**Trustees' Annual Report for the period From** Period start date **T** Period end date 01 09 2020 **o** 31 08 2021 Section A Reference and administration details **Charity name** St Nicolas Pre School **Other names charity is known by Registered charity number (if any)** 284755 **Charity's principal address** Boxhill Walk Abingdon **Postcode OX14 1HB** ## Section A Reference and administration details ## **Names of the charity trustees who manage the charity** **Name of person (or body) Dates acted if not for Trustee name Office (if any) entitled to appoint trustee whole year (if any)** 1 Sarah Jackson Chair Vinoy Treasurer 2 Ramachandran 3 Courtney Rutty Secretary 4 Clare Soper Waiting List 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** > March **2012** 1 **TAR** ## **Names and addresses of advisers (Optional information)** **Type of adviser** **Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** ## **Section B Structure, governance and management** ## **Description of the charity’s trusts** Constitution adopted 1[st] April 1982, Amended 19[th] October 2000 Type of governing document - (eg. trust deed, constitution) Unincorporated Association How the charity is constituted (eg. trust, association, company) Trustees are elected at the AGM in October each year. The Trustee selection methods names for new Trustees are proposed, seconded and elected the (eg. appointed by, elected by) next year. ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - ●policies and procedures adopted for the induction and training of trustees; - ●the charity’s organisational structure and any wider network with which the charity works; - ●relationship with any related parties; - ●trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** > March **2012** 2 **TAR** |**Summary of the objects**
**of the charity set out in**
**its governing document**
**Summary of the main**
**activities undertaken for**
**the public beneft in**
**relation to these objects**
**(include within this**
**section the statutory**
**declaration that trustees**
**have had regard to the**
**guidance issued by the**
**Charity Commission on**
**public beneft)**|St Nicolas Preschool has been based in the grounds of St Nicolas
Primary School for over thirty fve years. Our objectives have
always been to put the children frst whilst ofering a happy, safe
environment for children to start their journey into primary
education. With the strengths of our qualifed, experienced staf.
Parents and families we endeavour to ofer a caring setting that
promotes learning. Surveys are sent out yearly to ensure we
continue to ofer the best start for our children. We ofer a
nurturing, encouraging environment so all families and children
can develop into confdent learners. We use the guidance from
the Early Years Foundation Stage documentation 2017 to provide
the community with a thriving non-proft making setting. The
community are welcomed to share and develop family life within
our group. We work with outside agencies to ofer all children
the best start in life, welcoming children with English as an
additional language and special educational needs, to help them
reach their best potential. We take safeguarding very seriously
and are involved in supporting families in Abingdon with
additional needs.| |---|---| ||September 2020 the doors opened to a new cohort amidst a
global pandemic. Preschool numbers were low compared to
previous years. This was potentially a mix of the pandemic and a
low birth year, which we later discovered when the Primary
School opened for admissions in November 2020.
We are very much part of the community, and maintain close
links with St Nicolas Primary school, and outside agencies such
as speech and language therapists and SENco’s so that we are
all very much involved in our children’s future.
Our Trustees have due regard to the guidance on public beneft
issued by the Charity Commission when making decisions of the
future changes.| ## **Additional details of objectives and activities (Optional information)** > March **2012** 3 **TAR** You **may choose** to include further statements, where relevant, about: - ●policy on grantmaking; - ●policy programme related investment; - ●contribution made by volunteers. Section D Achievements and performance > March **2012** 4 **TAR** ## **Summary of the main achievements of the charity during the year** This was an unprecedented year. The staff had to work in very difficult circumstances to flex and adapt to the ever changing rules and guidance issued during the pandemic. OSTED visited in June 2021 and awarded a GOOD report. The last report was Requires Improvement so this is a fantastic achievement by the staff. The report was very complementary and only minor recommendations were recorded. Usual fundraising efforts were not possible this year so the committee reached out to parents to ask for donations of equipment or cash. This was received very well by parents and enabled a lot of resources to come into the preschool. This is something I would recommend continuing. In the summer of 2021 the preschool underwent significant renovations to the outside area. The outside space was becoming unsafe for children and certain areas were no longer accessible due to the Health and Safety concerns. The preschool had some funds but were £4000 short. The Treasure and Chair consulted the committee and agreed that funds from the reserve account would be used and replaced over a 2 year period. We weighed up the risk and decided that the risk of closure was minimal where the risk of injury was high. As referenced in previous reports the struggle to get an active committee continues and fewer parents or carers are volunteering their time. This is a trend being seen across most parent volunteer platforms. We continue to embrace our partnership with the attached school, sharing and developing plans for the future, monitoring individual learning areas and working together to make the transition into school a rewarding and happy experience. Integration days for the children going in to St Nicolas Primary School were not possible so the preschool staff worked with the reception team to allow the children to meet the staff over the fence. ## **Section E Financial review** > March **2012** 5 **TAR** ## **Brief statement of the charity’s policy on reserves** We have two accounts with reserve funds. One for redundancy costs and the other to “make good” the land for return should the Preschool close. ## **Details of any funds materially in deficit** ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - ●the charity’s principal sources of funds (including any fundraising); - ●how expenditure has supported the key objectives of the charity; - ●investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** Sarah Jackson **Full name(s)** Sarah Jackson **Position (eg Secretary, Chair, etc)** **Date** 23.06.2021 > March **2012** 6 **TAR** ## **FY2020-2021** |**Proft & Loss**|**09/20**|**10/20**|**11/20**|**12/20**|**01/21**|**02/21**|**03/21**| |---|---|---|---|---|---|---|---| |Days in month|30|31|30|31|31|28|31| ||**09/20**|**10/20**|**11/20**|**12/20**|**01/21**|**02/21**|**03/21**| |Parents Paid Hours||-516|408|5|414|26|19| |OCC AP|25,173||17,758|470|20,142|105|11,797| |Comp Voucher Serv|||972|||828|| |National Savings|||||||18| |Snack Fees|||63||||| |Legacy Gift|||||||| |Tea Towels|||||||| |Fundraising|||||||| |**Incomes**|**25,173**|**-516**|**19,201**|**475**|**20,556**|**959**|**11,834**| |Staf|7,410|7,394|7,613|7,091|7,339|7,080|7,302| |PAYE and Pensions|225|207|230|177|202|171|191| |**Direct Costs**|**7,635**|**7,601**|**7,843**|**7,268**|**7,541**|**7,251**|**7,493**| |Tesco - Food Costs|263|162|237|170|210|123|257| |Asda|||||||270| |Amazon Prime - Subs|8|8|8|8|8|8|8| |Gift Cards for Grants||||210||135|| |Alexandra Website Derby||||||27|| |BT - Phone|53|53|52|52|52|53|53| |Amazon - Supplies|107|169|426|79|74|15|246.27| |Tesco - Subs|7|7|7|7|7|7|7| |Grundon - Waste|53|66|59|66|53|58|58| |Gompels - Supplies||251|172|153|43|456|230| |---|---|---|---|---|---|---|---| |Thames Valley Copiers||118|54|31||75|14| |Lawrence Rodgers|99||31||31|99|| |Argos||||||94|| |Wickes - Repairs||||||33|| |Royal Mail/Post Ofce|||||||2| |TT Group Limited|26||||||48| |Preschool Learning|310|258|||||| |Red Cross||||302|||| |Electricity|||||||| |The Works - Supplies||||32|||| |Twinkl - Subs|||||||| |MGI Limited|||||||| |Go Daddy|||||||| |Matrix Int|129||||||| |F Church Ltd|||||||| |JK Garden|||||||| |Oxfordshire Hire.gov||||20|||| |Rob Adcock - Repairs|||||||| |Eyfs.info|121||||||| |Class Fundraising|||||||| |Winzip|52||||||| |St Nicolas Church Council - Rent|||||||| |OFSTED||50|||||| |St Nicolas School||134|||||| |Oxford Co Council|||||||| |Kim Marczak|60||||||| |Findel Education||||130|||| |Oxford Pat Testing|||||102||| |**Operating costs**|**1,288**|**1,277**|**1,046**|**1,261**|**580**|**1,184**|**1,193**| # **Profit/Loss 16,251 -9,394 10,312 -8,054 12,435 -7,476 3,148** |**04/21**|**05/21**|**06/21**|**07/21**|**08/21**|**YTD**| |---|---|---|---|---|---| |30|31|30|31|31|365| |**04/21**|**05/21**|**06/21**|**07/21**|**08/21**|**FY14**| |502||||4|862| |19,711|165|16,080|850|85|112,336| |936|||||2,736| |14|144||||176| |116|56||||235| ||||211||211| ||||70||70| ||||||0| ||||||0| |**21,278**|**365**|**16,080**|**1,131**|**89**|**116,625**| |7,326|7,532|7,533|7,867|9,435|90,922| |198|211|228|244|481|2,767| ||||||0| |**7,524**|**7,744**|**7,761**|**8,111**|**9,917**|**93,689**| |98|194|220|127||2,063| ||135||810||1,215| |8|8|8|8|8|96| ||||||345| ||||||27| |56|56|55|38|43|617| |162.34|104.33|134.95|122.92|63.54|1,704| |7|7|7|7|7|84| |76|58||58|72|679| |281||313|208|34|2,140| |---|---|---|---|---|---| ||86|33|68||480| ||41|61|133||493| ||||||94| |||38|||71| ||||||2| ||||||74| |53|562||||1,182| |151|||||454| |543|||||543| ||9||||41| ||5|5|5|5|21| |||307|||307| |||101|||101| ||||119||248| ||||144||144| |||||390|390| |||||15|35| |||||14,519|14,519| |||||121|242| ||||||0| ||||||52| ||||||0| ||||||50| ||||||134| ||||||0| ||||||60| ||||||130| ||||||102| ||||||0| ||||||0| |**1,435**|**1,265**|**1,283**|**1,849**|**15,278**|**28,939**| 12.319 -8.644 7.036 -8.830 -25.105 -6.002 ## **FY2020-2021** |**Proft & Loss**|**09/20**|**10/20**|**11/20**|**12/20**|**01/21**|**02/21**|**03/21**| |---|---|---|---|---|---|---|---| |Days in month|30|31|30|31|31|28|31| ||**09/20**|**10/20**|**11/20**|**12/20**|**01/21**|**02/21**|**03/21**| |Parents Paid Hours||-516|408|5|414|26|19| |OCC AP|25,173||17,758|470|20,142|105|11,797| |Comp Voucher Serv|||972|||828|| |National Savings|||||||18| |Snack Fees|||63||||| |Legacy Gift|||||||| |Tea Towels|||||||| |Fundraising|||||||| |**Incomes**|**25,173**|**-516**|**19,201**|**475**|**20,556**|**959**|**11,834**| |Staf|7,410|7,394|7,613|7,091|7,339|7,080|7,302| |PAYE and Pensions|225|207|230|177|202|171|191| |**Direct Costs**|**7,635**|**7,601**|**7,843**|**7,268**|**7,541**|**7,251**|**7,493**| |Tesco - Food Costs|263|162|237|170|210|123|257| |Asda|||||||270| |Amazon Prime - Subs|8|8|8|8|8|8|8| |Gift Cards for Grants||||210||135|| |Alexandra Website Derby||||||27|| |BT - Phone|53|53|52|52|52|53|53| |Amazon - Supplies|107|169|426|79|74|15|246.27| |Tesco - Subs|7|7|7|7|7|7|7| |Grundon - Waste|53|66|59|66|53|58|58| |Gompels - Supplies||251|172|153|43|456|230| |---|---|---|---|---|---|---|---| |Thames Valley Copiers||118|54|31||75|14| |Lawrence Rodgers|99||31||31|99|| |Argos||||||94|| |Wickes - Repairs||||||33|| |Royal Mail/Post Ofce|||||||2| |TT Group Limited|26||||||48| |Preschool Learning|310|258|||||| |Red Cross||||302|||| |Electricity|||||||| |The Works - Supplies||||32|||| |Twinkl - Subs|||||||| |MGI Limited|||||||| |Go Daddy|||||||| |Matrix Int|129||||||| |F Church Ltd|||||||| |JK Garden|||||||| |Oxfordshire Hire.gov||||20|||| |Rob Adcock - Repairs|||||||| |Eyfs.info|121||||||| |Class Fundraising|||||||| |Winzip|52||||||| |St Nicolas Church Council - Rent|||||||| |OFSTED||50|||||| |St Nicolas School||134|||||| |Oxford Co Council|||||||| |Kim Marczak|60||||||| |Findel Education||||130|||| |Oxford Pat Testing|||||102||| |**Operating costs**|**1,288**|**1,277**|**1,046**|**1,261**|**580**|**1,184**|**1,193**| # **Profit/Loss 16,251 -9,394 10,312 -8,054 12,435 -7,476 3,148** |**04/21**|**05/21**|**06/21**|**07/21**|**08/21**|**YTD**| |---|---|---|---|---|---| |30|31|30|31|31|365| |**04/21**|**05/21**|**06/21**|**07/21**|**08/21**|**FY14**| |502||||4|862| |19,711|165|16,080|850|85|112,336| |936|||||2,736| |14|144||||176| |116|56||||235| ||||211||211| ||||70||70| ||||||0| ||||||0| |**21,278**|**365**|**16,080**|**1,131**|**89**|**116,625**| |7,326|7,532|7,533|7,867|9,435|90,922| |198|211|228|244|481|2,767| ||||||0| |**7,524**|**7,744**|**7,761**|**8,111**|**9,917**|**93,689**| |98|194|220|127||2,063| ||135||810||1,215| |8|8|8|8|8|96| ||||||345| ||||||27| |56|56|55|38|43|617| |162.34|104.33|134.95|122.92|63.54|1,704| |7|7|7|7|7|84| |76|58||58|72|679| |281||313|208|34|2,140| |---|---|---|---|---|---| ||86|33|68||480| ||41|61|133||493| ||||||94| |||38|||71| ||||||2| ||||||74| |53|562||||1,182| |151|||||454| |543|||||543| ||9||||41| ||5|5|5|5|21| |||307|||307| |||101|||101| ||||119||248| ||||144||144| |||||390|390| |||||15|35| |||||14,519|14,519| |||||121|242| ||||||0| ||||||52| ||||||0| ||||||50| ||||||134| ||||||0| ||||||60| ||||||130| ||||||102| ||||||0| ||||||0| |**1,435**|**1,265**|**1,283**|**1,849**|**15,278**|**28,939**| 12.319 -8.644 7.036 -8.830 -25.105 -6.002