Trustees. Annual Report for the period Period start dale Dl i Janvary 2023 Period end date December 2023 From To Section A Reference and administration details Charity name Exeter Disabilty Transport Servi&8 Other names charlty Is known by Freedomwheels Roglsterod ¢harlty number (If any) 283740 Charlty's principal address The Arlington Centre Hospital Lane Exeter, Devon PostGode EX13RB Names of the charlty trustses who manage the charity Datas •et•d if not for who Trustee narne Office Ilf any) N•me of pgrnon lor l)odyl •nthl•d toa Int trugtse Ifan The Trustees The Trustees J. A. Austin T.D. Egerton-Jones Treasurer P. Reynolds Lesley Tricker G King C. R. Ho￿ell Chaimian The Trustees The Trustees The Trusteès Resigned June 2023 The Truste8S 10 Names of the trusteos for the charity, If any, (for example, any custodlan tru$tee8) Name Dat88 actsd If not for whole ear Names and addresses of advisors (Optional Infomiatlonl of adviser Name Address Name of ¢hlef èxècutlve or names of senlor staff members Ioptlonal Inforniatlonl TAR March 2012 Section B Structure, overnance and mana ement Description of the charity's trusts Writt8n Constitution Type of goveming do¢ument How the charrty is constituted cia Unincorporated Association Trustee selection methods Eleded Trustees Addttlonal governance Issues Ioptlonal Infomiatlon) Where possible, recruit trustees from our group of volunteers, since they already have a working knowledge as to how we operate. You may choose to include additional information, where relévant, about= We do welcome volunteers with no previous experien￿ of communty transport in order, to attract different skills, particularly as Tfustees. policies and procedures adopted for the induction and training of trustees,. the charty's organisational structure and any wider network with which the charity We also register our detsils with Exeter Community Volunteer Bureau as potential source of volunteers. relalionship with any related parties- twstees, consideration of major risks and the system and procedures to manage them. Section C Ob'ectives and activities To provide a transport service for the elderly and disabled in our community. Summary of the objects of tho charity 88t out in its governing document TAR Maith 2012 In accordance with our constitution. This charity re￿IVed charitable status in December 1981. In January 1982 started providing a transport seNi¢e for the elderly and disabled, principally within Exeter and district. We have achieved this ever since and are highly regarded within the local communtty for the quality of service we provide to our clients. Ensuring safe, accessible and affordab18 specialised vehicles, transFQrtation according to their needs as and bthen required. Summary of the maln activities undertaken for the public benefit in relation to these objects {inGlude wlthln this section the ststutory declaration that trusteès havo had regard to the guldan¢e Issued by thè Charity Commission on public beneflt) We operate with strict regard to the safety and well-being of all those who travel with us. In accordance with the guidance and advice as given by the CharFty Commission, also the law in general. Addltlonal dotalls of objectives and activities Ioptional infomialion) Thi$ Charity does not make grants to any other organisations. Wrthout our volunteers, this charty could not operate. In the forty-two years of operation, due to the regard with which we are held in the community, we have been able to attract and retain a dedicated group of volunteers in the various roles of drivers. administration. office staff and trustees. You may choose to include further statements, where relevant, about.. policy on grantmaking; policy programme related investment. contribLrtion made by volunteers. TAR March 2012 Section D Achievements and performance The Exeter Disability Transport Service has been established now for forty-two years during which time it has become an essential Servi￿ for many disabled and l or elderfy people in the lo¢al communty providing SP8cialised, individual or groups. transport without which many would remain housebound, or at the very least experiencing extreme difficulty in accessing hospital appointments, shopping trips or social events. Summary of the maln achievements of the charlty during tho year A simple phone ¢all is all il takes. We have been able to respond to 99% of all requests for transport. This, much, valued relationship bel￿een our volunteers and our clients is one of the things which makes us determined to keep this service going. Due to the reduced Hospital Transport Service in our area we are increasingly being requested to provide transport for clients with special needs to attend hospital appointments, often requiring v8ry earfy andlor late journeys but our volunteer drivers will a￿ayS accommodate these requests. We are still able to maintain a 385 day's service. This year has seen an increase in demand for our servi¢e Confimiing that we are still very much required in our local community. The year has been difficuFI maintaining and re¢ruiling volunteer drivers. However, we have been able to transport over 6000 passengers safely and efficiently. We finished the year with a surplus. We still appreciate the dedication and hard work of our volunteers. We receive no grant- aid from any public or statutory body. We do, hOv￿Ver, make appeals to other grant-giving trusts etc. These, together, with a few bequests and grfts from grateful users and relatives of our clients make up the bulk of our income. TAR Marth 2012 Section E Financial review Brief statement of tho charlty's policy on reserve8 Any surplus achieved by E D T S is held in our CAFCASH gold account and is reserved forthe running of our service and Ihe maintenance I pl8￿ment of our fleet. In December we purchased our twenty-third vehicle. Details of any funds materfally in deficit None Further financial revlow detalls Ioptlonal Infomiallon You may choose to include additional infomiation, wh8re relevant about.. the Gharity's principal sources of funds (including any fundraising). how expenditure has supported the key objectNes of the Gharity., investment policy and objectives including any ethical investment policy adopt8d. See section °D' page four. Section F Other optional information Section G Declaration The truslees doclarn that they have approved the trustees, report above. Signed on behalf of the charity's trusteos Signature(s) Full namels) Position log Secretary. Chalr, etc) Terence Denis Egerton-Jones Treasurer Date June 2024 TAR March 2012 Exeter Disability Transport Service Income and expenditure account For the period 1st January to 315t December 2023 2023 2022 Income from Vehicles Donations Legacies Sale of Vehicle Interest Received Vehicle Insurance Claim 53261.00 3368.52 48238.50 2682.33 834.00 1250.00 132.91 255.61 914.61 292.47 57836.60 53393.35 Less Expenditure: Vehicle Expenses Administration Costs 22004.17 17714.31 19128.60 14862.67 39718.48 33991.27 Excess of Income over Expenditur8 18118.12 19402.08 Add. Bank Balances as al beginning of year Cafcash Current Cafcash Gold Account Cafcash New Vehicle Fund 376.80 67.81 19324.91 27051 67 11366.33 38418.00 22995.00 Less Purchase of No. 23 15423.00 19392 72 15799.80 TOTAL ASSETS 33917.92 38794.80 Represented By.. Bank Balances as at year end Cafcash Current Cafcash Gold Account Cafcash New Vehicle Fund 161.92 376.80 38418.00 33756.00 NIL" 33756.00 33917.92 38794.80 Chaifman Treasurer June 2024 EXETER DISABILITY TRANSPORT SERVICE Operating as "Freedomwheels" INDEPENDENT EXAMINERS REPORTTO THE TRUSTEES OF EXETER DISABILITY TRANSPORT SERVICE I report on the financial ststements of the Charity for the year ended 31 December 2023 Respective responsibilities of Trustees and Examiner As the Charity's Trustees. you are responsible for the preparation of the financial statements.. you consider that the audit requirement of section 43121 of the Charities Act 1993 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under section 4317llbl of the Act whether particular matters have come to my attention. Basis of Independent Examiner's report My examination was carried out in accordance with the General Directions given by the Charity Commissioners. An examination includes a review of the accounting records kept by the Charity and a comparison of the financial statements presented with those records. It a150 includes consideration of any unusual items or disclosures in the financial Statements, and seeking explanations from you a5 Trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do not express an audit opinion on the view given by the financial statements. Independent Examiner's statement In connection with my examination. no matter has come to my attention.. which gives me reasonable cause to believe that in any material respect the requirements: to keep accounting records in accordance with section 41 of the Act: and to prepare financial statements which accord with the accounting records and to comply with the accounting requirements of the Act have not been met,. or to which, in my opinion, attention should be drawn in order to enable a proper understanding of the financial statements to be reached. Mrs M. Tucker 22, Culm Lea Cullompton Devon EX15 INJ. 23 May 2024