ANNUAL MEETING OF MADGINFORD HALL APRIL 2020 TO MARCH 31ST 2021
This report will be fairly short as for the majority of the period covered the hall was in lockdown.
Points to note:
Cleaning - The standard of cleaning by Betterclean had been a matter of concern and despite several warnings had not improved. The decision was taken to cancel the contract and give the company three months notice after which the Pre School would take over the cleaning.This would be subject to revue when the hall was back in full use. We thank the Pre School for taking on this role.
Car Parking. The situation has not improved and now the schools are back it is as bad as ever. Blair Gulland has advised me that he has had no response from Henry Clark KCC to an email sent last December and wishes to know how we wish to proceed. . I said I will advise after the AGM there important are decisions to be made..
Central Utilities. Gas and Electricity We have a three year contract with Central Utilities to obtain the best possible prices and they assure us they are continuing to keep a close eye on the current situation.
Buildings Report
The Management Committee continue to keep the building clean and well decorated. A gardener is hired to attend regularly to ensure the outside grounds are well kept and tidy and other maintenance needed is attended to as soon as is possible. During the last year the usual annual checks have taken place such as the gas, electrical check and fire extinguishers servicing.
In addition the small hall was redecorated and Wi-Fi was introduced and is available for all users of the hall to access. The flooring in the kitchen was replaced, an extra ceiling light in the ladies was added to offset a dark area and rotten wood outside over both entrance doors was replaced.
Hall Use -Most users suspended their bookings with a view to returning in 2021.The Pre School however was able to resume in June 20. We are grateful to Pam and her team for ensuring we met all the guidelines provided by ACRE and the Government The hall was deep cleaned before re-opening.
Future The past year has been difficult with few committee meetings taking place due to restrictions and sickness of your Officers, both Pat and Molly spending several weeks in hospital. .Thanks ar ie due to Richard Ash who took over as Acting Treasurer from Pat and Molly. We would also like to thank Jane Nutt for taking over from Monty (retired) as Auditor and has done her first Audit. Non of us are getting any younger and we need more committee members We thank our existing committee members , Ann Abbutt Maria Watson Carolyn Wilson and your Officers Pat Marshall Chairman, Pam Thomas Secretary, Richard Ash Minute Secretary and Acting Treasurer and Molly Dickinson former Treasurer, not forgetting Kate Fletcher our booking Clerk. We thank them all for their continued support.
The Trustees continue to ensure the hall is welcoming and accessible to all.
11 I oj J (ou)(o
Mad inford Hall Income & Expenditure Y•ar Ended 31 March 2021 Inco Lettings Casual Lettings Regular Dewsit Interest Deposits Recebved Utility Chafge to BPC Electrw Refvnd M8C Granl 314lar41 314Aar-20 2028.99 32583. 21.26 850.IXI 9.55 12.17 2912.13 20193.IXI 30743.11 15.38% 36330.71 1YA Expendllur• Gas Electrichy Woter Res PRS & PPL knce Propety Maintenan¢e Wages {cleaningi Cleaning & Materia Gardening Post & Stationery TephOne Insurance Annual Subwptions Tdepthe at Hall Wages (admin) Mi5celJaneou5. Crt p Th Accountancy Gulland Soltitors Deposits Re 1411.70 1510.49 1804.22 2831.42 926.16 3.17 10760.62 473.33 1628.CW) 315.66 13S3.58 50.48 975.64 830.rd 3374.79 1458.98 25e6.45 19.¢XI 57.(M) 1112. 21.00 834.75 1375. 410.05 100. 110729 478.L 15ryJ.00 385.27 750.CK) 29588.39 12VA 28388.94 16.$4% Current Amint 30 Day Notice Acuunt 28774.04 52686.86 81400.90 33307.04 42674.69 75981.n Balance Brougm FOard SuWusiD8ficrt' for 75981.73 5479.17 81460.90 69239.47 6742.26 75981.73