DocuSign Envelope ID: B27727EA-B757-4E1A-A181-29E384DABBE2
Charity number: 284867
TRUSTEES' REPORT AND FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
COWPLAIN ACTIVITY CENTRE ASSOCIATION
DocuSign Envelope ID: B27727EA-B757-4E1A-A181-29E384DABBE2
COWPLAIN ACTIVITY CENTRE ASSOCIATION
CONTENTS
| Page | |
|---|---|
| Reference and administrative details of the Charity, its Trustees and advisers | 1 |
| Trustees' report | 2 - 3 |
| Independent examiner's report | 4 |
| Statement of financial activities | 5 |
| Balance sheet | 6 |
| Notes to the financial statements | 7 - 14 |
DocuSign Envelope ID: B27727EA-B757-4E1A-A181-29E384DABBE2
COWPLAIN ACTIVITY CENTRE ASSOCIATION
REFERENCE AND ADMINISTRATIVE DETAILS OF THE CHARITY, ITS TRUSTEES AND ADVISERS FOR THE YEAR ENDED 31 MAY 2022
Trustees Sandy Cleverly Judith Cassell Lyn Britain (appointed 31 May 2022) Kellie Palmer (appointed 31 May 2022) Moira Cleverly, Vice Chair Sandra Mugridge, Chair John Pollock Neil Bowdell (appointed 31 May 2022) Narinda Baines (resigned 31 May 2022)
Charity registered number 284867 Principal office Padnell Road Cowplain Waterlooville Hampshire PO8 8EH Accountants Menzies LLP Chartered Accountants 3000a Parkway Whiteley Hampshire PO15 7FX Bankers HSBC 312 London Road Waterlooville Hampshire PO7 7DX Independent Examiner Janice Matthews FCA Menzies LLP Centrum House 36 Station Road Egham TW20 9LF
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DocuSign Envelope ID: B27727EA-B757-4E1A-A181-29E384DABBE2
COWPLAIN ACTIVITY CENTRE ASSOCIATION
TRUSTEES' REPORT FOR THE YEAR ENDED 31 MAY 2022
The Trustees present their annual report together with the financial statements of the Charity for the period from 1 June 2021 to 31 May 2022.
Reference and administrative details are shown in the schedule of members of the board and professional advisors on page 1 of the financial statements.
STRUCTURE, GOVERNANCE AND MANAGEMENT
Governing document
The Constitution that governs the Association was adopted on 25 February 1981 as amended on 26 September 2007.
Appointment
Trustees are appointed or re-appointed annually at the annual general meeting.
OBJECTS AND ACTIVITIES FOR THE PUBLIC INTEREST
Objects
The objects of the Association are a) to advance education and provide social welfare and leisure time facilities to improve conditions of life for the inhabitants of the Hartplain and Cowplain Wards of Havant Borough Council and the neighbourhood, and b) to secure establishment of a community centre.
The Trustees confirm that they have referred to the guidance contained in the Charity Commission's general guidance on public benefit when reviewing the Charity's aims and objectives and in planning future activities.
Main activities
The principal activity of the Charity is the operation of Cowplain Activity Centre to provide social welfare and leisure time facilities.
ACHIEVEMENTS AND PERFORMANCE
The charity was able to continue to provide a range of social welfare and leisure time facilities for part of its financial year, until the Centre had to temporarily close due to the Covid-19 pandemic.
Due to the Covid-19 global pandemic, the UK Government introduced various restrictions, including a stay-at-home lockdown. Part of the Government's response to the pandemic meant that the Association had to temporarily close during part of its financial year.
At 31 May 2022, the reserves of the Charity amounted to £28,731. The Trustees will continue to review their position regarding the level of reserves in the forthcoming year, and it is an on-going part of their strategic plan to build up such reserves as and when the Charity's financial position permits them to do so.
FUNDRAISING
In compliance with the requirements of the Charities Act 2016 and the Fundraising Regulator, it is confirmed that the Charity does not undertake fundraising and no professional fundraiser has been involved. The Association receives grants and donations as noted in the accounts. The Charity acknowledges and will comply with all requirements to be taken into account for any fundraising in the future.
FINANCIAL REVIEW
The Association's re-opening after the pandemic contributed to the Charity's income derived from its charitable activities rising to £117,254 from £23,068 compared to the previous period. The Association was able to obtain Grants totalling £11,094 which has helped its financial position.
The Charity made a net deficit during the year of £603 compared to the surplus made last year of £13,825. Without the Grants received, the Charity would have made a deficit of £11,697 during the year.
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
TRUSTEES' REPORT (CONTINUED) FOR THE YEAR ENDED 31 MAY 2022
Reserves policy
Reserves are spent at the Trustees' discretion in furtherance of the Charity's objectives. It is the policy of the Charity to maintain unrestricted funds, which are the free reserves of the Charity, at a level that provides sufficient funds to cover management, administration and support costs for expenditure that Cowplain Activity Association is committed to or contracted to in the forthcoming year. The Trustees consider the most appropriate level of free reserves to be in the region of £30,000 and therefore the current reserves of £28,731 are just below the desired level. The review takes into account the nature of the income and expenditure streams, and the need to match variable income with fixed commitments.
PLANS FOR FUTURE PERIODS
The Charity plans to be able to continue providing its present line up of community centre activities in the future, as soon as the Government's restrictions allow it to do so.
TRUSTEES' RESPONSIBILITIES STATEMENT
The Trustees are responsible for preparing the Trustees' report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice).
The law applicable to charities in England & Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently;
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observe the methods and principles in the Charities SORP;
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make judgments and accounting estimates that are reasonable and prudent;
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that are sufficient to show and explain the Charity's transactions and disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by order of the members of the board of Trustees and signed on their behalf by:
Mrs S Mugridge Chairlady
Date: 15-Feb-2023
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
INDEPENDENT EXAMINER'S REPORT
Independent examiner's report to the Trustees of Cowplain Activity Centre Association ('the Charity')
I report to the charity Trustees on my examination of the accounts of the Charity for the year ended 31 May 2022.
Responsibilities and basis of report
As the Trustees of the Charity you are responsible for the preparation of the accounts in accordance with the requirements of the Charities Act 2011 ('the 2011 Act').
I report in respect of my examination of the Charity's accounts carried out under section 145 of the 2011 Act and in carrying out my examination I have followed the applicable Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.
Independent examiner's statement
Your attention is drawn to the fact that the Charity has prepared the accounts in accordance with Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) in preference to the Accounting and Reporting by Charities: Statement of Recommended Practice issued on 1 April 2005 which is referred to in the extant regulations but has been withdrawn.
I understand that this has been done in order for the accounts to provide a true and fair view in accordance with the Generally Accepted Accounting Practice effective for reporting periods beginning on or after 1 January 2019.
I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
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accounting records were not kept in respect of the Charity as required by section 130 of the 2011 Act; or
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the accounts do not accord with those records; or
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the accounts do not comply with the applicable requirements concerning the form and content of accounts set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that the accounts give a 'true and fair' view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.
This report is made solely to the Charity's Trustees, as a body, in accordance with Part 4 of the Charities (Accounts and Reports) Regulations 2008. My work has been undertaken so that I might state to the Charity's Trustees those matters I am required to state to them in an Independent examiner's report and for no other purpose. To the fullest extent permitted by law, I do not accept or assume responsibility to anyone other than the Charity and the Charity's Trustees as a body, for my work or for this report.
Janice Matthews FCA
Menzies LLP Chartered Accountants Centrum House 36 Station Road Egham TW20 9LF Date: 15-Feb-2023
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 MAY 2022
| Note Income from: Donations and legacies 3 Charitable activities 4 Other trading activities 6 Total income Expenditure on: Charitable activities 7 Total expenditure Net movement in funds Reconciliation of funds: Total funds brought forward Net movement in funds Total funds carried forward |
Unrestricted funds 2022 £ 11,127 117,254 4,200 132,581 133,184 133,184 (603) 29,334 (603) 28,731 |
Total funds 2022 £ 11,127 117,254 4,200 132,581 133,184 133,184 (603) 29,334 (603) 28,731 |
Total funds 2021 £ 82,594 23,068 2,608 |
|---|---|---|---|
| 108,270 | |||
| 94,445 | |||
| 94,445 | |||
| 13,825 | |||
| 15,509 13,825 |
|||
| 29,334 |
The Statement of financial activities includes all gains and losses recognised in the year.
The notes on pages 7 to 14 form part of these financial statements.
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
BALANCE SHEET AS AT 31 MAY 2022
| Note Fixed assets Tangible assets 12 Current assets Debtors 13 Cash at bank and in hand Creditors: amounts falling due within one year 14 Net current assets Total assets less current liabilities Total net assets Charity funds Restricted funds Unrestricted funds Total funds |
5,724 21,317 27,041 (5,214) |
2022 £ 6,904 6,904 21,827 28,731 28,731 - 28,731 28,731 |
11,745 20,081 31,826 (3,335) |
2021 £ 843 |
|---|---|---|---|---|
| 843 28,491 |
||||
| 29,334 | ||||
| 29,334 | ||||
| - 29,334 |
||||
| 29,334 |
The financial statements were approved and authorised for issue by the Trustees and signed on their behalf by:
Mrs S Mugridge Chairlady
Date: 15-Feb-2023
The notes on pages 7 to 14 form part of these financial statements.
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
1. General information
Cowplain Activity Centre is a charity registered in England and Wales. The registered address can be found on page 1 and details of the principal activities are set out in the Trustees' Annual Report.
2. Accounting policies
2.1 Basis of preparation of financial statements
The financial statements have been prepared in accordance with the Charities SORP (FRS 102) - Accounting and Reporting by Charities: Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) (effective 1 January 2019), the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS 102) and the Charities Act 2011.
The financial statements have been prepared to give a 'true and fair' view and have departed from the Charities (Accounts and Reports) Regulations 2008 only to the extent required to provide a 'true and fair' view. This departure has involved following the Charities SORP (FRS 102) published in October 2019 rather than the Accounting and Reporting by Charities: Statement of Recommended Practice effective from 1 April 2005 which has since been withdrawn.
Cowplain Activity Centre Association meets the definition of a public benefit entity under FRS 102. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy.
2.2 Going concern
The Government's response to the Covid-19 pandemic had a significant economic impact on many Charities and Cowplain Activity Centre Association has not been immune to this. In line with the Government's restrictions, the Association had to temporarily close during 2021 but was able to recommence its activities again during 2022, once restrictions had been eased by the Government.
At 31 May 2022, the reserves of the Charity amounted to £28,731. The Trustees will continue to review their position regarding the level of reserves in the forthcoming year, and it is an on-going part of their strategic plan to build up such reserves as and when the Charity's financial position permits them to do so.
The Charity received grants totalling £11,094. At the year end, the Charity had cash at bank and in hand of £21,317 and, when taking into consideration known revenue sources and operational expenses for the forthcoming months, the Trustees are confident of the ability of the Charity to meet with its financial obligations for at least twelve months to eighteen months from the date of approval of this report. The accounts have accordingly been prepared on the going concern basis.
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
2. Accounting policies (continued)
2.3 Income
All income is recognised once the Charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.
For legacies, entitlement is taken as the earlier of the date on which either: the charity is aware that probate has been granted, the estate has been finalised and notification has been made by the executor(s) to the Trust that a distribution will be made, or when a distribution is received from the estate. Receipt of a legacy, in whole or in part, is only considered probable when the amount can be measured reliably and the charity has been notified of the executor's intention to make a distribution. Where legacies have been notified to the charity, or the charity is aware of the granting of probate, and the criteria for income recognition have not been met, then the legacy is treated as a contingent asset and disclosed if material.
Donated services or facilities are recognised when the charity has control over the item, any conditions associated with the donated item have been met, the receipt of economic benefit from the use of the charity of the item is probable and that economic benefit can be measured reliably. In accordance with the Charities SORP (FRS 102), general volunteer time is not recognised and reference will be made in the Trustees' report for more information about their contribution when applicable.
On receipt, donated professional services and donated facilities are recognised on the basis of the value of the gift to the charity which is the amount the charity would have been willing to pay to obtain services or facilities of equivalent economic benefit on the open market; a corresponding amount is then recognised in expenditure in the period of receipt.
Income tax recoverable in relation to donations received under Gift Aid or deeds of covenant is recognised at the time of the donation.
Income tax recoverable in relation to investment income is recognised at the time the investment income is receivable.
Grants are included in the Statement of financial activities on a receivable basis. The balance of income received for specific purposes but not expended during the period is shown in the relevant funds on the Balance sheet. Where income is received in advance of entitlement of receipt, its recognition is deferred and included in creditors as deferred income. Where entitlement occurs before income is received, the income is accrued.
2.4 Expenditure
Expenditure is recognised once there is a legal or constructive obligation to transfer economic benefit to a third party, it is probable that a transfer of economic benefits will be required in settlement and the amount of the obligation can be measured reliably. Expenditure is classified by activity. The costs of each activity are made up of the total of direct costs and shared costs, including support costs involved in undertaking each activity. Direct costs attributable to a single activity are allocated directly to that activity. Shared costs which contribute to more than one activity and support costs which are not attributable to a single activity are apportioned between those activities on a basis consistent with the use of resources. Central staff costs are allocated on the basis of time spent, and depreciation charges allocated on the portion of the asset’s use.
Charitable activities and Governance costs are costs incurred on the charity's educational operations, including support costs and costs relating to the governance of the charity apportioned to charitable activities.
All expenditure is inclusive of irrecoverable VAT.
2.5 Government grants
Government grants received under the Covid-19 Discretionary Grant Fund are treated as income in the period in which they are received.
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
2. Accounting policies (continued)
2.6 Interest receivable
Interest on funds held on deposit is included when receivable and the amount can be measured reliably by the charity; this is normally upon notification of the interest paid or payable by the Bank.
2.7 Tangible fixed assets and depreciation
Tangible fixed assets costing £500 or more are capitalised and recognised when future economic benefits are probable and the cost or value of the asset can be measured reliably.
A review for impairment of a fixed asset is carried out if events or changes in circumstances indicate that the carrying value of any fixed asset may not be recoverable. Shortfalls between the carrying value of fixed assets and their recoverable amounts are recognised as impairments. Impairment losses are recognised in the Statement of financial activities.
Tangible fixed assets are carried at cost, net of depreciation and any provision for impairment. Depreciation is provided at rates calculated to write off the cost of fixed assets, less their estimated residual value, over their expected useful lives on the following bases: .
- Equipment 20% straight line - Office equipment 15% reducing balance
2.8 Debtors
Trade and other debtors are recognised at the settlement amount after any trade discount offered. Prepayments are valued at the amount prepaid net of any trade discounts due.
2.9 Cash at bank and in hand
Cash at bank and in hand includes cash and short-term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposit or similar account.
2.10 Liabilities and provisions
Liabilities are recognised when there is an obligation at the Balance sheet date as a result of a past event, it is probable that a transfer of economic benefit will be required in settlement, and the amount of the settlement can be estimated reliably. Liabilities are recognised at the amount that the charity anticipates it will pay to settle the debt or the amount it has received as advanced payments for the goods or services it must provide.
Provisions are measured at the best estimate of the amounts required to settle the obligation. Where the effect of the time value of money is material, the provision is based on the present value of those amounts, discounted at the pre-tax discount rate that reflects the risks specific to the liability. The unwinding of the discount is recognised within interest payable and similar charges.
2.11 Financial instruments
The Charity only has financial assets and financial liabilities of a kind that qualify as basic financial instruments. Basic financial instruments are initially recognised at transaction value and subsequently measured at their settlement value with the exception of bank loans which are subsequently measured at amortised cost using the effective interest method.
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
2. Accounting policies (continued)
2.12 Pensions
The charity operates a defined contribution pension scheme and the pension charge represents the amounts payable by the charity to the fund in respect of the year.
2.13 Fund accounting
General funds are unrestricted funds which are available for use at the discretion of the Trustees in furtherance of the general objectives of the Charity and which have not been designated for other purposes.
3. Income from donations and legacies
| Donations Government grants Total 2021 |
Unrestricted funds 2022 £ 33 11,094 11,127 82,594 |
Total funds 2022 £ 33 11,094 11,127 82,594 |
Total funds 2021 £ - 82,594 |
|---|---|---|---|
| 82,594 | |||
Income from government grants relates to Covid-19 grants. No other forms of government assistance have been received during the year.
4. Income from charitable activities
| Operation of community centre Total 2021 |
Unrestricted funds 2022 £ 117,254 23,068 |
Total funds 2022 £ 117,254 23,068 |
Total funds 2021 £ 23,068 |
|---|---|---|---|
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
5. ANALYSIS OF INCOME FROM CHARITABLE ACTIVITIES BY TYPE OF INCOME
| Group contributions (including Badminton) Subscriptions Facilities and wedding packages Short mat bowls |
Total funds 2022 £ 33,493 1,439 69,984 12,338 117,254 |
Total funds 2021 £ 5,822 73 16,848 325 |
|---|---|---|
| 23,068 |
6. TRADING ACTIVITES
Income from non charitable trading activities
| Bar rental Total 2021 |
Unrestricted funds 2022 £ 4,200 2,608 |
Total funds 2022 £ 4,200 2,608 |
Total funds 2021 £ 2,608 |
|---|---|---|---|
7. Analysis of expenditure on charitable activities
Summary by fund type
| Operation of community centre Total 2021 |
Unrestricted funds 2022 £ 133,184 94,445 |
Total 2022 £ 133,184 94,445 |
Total 2021 £ 94,445 |
|---|---|---|---|
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
8. Analysis of expenditure by activities
| Operation of community centre Total 2021 |
Activities undertaken directly 2022 £ 133,184 94,445 |
Total funds 2022 £ 133,184 94,445 |
Total funds 2021 £ 94,445 |
|---|---|---|---|
9. Independent examiner's remuneration
The independent examiner's remuneration amounts to an independent examiner fee of £1,964 ( 2021 - £2,199 ).
10. Staff costs
| 2022 £ Wages and salaries 77,600 Social security costs 1,655 Other pension costs 513 79,768 The average number of persons employed by the Charity during the year was as follows: 2022 No. Community association staff 12 |
2021 £ 52,576 3,529 1,786 |
|---|---|
| 57,891 | |
| 2021 No. 10 |
No employee received remuneration amounting to more than £60,000 in either year.
The Charity does not have any key management personnel.
11. Trustees' remuneration and expenses
During the year, no Trustees received any remuneration or other benefits (2021 - £NIL) .
During the year ended 31 May 2022, no Trustee expenses have been incurred (2021 - £NIL) .
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
12. Tangible fixed assets
| Cost At 1 June 2021 Additions At 31 May 2022 Depreciation At 1 June 2021 Charge for the year At 31 May 2022 Net book value At 31 May 2022 At 31 May 2021 13. Debtors Due within one year Amounts owed by group undertakings Other debtors Prepayments and accrued income |
Fixtures and fittings £ 53,574 - 53,574 52,731 127 52,858 716 843 |
Equipment £ 11,168 7,737 18,905 11,168 1,549 12,717 6,188 - 2022 £ 1,688 3,828 208 |
Total £ 64,742 7,737 72,479 63,899 1,676 65,575 6,904 843 2021 £ 11,530 - 215 |
||
|---|---|---|---|---|---|
| 5,724 | 11,745 |
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COWPLAIN ACTIVITY CENTRE ASSOCIATION
NOTES TO THE FINANCIAL STATEMENTS FOR THE YEAR ENDED 31 MAY 2022
14. Creditors: Amounts falling due within one year
| Other taxation and social security Accruals and deferred income Deferred Income Deferred income at 1 June 2021 Resources deferred during the year Amounts released from previous periods |
2022 £ 117 5,097 5,214 2022 £ 1,819 2,902 (1,819) 2,902 |
2021 £ 117 3,218 3,335 2021 £ 8,157 1,819 (8,157) 1,819 |
|---|---|---|
Deferred income at the year end relates to income received in advance for hall hire in 2022/23.
15. Summary of funds
Summary of funds - current year
| General funds Summary of funds - prior year General funds |
Balance at 1 June 2021 £ 29,334 Balance at 1 June 2020 £ 15,508 |
Income £ 132,581 Income £ 108,271 |
Expenditure £ (133,184) Expenditure £ (94,445) |
Balance at 31 May 2022 £ 28,731 |
|---|---|---|---|---|
| Balance at 31 May 2021 £ 29,334 |
16. Related party transactions
Cowplain Activity Centre Limited operates the Charity's trading activities. During the period, the Company was charged rent of £4,200 (2021 - £2,550) by the Association.
Included within Debtors, is an amount owed by the Company of £1,688 (2021 - £11,530) to the Cowplain Activity Centre Association.
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