## **MADGINFORD HALL** 

## **ANNUAL REPORT AGM April21- MARCH 31[ST] 2022/** 

I make no apology for re-iterating what I have said before that is that we are lucky to have such a wonderful facility as Madginford Hall which is used by so many groups, organisations and residents in our community. We owe a lot to those residents that had a vision for the future and worked so hard for quite a few years to acquire the land and raise the funds to build the hall. A few of us are still around today! 

The Hall is run by a small dedicated committee who give their time voluntarily. Sadly I have to report that two of our members have died since the last report, primarily our Treasurer Molly Dickinson who had been our Treasurer for as long as I can remember, Molly was not into IT but had everything at her finger tips. Secondly Ann Allbut who was younger than most of us and did a lot for Madginford Seniors, they will be sorely missed. I am deeply grateful to Richard for stepping into the breach as acting Treasurer he has one a great job. 

The majority of our regular users have returned following the Pandemic so the impact on our finances has not been as bad as expected, more of that later from Richard. We are sorry to have said good by to Madginford Seniors who have been with us for so many years. 

The future – Car Parking is an ongoing issue Since we agreed to leave the issue with KCC we have heard nothing/ 

Heating – Our Electricity supplier is managed by Central Utilities and they advised us because of the daily increase in prices to change as a matter of urgency from SSEto xxxxxxxxxx . I signed (after consultation with Richard) a 3 year contract with the option to review after one year.. 

Building Committee Report (Appendix one) 

Booking Report (Appendix two) 

In conclusion I would like to thank your committee namely Pam Thomas (Secretary) , Richard Ash (Acting Treasurer), Carolyn Wilson, Marie Watson, and not forgetting Kate Fletcher our booking clerk and Jane Nutt our Auditor for their support. We are desperately in need of more committee members so please users consider nominating a member to serve on the committee without which we cannot function. 

## Pat Marshall MBE 

Chairman 



**Appendix A Buildings Report** 

- Fire extinguishers had their annual service 

- The service of the sanitary bins recommenced 

- New cleaner taken on 

- Wasp nest removed 

- The annual gas check took place 

- The hall car park lighting has been renewed using LED lights. 

- The hall windows and gutters were cleaned 

- The hall lighting was changed to energy saving LED 

The tarmac surface in the outside area used by the Pre School was replaced with a child friendly surface and an area of artificial grass was also installed. The step was replaced with a much safer slope. 

## **Appendix B Booking Report** 

In May 2021 we contacted all users to ask if/when they might be returning and received a few positive replies.  Many groups were not feeling they wanted to return yet.  However, we were receiving bookings for parties.  In September 10 regular users indicated they were returning.  By December we were taking on some new regular users including a dog training group – this is a first for Madginford Hall.  We were sorry to hear that the Seniors Club who had been operating in the hall for over 30 years, would be closing due to a dwindling number of  members. 

Overall by March 2022 the hall bookings had recovered. 



Mad
Incom• & Expendlturn Y•ar ETrd￿ 31 March 2022
In¢om•
LetUng$ Casual
Lettings Regular
Deposit Interesl
Deposits R￿SIved
utIlKy CPwge to BPC
Electriclty RefurKI
MBC Grant
3141ar-22
1947.93
20570.22
31-fdlar-21
6639.55
12.17
1497.60
986.26
2912.13
20193.00
30743.11
8320.00
32341.01
Ewndllur•
2494.27
2703.01
837.26
1353.58
6650.48
975.64
830.72
3374.79
1458.98
2566.45
1369.00
57.00
43.99
1112.90
21.00
590.76
1375.00
410.05
100.OD
3000.00
98.60
25388.94
Electrkty
Water Ratss
PRS & PPL Llcence
Property Maffttsnance
Wages (cleaning)
Cleaning & Materials
Gard8nlng
Post & statThery
IT Iw￿•￿•) & Telephone
Insurance
Subsciptions
Te18phone at Hall14MFI PhM
Wages (adrn￿)
Mlscellanaou& Cts￿ P Thorn
Accountancy
Legal & Admin
Deposits Repakl
8297.42
7302.62
1306.IX)
656.54
1500.00
2192.54
180.00
2S469.66
Flnancod B .
Current knount
30 Day Notre Account
35640.13
52692.12
88332.25
28774.04
52886.86
81460.90
Balance Brought F¢)Pherd
Surplus for year
81460.90
6871.35
88332.25
75981.73
5479.17
81460.90

Madglnford Hall
InGome & Expendlture Year Endod 31 Ma￿h 2022
Currènt
AccA)unt 30 day Nokn
35640.13
52692.12
8833225
BalanLx brought forward
SurplusllDokit)
Balance Carry Forward
81460.9
6871.35
8833225
Thme flnancthl •tatomonts worn approvad by th• tru•tse8 on:
Chalr...
Pat Marshall
Troa$uMr.............-..
Richard Ash
I hava examlned the books and gupportlng papeThvork provided and l am satlsffled
that this summary shows a true and fair plcture of the financial FQSition or
Madginford Hall as at 31 March 2022.
Jayn6 Nutt MAAr
Bearsted Book-ke¢ptng SeThices
Date: 22 June 2022