 350.00
4/24/2023 Online Payment Expenses LL - Colour Run Powder 1140.00 - 1,140.00
4/24/2023 Direct Credit Michelle Patricia - Colour run 4.00 4.00
4/24/2023 Direct Credit N Blackburn - Colour Run 7.00 7.00
4/24/2024 Direct Credit Stripe Payment - see report 1224.36 1,224.36
4/24/2024 Direct Credit Amazon Europe - Smile 13.13 13.13
5/2/2023 Direct Credit Square Up - see report 92.82 92.82
5/2/2023 Direct Credit Stripe Payment - see report 122.40 122.40
5/3/2023 Direct Credit Your School Lotery 81.60 81.60
5/4/2023 Direct Credit N Eburne - Colour Run 21.00 21.00
5/5/2023 Online Payment Expenses LL - Colour Run Ref LL 002 272.34 - 272.34
5/5/2023 Online Payment Expenses SNK - Colour Run Ref SNK 003 21.64 - 21.64
5/5/2023 Online Payment Expenses LL - Colour Run Prizes CutPrice 624.70 - 624.70 NB: A proporton of these expenses were carried over to the summer fayre
5/5/2023 Online Payment Newlands/Atain - 3090 2788.22 - 2,788.22
5/9/2023 Direct Credit Bags to School 120.00 120.00
5/15/2023 Direct Credit Stripe Payment - see report 80.23 80.23
5/19/2023 Direct Credit Amazon Europe - Smile 40.50 40.50
5/22/2023 Direct Credit Stripe Payment - see report 114.83 114.83
5/30/2023 Direct Credit Stripe Payment - see report 85.35 85.35
5/31/2023 Direct Credit Colley Crafs - Stall payment Summer 15.00 15.00
5/31/2023 Direct Credit L Lane - Adventure Island Tickets 36.00 36.00
6/5/2023 Direct Credit Stripe Payment - see report 243.75 243.75
6/6/2023 Online Payment Expenses KG - Krispy Crème Dougnuts 225.00 - 225.00
6/6/2023 Direct Credit Your School Lotery 98.00 98.00
6/12/2023 Direct Credit Square Up - see report 47.15 47.15
6/12/2023 Direct Credit Stripe Payment - see report 326.00 326.00
6/19/2023 Direct Credit Stripe Payment - see report 193.67 193.67
6/20/2023 Online Payment Expenses LL - Shed Storage Boxes 573.45 - 573.45
6/20/2023 Direct Credit David Casson - Sponsorship (our invoice) 50.00 50.00
6/23/2023 Online Payment Expenses SNK - Summer Fayre 53.99 - 53.99
6/26/2023 Direct Credit Winks and Wonders - Stall Fayre 15.00 15.00
6/26/2023 Direct Credit Stacey's Balloons - Stall Fayre 15.00 15.00
6/26/2023 Direct Credit Stripe Payment - see report 72.25 72.25
6/27/2023 Direct Credit S Smith Mini fgure - Stall Fayre 15.00 15.00
6/28/2023 Cheque 100704 Float Summer Fayre 1120.00 - 1,120.00
6/28/2023 Cheque 100705 Summer Fayre Rafe Prize 100.00 - 100.00
6/28/2023 Cheque 100706 Bouncy Castle payment Fayre 375.00 - 375.00
6/28/2023 Cheque 100707 Golf Game Prize money Fayre 30.00 - 30.00
6/28/2023 Direct Credit Square Up - see report 9.82 9.82
6/28/2023 Direct Credit Prety in Pink - Stall Fayre 15.00 15.00
6/28/2023 Direct Credit Beauty Bar Essex - Stall Fayre 15.00 15.00
6/29/2023 Online Payment Expenses LL - Summer Fayre LL 004 719.72 - 719.72
6/29/2023 Direct Credit Square Up - see report 4.91 4.91
6/29/2023 Direct Credit R Buterworth - Rafe and tokens 25.00 25.00
6/30/2023 Online Payment Expenses SNK - Pimms Fayre 324.00 - 324.00
6/30/2023 Direct Credit Noble Recruitng - sponsorship (our invoice 300.00 300.00
7/3/2023 Online Payment Expenses KG - Summer Fayre 79.16 - 79.16
7/3/2023 Online Payment Expenses LL - Bookers Summer Fayre 111.48 - 111.48
7/3/2023 Online Payment Expenses LL - Tescos Summer Fayre 181.52 - 181.52
7/3/2023 Online Payment Mrs M A Smith Butchers - BBQ Meat Farye 277.50 - 277.50
7/3/2023 Direct Credit L Lane Drinks purchase (lef over stock) 15.00 15.00
7/3/2023 Direct Credit Square Up - see report 78.59 78.59
7/3/2023 Direct Credit Joyce Solutons - sponsor fayre 500.00 500.00
7/3/2023 Direct Credit Stripe Payment - see report 792.43 792.43
7/3/2023 Direct Credit Square Up - see report 1087.84 1,087.84
7/4/2023 Direct Credit S Thomas - drinks purchase (lef over stock 20.00 20.00
7/4/2023 Direct Credit Your School Lotery 74.00 74.00
7/10/2023 Direct Credit Stripe Payment - see report 196.61 196.61
7/13/2023 Direct Credit H Galloway - Tommy R Pine Disco 4.50 4.50
7/13/2023 Direct Credit Chapman Kids x 3 - Disco 13.50 13.50
7/17/2023 Online Payment Expenses JC - Tatoos Fayre 9.51 - 9.51
7/17/2023 Online Payment Expenses LL - Asda Summer Discos 52.90 - 52.90
7/17/2023 Online Payment Expenses RB - Summer Fayre 115.65 - 115.65
7/17/2023 Online Payment Expenses LS - Summer Fayre 144.53 - 144.53
7/17/2023 Online Payment Djon Entertainment - DJ Summer Discos 300.00 - 300.00
7/17/2023 Direct Credit N Eburne - School Disco x 3 15.00 15.00
7/17/2023 Direct Credit Stripe Payment - see report 777.38 777.38
7/18/2023 Online Payment V Steen, charity stall, tokens for Cash 131.50 - 131.50
7/19/2023 Online Payment Expenses RB - BBQ food Summer Fayre 21.44 - 21.44
7/19/2023 Online Payment Expenses JN - Gas BBQ Summer Fayre 42.00 - 42.00
7/24/2023 Direct Credit Stripe Payment - see report 291.78 291.78
7/26/2023 Online Payment Newlands/Atain NS 3471 450.40 - 450.40
7/26/2023 Direct Credit KG purchase drinks - lef over stock 30.00 30.00
7/26/2023 Direct Credit KG purchase drinks - lef over stock 57.00 57.00
7/31/2023 Direct Credit Stripe Payment - see report 154.20 154.20
8/7/2023 Direct Credit Stripe Payment - see report 68.60 68.60
8/8/2023 Direct Credit Your School Lotery 94.00 94.00
8/14/2023 Direct Credit Stripe Payment - see report 34.20 34.20
8/21/2023 Direct Credit Stripe Payment - see report 51.40 51.40
8/29/2023 Direct Credit Stripe Payment - see report 102.80 102.80
8/30/2023 Direct Credit NE purchase drinks - lef over stock 11.00 11.00
8/30/2023 Deposit 200435 Pumpkin patch 33.00 33.00
8/30/2023 Deposit 200439 Halloween Disco 76.50 76.50
8/30/2023 Deposit 200438 Summer Discos 199.00 199.00
8/30/2023 Deposit 200434 Elf Trail Dec '22 219.45 219.45
8/30/2023 Deposit 200440 Adult Bingo 425.50 425.50
8/30/2023 Deposit 200441 Colour Run 661.97 661.97
8/30/2023 Deposit 200436 Christmas Bazaar '22 2618.99 2,618.99
8/30/2023 Deposit 200437 Summer Fayre '23 5551.65 5,551.65
8/31/2023 Direct Credit LL drinks purchase - lef over stock 10.00 10.00
8/31/2023 Direct Credit R Buterworth - Extra non uniform 12.00 12.00
8/31/2023 Direct Credit R Buterworth - Non uniform Xmas 18.00 18.00
8/31/2023 Direct Credit R Buterworth - Miscellaneous Found 20.00 20.00
8/31/2023 Direct Credit R Buterworth - Sophie Drink payment 20.00 20.00
8/31/2023 Direct Credit R Buterworth - Stall fees Fayre 30.00 30.00
8/31/2023 Direct Credit R Buterworth - Playground sales Xmas 76.03 76.03
8/31/2023 Direct Credit R Buterworth - Krispy Crème Sales 87.00 87.00
8/31/2023 Direct Credit JC drink purchase - lef over stock 11.00 11.00
Total column additon 27058.63 22773.50
22,490.21 XX
Total in bank 22,490.21

4 June 2024 F.A.O: The Treasurer Friends of Newlands Spring Primary School Newlands Spring Primary School Academy Trust Dickens Place CHELMSFORD Essex, CMI 4UU Dear Sirs/Madam, In accordance with instructions given to me, I have carried out an audit of the accounts (01.09.20 to 31.08.24} for the above organization. I have made a check against the 8ank statements, invoices and receipts. I find the accounts and statement of accounts to be prepared on a consistent basis in accordance with generally accepted accounting principles. Yours faithfvllv Mrs Kay Porter, MAAT 2 lake Mead Heybridge MALDON Essex, CM9 4UJ.