Twickenham Choral Society
Annual Report and Financial Statements
for the year ended 31 July 2023
TCS
Twickenham Choral Society (Registered Charity number 284847. and operating as Ywickenham
Choral"} exists for "the promotion for public education in the c7rt and science of Chorol ond
Orchestral Music by the presentation of public concerts and recitals". It is governed by the Rule5 of
the Society.
The Tru5tee5 have complied wvth the duty in Section 4 of the Charities Act 2CKI6 to have due regard
to public benefit guidance published bythe Charty Commission.
The Trustees believe that the organisation meets the public benefrt requirements of the Charity
Commission because the charitable objectives {as noted above) clearly demonstrate the public
benefit in the public education in the art and science of Choral and Orchestral music;
the organisation provides the opportunity for participants to develop their musical skills and
vocal technique in perfomiing a wide range of choral repertoire:
the organisation presents public concerts to a high standard in the local area; and
financial assistance is provided to those in hardship by offering reduced rates of both
membership and concert tickets.
Membership
During the year11 August 2022 to 31 July 2023} the following served on the committee:
Chairman
Helen Coulson
Concert Manager:
Paul Hehir
Treasurer.
Tim Lidbetter
Publicity
Sarah Herrick
Secretary.
Gill Zettle
Front of House=
Deborah Meyer
Sponsorship
Margaret Crisell
Membership
Barbara Orr
Librarian=
Rosemary Fulljames
Social Secretary..
Annette Duffy Ito 31 Decl
* Trustees.
Katrina Lidbetter (from I" Janl
Conductor:
Christopher Herrick
Rebecca Taylor
Other than the Conductor. who is a member of the committee ex officio, neither the trustees nor
any other committee members receive any remuneration for their duties, but mav be reimbursed
for necessary expenses.
The committee met four times duringthe year.
There were a total of 100 members duringthe year (previous year 961 of whom 86 claimed Gift Aid
from HMRC Iprevious year 881.
Independent Examiners: Simon Bartlett and Alison Williams (see below).
Bankers
Assistant Conductor:
I. CAF Bank {Charities' Aid Foundation). Kings Hill, West Mallin& Kent;
2. Scottish Widow5
It is our policy to invest surplus funds into our higher-earning CAF Gold account and the Scottish
Widows deposit account.
Flnancial Review of the Year
The Financial Statements are presented in accordance with the Charities, Statement of
Recommended Practice.
Summa
The Choir marked its Centenary in the Calendar year 2022 with a number of special events, the final
two of which took place during the early part of the period covered by this review. Two further
concerts took place in the latter part of the period.
Accounting polides
Statement of compliance
The financial statements have been prepared in accordance wrth the Accounting and Reporting by
Charitie5- Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS
102)_leffective l January 2015)- (Charities SORP IFRS 10211 and the Charities Act 2011.
Basis of preparation
Twickenham Choral Society meets the definition of a public benefrt entity under FRS 102. These
financial statements have been prepared on a going concern basis under the historical cost
convention. Assets and liabilitie5 are initially recognised at historical cost ortransaction value unless
otherwise stated in the relevant accounting policy notes.
Exemption from preparing a cashflow statement
As permitted by FRS 102, the choir has opted to exercise the exemption for smaller charities from
preparing a cashflow statement.
Taxation and Gift Ald
The Choir is a registered charity and therefore exempt from taxation. The choirfs charitable aims
include presenting public concerts. which are therefore considered to be in support of the choirfs
charitable aims, and so members, subscriptions and other donations are eligible f£)r Gift Aid.
Until 2014 the choir used Richmond Adult College's faciltties as a rehearsal venue and in
consequence was registered as an evening class of that college, with the Conductor paid as a
member of the teaching staff. It was agreed with HMRC that part of the subscription was deemed
to be paid in respect of musical tuition and therefore not eligible for Gift Aid. The remainder of the
income from membership subscriptions was considered to be of the nature of a gift, made in order
to further the choirfs charitable aims lin particular. supporting the presentation of public concerts)
and recognised by HMRCon the same basis as a donation. Although the choir is no longer registered
as an evening class. the nature of the rehearsals has not changed and so the tuition/donation split
has been maintained.
Expendlture
All expenditure is recognised on an accruals basis once there is a legal or constructive obligation to
that expenditure. its probable settlement is required and the amount can be measured reliably. All
costs are allocated to the applicable expenditure heading that aggregate similar costs to that
category. Expenditure outstanding attheyearend is measured atthetransaction price and included
within Creditors.
Expenditure on Charitable artivities
Charitable expenditure comprises those costs incurred by the choir in the delivery of its activities
and services for its beneficiaries. It includes both costs that can be allocated directly to such
activities and those costs of an indirect nature necessary to support them.
Flxed Assets
Tangible fixed assets are held in the balance sheet at historic cost. From 2022 these are depreciated
in the accounts at IO% of the purchase value per annum. Investment assets are held at fair value
at the balance sheet date. The choir holds no intangible assets.
Stock
The choir holds stocks of music scores and folders. These are held in the accounts at cost.
CreditorslDebtors
Debtors are measured at their recoverable amount at the balance sheet date, that is, the
transaction value less any impairmant required. The debtors represent sponsorship for the July
concert that have been invoiced but have not yet paid. Conversely. a number of sponsors have
already paid for advertisements in the programme for the concert planned for December 2023, and
they are recorded as creditors. A few members have already paid for their music for the autumn
2023 term, and they are also recorded as creditors.
Artlvities
Public Benefrt
In planning the choir's activtties, the Trustees have considered Charity Commission guidance on
public benefit, includin8 the relationship between public benefit and fee charging. We rely primarily
on the income from ticket sales and membership subscriptions to cover our operating cost5. In
setting the levels of subscription5 and ticket prices, the Trustee5 give careful consideration to the
acce55ibility of the choir and its concerts for those on low incomes.
We encourage singers to join us whatever their means. We offer reduced or free subscriptions for
younger members and registered disabled.
For concerts. we offer a range of ticket prices to suit different incomes.
Concerts
Four concerts were staged during the accounting year
22. September 2022 - St Martin in the Fields.. Mozart Requiem and Then Sing We Air. TCS
Centenary commission from lain Farrington. Promoted by the Brandenburg Festival as the opening
of their first season post-lockdown- TCS made a contribution to the funding for this concert
th
10 December 2022- Holy Trinity. Twickenham Green- Bach B Minor Mass
th
25 March 2023 St Marys, Twickenham including works by Parry and Elgar, and the first public
performance of "Wild Musid, commissioned from Roxanna Panufnik
8th July 2023- Landmark Centre. Teddington- Rachmaninov Vesper5
The financing of these large-scale concerts. includingthose in September and December 2022, was
made possible by some generous donations and support from the Centenary Fund.
Rehearsals
The sale of refreshments at rehearsals resumed in September 2022. having been suspended during
2021122 following resumption of rehearsals in September 2021.
Cash Handlin
A card reader has been obtained to reduce the volume of cash and cheques handled.
Flnance
Income and Ex
enditure- Unrestricted Fund
For the Unrestricted Funds. total income for the year1£62,404, including a transfer of reserves from
the Centenary Fund} and expenditure1£50.778, including a transfer of a recent bequest to a new
Restricted Fund) resulted in a net surplus of £1.618. This compares with a surplus of £91 (income
(£64,022 and expenditure £63,931 respectively) in the pvIOuS year la deficit of £9,931 net of the
bequest).
Comparisons with previous years are difFicult because of the extra spending on Centenary artivities
in 2021122, and because 2019/20 and 2020121 were untypical because of COVID restrictions.
Membership numbers have recovered from a low of 90 in 2020121. but are not yet back to pre-
COVID levels1107 in 20191201. This affects not only subscription income but also ticket sales, as the
members of the choir are its principal sales force.
Centena
Fund
In September 2011, TCS started a Centenary Fund. a restrirted fund for the purposes of funding a
special programme of events to celebrate the choir's Centenary in 2021122. IBecause of the effect
of COVID restrictions. the first Centenary event was postponed by a year, so they all took place in
the calendar year 20221. This included the commissioning of two new works, and the promotion of
concerts on a larger scale than usual.
At the beginning of the Accounting Year 2021122, excluding funds already committed or paid for
the two commissioned works. the balance of the Centenary Fund stood at £20.497. This included
several grants, donations and sponsorship for specific purposes, such as sponsoring the hire of
Cadogan Hall. Further income accrued to the Fund in the form of grants. donations. sponsoring of
soloists, fees, and the sale of copies of "Wild Music" from stock.
As well a5 the funding for specific purposes referred to above, part of the Centenary Fund was used,
as intended, to support the concerts in the Centenary programme. to reduce the deficit on the
Unreserved Funds. At the beginning of the accounting year 2022123, the Centenary Fund stood at
£10.717, not counting Centenary brochures remaining in stock. After further expenditure on
Centenary events in the latter half of 2022, sale of further brochures, and donations, the Centenary
Fund ended the Centenary season in December 2022 with a surplus of £3,026. sales of Panufnik
scores to new and returning members in advance of the March 2023 concert, added a further £50.
A Legacy Fund, to support new commissions, was launched at the Gala Concert in May 2022, and
collertion made at that concert raised an initial £799 to start that fund. The surplus from the
Centenary fund was added to this Legacy Fund and this, plus bank interest, brings the value of the
Legacy Fund at 3117123 to £3,931
Reserves
In line with the guidance issued bythe Charity Commission, the choirfs policy is to hold adequate
funds in reserves to be able to cover the majority of a typical yearfs gross expenditure should the
need arise. Larger reserves may be appropriate to cover special projects.
it is expected that
expenditure in 23/24 will be greaterthan a typical recent year because of two large-scale concerts
planned for 2024.
The years of 2019120 and 2020121 recorded very low expenditure because of COVID restrictions,
and there was additional expenditure in 2021/22 and 2022123 covered bythe Centenary Fund, so
we need to look back to the years 2017/18 and 18119 to find a "typical. year. when average
annual expenditure was in the region of £40.000 - taking into account inflation since 2019, that is
equivalent to about £45,000 now. The Unrestricted funds currently stand at £45.277
Going concern
The Treasurer and other Trustees monitor the choirfs financial position on a regular basis and
consider whether any material uncertainties may have arisen which may call into question the
status of the choir as a going concern. The Trustees have assessed that there are currently no
material uncertainties about the Chariws abilityto continue as a going concern.
Independent Exèminerf Report to members oftheTwitkÈnham thoral Society.
We are Biving our report on the accounts of the Twickenham Choral Soaety for the year ended 31 July 2023 which are
set out on the following page5.
Respective responsibilitie5 of irustees and examlner
The Trustees of the Twickenham Choral Soaety are responsible for the preparation of the accounts- they consider that
the audit reouirement of section 144121 of the Charttie5 Act 2011 (the 2011 Act) doe5 not apply. and that an
Independent Examination is needed. It is our responsibility as Independent Examiners to:
examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the general Directions gNen bythe Charity Commissioners under sectlon
14515llbl of the 2011 Act.
Basis of independent examlnerf report
Our examination was carried out in accordance with the general directions gtven by the Charity Commissioners. An
examination includes 3 feview of the accounting records and a comparison of the accounts with those records. It a150
induu
* bsiderii?g arry ttnysuaF items or thsclosLtre5 .'n and seeking eKplanations 4Fom the Trustpes
concefnin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently no opinion 15 given as to whether the a¢¢ounts present a.true and fair vievf and the report is
limited to those matters set out in the Statement below.
Independent examiner statemènt
In connection with our examination, no matter has come to our attentlon=
111 which Elves us reasonable cause to believe that in any wnaterial respert the requirements have not been met..
To keep accounting records in accordance with sÈrtion 130 of the 2011 Act.. and
To prepare accounts which accord wf(h the accounting record5 and to compty with the requirements of the
2011 Act.
or
121 to which. in our opinion. attention should be drawn in ordèr to enable a proper understsnding of the accounts to
be reache(l.
Slmon Bartlett ACA
21 Jubilee Avenue. Whitton, TW2 6JA
Dated.'1Tr /23
Alison Williams ACA
20 Dawson Road, Kingston upon Thames, Kri 3AT
Dated.. In/23
## _**Twickenham Choral Society - Accounts 2022-23**_
## **Statement of Financial Activities for the year ending 31 July 2023**
|**Note**
**Incoming Resources**
Subscriptions
2
Donations/Grants
Sutton bequest
3
Tax recovery on subscriptions and other donations
4
Gala Concert/Legacy Fund
12
Centenary Brochures
12
Centenary Fund Support for Centenary events
Concerts
11
Salisbury Tour Income
10
Investment income
Social events
5
Other incoming resources
6
**Total incoming resources**
**Transfer to Restricted Fund**
3
**Resources Expended**
Rehearsals
St Martins concert (Gala concert 2022)
12
Centenary Brochure
12
Centenary events
12
Salisbury Tour costs
Concerts
11
Social Events
5
Sundry expenditure
6
**Total resources expended**
**Net incoming/(outgoing) resources**
**Balance brought forward as at 1st August 2022**
**Balance carried forward as at 31st July 2023**|**2022-23**
**Unrestricte**
**d Funds**
**£**
**20,509**
**523**
**4,060**
**23,354**
**12,617**
**249**
**969**
**123**
**62,404**
**-10,007**
**11,383**
**12,201**
**23,866**
**424**
**2,903**
**50,778**
**1,618**
**43,659**
**45,277**|**2022-23**
**Sutton Bequest**
**(restricted)**
**127**
**127**
**10,007**
**10,134**
**10,134**|**2022-23**
**Centenary/**
**Legacy Fund**
**(restricted)**
**£**
**290**
**48**
**59**
**94**
**17**
**393**
**50**
**950**
**987**
**5,769**
**42**
**6,798**
**-5,848**
**9,780**
**3,932**|**2022-23**
**Total Funds**
**£**
**20,509**
**813**
**4,107**
**59**
**94**
**23,354**
**12,617**
**393**
**1,362**
**173**
**63,480**
**11,383**
**987**
**5,769**
**12,201**
**23,866**
**466**
**2,903**
**57,576**
**5,904**
**53,438**
**59,342**|**2021-22**
**Unrestricted**
**Funds**
**£**
17,374
412
10,007
3,524
11,550
21,021
29
104
**64,022**
11,240
50,447
275
1,969
63,931
**91**
43,567
**43,659**|**2021-22**
**Centenary**
**Fund**
**(restricted)**
**£**
3,261
235
7,952
1,148
16
90
170
**12,872**
8,963
2,958
11,550
118
23,589
**-10,717**
20,497
**9,780**|**2021-22**
**Total Funds**
**£**
17,374
3,673
10,007
3,760
7,952
1,148
11,550
21,021
44
90
274
**76,894**
11,240
8,963
2,958
11,550
50,447
275
2,087
87,520
**-10,626**
64,065
**53,438**|
|---|---|---|---|---|---|---|---|
|**Balance Sheet as at 31st July 2023**
**Fixed Assets**
Equipment
7
**Current Assets**
Cash at bank and on deposit
Legacy Fund
Cash in hand
Stock
Prepayments
8
Debtors
9
Total
**Liabilities: amounts falling due within two years**
Salamanca Tour deposits
8
Other Creditors
10
**Net Assets**
**Total funds**
checksum|**2022-23**
**Unrestricte**
**d Funds**
**£**
**920**
**42,863**
**357**
**3,024**
**845**
**48,010**
**1,500**
**1,233**
**45,277**
**45,277**|**2022-23**
**Sutton Bequest**
**(restricted)**
**£**
**10,134**
**10,134**
**10,134**
**10,134**|**2022-23**
**Centenary/**
**Legacy Fund**
**(restricted)**
**£**
**3,932**
**3,932**
**3,932**
**3,932**|**2022-23**
**Total Funds**
**£**
**920**
**52,997**
**3,932**
**357**
**3,024**
**845**
**62,075**
**1,500**
**1,233**
**59,342**
**59,342**|**2021-22**
**Unrestricted**
**Funds**
**£**
867
32,642
223
33,732
80
**33,652**
**43,659**|**2021-22**
**Centenary**
**Fund**
**(restricted)**
**£**
8,981
799
9,780
**9,780**
**9,780**|**2021-22**
**Total Funds**
**£**
867
41,623
799
223
43,512
80
**43,432**
**53,438**|
|---|---|---|---|---|---|---|---|
**Notes to the Financial Statements**
## **1. Accounting Policies**
The financial statements have been prepared on an accruals basis in accordance with applicable accounting standards and the Charities Statement of Recommended Practice (SORP). The Unrestricted funds are not subject to any restrictions regarding their use.
The Centenary Fund was a restricted fund for the purposes of funding a special programme of events to celebrate the choir's 100th Anniversary in 2021-2022. This includes the commissioning of two new works, and the promotion of concerts on a larger scale than usual. A detailed breakdown of income and expenditure of the Centenary Fund is attached as an annex to this report. At the end of the Centenary Year (December 2022) there was a surplus. This remnant has been renamed a "Legacy Fund", and (together with the proceeds of a collection made at the 2022 gala Concert to launch the project) is to be used to support commissions to young composers.
## **2. Subscriptions**
Subscription income was up 18% compared with the previous year's figure, due to an increase in the subscription rate, a small increase in the number of members - 100 - up from 96 in 2020/21, but still lower than the peak of 107 in 2019/20), and more people joining early in the year (and therefore paying for all three terms). Two people were eligible for half rate and one for zero rate subscription.
## **3. Bequest**
In 2021/22 a bequest of £10,000 was received from the estate of the late Trevor Sutton. This, together with the interest it has earned, has now been designated as a restricted fund, to be used to provide financial support for the Verdi concert in 2024.
## **4. Tax Recovery**
The tax recovery relates to Gift Aid claims in respect of the current year. It has been allocated between the Unrestricted and Legacy funds on the basis of the funds on which the Gift Aid was claimed.
## **5. Social Events**
This figure covers surpluses accrued over several years made on the refreshments at rehearsals, and a surplus on the 2023 summer party, which was better attended than had been budgeted for. Some of this surplus will be used to fund refreshments at the 2023 AGM
## **6. Sundry income/ expenditure**
These include a net surplus made on music hire, and expenditure on the Making Music subscription, general publicity (not specific to a concert), annual insurance, setting up the new website and bank and card reader charges, and depreciation of equipment (see note 7).
## **7. Equipment/ Stock**
The "equipment" figure relates to the staging, lighting equipment and the librarian's trolley. A new podium was purchased in 2023. From 2022, a figure is included in the accounts for depreciation of all equipment. This is set at 10% of the original purchase price.
## **8. Prepayments**
This figure relates to deposits paid to venues for forthcoming concerts. The deposits paid by members and forwarded to the travel agent in respect of the planned tour to Spain in 2024 are recorded separately.
## **9. Debtors**
These relate to sponsored adverts in the July 2023 programme, invoiced but not yet paid at the accounting date.
## **10. Creditors**
These relate to advertisers who have paid in advance for a series of advertisments in the programmes for the three concerts in the calendar year 2023, including that which is planned for December 2023, and for a few early payments for scores for the autumn term
|**11. Concerts**
**INCOME**
Tickets
Transfer from Centenary Fund
Other income (refreshments, advertising,
sponsorship, donations, Centenary funding)
**Total**
**EXPENDITURE**
Fees
Venue and staging (inc VAT)
Instrument and music hire
Publicity, programme printing, PRS & other costs
**Total**
**SURPLUS /(DEFICIT)**|Dec-22
**B Minor**
**Holy Trinity**
£
4,299
4,500
3,106
**11,906**
8,608
2,433
490
1,744
**13,275**
**-1,369**|Mar-23
**Parry/Panufnik**
**St Mary**
£
3,126
2,001
**5,126**
2,830
2,524
792
**6,146**
**-1,020**|Jul-23
**Rachmaninov**
**TOTAL**
**Landmark**
£
£
4,433
**11,858**
**4,500**
1,889
**6,996**
**6,322**
**23,354**
2,180
**13,618**
900
**5,857**
**490**
1,365
**3,901**
**4,445**
**23,866**
**1,877**
**-512**|
|---|---|---|---|
|**_Prior year comparison_**
**Dec-21**
**Handel/ CPE Bach**
`
**Landmark**
INCOME
£
Tickets
4,609
Transfer from Centenary Fund
Other income (advertising, sponsorship,
donations)
25
Total
4,634
EXPENDITURE
Fees
8,156
Venue and staging (inc VAT)
840
Instrument and music hire
480
Publicity, programme printing, PRS & other costs
760
Total
**10,236**
SURPLUS /(DEFICIT)
-5,602||**Mar-22**
**Jul-22**
**Elijah**
**Mozart/Farrington**
**Cadogan Hall**
**All Saints Kingston**
£
£
**£**
8,521
3,536
**16,666**
2,250
1,900
**4,150**
7,840
3,890
**11,755**
18,611
9,326
**32,571**
14,232
9,544
**31,932**
10,156
500
**11,496**
150
100
**730**
3,667
1,862
**6,289**
**28,205**
**12,006**
**50,447**
-9,594
-2,680
**-17,876**||
|||||
|**12.**|**Centenary Fund / Legacy Fund**||||||||||
|---|---|---|---|---|---|---|---|---|---|---|
|||||**INCOME**||||**EXPENDITURE**||NET|
|||**to July**|**2021**|**2021-22**|**2022-23**||**to July 2021**|**2021-22**|**2022-23**||
|||||||**Commissions**|||||
|||||||Panufnik|6,000||||
|||||||Farrington|5,000||||
||sale of Panufnik scores||870|170|50|Purchase of Panufnik Scores|964||||
|||||||Printing Farrington scores||87|||
||**TOTAL**
**donations and**|**grants**|**870**|**170**|50|**Support**|**11,964**
**87**
**for concerts from Centenary fund**|||**-10,961**|
||donations (not otherwise listed)|31,591||881|290|**Cadogan Hall**||2,250|||
||Gift Aid|||235|48|publicity etc||150|||
||HHTaylor|||1,000||Donation (from 2020)||7,250|||
||other inc social events|||405|393|**Mozart/Farrington**||1,900|||
|||||||**PRS for Farrington concert**|||204||
|||||||**St Martins**|||987||
|||||1,065|**Bach**
**Advance payments in support of December 2022 concert**||||4,500
1,065||
||**Total donations/grants**|**31,591**||**3,586**|**731**|**Total Support**||**11,550**|**6,756**|**17,602**|
|||||||**Gala Concert**|||||
||tickets|||2,833||Venue||150|||
||Member Support inc Gift aid|||3,750||Progarmme design||746|||
||Adverts and donations|||570||Progarmme printing||405|||
||collection to launch Legacy Fund|||799||staging||1,886|||
|||||||Catering (inc cake)||3,141|||
|||||||professional fees||450|||
|||||||Drinks||1,998|||
|||||||Flowers||186|||
||**TOTAL**|||**7,952**||||**8,962**||**-1,009**|
|||||||**Booklet**|||||
||Sales|||1,148|**94**|design||1,665|||
|||||||Printing||1,286|||
|||||||postage||7|||
||**TOTAL**|||**1,148**|**94**|||**2,958**||**-1,716**|
||||||**Other Centenary funding and expenditure**||||||
||Interest (Centenary and Legacy Funds)|||16|**75**|bank charges||32||**59**|
|||||||social events|||42|**-42**|
||**TOTALS**|**32,461**||**12,873**|**949**||**11,964**|**23,589**|**6,798**|**3,932**|
Twickenham Choral Society
Annual Report and Financial Statements
for the year ended 31 July 2023
TCS
Twickenham Choral Society (Registered Charity number 284847. and operating as Ywickenham
Choral"} exists for "the promotion for public education in the c7rt and science of Chorol ond
Orchestral Music by the presentation of public concerts and recitals". It is governed by the Rule5 of
the Society.
The Tru5tee5 have complied wvth the duty in Section 4 of the Charities Act 2CKI6 to have due regard
to public benefit guidance published bythe Charty Commission.
The Trustees believe that the organisation meets the public benefrt requirements of the Charity
Commission because the charitable objectives {as noted above) clearly demonstrate the public
benefit in the public education in the art and science of Choral and Orchestral music;
the organisation provides the opportunity for participants to develop their musical skills and
vocal technique in perfomiing a wide range of choral repertoire:
the organisation presents public concerts to a high standard in the local area; and
financial assistance is provided to those in hardship by offering reduced rates of both
membership and concert tickets.
Membership
During the year11 August 2022 to 31 July 2023} the following served on the committee:
Chairman
Helen Coulson
Concert Manager:
Paul Hehir
Treasurer.
Tim Lidbetter
Publicity
Sarah Herrick
Secretary.
Gill Zettle
Front of House=
Deborah Meyer
Sponsorship
Margaret Crisell
Membership
Barbara Orr
Librarian=
Rosemary Fulljames
Social Secretary..
Annette Duffy Ito 31 Decl
* Trustees.
Katrina Lidbetter (from I" Janl
Conductor:
Christopher Herrick
Rebecca Taylor
Other than the Conductor. who is a member of the committee ex officio, neither the trustees nor
any other committee members receive any remuneration for their duties, but mav be reimbursed
for necessary expenses.
The committee met four times duringthe year.
There were a total of 100 members duringthe year (previous year 961 of whom 86 claimed Gift Aid
from HMRC Iprevious year 881.
Independent Examiners: Simon Bartlett and Alison Williams (see below).
Bankers
Assistant Conductor:
I. CAF Bank {Charities' Aid Foundation). Kings Hill, West Mallin& Kent;
2. Scottish Widow5
It is our policy to invest surplus funds into our higher-earning CAF Gold account and the Scottish
Widows deposit account.
Flnancial Review of the Year
The Financial Statements are presented in accordance with the Charities, Statement of
Recommended Practice.
Summa
The Choir marked its Centenary in the Calendar year 2022 with a number of special events, the final
two of which took place during the early part of the period covered by this review. Two further
concerts took place in the latter part of the period.
Accounting polides
Statement of compliance
The financial statements have been prepared in accordance wrth the Accounting and Reporting by
Charitie5- Statement of Recommended Practice applicable to charities preparing their accounts in
accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS
102)_leffective l January 2015)- (Charities SORP IFRS 10211 and the Charities Act 2011.
Basis of preparation
Twickenham Choral Society meets the definition of a public benefrt entity under FRS 102. These
financial statements have been prepared on a going concern basis under the historical cost
convention. Assets and liabilitie5 are initially recognised at historical cost ortransaction value unless
otherwise stated in the relevant accounting policy notes.
Exemption from preparing a cashflow statement
As permitted by FRS 102, the choir has opted to exercise the exemption for smaller charities from
preparing a cashflow statement.
Taxation and Gift Ald
The Choir is a registered charity and therefore exempt from taxation. The choirfs charitable aims
include presenting public concerts. which are therefore considered to be in support of the choirfs
charitable aims, and so members, subscriptions and other donations are eligible f£)r Gift Aid.
Until 2014 the choir used Richmond Adult College's faciltties as a rehearsal venue and in
consequence was registered as an evening class of that college, with the Conductor paid as a
member of the teaching staff. It was agreed with HMRC that part of the subscription was deemed
to be paid in respect of musical tuition and therefore not eligible for Gift Aid. The remainder of the
income from membership subscriptions was considered to be of the nature of a gift, made in order
to further the choirfs charitable aims lin particular. supporting the presentation of public concerts)
and recognised by HMRCon the same basis as a donation. Although the choir is no longer registered
as an evening class. the nature of the rehearsals has not changed and so the tuition/donation split
has been maintained.
Expendlture
All expenditure is recognised on an accruals basis once there is a legal or constructive obligation to
that expenditure. its probable settlement is required and the amount can be measured reliably. All
costs are allocated to the applicable expenditure heading that aggregate similar costs to that
category. Expenditure outstanding attheyearend is measured atthetransaction price and included
within Creditors.
Expenditure on Charitable artivities
Charitable expenditure comprises those costs incurred by the choir in the delivery of its activities
and services for its beneficiaries. It includes both costs that can be allocated directly to such
activities and those costs of an indirect nature necessary to support them.
Flxed Assets
Tangible fixed assets are held in the balance sheet at historic cost. From 2022 these are depreciated
in the accounts at IO% of the purchase value per annum. Investment assets are held at fair value
at the balance sheet date. The choir holds no intangible assets.
Stock
The choir holds stocks of music scores and folders. These are held in the accounts at cost.
CreditorslDebtors
Debtors are measured at their recoverable amount at the balance sheet date, that is, the
transaction value less any impairmant required. The debtors represent sponsorship for the July
concert that have been invoiced but have not yet paid. Conversely. a number of sponsors have
already paid for advertisements in the programme for the concert planned for December 2023, and
they are recorded as creditors. A few members have already paid for their music for the autumn
2023 term, and they are also recorded as creditors.
Artlvities
Public Benefrt
In planning the choir's activtties, the Trustees have considered Charity Commission guidance on
public benefit, includin8 the relationship between public benefit and fee charging. We rely primarily
on the income from ticket sales and membership subscriptions to cover our operating cost5. In
setting the levels of subscription5 and ticket prices, the Trustee5 give careful consideration to the
acce55ibility of the choir and its concerts for those on low incomes.
We encourage singers to join us whatever their means. We offer reduced or free subscriptions for
younger members and registered disabled.
For concerts. we offer a range of ticket prices to suit different incomes.
Concerts
Four concerts were staged during the accounting year
22. September 2022 - St Martin in the Fields.. Mozart Requiem and Then Sing We Air. TCS
Centenary commission from lain Farrington. Promoted by the Brandenburg Festival as the opening
of their first season post-lockdown- TCS made a contribution to the funding for this concert
th
10 December 2022- Holy Trinity. Twickenham Green- Bach B Minor Mass
th
25 March 2023 St Marys, Twickenham including works by Parry and Elgar, and the first public
performance of "Wild Musid, commissioned from Roxanna Panufnik
8th July 2023- Landmark Centre. Teddington- Rachmaninov Vesper5
The financing of these large-scale concerts. includingthose in September and December 2022, was
made possible by some generous donations and support from the Centenary Fund.
Rehearsals
The sale of refreshments at rehearsals resumed in September 2022. having been suspended during
2021122 following resumption of rehearsals in September 2021.
Cash Handlin
A card reader has been obtained to reduce the volume of cash and cheques handled.
Flnance
Income and Ex
enditure- Unrestricted Fund
For the Unrestricted Funds. total income for the year1£62,404, including a transfer of reserves from
the Centenary Fund} and expenditure1£50.778, including a transfer of a recent bequest to a new
Restricted Fund) resulted in a net surplus of £1.618. This compares with a surplus of £91 (income
(£64,022 and expenditure £63,931 respectively) in the pvIOuS year la deficit of £9,931 net of the
bequest).
Comparisons with previous years are difFicult because of the extra spending on Centenary artivities
in 2021122, and because 2019/20 and 2020121 were untypical because of COVID restrictions.
Membership numbers have recovered from a low of 90 in 2020121. but are not yet back to pre-
COVID levels1107 in 20191201. This affects not only subscription income but also ticket sales, as the
members of the choir are its principal sales force.
Centena
Fund
In September 2011, TCS started a Centenary Fund. a restrirted fund for the purposes of funding a
special programme of events to celebrate the choir's Centenary in 2021122. IBecause of the effect
of COVID restrictions. the first Centenary event was postponed by a year, so they all took place in
the calendar year 20221. This included the commissioning of two new works, and the promotion of
concerts on a larger scale than usual.
At the beginning of the Accounting Year 2021122, excluding funds already committed or paid for
the two commissioned works. the balance of the Centenary Fund stood at £20.497. This included
several grants, donations and sponsorship for specific purposes, such as sponsoring the hire of
Cadogan Hall. Further income accrued to the Fund in the form of grants. donations. sponsoring of
soloists, fees, and the sale of copies of "Wild Music" from stock.
As well a5 the funding for specific purposes referred to above, part of the Centenary Fund was used,
as intended, to support the concerts in the Centenary programme. to reduce the deficit on the
Unreserved Funds. At the beginning of the accounting year 2022123, the Centenary Fund stood at
£10.717, not counting Centenary brochures remaining in stock. After further expenditure on
Centenary events in the latter half of 2022, sale of further brochures, and donations, the Centenary
Fund ended the Centenary season in December 2022 with a surplus of £3,026. sales of Panufnik
scores to new and returning members in advance of the March 2023 concert, added a further £50.
A Legacy Fund, to support new commissions, was launched at the Gala Concert in May 2022, and
collertion made at that concert raised an initial £799 to start that fund. The surplus from the
Centenary fund was added to this Legacy Fund and this, plus bank interest, brings the value of the
Legacy Fund at 3117123 to £3,931
Reserves
In line with the guidance issued bythe Charity Commission, the choirfs policy is to hold adequate
funds in reserves to be able to cover the majority of a typical yearfs gross expenditure should the
need arise. Larger reserves may be appropriate to cover special projects.
it is expected that
expenditure in 23/24 will be greaterthan a typical recent year because of two large-scale concerts
planned for 2024.
The years of 2019120 and 2020121 recorded very low expenditure because of COVID restrictions,
and there was additional expenditure in 2021/22 and 2022123 covered bythe Centenary Fund, so
we need to look back to the years 2017/18 and 18119 to find a "typical. year. when average
annual expenditure was in the region of £40.000 - taking into account inflation since 2019, that is
equivalent to about £45,000 now. The Unrestricted funds currently stand at £45.277
Going concern
The Treasurer and other Trustees monitor the choirfs financial position on a regular basis and
consider whether any material uncertainties may have arisen which may call into question the
status of the choir as a going concern. The Trustees have assessed that there are currently no
material uncertainties about the Chariws abilityto continue as a going concern.
Independent Exèminerf Report to members oftheTwitkÈnham thoral Society.
We are Biving our report on the accounts of the Twickenham Choral Soaety for the year ended 31 July 2023 which are
set out on the following page5.
Respective responsibilitie5 of irustees and examlner
The Trustees of the Twickenham Choral Soaety are responsible for the preparation of the accounts- they consider that
the audit reouirement of section 144121 of the Charttie5 Act 2011 (the 2011 Act) doe5 not apply. and that an
Independent Examination is needed. It is our responsibility as Independent Examiners to:
examine the accounts under Section 145 of the 2011 Act
to follow the procedures laid down in the general Directions gNen bythe Charity Commissioners under sectlon
14515llbl of the 2011 Act.
Basis of independent examlnerf report
Our examination was carried out in accordance with the general directions gtven by the Charity Commissioners. An
examination includes 3 feview of the accounting records and a comparison of the accounts with those records. It a150
induu
* bsiderii?g arry ttnysuaF items or thsclosLtre5 .'n and seeking eKplanations 4Fom the Trustpes
concefnin8 any such matters. The procedures undertaken do not provide all the evidence that would be required in an
audit, and consequently no opinion 15 given as to whether the a¢¢ounts present a.true and fair vievf and the report is
limited to those matters set out in the Statement below.
Independent examiner statemènt
In connection with our examination, no matter has come to our attentlon=
111 which Elves us reasonable cause to believe that in any wnaterial respert the requirements have not been met..
To keep accounting records in accordance with sÈrtion 130 of the 2011 Act.. and
To prepare accounts which accord wf(h the accounting record5 and to compty with the requirements of the
2011 Act.
or
121 to which. in our opinion. attention should be drawn in ordèr to enable a proper understsnding of the accounts to
be reache(l.
Slmon Bartlett ACA
21 Jubilee Avenue. Whitton, TW2 6JA
Dated.'1Tr /23
Alison Williams ACA
20 Dawson Road, Kingston upon Thames, Kri 3AT
Dated.. In/23