## **TRUSTEES’ ANNUAL REPORT** ## **FOR YEAR ENDING 30 JUNE 2023** ## **Administrative details** Charity name: FLEET CHORAL SOCIETY Charity number: 284593 Correspondence address: 7 Malthouse Close, Church Crookham, Fleet, Hants, GU52 6TB Committee members: Richard Howard (Chairman) (Trustee) Ann Cullum (Vice Chairman) (Trustee) Jan Cass (Secretary) (Trustee) Leigh Palmer (Treasurer) (Trustee) Gwyn Parry-Jones (Musical Director) Jan Cass (Membership secretary) Tina Peacock-Edwards (Librarian) Julia Burt (Website) Elaine McCarthy (Publicity) Louisa Kidd (Bookings) ## **Structure, governance and management** Fleet Choral Society is an unincorporated organisation which is run by an elected committee according to its constitution. All officers are elected by choral society members at the Annual General Meeting ## **Financial review** The choral society has no policy on reserves. Any surplus of funds is held in a saving account and used to meet the expected outgoings for the succeeding year. We are a ‘non profit’ organisation. We have no deficits. The Financial Report for this year shows a reduction in unrestricted funds of just under £4K. The management committee has agreed that, in order to preserve a healthy surplus, the annual subscription for members will be increased to £150 ## **Public Benefit Statement** The choral society committee have complied with the commission’s requirements and the constitution of the Fleet Choral Society in the presentation of concerts and other activities for the enjoyment of the public. ## **Objectives and activities** The purpose of the charity (Fleet Choral Society), as stated in its constitution is: “The object of the Society shall be to promote, develop and maintain public education in and appreciation of the art and science of music in all its aspects by the presentation of public concerts and recitals and by such other ways as the Society through its committee shall determine from time to time”. ## **Achievements and performance** 2022/2023 has been a full year of activity for the choir. After a successful performance of Faure Requiem in October the choir gave its usual carol concert in December and a small group sang carols again at Heckfield Place. For the May concert the choir performed a coronation-themed programme centred upon the Mozart Coronation Mass, supported by a number of coronation anthems. In June over 40 members of the choir toured to Spain, performing in Salamanca and Valladolid Cathedrals. On returning from Spain, the choir again performed the tour programme in a summer concert at which we also said farewell to our Musical Director, Gwyn Parry-Jones after over 20 years service. A rigorous selection process has been carried out resulting in the appointment of Nick Cartledge as Musical Director to start in September. Approved by the trustees on the 10 July 2023 and signed on their behalf by Richard Howard - Chairman FLE￿ CHORAL SOCIEtY FINANCIAL REPORT FOR THE YEAR ENDED 30-06-23 Registered Charity No. 284593 Independent Examinerfs Report to the Trustees of Fleet choral Society I report to the trustee5 on my examination of the accounts of the Fleet Choral Society for the year ended 30 June 2023 set out on pages 2 to 7. Responsibilities and basis of report As the charity'5 trustees, you are reS￿nsIble for the preparation of the accounts in accordance with the requirements of the Charities Art 20111-the Act-l. I report in respert of my examination of the ChariWs accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under sertion 14515llbl of the Act. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give5 me cause to believe that in. any material respect: the accounting records were not kept in accordance with sertion 130 of the Charitie5 Act- or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form ènd content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any Tequirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date.. 4l -kn)3 Miranda Sargent ACA ICAEW member 7766294 L(4ScuTS. Treyford Cottage Warren Corner Ewshot F3rnha GVIO SAT FLEET CHORAL SOCIETY Statement of Finantial Artivities for the year to 30 June 2023 2023 2023 2022 2022 Note {All unrestricted Funds) Income Concert Ticket Sales Programmes/advertisinglrefreshments/donations Subscription5ltax reclaimedlmusic hire charge Fundraising Interest Receivable Miscellaneous Income Isundry Receipts) Music Sales Tour Fees Received 7467 1159 11907 1983 283 I￿5 3911 708 13521 517 16 24 30458 54262 18698 Direct Charitable Expenditure Concert Expenses Conductor & Accompanist Soloists Orchestra Venue Hire Orthestral Music Hire Instrument Hire Refreshments Postage, Ad5 & Stationery Programme Printing Publicity Sundries/Gifts Travel Expenses 1760 1850 2050 1215 2075 5393 2763 446 665 662 1649 287 195 121 167 30 156 80 152 161 35 14471 8025 Other Expenditure Professional Fees Administration Fees Rehearsal Room Hire Music Hire/Purchase Trailer Storage Depreciation Miscellaneouslsundry Expenses Fund raising Tour 8370 588 2158 547 365 7530 472 1532 695 360 230 -201 1116 150 30422 43716 65 10682 Total Expenditure Net Incomel 4eficit for year Accumulated fund blfd 01 July 58187 -3925 E20,261 18707 20270 Accumulated fund clfd 30 June £16.336 £20,261 FLEET CHORAL SOCIETY BALANCE SHEET as at 30 June 2023 Note 2023 2023 2022 2022 Flxed Assets Current Assets Debtors.. Prepayments & Accrued Income Prepayments Accrued Income 50 50 50 Bank & Cash Cafcash CalGold 18.139 22,058 18,140 18.190 22,059 22,109 Total A55ets Current Liabilities Creditors.. Accruals and deferred income -1,854 -1.848 Net Assets £16.336 £20,261 Rèpresented bv.. FUNDS Unrestricted Income Fund £16.336 £20,261 Financed bv.. Balance blf 01 July Net surplus l-deficit for the current year Balance clf 30 June 20.261 -3,925 £16,336 20,270 £20,261 Fleet Choral Society Notes to the accounts for the year ended 30 June 2023 Accounting Policies al Basis of preparation These accounts have been prepared under the historical cost convention with items recogni5ed at cost or transaction valtje unless othe￿iSe state(l in the relevant notelsl to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice- Accounting and Reporting by Charities preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 july 2014 and with the Charities Act 2011. Fleet Choral Society meets the definition of a public benefit entity under FRS 102. bl Going concern basis of accounting The account5 have been Prepared on the assumption that the chartty is able to continue as 3 going concern. which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern. cl Income Income is recognised when the chartty has entrtlement to the funds, any performance conditions attached to the items of income have been met. it is probable that the income will be received and the amount can be measured reliably. dl Unrestricted funds Unrestricted funds are available to Spend on activities that further any of the purposes of the charity. el Expenditure and irrecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the acttvity for which the expenditure was incurred. Tangible fixed assets The following items have now been fully depreciated... St3ging/Trailer Music Library Musical instruments gl Cash at bank and cash in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposst or similar account. Fleet Choral Society Notes to the accounts for the year ending 30 June 2023 (continued) 2 Fund Ralsing General Costs Proceeds Net 2023 Net 2022 Heckfield Place Caro15 Iso 14QKI 1250 327 28 ios 124 250 165 17 Summer party Amazon 327 28 Easy Fundraising Bring & Buy General Tot31 105 85 124 £150 £1,984 £1,834 £517 3 Administration Expenses 2023 2022 Mi5ce11aneous Subscription5- making music TOTAL 289 299 279 193 £588 £472 4 Fixed A55et5 Instuments usic Library 8ingltrailer TOTAL Cost Valuation 1st July 2022 Additions in year to 30 June 2023 30th lune 2023 2950 8727 12277 600 2950 8727 12277 De recialion PrOV￿510n b/1 1st July 2022 Charge lor the year Provision c/f 30th June 2023 2950 8727 12277 2950 8727 12277 Net Book Value 30th lune 2023 £0 £0 £0 £0 Net Book Value 30th June 2022 £0 £0 £0 £0 5 Deferred Income 2023 2022 Advertising Revenue Subscription £45 £53 £55 Fleet Choral Society Notes to the accounts for the year ending 30 June 2023 (continued) 6 Staff Costs and Numbers The charity did not employ any staff during the current or prior year. The key management staff of the charity comprise the trustees Iwho did not receive any remuneration in the current or prior years). and other committee members. The total of payments made to all committee members are listed in note 7. 7 Related Party Transartions- Management Committee The following lists the total expenses and payments made to management committee members lor close familyl=_ Jan Cass £1.177 Gifts for soloists, programme printing, gifts for MD retlfement & tour organisers Programme Printing- Autumn Concert Refreshments for Spring & Summer concerts Website maintellance Provision of music scores Publicity Richard Howard Peter Cullum Julia Burt Tina Peacock Edward.. Elaine Mccarthy £182 £161 £271 £406 £75 FLE￿ CHORAL SOCIETY Concert accounts- Yearto 30 June 2023 Ort-22 D￿-22 May-23 Jun-23 TOTAL INCOME Ticket Sales Programme sales Advertising Refreshments TOTAL CONCERT INCOME 1.846 137 80 109 2,172 1.914 160 83 72 2.322 197 49 138 2,706 1.385 7.467 494 212 319 8,492 2,229 1.385 EXPENDITURE Conductor & Ac¢ompanisl fees Soloists fees Musicianslorchestra fees Orchestral music Venue hire Instrument hirelcosls Relreshmenls - costs Programme printing costs Publicity costs Gifts so101515 etc Travel Expenses TOTAL CONCERT EXPENDITURE 480 350 1.200 258 601 530 114 550 440 1.300 3.443 188 785 330 200 1,800 1.850 5.393 446 2,763 665 662 584 151 161 35 14,510 750 592 65 106 172 15 48 785 70 328 47 53 36 114 182 30 37 183 53 40 35 3,782 2,333 6,546 1,849 Concert ProfiU-Los¥ -£1,610 -£104 .E3.840 -£464 -£6,018 Concert Profit/-Loss Previous Year -£759 -£324 -£2.323 -£3,406 No. tickgts Full Concession 153 153 13 188 137 TOTAL 155 166 193 140 No. tickets Previous year 122 133 143 FLE￿ CHORAL SOCIEtY FINANCIAL REPORT FOR THE YEAR ENDED 30-06-23 Registered Charity No. 284593 Independent Examinerfs Report to the Trustees of Fleet choral Society I report to the trustee5 on my examination of the accounts of the Fleet Choral Society for the year ended 30 June 2023 set out on pages 2 to 7. Responsibilities and basis of report As the charity'5 trustees, you are reS￿nsIble for the preparation of the accounts in accordance with the requirements of the Charities Art 20111-the Act-l. I report in respert of my examination of the ChariWs accounts carried out under sertion 145 of the 2011 Act and in carrying out my examination. I have followed all the applicable Directions given by the Charity Commission under sertion 14515llbl of the Act. Independent Examiner's Statement I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination which give5 me cause to believe that in. any material respect: the accounting records were not kept in accordance with sertion 130 of the Charitie5 Act- or the accounts did not accord with the accounting records,. or the accounts did not comply with the applicable requirements concerning the form ènd content of accounts set out in the Charities (Accounts and Reportsl Regulations 2008 other than any Tequirement that the accounts give a 'true and fairf view which is not a matter considered as part of an independent examination. I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Date.. 4l -kn)3 Miranda Sargent ACA ICAEW member 7766294 L(4ScuTS. Treyford Cottage Warren Corner Ewshot F3rnha GVIO SAT FLEET CHORAL SOCIETY Statement of Finantial Artivities for the year to 30 June 2023 2023 2023 2022 2022 Note {All unrestricted Funds) Income Concert Ticket Sales Programmes/advertisinglrefreshments/donations Subscription5ltax reclaimedlmusic hire charge Fundraising Interest Receivable Miscellaneous Income Isundry Receipts) Music Sales Tour Fees Received 7467 1159 11907 1983 283 I￿5 3911 708 13521 517 16 24 30458 54262 18698 Direct Charitable Expenditure Concert Expenses Conductor & Accompanist Soloists Orchestra Venue Hire Orthestral Music Hire Instrument Hire Refreshments Postage, Ad5 & Stationery Programme Printing Publicity Sundries/Gifts Travel Expenses 1760 1850 2050 1215 2075 5393 2763 446 665 662 1649 287 195 121 167 30 156 80 152 161 35 14471 8025 Other Expenditure Professional Fees Administration Fees Rehearsal Room Hire Music Hire/Purchase Trailer Storage Depreciation Miscellaneouslsundry Expenses Fund raising Tour 8370 588 2158 547 365 7530 472 1532 695 360 230 -201 1116 150 30422 43716 65 10682 Total Expenditure Net Incomel 4eficit for year Accumulated fund blfd 01 July 58187 -3925 E20,261 18707 20270 Accumulated fund clfd 30 June £16.336 £20,261 FLEET CHORAL SOCIETY BALANCE SHEET as at 30 June 2023 Note 2023 2023 2022 2022 Flxed Assets Current Assets Debtors.. Prepayments & Accrued Income Prepayments Accrued Income 50 50 50 Bank & Cash Cafcash CalGold 18.139 22,058 18,140 18.190 22,059 22,109 Total A55ets Current Liabilities Creditors.. Accruals and deferred income -1,854 -1.848 Net Assets £16.336 £20,261 Rèpresented bv.. FUNDS Unrestricted Income Fund £16.336 £20,261 Financed bv.. Balance blf 01 July Net surplus l-deficit for the current year Balance clf 30 June 20.261 -3,925 £16,336 20,270 £20,261 Fleet Choral Society Notes to the accounts for the year ended 30 June 2023 Accounting Policies al Basis of preparation These accounts have been prepared under the historical cost convention with items recogni5ed at cost or transaction valtje unless othe￿iSe state(l in the relevant notelsl to these accounts. The accounts have been prepared in accordance with the Statement of Recommended Practice- Accounting and Reporting by Charities preparing their account5 in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland IFRS 1021 issued on 16 july 2014 and with the Charities Act 2011. Fleet Choral Society meets the definition of a public benefit entity under FRS 102. bl Going concern basis of accounting The account5 have been Prepared on the assumption that the chartty is able to continue as 3 going concern. which the trustees consider appropriate having regard to the current level of unrestricted reserves. There are no material uncertainties about the charity's ability to continue as a going concern. cl Income Income is recognised when the chartty has entrtlement to the funds, any performance conditions attached to the items of income have been met. it is probable that the income will be received and the amount can be measured reliably. dl Unrestricted funds Unrestricted funds are available to Spend on activities that further any of the purposes of the charity. el Expenditure and irrecoverable VAT Expenditure is recognised once there is a legal or constructive obligation to make a payment to a third party, it is probable that settlement will be required and the amount of the obligation can be measured reliably. Irrecoverable VAT is charged as a cost against the acttvity for which the expenditure was incurred. Tangible fixed assets The following items have now been fully depreciated... St3ging/Trailer Music Library Musical instruments gl Cash at bank and cash in hand Cash at bank and cash in hand includes cash and short term highly liquid investments with a short maturity of three months or less from the date of acquisition or opening of the deposst or similar account. Fleet Choral Society Notes to the accounts for the year ending 30 June 2023 (continued) 2 Fund Ralsing General Costs Proceeds Net 2023 Net 2022 Heckfield Place Caro15 Iso 14QKI 1250 327 28 ios 124 250 165 17 Summer party Amazon 327 28 Easy Fundraising Bring & Buy General Tot31 105 85 124 £150 £1,984 £1,834 £517 3 Administration Expenses 2023 2022 Mi5ce11aneous Subscription5- making music TOTAL 289 299 279 193 £588 £472 4 Fixed A55et5 Instuments usic Library 8ingltrailer TOTAL Cost Valuation 1st July 2022 Additions in year to 30 June 2023 30th lune 2023 2950 8727 12277 600 2950 8727 12277 De recialion PrOV￿510n b/1 1st July 2022 Charge lor the year Provision c/f 30th June 2023 2950 8727 12277 2950 8727 12277 Net Book Value 30th lune 2023 £0 £0 £0 £0 Net Book Value 30th June 2022 £0 £0 £0 £0 5 Deferred Income 2023 2022 Advertising Revenue Subscription £45 £53 £55 Fleet Choral Society Notes to the accounts for the year ending 30 June 2023 (continued) 6 Staff Costs and Numbers The charity did not employ any staff during the current or prior year. The key management staff of the charity comprise the trustees Iwho did not receive any remuneration in the current or prior years). and other committee members. The total of payments made to all committee members are listed in note 7. 7 Related Party Transartions- Management Committee The following lists the total expenses and payments made to management committee members lor close familyl=_ Jan Cass £1.177 Gifts for soloists, programme printing, gifts for MD retlfement & tour organisers Programme Printing- Autumn Concert Refreshments for Spring & Summer concerts Website maintellance Provision of music scores Publicity Richard Howard Peter Cullum Julia Burt Tina Peacock Edward.. Elaine Mccarthy £182 £161 £271 £406 £75 FLE￿ CHORAL SOCIETY Concert accounts- Yearto 30 June 2023 Ort-22 D￿-22 May-23 Jun-23 TOTAL INCOME Ticket Sales Programme sales Advertising Refreshments TOTAL CONCERT INCOME 1.846 137 80 109 2,172 1.914 160 83 72 2.322 197 49 138 2,706 1.385 7.467 494 212 319 8,492 2,229 1.385 EXPENDITURE Conductor & Ac¢ompanisl fees Soloists fees Musicianslorchestra fees Orchestral music Venue hire Instrument hirelcosls Relreshmenls - costs Programme printing costs Publicity costs Gifts so101515 etc Travel Expenses TOTAL CONCERT EXPENDITURE 480 350 1.200 258 601 530 114 550 440 1.300 3.443 188 785 330 200 1,800 1.850 5.393 446 2,763 665 662 584 151 161 35 14,510 750 592 65 106 172 15 48 785 70 328 47 53 36 114 182 30 37 183 53 40 35 3,782 2,333 6,546 1,849 Concert ProfiU-Los¥ -£1,610 -£104 .E3.840 -£464 -£6,018 Concert Profit/-Loss Previous Year -£759 -£324 -£2.323 -£3,406 No. tickgts Full Concession 153 153 13 188 137 TOTAL 155 166 193 140 No. tickets Previous year 122 133 143