Twickenham Choral Society Annual Report and Financial Statements for the year ended 31 July 2022 TCS Twickenham Choral Society {Registered Charity number 284847. and operating as Ywickenham Choral'l exists for "the promotion for public education in the ort and science of Choral and Orchestrol Music by the presentation of public concerts ond recitals-. It is governed by the Rules of the Society. The Trustees have complied with the duty in Section 4 of the Charities Act 2006 to have due regard to public benefit guidance published by the Charity Commission. The Trustees believe that the organisation meets the public benefit requirements of the Charity Commission because the charitable objectives las noted above) clearly demonstrate the public benefit in the public education in the art and science of Choral and Orchestral music: the organisation provides the opportunity for participants to develop their musical skills and vocal technique in performing a wide range of choral repertoire; the organisation presents public concerts to a high standard in the local area: and financial asslstance is provided to those in hardship by offering reduced rates of both membership and concert tickets. Membership During the year11 August 2021 to 31 July 20221 the following served on the committee: Chairman Helen Coulson Librarian- Rosemary Fulljames Treasurer Tim Lidbetter Concert Manager.. Paul Hehir Secretary. Gill Zettle Publicity Sarah Herrick Sponsorship Margaret Crisell Front of House: Deborah Meyer Social Secretary: Annette Duffy Membership- Barbara Orr Trustees. Conductor- Christopher Herrick Assistant Conductor: Rebecca Taylor Other than the Conductor, who is a mernber of the committee ex officio, neither the trustees nor any other committee members receive any remuneration for their duties. but may be reimbursed for necessary expenses. The committee met seven times during the year. Because of committee members isolating having contracted COVID, two of these meetings were by video link. There were a total of 96 members during the year (previous year 90) of whom 88 claimed Gift Aid from HMRC (previous year 77}. Independent Examiners: Simon Bartlett and Alison Williams {see below). Bankers I. CAF Bank (Charities, Aid Foundation). Kings Hill. West Malling. Kent: 2. Scottish Widows It is our policy to invest surplus funds into our higherearning CAF Gold account and the Scottish Widows deposit account. Financlal Review of the Year The Financial Statements are presented in accordance with the Charities, Statement of Recommended Practice. Summa Following the 2020-215eason, in which activities were constrained by the COVID pandemic. the choir entered the 2021-22 season in a good position to stage some special events in the calendar year 2022 to mark its centenary. A concert in December 2021 (postponed from 20201 was followed by three Centenary concerts in March, May and July 2022, with further events planned for September and December. Accountlng policies Statement of compliance The financial statements have been prepared in accordance with the Accounting and Reporting by Charities- Statement of Recommended Practice applicable to charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 (effective l January 20151- (Charities SORP IFRS 10211 and the Charities Act 2011. Basis of preparation Twickenham Choral Society meets the definition of a public benefit entity under FRS 102. These financial statements have been prepared on a going concern basis under the historical cost convention. Assets and liabilities are initially recognised at historical cost or transaction value unless otherwise stated in the relevant accounting policy notes. Exemption from preparing a cashflow statement As permitted by FRS 102, the choir has opted to exercise the exemption for smaller charities from preparing a cashflow statement. Taxation and Gfft Aid The Choir is a registered charity and therefore exempt from taxation. The choir's charitable aims include presenting public concerts, which are therefore considered to be in support of the choirfs charitable aims, and so members, subscriptions and other donations are eligible for Gift Aid. Until 2014 the choir used Richmond Adult Colle8e's facilities as a rehearsal venue and in consequence was registered as an evening class of that college, with the Conductor paid as a member of the teaching staff. It was agreed with HMRC that part of the subscription was deemed to be paid in respect of musical tuition and therefore not eligible for Gift Aid. The remainder of the income from membership subscriptions was considered to be of the nature of a gift, made in order to further the choirfs charitable aims lin particular, supporting the presentation of public concerts) and recognised by HMRC on the same basis as a donation. Although the choir is no longer registered as an evening class, the nature of the rehearsals has not changed and so the tuition/donation split has been maintained. Expenditure All expenditure is recognised on an accruals basis once there is a legal or constructive obligation to that expenditure, its probable settlement is required and the amount can be measured reliably. All costs are allocated to the applicable expenditure heading that aggregate similar costs to that category. Expenditure outstanding at the year end is measured at the transaction price and included within Creditors. Expenditure on Choritable artivities Charitable expenditure comprises those costs incurred by the choir in the delivery of its activities and services for its beneficiaries. It includes both costs that can be allocated directly to such activities and those costs of an indirect nature necessary to support them. Fixed Assets Tangible fixed assets are held in the balance sheet at historic cost. From 2022 these will be depreciated in the accounts at IO% of the purchase value per annum. Investment assets are held at fair value at the balance Sheet date. The choir holds no intangible asset5. Stock The choir holds stocks of music score5 and folders. These are held in the accounts at cost. A few members have already paid for their music for the autumn 2022 term, and they are recorded as creditors. Debtors Debtors are measured at their recoverable amount at the balance sheet date, that is, the transaction value less any impairment required. The debts represent of sponsorship for Centenary events that have been invoiced but not yet paid. Artivities Public Benefit In planning the choirfs attivities. the Trustees have considered Charity Commission guidance on public benefit, including the relationship between public benefit and fee charging. We rely primarily on the income from ticket Sales and membership subscriptions to cover our operating costs. In setting the levels of subscriptions and ticket prices, the Trustees give careful consideration to the accessibility of the choir and its concerts for those on low incomes. We encourage singers to join us whatever their means. We offer reduced or free subscriptions for younger members and registered disabled. For concerts, we offer a range of ticket prices to suit different incomes. Rehearsa15 Following restrictions imposed in 2020/21 because of the COVID-19 outbreak. normal activities resumed in September 2021, with some precautions continuing such as not providing refreshments at rehearsals, and encouraging members to continue to take lateral flow tests before attending rehearsals. Concerts Four concerts were staged during the accounting year Ilrh December 2021- Landmark Centre- CPE Bach Magnificat and Handel DixitDominus 12th March 2022 - Cadogan Hall- Mendelssohn Elijoh 131h May 2022 Gala Concert at St Marys Twickenham including first performance of "Wild Musid, commissioned from Roxanna Panufnik 2nd July 2022 All Saints Kingston - Mozart Great Moss and first performance of "Then Sing We Aly.. commissioned from lain Farrington The financing of three large-scale concerts was made possible by some generous donations and support from the Centenary Fund for the March and July concerts. The Centenary Fund will also support the two remaining concerts in the Centenary year, in September and December 2022. Finance Income and Ex enditure- Unrestricted Fund For the Unrestricted Funds, total income {£64.022. including a transfer of reserves from the Restricted Fund) and expenditure (£63.931) for the year (prior year £21,575 and £16,051 respectively) resulted in a net surplus of £91 (compared with a surplus of £5.523 in the previous year). Comparisons with previous years are difficult because of the extra spending on Centenary activities, and because 2019120 and 2020/21 were themselves untypical because of COVID restrictions. Membership numbers have recovered from a low of 90 in 2020121, but are not yet back to pre-COVID levels. This affects not only subscription income but also ticket sales, as the members of the choir are its principal sales force. A significant legacy of £10,000 Iplus £7 in interest accrued whilst awaiting probate) was received from the estate of the late Trevor Sutton Centena Fund In September 2011, TCS started a Centenary Fund. a restricted fund for the purposes of funding a special programme of events to celebrate the choir's Centenary in 2021122. IBecause of the effect of COVID restrictions, all Centenary events will now take place in the calendar year 2022). This includes the commissioning of two new works, and the promotion of concerts on a larger scale than usual. At the beginning of the Accounting year 2021/22, excluding funds already committed or paid for the two commissioned works. the balance of the Centenary Fund stood at £20,497. This included several grants, donations and sponsorship for specific purposes. such as spon50rinB the hire of Cadogan Hall. Further income accrued to the Fund in the form of grant5. donations, sponsoring of soloists, fees, and the sale of copies of "Wild Music" from stock. As well as the funding for specific purposes referred to above, part of the Centenary Fund was used, as intended, to support the concerts in the Centenary programme, to reduce the deficit on the Unreserved Funds. At the end of the accounting year, the Centenary Fund stands at £10.866, plus a stock of Centenary brochures. A Legacy Fund, to support new commissions, was launched at the Gala Concert, and a collertion made at the concert raised an initial £799 to start this fund. It is projected that the Centenary Fund will end the Centenary season in surplus, and this surplus will be added to the Legacy Fund. Reserves Despite the receipt of a legacy of £10,000, and support from the Centenary Fund, the Unrestricted funds only just broke even in 2021122, the reserves now standing at £43,659. In line with the guidance issued by the Charity Commission, the choir's policy is to hold adequate funds in reserves to be able to cover the majority of a typical yearfs gross expenditure should the need arise. Larger reserves may be appropriate to cover special projects. Average annual expenditure in recent years has been in the region of £40.000 (disregarding 2020/21, when expenditure was very low because of COVID restrictions). It is expected that future expenditure will be greater because of current rates of inflation. and two large-scale concerts planned for 2024. Golng concern The Treasurer and other Trustees monitor the choirf5 financial position on a regular basis and consider whether any material uncertainties may have arisen which may call into question the status of the choir as a going concern. The Trustees have assessed that there are currently no material uncertainties about the Chariws ability to continue as a going concern. Independent Examlner< Report to members ofthe Twickenham Chornl So¢iety. We are giving our report on the accounts of the Twickenham Choral Society for the year ended 31 July 2022 which are set out on the following pagès. Respective respon5ibilitie5 of trustees and examiner The Trustees of the Twickenham Choral Society are responsible for the preparation of the accounts,. they consider that the audit requirement of section 144121 of the Charities Act 2011 (the 2011 Artl does not apply, and that an Independent Examination is needed. It is our responsibility as Independent Examiners to= examine the accounts undèr Section 145 of the 2011 Act to follow the procedure5 laid down in the general Directions given by the Charity Commissioners under section 14515llbl of the 2011 Act. Basls of independent Èxaminers. report Our examination was carried out in accordance with the general directions given by the Charity Commissioner5. An examination include5 a review of the accounting records and a comparison of the accounts with those records. It also include5 considering any unusual items or di￿10$ureS in the accounts and seeking explanations from the Trustees concerning any such matter5. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently no opinion is given as to whether the accounts present a 'ttrue and fair Vie￿ and the report is limited to those matters set out Én the statement below. Independent examlners. 5tatemert In connection with our examination. no matter has come to our attention.. 111 which gives us reason3ble cause to bèlieve that in any material respect the requirement5 have not been met.. To keep accounting record5 in accordance with section 130 of the 2011 Act,. and To prepare accounts which accord with the accounting records and to comply with the ￿quirementS of the 2011 Act, or 121 to which. in our opinion, èttention should be drawn in order to enable a proper understanding of the accounts to be reached. Simon Bartlett ACA 21 Jubilee Avenue, Whittofb, TW2 6JA Dated: /9R£ >/iotz Alison Williams ACA 20 Dawson Road, Kingston upon Thames. ￿13AT Dated: 03110 12 2 ## _**Twickenham Choral Society - Accounts 2021-22**_ ## **Statement of Financial Activities for the year ending 31 July 2022** **----- Start of picture text -----**
2021-22 2021-22 2021-22 2020-21 2020-21 2020-21
Centenary Centenary
Unrestricte Fund Fund
Note d Funds (restricted) Total Funds Unrestricted Funds (restricted) Total Funds
£ £ £ £ £ £
Incoming Resources
Subscriptions 2 17,374 17,374 17,110 17,110
Donations/Grants 3 412 3,261 3,673 1,123 388 1,511
Sutton Bequest 4 10,007 10,007
Tax recovery on subscriptions and other donations 5 3,524 235 3,760 3,274 97 3,371
Gala Concert/Legacy Fund 6 7,952 7,952
Centenary Brochures 6 1,148 1,148
Centenary Fund Support for Centenary events 6 11,550 11,550
Concerts 7 21,021 21,021
Investment income 29 16 44 -58 7 -51
Social events 8 90 90
Other incoming resources 104 170 274 126 126
Total incoming resources 64,022 12,872 76,894 21,575 492 22,067
Resources Expended
Rehearsals 11,240 11,240 10,059 10,059
Gala concert 6 8,963 8,963
Centenary Brochure 6 2,958 2,958
Centenary Fund Support for Centenary events 6 11,550 11,550 64
Concerts 7 50,447 50,447 4,470 4,470
Social Events 8 275 275
Sundry expenditure (incl bank charges and depreciation) 9 1,969 118 2,087 1,522 1,522
Total resources expended 63,931 23,589 87,520 16,051 64 16,115
Net incoming/(outgoing) resources 91 -10,717 -10,626 5,523 428 5,952
Balance brought forward as at 1st August 2021 43,567 20,497 64,065 38,044 20,069 58,113
Balance carried forward as at 31st July 2022 43,659 9,780 53,438 43,567 20,497 64,065
Balance Sheet as at 31st July 2022 2021-22 2021-22 2021-22 2020-21 2020-21 2020-21
Centenary
& Legacy
Unrestricte Funds restricted
d Funds (restricted) Total Funds Unrestricted Funds funds Total Funds
£ £ £ £ £ £
Fixed Assets
Equipment 10 867 867 733 733
Current Assets
Cash at bank and on deposit 32,642 8,981 41,623 38,796 22,997 61,794
Sutton Bequest 4 10,007 10,007
Legacy Fund 11 799 799
Cash in hand 1 1
Stock (at beginning of year inc £64 Panufnik, £994.50 CPE) 223 223 1,152 1,152
Prepayments 12 2,886 2,886
Total 43,739 9,780 53,518 43,567 22,997 66,565
Liabilities: amounts falling due within two years
Farrington commission (final payment due on completion) 2,500 2,500
Other Creditors 80 80
Net Assets 43,659 9,780 53,438 43,567 20,497 64,065
Total funds 43,659 9,780 53,438 43,567 20,497 64,065
**----- End of picture text -----**
## **Notes to the Financial Statements** ## **1. Accounting Policies** The financial statements have been prepared on an accruals basis in accordance with applicable accounting standards and the Charities Statement of Recommended Practice (SORP). The Unrestricted funds are not subject to any restrictions regarding their use. The Centenary Fund is a restricted fund for the purposes of funding a special programme of events to celebrate the choir's 100th Anniversary in 2021-2022. This includes the commissioning of two new works, and the promotion of concerts on a larger scale than usual. A detailed breakdown of income and expenditure of the Centenary Fund can be found at Note 6. ## **2. Subscriptions** Subscription income was up 1.5% compared with the previous year's figure. The number of members was 96 (up from 90 in 2020/21, but down from 107 in 2019/20). ## **3. Donations - December 2022 concert** A number of grants, donations, and advertisements were received relating to the Centenary programme as a whole. £2036 support already received to support the final Centenary Concert, scheduled for December 2022, is recorded here ## **4. Bequest** A bequest of £10,000 plus interest was received from the estate of the late Trevor Sutton. ## **5. Tax Recovery** The tax recovery relates to Gift Aid claims in respect of the current year. It has been allocated between the Unrestricted and Centenary funds on the basis of the funds on which the Gift Aid was claimed. ## **6. Centenary Fund** **----- Start of picture text -----**
INCOME EXPENDITURE NET
donations grants and expenditure to 31/7/21
Donations 31,591 Commissions 11,000
Sale of Panufnik scores 870 Panufnik scores 964
TOTAL 32,461 TOTAL at 31/7/21 11,964 20,497
donations and grants 2021/22 Support for concerts from Centenary fund
donations (not otherwise listed) 881 Cadogan Hall 2,250
Gift Aid 235 publicity etc 150
HHTaylor 1,000 Donation (from 2020) 7,250
other 405 Mozart/Farrington 1,900
Total donations/grants 2021/22 2,521 Total Support 11,550 -9,029
Gala Concert
tickets 2,833 Venue 150
Member Support inc Gift aid 3,750 Progarmme design 746
Adverts and donations 570 Progarmme printing 405
collection to launch Legacy Fund 799 staging 1,886
Catering (inc cake) 3,141
professional fees 450
Drinks 1,998
Flowers 186
TOTAL 7,952 8,962 -1,009
Booklet
Sales to date 1,148 design 1,665
Printing 1,286
postage 7
TOTAL 1,148 2,958 -1,810
Other Centenary funding and expenditure
Advance payments in support of December 2022 concert 1,065
sale of Panufnik scores 170 Printing Farrington scores 87
Interest 16 Bank charges 32
Total 1,251 Total 119 1,131
TOTALS 12,872 23,589 -10,717
**----- End of picture text -----**
The donations made at the gala Concert, together with any further surplus from the Centenary Fund at the conclusion of the Centenary year, are to be used to establish a Legacy Fund to sponsor future commissions. ## **7. Concerts** The expenditure figure for 2020/21 relates to cancellation fees paid to venues and professional performers for three concerts cancelled because of COVID restrictions. |**Dixit D**
**INCOME**
Tickets
Transfer from Centenary Fund
Other income (advertising, sponsorship, donations)
**Total**
**EXPENDITURE**
Fees
Venue and staging (inc VAT)
Instrument and music hire
Publicity, programme printing, PRS & other costs
**Total**
**SURPLUS /(DEFICIT)**|**Dec-21**
**ominus & CPE Bach**
**Landmark**
£
4,609
25
**4,634**
8,156
840
480
760
**10,237**
**-5,603**|**Mar-22**
**Elijah**
**Cadogan Hall**
£
8,521
2,250
7,840
**18,611**
14,232
10,156
150
3,667
**28,205**
**-9,594**|**Jul-22**
**Mozart/Farrington**
**All Saints Kingston**
£
£
3,536
**16,666**
1,900
**4,150**
3,890
**11,755**
**9,326**
**32,571**
9,544
**31,932**
500
**11,496**
100
**730**
1,862
**6,289**
**12,006**
**50,447**
**-2,680**
**-17,876**| |---|---|---|---| ## **8. Social Events** A party was held in May 2022 in honour of a "significant" birthday for the Musical Director. The "income" figure relates to moneys collected for refreshments at rehearsals in 2019/20, which had not been recorded in that year in anticipation of restocking for resumption of rehearsal refreshments in 2021, which in the event did not happen. ## **9. Sundry income/ expenditure** Expenditure includes the Making Music subscription, annual insurance, and depreciation of equipment (see note 10). ## **10. Equipment/ Stock** The "equipment" figure relates to the librarian's trolley, staging, and lighting equipment. Additional lighting was acquired in 2022. From 2022, a figure is included in the accounts for depreciation of all equipment. This is set at 10% of the purchase price. ## **11. Legacy Fund** A new Fund was initiated at the Gala Concert to support new commissions. It is intended that any surplus from the Centenary Fund not required to support Centenary Events will be transferred to this Legacy Fund. ## **12. Prepayments** This figure relates to deposits paid to venues for forthcoming concerts. The Treasurer and other Trustees monitor the choirfs financial position on a regular basis and consider whether any material uncertainties may have arisen which may call into question the status of the choir as a going concern. The Trustees have assessed that there are currently no material uncertainties about the Charit¢s ability to continue as a going concern. Independent Examiners. Report to members of the Twid(enham Choral Soclety. We are giving our report on the accounts of the Twickenham Choral &)ciety for the year ended 31 July 2022 which are Set out on the following pages. Respertive responsibilities of trustees and examiner The Trustees of the Twickenham Choral Society are responsible for the preparation of the accounts,. they con51der that the audit requirement of section 144121 of the Charities Act 2011 (the 2011 Act) does not apply. and that an Independent Examination is needed. It is our responsibility as Independent Examiners to.. examine the accounts under Sertion 145 of the 2011 Art to follow the procedures laid down in the general Directions given by the Charity Commissioners under sertion 14515llbl of the 2011 Act. Basis of independent examiners, report Our examination was carried out in accordance with the general directions given by the Charity Commissloners. An examination includes a review of the accounting records and a comparison of the accounts with those records. It also includes considerinÈ any unusual items or di5closure5 in the accounts and seekin8 explanations from the Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and tonsequently rbo opinion is given as to whether the accounts present a "true and fair vievl and the report is limited to those matters set out in the statement below. Independent examiner< statement In connection with our examination, no matter has come to our attention= lil which gives us reasonable cause to believe that in any material ￿SpeCt the requirements have not been met: To keep accounting records in accordance with sertion 130 of the 2011 Act- and To prepare accounts which accord with the accounting records and to comply wlth the requliements of the 2011 Act, or 121 to which. in our opinion. attention should be drawn in order to enable a proper understsnding of the accounts to be reached. Simon Bartlett ACA 21 jubilee Avenue, Whitton, TW2 6JA Dated.. /9P£ >iio Alison Williams ACA 20 Dawson Road. Kingston upon Thames. KTI 3AT Dated: 03 110 122