Brompton Regis Village Hall Trustees, Annual Report For the period From 1 January 2021 To 31 December 2021 st Charity name: Brompton Regis Village Hall Charity registration number: 284083 Brompton Regis Village Hall, Brompton Regis, Dulverton, Somerset. TA22 9NJ Governing document nd Trust deed dated 2 October 1981 For the purposes of a village hall for the use of inhabitants of the parish of Brompton Regis without distinction of political, Religious or other opinions. Including use for meetings, lectures and classes, and for other forms of recreation and leisure-time occupation, with the object of improving the conditions of life for the said inhabitants. Trustees Charles Phillips (Chairman) Sylvia Luxton (Secretary) Dale Cherry (Treasurer) The hall is managed by a committee comprising the three Trustees, plus one other volunteer committee member. We are actively looking to recruit another Trustee from within the local community. Ideally this would be someone who is from one of our regular user groups. During the last two years we have not had any volunteers come forward, however during the last eighteen months there have been a number new residents move to the village and we are hopeful of more support. The committee members are elected by the representatives of user groups at the AGM Activities, Achievements, Performance and Reporting During 2021 whilst still coping with the reduced usage due to Covid, we were delighted to get the regular user groups back into the hall as the lockdowns eased and the village lunch was able to resume providing a two course meal to up to fifty local residents on the last Friday of the month. The hall is also host the postoffice who visit twice a week and the community run village shop. We carried out extensive repairs to the render and paintwork on the gable end of the building. We also added a safety handrail to the access ramp at the entrance to the hall and replaced another at the opposite end of the building. We also invested in additional Natural Acoustic sound absorbers to improve the sound for the hard of hearing. In 2022 we plan to carry out substantial repairs to the pointing, render and paintwork on the rear wall of the building. We are currently getting estimates for the work. Each year we hold an AGM which the public and members of our user groups are invited to attend. We present details of any worldimprovements carried out together with the accounts with income and expenditure for the previous year as well as answering questions. Financial Our main source of income is derived from hire charges in letting the hall to regular user groups and private individuals. Fundraising events are also carried out. Our financial position is healthy thanks to the Covid grants awarded via our local authority. This has enabled us to implement the programme of essential repairs outlined earlier in the report. We keep a funding reserve in a deposit account which sits alongside our current account. In the past the hall had a reserve of approximately £5000. Looking ahead we are hoping to increase the reserve to £10,000 which would seem to be a more realistic figure when taking into account of the current costs of building work. The Trustee's declare that they have approved the Trustees, report above. Signed on behalf of the Brompton Regis Village Hall Trustees, Signature Full Name: Charles Phillips Position: Chairman Signature Full Name . Sylvia Luxton Position: Secretary Signature Full Name: Dale Cherry Position: Treasurer Date: s,J Aty 2oeL ## **Brompton Regis Village Hall Balance Sheet Year Ending 31st December 2021** **----- Start of picture text -----**
Current Assets £ £
Metro Bank PLC Community Account 39589656 31,404.12
31,404.12
Cash in hand 415.03
Sales receipts outstanding 31/12/21 315.50
32,134.65
Represented by:
Reserves brought forward £ £
Balance Sheet as at 31/12/20 16,966.36
Profit/(Loss) for Year 15,168.29
32,134.65
**----- End of picture text -----**
**Brompton Regis Village Hall Income and Expenditure Account For the Period 1 January to 31 December 2021** |**Income**|**Income**|**Expenditure**|**Expenditure**| |---|---|---|---| |**2021**
**£**
**£**|_2020_
Notes
_£_|**2021**
**£**
**£**|_2020_
Notes
_£_| |**Hire Fees**
User Groups
953.00
Other Hall Hire
815.00
Village Shop
1,746.00
Post Ofce
1,092.00
Furniture, Crockery, Glassware, Cutlery
80.00
**4,686.00**
**Fund Raising**
Big Breakfast
635.00
Bingo
**635.00**
**Grants**
BR Gymkhana & Show
-
Parish Council grants (2)
240.00
Govt Covid Grants via SWT
**18,907.00**
**Other Income**
Village Shop Share of Electricity
445.73
Brendon Energy
370.91
EDF refund
140.39
**957.03**|(1)
_3,414.00_
_10,551.00_
_1,236.40_|**Ordinary Expenses** Electricity
1,392.00
Water
208.56
Hall Cleaning
590.00
Maintenance
2,740.86
Supplies
542.80
Annual Subscriptions
243.99
Insurance
871.48
sub total
6,589.69
**Fund Raising**
Big Breakfast
162.03
Bingo
sub total
**162.03**
Flower baskets
106.99
Balance w/of
10.00
improvements
Fire Risk Assessment
£ -
New Safety Signage
-
Woolly shepherd panels
960.00
Acrylic porch
438.03
Hand rails for ramp and steps
1990.00
sub total
3,505.02
total expenditure from bank
**9,591.35**
total expenditure cash
**655.39**
bal w/of
**10.00**
**Total**
**10256.74**
**Extraordinary**
**Expenses**|(2)
(3)
_5,422.20_| |**Total Income for Year**
**25,425.03**
**_15,168.29_**
**Proft/(Loss) for Year**|_15,201.40_
_9,779.20_|**Total Expenditure for Year**
**###**|_5,422.20_| |**Current Assets**
Bank Balance at 31/12/21
31,404.12
Cash in hand at 31/12/21
415.03
**Total**
**31,819.15**
**Notes**
(1)
User Groups:
Short Mat Bowls
336.00
(2)
Maintenance:
Gas Safety Check
72.00
Village Lunch
225.00
Fire Extinguisher Servicing & Replacement
Arts & Crafts
240.00
Annual Kitchen, Oven & Extractor Cleaning
-
Young Farmers
100.00
PAT and Electrical Testing and emergency lighting upgrade
village shop(rent)
1746.00
pj wright roof tiles
39.00
Parish Council
52.00
Gable end repair including scafold
2232.00
post ofce
1,092.00
Toddlers Group
-
(3)
Annual SubscriptionsCCS Somerset
100.00
3,791.00
PRS & PPL Music Licence
132.00
Go Daddy domain name
11.99
0.00
- -|||| ## **Sales Day Book 2021** |**Sales Day Book**
**2021**|| |---|---| |**Invoice No**
**Hirer**
**Hire Period / Description**
**Invoice**
**Date**|**Shop**
**Electricity**
**Due Date**
**Notes**
£
£
£
£
£
**Invoice Total**
**User Groups**
**Other Hall**
**Hire**
**Tables,**
**Crockery,**
**Glasses**
**Contribution**
**to Purchases**
**Previous**
**Year Sales**
**Date**
**Received/**
**Paid into**
**Bank**
**Bank**
**Reference**| |456 03/02/2021 village Shop
457
04/27/2021SWT
Crime commissioner election
458
04/30/2021village Shop
Rent
459
07/08/2021Short mat bowls
May/June
460
07/08/2021Voices of Exmoor Choir
May/June
461
07/17/2021Exmoor fsheries
table and chairs
462
07/21/2021Exmoor Pony Society
AGM
463
08/21/2021village Shop
electricity
464
09/17/2021Chafey Wedding
cuttlery and crockery hire
465
10/05/2021Village Shop
Rent and meeting
469
10/05/2021craft club
hall hire for September
470
09/20/2021Withiel Florey Harvest Supper
Harvest Supper
471
09/26/2021Sylvia Luxton christening
christening
466
10/06/2021Village Lunch
june to September
472
12/03/2021Village Lunch
October/November
474
12/11/2021Shop Rent
475
11/11/2231Voices of Exmoor Choir
hall hire
476
12/11/2021Morris Dancers
hall hire
479
12/11/2021craft club
hall hire to December
480
12/11/2021Babs Page
hall hire
478
12/11/2021Short mat bowls
October to December
484
12/28/2021Short mat bowls
Hall hire December 28
468
10/05/2021Kings Brompton YFC
hall hire to September
483
12/11/2021Kings Brompton YFC
hall hire to December
473
12/03/2021West Group Young Farmers
hall hire x 2 inc kitchen
481
12/11/2021Sylvia Luxton shoot lunch
467
10/05/2021Short mat bowls
july-september
477
12/14/2021Parish council
482
12/11/2021Mens club
Boundy room rate
Electric 3 October 20-2 February 2
October to December plus
Boundy room|97.38
97.38
200.00
200.00
520.00
520.00
48.00
48.00
26.00
26.00
30.00
30.00
95.00
95.00
348.35
348.35
50.00
50.00
663.00
663.00
80.00
80.00
55.00
55.00
65.00
65.00
150.00
150.00
75.00
75.00
563.00
563.00
97.50
97.50
100.00
100.00
160.00
160.00
45.00
45.00
144.00
144.00
12.00
12.00
40.00
40.00
60.00
60.00
70.00
70.00
55.00
55.00
132.00
132.00
52.00
52.00
6.50
6.50
1| |Total|4,039.73
953.00 815.00 1,746.00 445.73 80.00 - -| |**Reconciliation**
Total Sales Daybook
Sales from Bank
Sales Receipts relating to 2020
Sales Invoices Outstanding as at 31/12/21
Cash receipts
**Diference**
Sales Check
Total Daybook
Total Receipt Sales in Bank
Total Receipts Cash
Total Sales as per End of Year Accounts
**Kate's reconciliation**
Opening balance
Invoices issued in year
Bank receipts
Cash receipts
Balance w/of
Debtors at 31/12/2021|4,039.73
4,039.73
**4,039.73**
3,437.23
- 48.00
315.50
335.00
**4,039.73**
**-**
4,039.73
20,750.30
635.00
**25,425.03**
**25,425.03**
-
58.00
4,039.73
4,097.73
3,437.23
335.00
10.00
315.50| ## **Bank - 2021** ## **Date Description** ## **Bank Ref Amount Balance** ||balance from 31/12/2020|**16,877.94**| |---|---|---| |01/18/2021|Duberys Ltd|91.00 16,968.94| |01/18/2021|EDF|- 116.00 16,852.94| |01/21/2021|cheque - short mat bowls|48.00 16,900.94| |02/08/2021|Brendon Energy Ltd|370.91 17,271.85| |02/16/2021|Duberys Ltd|91.00 17,362.85| |02/16/2021|EDF|- 116.00 17,246.85| |02/23/2021|SWT Covid Grant|4,000.00 21,246.85| |02/23/2021|SWT Covid Grant|2,001.00 23,247.85| |02/23/2021|SWT Covid Grant|1,334.00 24,581.85| |02/23/2021|SWT Covid Grant|238.00 24,819.85| |02/23/2021|SWT Covid Grant|238.00 25,057.85| |03/02/2021|Go Daddy subscription|- 11.99 25,045.86| |03/02/2021|ATM cash to pay cleaner|- 40.00 25,005.86| |03/05/2021|Village Shop electricity|97.38 25,103.24| |03/10/2021|Cheque- parish council|200.00 25,303.24| |03/11/2021|SWT Covid Grant|2,096.00 27,399.24| |03/16/2021|Duberys Ltd|91.00 27,490.24| |03/16/2021|EDF|- 116.00 27,374.24| |03/26/2021|Card purchase at Travis perkins|- 39.42 27,334.82| |03/26/2021|CCS annual subscription|- 100.00 27,234.82| |03/30/2021|Proper Job superstore|- 3.99 27,230.83| |---|---|---| |03/30/2021|Card purchase at Travis perkins|- 14.52 27,216.31| |04/06/2021|card purchase www.selections.com|- 28.96 27,187.35| |04/06/2021|card purchase water services|- 208.56 26,978.79| |04/16/2021|Duberys Ltd|91.00 27,069.79| |04/16/2021|EDF|- 116.00 26,953.79| |04/23/2021|ATM cash to pay cleaner|- 40.00 26,913.79| |04/28/2021|Exmoor Creative-n website|- 60.00 26,853.79| |04/28/2021|:PG servicing|- 72.00 26,781.79| |04/30/2021|Village Shop|520.00 27,301.79| |05/05/2021|card purchase Cove Garden Nursery|- 67.99 27,233.80| |05/17/2021|Duberys Ltd|91.00 27,324.80| |05/17/2021|SWT police and crime commssioner election|200.00 27,524.80| |05/17/2021|EDF|- 116.00 27,408.80| |05/18/2021|card purchase West Somerset Garden Centre|- 39.00 27,369.80| |06/03/2021|SWT Covid Grant|8,000.00 35,369.80| |06/03/2021|card purchase Toolstation- ladder|- 129.98 35,239.82| |06/16/2021|Duberys Ltd|91.00 35,330.82| |06/16/2021|EDF|- 116.00 35,214.82| |06/22/2021|card purchase village shop|- 6.68 35,208.14| |06/22/2021|Amazon|- 23.99 35,184.15| |06/22/2021|amazon|- 38.91 35,145.24| |06/22/2021|ATM cash to pay cleaner|- 70.00 35,075.24| |06/23/2021|card purchase nisbets|- 28.78 35,046.46| |07/12/2021|SWT Covid Grant|1,000.00 36,046.46| |07/16/2021|EDF|- 116.00 35,930.46| |07/16/2021|Duberys Ltd|91.00 36,021.46| |08/02/2021|Exmoor pony Society|95.00 36,116.46| |08/10/2021|Exmoor Scafolding|- 540.00 35,576.46| |---|---|---| |08/13/2021|P J Wright|- 39.00 35,537.46| |08/16/2021|Duberys Ltd|91.00 35,628.46| |08/16/2021|EDF|- 116.00 35,512.46| |08/19/2021|cheques paid in - short mat bowls inv 459 voices of exmoor inv 460|74.00 35,586.46| |08/24/2021|ATM cash to pay cleaner|- 80.00 35,506.46| |08/25/2021|EDF|140.39 35,646.85| |08/27/2021|Village Shop electricity|348.35 35,995.20| |08/31/2021|Norris and Fisher insurance|- 871.48 35,123.72| |09/03/2021|The Woolly Shepherd Limited|- 960.00 34,163.72| |09/03/2021|R Cleary Plastering Limited|- 1,692.00 32,471.72| |09/08/2021|Amazon|- 5.50 32,466.22| |09/16/2021|Lidl- toilet rolls|- 4.99 32,461.23| |09/16/2021|EDF|- 116.00 32,345.23| |09/16/2021|Duberys Ltd|91.00 32,436.23| |10/07/2021|Brompton Regis Village Shop inv 465|663.00 33,099.23| |10/11/2021|MR Roger Bowden RB property maintainance hand rails|- 1,990.00 31,109.23| |10/18/2021|Duberys Ltd|91.00 31,200.23| |10/18/2021|EDF|- 116.00 31,084.23| |10/19/2021|Lidl- Cleaning supplies|- 5.14 31,079.09| |11/02/2021|Lidl- Cleaning supplies|- 1.30 31,077.79| |11/04/2021|Cheques paid in inv470 inv471 inv466 Parish council grant £40|310.00 31,387.79| |11/05/2021|MR Edward G Aze grass cutting|- 240.00 31,147.79| |11/10/2021|Wood fnishes direct|- 42.45 31,105.34| |11/10/2021|CRS Building supplies|- 73.61 31,031.73| |11/10/2021|The Towel Shop|- 156.88 30,874.85| |11/10/2021|Century plastics|- 321.97 30,552.88| |11/16/2021|Duberys Ltd|91.00 30,643.88| |11/16/2021|EDF|- 116.00 30,527.88| |---|---|---| |11/29/2021|Buzz Catering supplies|- 36.35 30,491.53| |11/30/2021|The Brompton Regis Village Shop account paid|- 10.51 30,481.02| |12/11/2021|PPLPRS music license|- 132.00 30,349.02| |12/12/2021|Morrisons Bleach|- 3.96 30,345.06| |12/15/2021|Brompton Regis Village Shop inv 474|563.00 30,908.06| |12/16/2021|Duberys Ltd|91.00 30,999.06| |12/16/2021|EDF|- 116.00 30,883.06| |12/16/2021|Hobbs Electrical Contractors ltd|- 37.44 30,845.62| |12/20/2021|Pounder pj Craft Club inv 479|160.00 31,005.62| |12/31/2021|Cheques paid in inv478 inv484 inv475 inv476 inv480|398.50 31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| |||31,404.12| Totals **Closing Balance Bank Statement Closing Balance** 14526.18 **31,404.12** **Accruals - 2020 Date Detail** **Check** Total Expenditure on End of Year Accounts **£ 10,256.74** |**Check**|| |---|---| |Total above|**14526.18**| |Total income|24187.53| |Total expenditure|9661.35| |Balance|**14526.18**| |Diference|0.00| ## **Income** **Sales Invoice Donations Electricity Fund Inter Bank PO Hall Hire Contribution Receipts and Grant Refund Raising Transfer to Purchases** 91.00 48.00 91.00 4,000.00 2,001.00 1,334.00 238.00 238.00 97.38 200.00 2,096.00 91.00 370.91 91.00 520.00 91.00 200.00 8,000.00 91.00 1,000.00 91.00 95.00 91.00 74.00 140.39 348.35 91.00 663.00 91.00 270.00 40.00 91.00 563.00 91.00 160.00 398.50 3,437.23 1,092.00 19,147.00 511.30 - - 0.00 ## **24187.53** 27,624.76 1,092.00 19,147.00 511.30 - 0.00 24187.53 14596.18 **Expenditure Other Fund Raising VH Cleaning Utilities (Gas Electricity Annual Subs Insurance Expenditure Maintenance & Water)** 116.00 116.00 11.99 40.00 116.00 39.42 100.00 208.56 116.00 40.00 60.00 72.00 116.00 116.00 116.00 **----- Start of picture text -----**
540.00
39.00
116.00
80.00
871.48
1,692.00
116.00
116.00
240.00
**----- End of picture text -----**
116.00 132.00 116.00 37.44 - 160.00 208.56 1,392.00 243.99 871.48 2,719.86 **9,591.35** 9,591.35 160.00 208.56 1,392.00 243.99 871.48 2,719.86 **VH VS Electricity VH Supplies Improvements t/f Equipment Refund** 3.99 14.52 28.96 67.99 39.00 129.98 6.68 23.99 38.91 70.00 28.78 960.00 5.50 4.99 1,990.00 5.14 1.30 156.88 42.45 73.61 321.97 36.35 10.51 3.96 - 500.44 3,495.02 - 70.00 500.44 3,495.02 - 70.00 ## **Fund Raising - Big Breakfast 31 October 2021** |**31 October 2021**|| |---|---| |Receipts on Door (inc Rafe)
Margaret and Donald Elliot donation
Scotts
Sylvia Food Expenses
Totals
Proft
**Fund Raising - Bingo**
**8 December 2021**
Takings
Rafe
Donation (Vi Boundy)
Sylvia Expenses-Bingo Cards and fyers
Totals
**Proft or (Loss)**|**Receipts Expenses**
£ 605.00
£ 15.00
£ 15.00
£ 162.03| ||£ 635.00 £ 162.03
**£472.97**
**Receipts Expenses**| ||£ - £ -
**£ -**| Accruals- 2021 Date Detail Total Accruals 2021 ## **Receipts Payments** £ - £ - ## **Cash Book 2021** ||||||**Income**|**Income**|||**Expenditure**|**Expenditure**|| |---|---|---|---|---|---|---|---|---|---|---|---| ||||**£**
**Cash Balance**|**Sales**
**Invoice**
**Receipts**|**Sale of**
**Furniture**|**Cash t/f**|**Fund**
**Raising**|**Fund**
**Raising**
**Expenses**|**Cleaning**|**VH**
**Maintenance**|**VH Supplies**| ||**Brought forward from 31/12/2020**||**£ 30.42**||||||||| |07/17/2021|Exmoor fsheries|tables and chairs|£ 30.00 £ 60.42|30.00|||||||| |05/09/2021|Wickes|door lock|£ (21.00) £ 39.42|||||||21.00|| |06/22/2021|Bank ATM withdrawal|Balance of cash from paying cleane£ 70.00 £ 109.42||||70.00|||||| |07/23/2021|Lidl|refuse sacks -bleach|£ (5.54) £ 103.88||||||||5.54| |08/01/2021|Lidl|handwash scourers|£ (2.07) £ 101.81||||||||2.07| |09/17/2021|Harwood|cuttlery for wedding|£ 50.00 £ 151.81|50.00|||||||| |10/05/2021|Cleaner paid cash for September||£ (95.00) £ 56.81||||||95.00||| |10/13/2021|Craft club|inv 469|£ 80.00 £ 136.81|80.00|||||||| |10/31/2021|Margaret and Donald Elliott breakfast donation||£ 15.00 £ 151.81||||15.00||||| |10/31/2021|Scotts breakfast||£ 15.00 £ 166.81||||15.00||||| |10/31/2021|Big Breakfast receipts inc rafe (£106)||£ 605.00 £ 771.81||||605.00||||| |11/04/2021|Cleaner paid cash for October||£ (85.00) £ 686.81||||||85.00||| |11/05/2021|Sylvia Luxton expenses for Big Breakfast||£ (162.03) £ 524.78|||||162.03|||| |11/26/2021|Sylvia Luxton for Ikea Bowls for kitchen||£ (14.00) £ 510.78||||||||14.00| |11/30/2021|Cleaner paid cash for November||£ (100.00) £ 410.78||||||100.00||| |12/04/2021|Village Lunch inv471||£ 75.00 £ 485.78|75.00|||||||| |12/04/2021|Morrisons oven gloves and fry slice and peelers||£ (12.00) £ 473.78||||||||12.00| |12/10/2021|Costco - Anti bac hand wash||£ (8.75) £ 465.03||||||||8.75| |12/28/2021|Cleaner paid cash for December||£ (85.00) £ 380.03||||||85.00||| |12/31/2021|INV 483 kings brompton YFC||£ 60.00 £ 440.03|60.00|||||||| |12/31/2021|inv468 kings brompton YFC||£ 40.00 £ 480.03|40.00|||||||| |12/31/2021|cleaner December||£ (65.00) £ 415.03||||||65.00||| Cash in hand £ 415.03 £ 415.03 ## £ 335.00 £ - £ 70.00 £ 635.00 £ 162.03 £ 430.00 £ 21.00 £ 42.36 Brompton Re£ls Vlllage Hall Independent Examlnerfs Report I report on the Income a￿d EXpendI￿re￿¢1)Untand Balance Sheet lthe'Accounts'l of Bfompton Rews Village Ha51 for year ended 31 De¢ernber 2021. My examination indude5 • rewew of the accountirf records kept by the Treasurer and a ¢omparlson ofthe Accounts presented with those rttonls. It 0150 indudes consideratlon of •ny unusual Items or dls¢losures in the A¢counts. and Seeki￿ explanatlons from theTreasurer concemlw any such matters. The procedures undertaken do not prvlide all the e%idence that be requlred in an audlt and consequently no opinion is given as to whether the Acc(x￿ts wesent •'true and f•ir and the report is Ilmlted to the folknM"ng: In ¢onne¢tlon wrth my exarnlnation, no matter has come to my attentlon whlch ilves rne rea50￿ble Cause to bdieve that in any m•teri•l respert the Accounts do nrt •ccord wrth the a¢o)untini retords or ta wNeh, bn my i)plnlon. atténtbon should b• dravm In order to enable a proper understandlni of the Accounts to be reach￿. N¥me: hte Inirims Slgnatur•: Eatt wcKrtb&LS 0•te: 3 March 2022