## **Reg. Charity 284300**
## **Annual Report of the Trustees and Accounts for the year ended 30 June 2022**
## **Objectives and activities for the public benefit**
Brockham Choral Society registered as a Charity in 1982 and is governed by a Constitution which was most recently updated in September 2019. This states the objectives of the Society as being _“primarily the enjoyment of music and also the promotion and development of musical knowledge and competence through the presentation of concerts and in other ways determined from time to time by the Society.”_
Membership is open to all sectors of the community, with no requirement for previous experience or auditions. The Society seeks to involve local area schoolchildren in suitable concerts, for example, we were joined by the Surrey Youth Choir for our performance of J S Bach’s St Matthew Passion in May 2022.
The Trustees of the Society have complied with the duty in section 4 of the Charities Act 2006 to have due regard to the public benefit guidance published by the Charity Commission as set out below. The benefits of the Society are enjoyed by both its members and the public who attend the concerts. The concert programme for each year is set within a context of performing a wide range of both familiar and less familiar choral works composed by a variety of composers from different musical periods. The advancement of the arts is thus achieved through the exposure of both choir and audience members to different styles and genres of music.
The Trustees recognise the need to encourage participation of young people either as a member or as a concert attendee. In this way they may be more likely to participate in classical music when older, as participant or attendee. Accordingly, those aged 25 or under who are either in full time education or who are unemployed are granted free membership or discounted tickets, as appropriate.
Typically, three concerts are held each year with professional soloists and orchestral players. Ticket prices are kept affordable with concert deficits being met by a combination of subscription income, fund raising and grants from local and national bodies. In this, our 70[th] anniversary year two special concerts were held, Handel’s Messiah and J S Bach’s St Matthew Passion. Prior to the start of the September term a flyer was distributed around the local area inviting all singers to join Brockham Choral for a truly great experience. The St Matthew Passion had not been sung by the choir for over 50 years and was considered to be a worthy work for our 70[th] anniversary concert.
**Performances Handel’s Messiah** 4[th] December 2021 Soloists St Martin’s Church, Soprano Charlotte Bowden Dorking Mezzo Soprano Judy Brown Tenor Joshua Baxter Bass Arthur Bruce Orchestra Academy of Ancient Music Musical Director Cole Bendall
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21[st] May 2022 **J S Bach St Matthew Passion** St Martin’s Church, Dorking
Soloists from the Reid Consort (also singing 2[nd] Chorus parts for the double Choruses)
Soprano Sally Carr Lorna Murray Alto/Mezzo Alicia Pettit Ellen Smith Tenor David Walsh (Evangelist) Joel Heritage Bass James Kennedy (Christ) Michael Longden Ripieno choir Surrey Youth Choir Orchestra Covent Garden Sinfonia Musical Director Cole Bendall
## **Our Professionals**
A freelance conductor and vocal coach, Cole Bendall joined Brockham Choral as Musical Director in January 2020. He works on the music staff of the National Youth Choirs of Great Britain and also works with Woking Choral Society, the Surrey County Youth Choirs and the Holmbury St Mary Choral Society, He is a Visiting Singing Teacher at Cranleigh School, Surrey.
We value and appreciate the support from our excellent accompanist Marion Lea both in rehearsal and on the occasions when she accompanies a concert.
## **Review of the Year**
There were 74 members during the year, compared to 58 in the previous year when covid restrictions had prevented rehearsals other than by Zoom.
Weekly rehearsals for the Messiah commenced at St John’s School in September 2021. The rehearsals were undertaken in accordance with government guidelines to reduce risks from covid. The performance of the Messiah was very well received by a capacity audience.
Weekly rehearsals for the St Matthew Passion were undertaken during January to May and were sometimes challenging and singers reduced to 64. By May the choir was fully prepared for the performance which was well received.
On 14 May 2022 members very much enjoyed the Brockham Choral 70[th] anniversary dinner held at Betchworth Golf Club.
## **Finances**
The Accounts for the year ended 30 June 2022 are on pages 4 to 9.
At the September 2021 AGM it was agreed that members’ subscriptions would be increased to £150 per annum from the £130 that had been in place since 2017 (except for the £65 in the previous year when choir activities had been limited by covid).
There was an overall deficit on concerts of £10,432 **.** This was close to the £9,985 that had been budgeted for at the beginning of the choir year, given the intention, in the 70[th] anniversary year, had been to hold special concerts to mark the occasion.
Fundraising efforts this year contributed a net £393. A further net £748 was received from the Mole Valley Community Lottery, in which Brockham Choral is one of the registered charities which ticket purchasers can support, with half their ticket cost donated to the charity. As members were encouraged to join the Mole Valley Community Lottery it was decided not to run the 100 Club this year. Net income from the 100 Club in the previous year was £460.
The Society is most grateful for the grants from the Humphrey Richardson Taylor Trust which this year amounted to £3,000. We are grateful for their support. We are also grateful for a grant of
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£2,500 from the Gatwick Airport Community Trust which is to be used towards the purchasing of new staging in the next choir financial year.
There was an overall general fund deficit for the year of £2,238. The accumulated funds of the Society of £17,642 will enable us to maintain our activities into next year.
## **Reserves Policy**
The Trustees have considered the needs of the Society and have agreed that the Society needs unrestricted funds equivalent to between 50% and 100% of concert expenditure for a typical year to provide cover the Society for un-insured losses in the event that those concerts cannot take place. The general reserve at the end of the year is sufficient for this need.
## **Administrative Information**
**Charity Number:** 284300 **Office Address:** c/o 37 Fairfield Drive, Dorking. RH4 1JQ **Bankers:** Lloyds Bank, PO Box 1000 Andover Branch EPSOM (308486) **Insurers:** Making Music, 8 Holyrood Street, London. SE1 2EL **Trustees:**
In October 2015 the Committee agreed the Trustees should be the Chairman, Secretary and Treasurer plus up to 4 other Committee members, as shown below. The Chairman and Committee are elected annually by members present at the Annual General Meeting. One trustee position remained unfilled. The Chairman, Secretary and Treasurer are regarded as the key management personnel.
Estelle Earnshaw Chairman Ed Criswick Secretary Mick Rance Treasurer Nick Hands-Clarke Making Music representative Phil Slack Jane Stride
The Trustees have considered whether moving to Charitable Incorporated Organisation (CIO) status would be appropriate. They have agreed this is not currently necessary or appropriate but will review the situation from time to time
.
Approved by the Trustees on 19 July 2022, and signed on their behalf by
E Earnshaw
and
M Rance
3
## **Brockham Choral Society Statement of Financial Activities For the financial year ended 30 June 2022**
|||TOTAL|TOTAL|TOTAL|
|---|---|---|---|---|
||N||||
||ote|2021/2022||2020/2021|
||||||
|**Income**||**£**||**£**|
|Concert Income|_9_|8,744||-|
|Member Subscriptions|_7_|10,190||3,835|
|Friends Subscriptions|_7_|567||210|
|Gift Aid on Subs & Donations|_8_|2,090||726|
|Grants|_10_|3,000||-|
|Donations||558||626|
|Fundraising income:||0||0|
|General|_11_|4,054||88|
|100 Club||-||1,380|
|Mole Valley Community
Lottery||753||-|
|Interest received||2||2|
|**Total incoming resources**||**29,958**||**6,867**|
||||||
|**Expenditure**|||||
|Concert Expenditure|9|19,176||408|
|Rehearsal Costs:||0||0|
|Musical Director||3,890||3,840|
|Accompanist||2,652||760|
|Rehearsal Venues||1,900||-|
|Administration|12|912||1,115|
|Other Expenditure:||0||0|
|Fundraising costs:|||||
|General
|11|3,661||-|
|100 Club prizes and costs||-||920|
|Mole Valley Community
Lottery costs||5||-|
|**Total resources used**||**32,196**||**7,043**|
||||||
|**Net income (expenditure)**||(2,238)||(176)|
||||||
|**Net movement in funds**||(2,238)||(176)|
||||||
|**Reconciliation of Funds**|||||
|Total funds brought forward||19,880||20,056|
||||||
|Total funds carried forward||**17,642**||**19,880**|
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## **Brockham Choral Society Balance Sheet**
**For the financial year ended 30 June 2022**
|||||TOTAL|TOTAL|TOTAL|
|---|---|---|---|---|---|---|
||||||||
||||Note|2021/2022||2020/2021|
||||||||
|**Fixed Assets**||||**£**||**£**|
|Tangible assets|||_4_|-||-|
||||||||
|**Current Assets**|||||||
|Debtors and prepayments|||_5_|260||50|
|Cheque accounts||||7,880||3,009|
|Deposit accounts||||12,268||17,266|
|**Total current assets**||||20,408||20,325|
||||||||
|**_Liabilities_**|||||||
|Creditors and Accruals|||_6_|(2,766)||(445)|
|**_Net current assets_**||||17,642||19,880|
||||||||
|||**Total Net Assets**||**17,642**||**19,880**|
||||||||
|||||TOTAL||TOTAL|
|||||2021/2022||2020/2021|
|**Charity Funds**||||**£**||**£**|
|Unrestricted Funds||||17,642||19,880|
||||||||
|Designated Funds||||-||-|
||||||||
||**Total Charity Funds**|||**17,642**||**19,880**|
The notes on pages 6 to 9 form part of the financial statements. These accounts were approved by the Trustees on 19 July 2022, and signed on their behalf by
E Earnshaw
> and M Rance
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**Brockham Choral Society**
## **Notes to the Financial Statements for the year ended 30 June 2022**
## **1. General Notes**
The financial statements have been prepared under the historical cost convention in accordance with FRS102 (2019) as the applicable accounting standards and the 2019 version of the Statement of Recommended Practice, Accounting and Reporting by Charities (SORP(FRS102)).
Incoming resources from fundraising activities are generally reported gross in the Statement of Financial Activities (SOFA).
Resources are recognised on an accrual basis based on when they are due. Generally, liabilities are recognised as soon as there is a legal or constructive obligation committing the Charity to the expenditure.
## **2.**
## **Employees**
The Charity does not have any employees. The remuneration of the key management personnel (for 2021/2022 is £nil (2020/2021: £nil). Pension payments are not applicable and £nil has been paid.
## **3. Trustees and other related parties**
During the year neither the trustees nor any persons connected with them have received any remuneration. Some small items of expenditure incurred on behalf of the Society were reimbursed to Trustees.
There were no other related party transactions with Trustees enjoying the same rights of membership as other members of the Society.
## **4. Tangible Fixed Assets and Investment Assets**
The Society owns its own purpose-built staging designed mainly for use at St Martin’s Church Dorking. The Trustees have agreed that the staging now has insignificant value and is not shown as an asset.
The Society owns a commercial trailer for holding and transporting the staging. This was bought in 2013 with the cost partly funded by a Surrey County Council grant. The staging and trailer are very important for Society performances and therefore there is no likelihood of a future sale. With this in mind the trailer cost was written off in the year of purchase, and the trailer is not shown as an asset.
The Society also owns a small quantity of lighting of insignificant second hand value and is thus not shown as an asset. It has occasionally been hired out to benefit choir funds.
## **5. Debtors and prepayments**
These are in respect of a £50 deposit paid in advance for an awayday event to be held at Ferring Village Hall on 30[th] July 2022 plus a £210 payment for a PMLL Amateur Choir Licence which enables the choir to print off copies of published music not in the public domain. This licence will be used at the Village Hall event and for other events in the 2022/2023 choir year.
## **6. Creditors and accruals**
There were no cheques issued and not cleared at the financial year end. Income received already for the 2022/2023 season comprises a Gatwick Community Trust grant of £2,500 to be used towards new Staging, £166 for programme adverts, £80 already paid by members to attend the Ferring Awayday and £20 paid in advance for a Friends membership.
## **7. Subscriptions**
3 members paid their subscriptions. but for health reasons were given a partial refund and partial transfer to become a Friends member. The total refund/conversion of membership fees resulted in a reduction of subscription income of £243
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## **8. Gift Aid**
In accordance with revised HMRC Gift Aid guidelines the amount received is based on the members full subscriptions amount and no longer includes an adjustment to reflect the element of tuition provided in rehearsals.
## **9. Summary of Concert Finances for the Season ended 30 June 2022**
**----- Start of picture text -----**
Autumn Summer TOTAL
2021 2022 2021/22
£ £ £
Income
Ticket sales 4,747 2,934 7,681
Programme
264 164 428
sales
Cushions 10 6 16
Refreshments - - -
Advertising
140 140 280
revenue
Music hire 108 231 339
Total income 5,269 3,475 8,744
Expenditure
Conductor 450 475 925
Musicians 7,500 4,100 11,600
Soloists 1,600 2,550 4,150
Music 173 702 875
Programme
275 225 500
printing
Refreshments - - -
Venue hire 400 385 785
Other
186 155 341
expenses
Total
10,584 8,592 19,176
expenditure
Surplus
(5,315) (5,117) (10,432)
(Deficit)
**----- End of picture text -----**
There were no concerts in 2020/2021 because of Covid restrictions
## **10. Grants**
The Society is most grateful for a further grant this year of £3,000 from the Humphrey Richardson Taylor Charitable Trust. We are also grateful for a grant of £2,500 from the Gatwick Airport Community Trust which is to be used towards the purchasing of new staging in the next choir financial year (see note 6).
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## **11. Fundraising**
**----- Start of picture text -----**
Income £ Expenditure £
Amazon Smile 20 -
Annual Dinner 2,435 2,219
Books & CDs 40 -
Carol Singing Meal 330 250
Choir Workshops 645 1,260
Easyfundraising 54 -
Quiz Evening 530 40
Venue Hire - (108)
Totals 4,054 3,661
Net Income 393
**----- End of picture text -----**
In addition, the Mole Valley Community Lottery income was £753 and expenditure was £5 giving a net income of £748.
## **12. Administration Expenses**
General fund expenses include the Making Music Subscription, Insurance and Performing Rights, storage of the staging trailer, operation of the website, AGM refreshments, stationery and remote controls for the performance lighting.
## **13. Other Disclosures**
During the period of office of the charity trustees, they or their close family members made donations totalling £1,533 during 2021/22 (£702 for 2020/21). This includes member and friend subscription income but excludes receipts in respect of ticket sales and hire of music. It also excludes fundraising income. No donations were made with conditions attached which require the charity to alter its existing activities.
No ex-gratia payments have been made (2020/21: nil). No termination or redundancy payments have been made (2020/21: nil).
The Charity has no material commitments which have not been included in the accounts and has given no guarantees to third parties that could be called on at the year end.
The Charity has granted no loans and has made no ex-gratia payments during the year.
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## **Statement of Financial Affairs – 2020/2021**
SORP (FRS102) requires the accounts to show a breakdown by fund for the **prior year totals** in the Statement of Financial Activities (SOFA). For simplicity this is shown below as a note to the accounts.
## **Brockham Choral Society Statement of Financial Activities For the financial year ended 30 June 2021**
|||TOTAL|TOTAL|TOTAL|
|---|---|---|---|---|
||Note||||
|||2020/2021||2019/2020|
||||||
|**Income**||**£**||**£**|
|Concert Income|_9_|0||3,008|
|Member Subscriptions|_7_|3,835||8,935|
|Friends Subscriptions|_7_|210||500|
|Gift Aid on Subs & Donations|_8_|726||1,760|
|Grants|_10_|-||5,300|
|Donations||626||1,179|
|Fundraising income:||0||0|
|General|_11_|88||6,284|
|100 Club||1,380||1,693|
|Interest received||2||21|
|**Total incoming resources**||**6,867**||**28,680**|
||||||
|**Expenditure**|||||
|Concert Expenditure|9|408||8,366|
|Rehearsal Costs:||0||0|
|Musical Director||3,840||3,960|
|Accompanist||760||2,640|
|Rehearsal Venues||-||1,560|
|Administration|12|1,115||2,373|
|Other Expenditure:||0||0|
|Fundraising costs|11|-||4,622|
|100 Clubprizes and costs||920||1,120|
|**Total resources used**||**7,043**||**24,641**|
||||||
|**Net income (expenditure)**||(176)||4,039|
||||||
|**Net movement in funds**||(176)||4,039|
||||||
|**Reconciliation of Funds**|||||
|Total funds brought forward||20,056||16,017|
||||||
|Total funds carried forward||**19,880**||**20,056**|
9
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