2024-08-31-accounts - Cornworthy Village Hall

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

Trustees’ Annual Report for the period

From 1[st] September 2023 to 31[st] August 2024

Charity name: Cornworthy Village Hall

Charity registration number: 283965

Objectives and Activities

	SORP reference
Summary of the purposes of the charity as set out in its governing document	Para 1.17	The purpose of the charity is to hold on trust and manage the Cornworthy Village Hall for the use of the inhabitants of the parish of Cornworthy, Devon without distinction of political, religious or other opinions, including use for meetings, lectures and classes and for all other forms of recreation and leisure- time occupation,with the object of improving the conditions of life for the said inhabitants.
Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts.	Para 1.17 and 1.19	The main activities include: 1. Hiring out use of the hall to third parties for any purpose consistent with the purposes of the charity, by providing an inclusive and vibrant community space where people can come together, engage in social interactions, pursue educational interests, participate in sports activities, and contribute to sustainable initiatives. The Hall is used regularly by the local film club, and the local badminton, table tennis and pickle ball clubs, as well as providing a venue for wedding receptions, family parties, funeral receptions, ceilidhs, exhibitions and music events. 2. Organising a range of community and fund-raising events for members of the parish, including shared suppers and lunches, village dances and discos, and music evenings. 3. Organising an annual dog show, a village fete, an apple festival and a Christmas Fair to raise funds to support regular maintenance of the Hall. 4. Running a 100+ Club Lottery for the benefit of the parishioners
Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit	Para 1.18	The trustees have had regard to the guidance issued by the Charity Commission on public benefit.

Additional information (optional) You may choose to include further statements where relevant about:

	SORP reference
Policy on grant making	Para 1.38	n/a
Policy on social investment including program related investment	Para 1.38	n/a
Contribution made by volunteers	Para 1.38	The contribution made by volunteers to the Hall’s activities is significant: nearly all the activities of the Hall are organised and managed by volunteers, except where specialist contractors or advisers are required. Volunteers are responsible for: 1. running the Hall on a day-to-day basis, including all aspects of hall bookings for its use by third parties, 2. ensuring satisfaction of all regulatory, accounting and insurance obligations, 3. overseeing health & safety and fire regulatory requirements, 4. monitoring and organising maintenance work, 5. organising and running community events, 6. raising funds to support the Hall’s upkeep and maintenance 7. and anything else involved in the operation of the Hall and its activities.
Other		n/a

Achievements and Performance

	SORP reference
Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole.	Para 1.20	The main achievement during the year was the raising of sufficient funds from grants, donations and existing reserves to undertake significant refurbishment works to the Hall. As a result of securing the necessary funds, the electrical system was overhauled, the heating system replaced, a ventilation system installed, and the fire safety system upgraded. The latter involved the replacement of the internal doors, and subsequently the external doors were also replaced ensuring significantly improved insulation for the building. Some fenestration and pointing repairs were also undertaken, and Wifi was installed. All this work has ensured that the Hall now offers a safe and inviting community space where people can come together to enjoy a range of social, educational and sporting activities, thereby enhancing their physical and mental

health and their overall quality of life. The Hall meanwhile also continued to build its revenue due to increased activity in the Hall, itself a reflection of the enhanced state of the Hall due to the renovation works. It attracted several new hirers who hosted a range of social and entertainment events, including a Burns’ Night ceilidh, a folk concert evening and a disco. The charity also organised the annual village dog show and Christmas Fair, and helped to organise the annual apple festival in conjunction with the local village pub. All these community events enhanced the strong sense of community within the parish of Cornworthy, to the overall benefit of the lives of the parishioners.

Additional information (optional) You may choose to include further statements where relevant about:

Achievements against objectives set	Para 1.41	The charity performed well against the objectives set: 1. the first three stages of the refurbishment programme were implemented on schedule; and 2. the revenue continued to increase year on year.
Performance of fundraising activities against objectives set	Para 1.41	The fundraising dedicated to financing the refurbishment programme raised nearly £35,000, which was sufficient to finance the first three phases of the refurbishment programme during the period recommended by the surveyors.
Investment performance against objectives	Para 1.41	n/a
Other		n/a

Financial Review

Financial Review
Review of the charity’s financial position at the end of the period	Para 1.21	Revenues generated from Hall hire income and regular community events continued satisfactorily to cover annual overheads and expenditure. At the end of the financial period, the charity had nearly £32,000 in cash reserves, albeit with approx. £15,500 due to be paid for completed refurbishment works. Therefore, at the end of the period, the charity had over £16,000 of uncommitted cash reserves. Further renovation works were in the pipeline at that time.
Statement explaining the policy for holding reserves stating why they are held	Para 1.22	The general policy for holding reserves is to maintain sufficient reserves to cover one year’s annual overheads and then build up additional reserves for both scheduled maintenance and unexpected repairs, as well as for upgrading the fabric of the Hall.
Amount of reserves held	Para 1.22	As of 31stAugust 2024, uncommitted cash reserves were approx. £16,000.
Reasons for holding zero reserves	Para 1.22	n/a
Details of fund materially in deficit	Para 1.24	n/a
Explanation of any uncertainties about the charity continuing as a going concern	Para 1.23	n/a

Additional information (optional) You may choose to include further statements where relevant about:

The charity’s principal sources of funds (including any fundraising)	Para 1.47	The main sources of funds are Hall hire income, organising community events, running the 100+ Club lottery and securing grants and donations.
Investment policy and objectives including any social investment policy adopted	Para 1.46	The Hall has not had an investment policy to date. Any surplus funds in future will be placed in an interest-bearing bank deposit account
A description of the principal risks facing the charity	Para 1.46	Principal risks: 1. inability to secure sufficient grant funding to finance the final stages of the refurbishment programme 2. attracting insufficient volunteers to run the Hall’s activities 3. lack of interest by the community in using the Hall – as it is the only community space in the village, this is regarded as a theoretical risk
Other		n/a

Structure, Governance and Management

Description of charity’s trusts:		The trust dated 23rdSeptember 1981 is in respect of the freehold property known as Cornworthy Village Hall in the parish of Cornworthy, Devon (title number DN78130) registered with the Official Custodian on behalf of the trustees for the time being. The property is held on trust for the purpose of a village hall for the use of the inhabitants of the parish of Cornworthy.
Type of governing document	Para 1.25	Trust deed
How is the charity constituted?	Para 1.25	Unincorporated association/trust
Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees	Para 1.25	3 trustees are elected at the AGM by the parishioners attending. A further 5 trustees are appointed as representatives by parish organisations including the Parochial Church Council, Cornworthy Parish Council, the Table Tennis Club and Cornworthy Cinema Club.

Additional information (optional) You may choose to include further statements where relevant about:

Policies and procedures adopted for the induction and training of trustees	Para 1.51	Trustees are provided with copies of the trust deed and relevant committee minutes, and a copy of the Charity Commission guidance for trustees.
The charity’s organisational structure and any wider network with which the charity works	Para 1.51	The charity is run by a committee comprising 8 trustees (3 elected members and 5 representatives of parish organisations) and up to 2 co-opted members. The committee together with additional volunteers supervise the organisation of events, the management of hall bookings, the refurbishment work programme, maintenance, fire and electrical safety requirements and the 100+ Club Lottery. The charity is a member of Devon Communities Together, and as a result has also become part of the South Devon Village Halls Hub.
Relationship with any related parties	Para 1.51	n/a

Reference and Administrative details

Charity name	Cornworthy Village Hall
Other name the charity uses	n/a
Registered charity number	283965
Charity’s principal address	Cornworthy Village Hall Cornworthy TQ9 7ES

Names of the charity trustees who manage the charity

Trustee name	Office (if any)	Dates acted if not for whole year	Name of person (or body) entitled to appoint trustee (ifany)
Bill Petheram	Chair until 08.11.23		Table Tennis Club
Sheila Williamson	Secretary	01.09.23 – 08.11 23
Elly Finn		01.09.23 – 08.11.23 and 30.04.24 – 29.10.24	Cornworthy Parish Council
Dawn Williams		01.09.23 – 03.07.24
David Carver
AndyGold		01.09.23 – 17.04.24	CornworthyCinema Club
Simon Baker	Chair from 08.11.23		CornworthyFootball Club
Paul Sterry	Treasurer
Hilary Tuppen	Secretary from 08.11.23	08.11.23 onwards
JillyReid		08.11.23 onwards	Parochial Church Council
David Bailey		03.07.24 onwards	CornworthyParish Council

– Corporate trustees names of the directors at the date the report was approved

Director name n/a

Name of trustees holding title to property belonging to the charity

Trustee name	Dates acted if not for whole year
n/a

Funds held as custodian trustees on behalf of others

Description of the assets None held in this capacity

Name and objects of the n/a charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for n/a safe custody and segregation of such assets from the charity’s own assets

Additional information (optional)

Names and addresses of advisers (Optional information)

Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)	Names and addresses of advisers (Optional information)
Type of adviser Name Address
Building and Quantity Surveyor	Kirkham Board	3 River Court Pynes Hill Exeter Devon EX2 5JL

Name of chief executive or names of senior staff members (Optional information)

Exemptions from disclosure

Reason for non-disclosure of key personnel details

n/a

Other optional information

n/a

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date	Simon Baker	HilaryTuppen
	Simon Baker	Hilary Tuppen
	Chair	Secretary
	23rdApril 2025
	23rdApril 2025

Cornworthy Village Hall Financial Statements 01 September 2023 - 31 August 2024

Cornworthy Village Hall 1. Independent Examiners Statement 2. Receipts & Payments Accounts 3. Annual Report

| CHARITY COMMISSION FOR ENGLANO AND WALES Independent examiner's ieport on the accounts bClI.. Reportto the tfusteesl membeis of Comworthywiliage Hall On ae¢ounts forthe year ended 31 August 2024 Charity no (ff any} 2Z19Lf Set out on pages I reportto the tTUStees on my examination of the accounts of the above charity 1.thg Trust.) forthe yearended 31108120X Respon$lbiliti88 and basis of As the Gharitytrustses of the Trust. you are responsible forthe preparation of the report accounts in acoordance with the requirements ofthe Chartties Act2011 (h8 ACVI. I report in respect of my examination of the Trustrs accounts caThieiJ out under section 145 of the 2011 Act and in carrying out my examination. I have followed the gpplicable Dlrections given bythe CharY Commisslon un(Jer section 14515llbl of the ACE. Independent examiners Statement I have compleTr¢J my examination. I confirm that no material matters have come to my attention (otherthanthat disclosed below") in connection with the ex8minatic)n which gives me causeto believethet in. any materlal respect: 8ccountlng recordswer8 not kept in accordance with section 130 of the Act or the accounts do not accord with the acoounting records I have no concerns and have COTne across no other fnatters in connection with the examination to which attention should be drawn in orderto &nable a proper und8rstsndingofthe accountsto be reached. . Please delets the words in the brackets rftheydo notapply. Signed: Name: Relevant profesglonal quatlfication($l or body (if any}: Address: Only complete rfthe examin8r need8 to hi8hiight.matter8ot oorThrn tseeCC32, Indepen¢Jent ex8mination of charity Bccoiint8: direction8 and guidance for examiner8}.

Give here brief details of any Itemsthatthe examlner wishes to disclose.

I CHARITY COMMISSION FOQ ENGLAND AND WAIES Comworthy Village Hall 283965 Receipts and payments accounts CC16a For the period from To 0110912023 3110812024 Section A Receipts and payments Unrestricted funds to tho nearost Endowment funds tts t nèar1 £ Restricted funds Total funds Last year to the n8arest £ to rtsar05t £ to rnare8t £ A1 Recei t$ DDnalion8 & Le 8cie5 34.950 417 2.355 3,457 2.093 ¥950 417 2,3SS 3,457 2.093 30 9.552 Friends of CVH 100 Uub Ev8nts Other Tradin Other 6,209 1.225 A¢tivit18S Sub total(Gross income forAR) 43.302 43,302 17.136 A2 Asset and Investment salgs, see table . Sub total 43,302 43,302 17,136 A3Pa ments Event Cos18 100 Oub Prizes Water Ratas Premises InSunCe Ele¢trl¢lly 361 381 1,055 190 783 190 176 811 118 250 393 118 250 Computer & Softwdre Consultan & PrDfessional Ropairs & RÈn&hva18 Cleaning Subs¢riptlon8 Bank Interest & Charges Other 248 724 145 110 724 145 110 2.015 65 582 582 115 Sub total 7,570 7.SYO 11.829 A4 Asset and investmgnt purchases. {see table) Plant & Machine 36.146 Sub total 36.146 36.146 Totalpayments 43,716 43,716 11.829 Net of recelptslpayments) AS Tmnsfers between funds A6 Cash lunds last year end Cash funds this yéar end 414 414 5.307 32,463 32.049 32,463 32.049 27,156 32,463

Section B Statement of assets and liabilities at the end of the period aiego17es Details Unrestricted runds lo are6t £ R8•trictod fund$ Endowment funds to noarest £ B1 Cashfvnds Ca8h at Bank and kn hand to ne•r•st £ 32.049 Total cash funds 32,049 Unrestrfcted funds Restrlcted funds Endowment funds Detail& lo h8arut £ to n•aroSt e B3 Investment assets Oelails to wNGh 8558t lo Co#t l•lL¥MII Cirr•M vaJL to whfch •et long6 Unrestricted B4 Assets retalned for the charity's own use Llètaiic Plant & Mychinery COBt Iwt¢¥wl) Oxrèrt valva 37,073 Fund to whieh liability r8late8 Unrestricted Unrestricted Unrestricted B5 Liabilfti•s Tr8de Creditors Iwionati 927 loirti(fftll foo aub mDniBs VAT 1,380 193 Sl9ned by one Ort Iwustees on behalf pf aff tho InJsle•s Signature Print Nan78 Dale of approval Slmon Baker Hilary Tuppen 23rd A 112025

Cornworthy Village Hall Financial Statements 01 September 2023 - 31 August 2024

Cornworthy Village Hall 1. Independent Examiners Statement 2. Receipts & Payments Accounts 3. Annual Report

Give here brief details of any Itemsthatthe examlner wishes to disclose.