CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Awiud Report for the period From l Aprll 2024 Period end ¢latp Cbarity name: Sgvenoak3 Primary School Parent Teacher Assocjation Charity registration number: 283688 Period start date To 31 Mawh 2020 Qbjectiveg aDd AFtivities 8umtpary of the purpotses of the charity as set out in its governlng document The object of the Association (the Objects) is to advance the education of pupils In the School in particular Developing effertlve relationships between the staff. parents and others assoclated wlth the school: 2.2 Engaging in artivities or providing faolities or equipment which support the school and enhance the education of the pupils. Summary of the main activities in relation to tl pyrposes for the public benefit, In particular, activities. projects or 6eryiceg idèrrtitsd in accounts. P*a 1.17•J 1.19 When organising vfA activities the Trustees kept in mlnd the ¢harity Commission's guidance on public benefft. The Trustees understood that in order to att for the public benefit. all activities must be undertaken within the main aims (objerts) of the Association, as detailed aboye. The Tnistees t￿k care to ensure that the Association's artivities (taken as a whole) fulfilled all these aims and that these were at the heart of everything that the Association undertook in th year. The maln activltle5 were the runnlng of events to raise funds. These were used for the purchase of equipment and facAIFties to enhar￿ the education of the children at the School. The Committee focused on providing a varied range of activities that in addition to raising funds, also fostered more effective relationships between the Staff, parents and others associated with the School. The events were held on the School premises with the aim of encouraging the children and their families to become directly involved at the School. The Committee assisted directly (where possible and appropriate) in providing educational opportunities to the children. For example, the Trustees were pleased to assist the School children to design their own Christmas Cards, which their families could then purchase. The IrfA also runs a second-hand school uniform shop, the main aim being to promote recycling and good relationships between the School and Parents or Carers. This is done by encouraging donations of good quality second hand school clothing and making it available to the parents at a reasonable price. for the benefit of the children attending the School. Statement confirming whether the trustees have had regard to the guidance issued by the Charity Comrnis5ion on public benefit Para 1.18 Addltional Infomiation (optional) You ma choose to include ftjrther statements where relevarrt about.. SORP El8rer The only grants are those made dirertly to the School to fund facilities and educational activities. All such expenditure is discussed and approved in advance at Trustee Committee meetings. Policy on grant making Para 1.38 Contribution made by volunteers The Committee cannot stress enough the great contribution made by volunteers to the work of the PTA. Para 1.38 These include committee members, parents, carers, staff and not least the pupils themselves. It is through the continued support of all these people that the PTA can achieve its objectives and we would like to thank everyone involved in organising and running the fundraising and other activities for their time and effort. Achievements and Perfonnance SORP The Trustees are pleased to announce that 2024125 has been another successful year in terms of raising funds for the school. Summary of the main achievements of the chanty, identrfying the difference the charity's work has made to the circumstances of rts beneficiaries and any wider benefrts to Soaety as a whole. Pats 120 The fundraising has been achieved primarily through PTA fundraising events, but also from donations and sponsorships from local businesses. Net receipts We￿ raised of -£6,677 (last year receipts of -£16,932). But this was after donations to school to purchase equipment of £25,056 (last year £38.030). The Committee organised several fund-raising events in the year raising receipts of £25,467 (last year £28,744). The most successful event was the Christmas fair which raised £9,717 followed by the summer fair which raised £6,164. There was also Party in the Playground, Halloween Disco, two film evenings and a Barn Dance. There were also other smaller events organised such as cake and lolly sales. £1,362 income was earned from the new school lottery_ As well as fun and games, the Committee continued to give the children chances to undertake educational activities such as making their own Christmas decorations and decorattng biscuits at the Christmas Fair. The PTA is committed to making available good quality second hand uniform at very affordable prlces In support of our charitable objectives. We also continued to support families through finanaal (lifficyltles by maintainin9 a Hardship fund which is available to be used to ensure that all ' children get the same ?¢¢ess to , schc)ol opportunities and experiences. Futsive plans of the Committeo: The Committee will continue to raise funds through events and sponsO￿hlp for new equipment, as well as ensuring funds are spent on providing for dubs and activities to support the chtldren. We will a150 have a focus on providing inclusive events for all children at the school through a vari of SEN friendl initiatives. Financial Review Review of the chanty's financial position at the end of the period Statement explaining the polioy tor holding reserves stating why they are held Para 1.21 The financial position at the end of the year is healthy with cash funds of £19 803. Para 1.22 The IYA aims to hold a reserve of £5,000, being the amount the Treasurer has estimated is required to maintain adequate cash flow on a day to day basis. Time lags may occur between the PTA raising funds and the School being able to spend them but the aim of the Committee is to pass funds to the School as soon as prackncable. Amount of reserves held Para 1.22 At the end of the year, £5,000 was held in reserve. Reasons for holding zero reserves Details of fund materially in deficit Explanation of any uncertainties about the hanty continuing as a going concem Para 1.22 P8wa 1.24 Pafa 1.rJ There are no uncertainties currently about the charity continuing as a going concern. Additional Infomiatlon (Optional) You ma choose to include further statements where relevant about: Net receipts raised from the activities of the Association continue to be used to support the key objective of benefitting children of Sevenoaks Primary School. The charity's principal sources of funds {including any fundraising) Pata 1.47 Due to the poor interest rates available in the year, surplus funds were not placed on Deposit. This situation is constantly under review. Investment policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the ¢harity Para 1.46 Other Structure, Governance and Management Description of charity's trusts.. Type of goveming document Para 125 The Committee has adopte(J in full the PTA-UK (Fomierly NCPTA) Model Constitution for Parent Teacher Associations. Unincorporated Association of Parents, Carers, Staff and Friends of the School. How is the charity constttuted? ie g unir.corporated Para 1.25 Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees Para 1.25 Trustee vacancies are communicated to all members via the School Newsletter. Members who wish to become Trustees are co-opted at a Committee meeting, until they can be formally eletted at the next AGM. Additional information (optional You ma choose to include further statements where ￿levant aboutr. The management of Sevenoaks Primary School Parents Teacher Association (￿A) is undertaken by the Trustees Committee, all of which give their time voluntariSy and receive no remuneration. The Headteacher of Sevenoaks Primary School is the President of the Association. The organisation has no pald staff. The organisation has no related parties. Policies and procedures adopted for the induction and training of trustees Pard 1.51 PTA is a member of PTA-UK which provides advice and help to Parent Teacher organisations. The main work of the Charity is the running of fijnd-raising events. Risk assessments are undertaken on all events in advance by the Head teacher of the Sevenoaks Primary School and the Chairs of PTA. The risk assessment forms were devised using Kent County Council guidelines as well as infomiation from the websites of the NCPTA and the Health and Safety Executive. In addition, training is provided to members when appropriate. The charity's organisational structure and an wider Para 1.51 nétwork with which the harity works Relationship with any related parties Pard 1.51 Other Reference and Administrative details Chari name Other name the cha uses istered chari number Charity's principal address Sevenoaks Prima School Parent Teacher Association 283688 Sevenoaks Primary School. Bradboume Park Road, Sevenoaks TN13 3LB Names of the charlty trustees vA)o manage the charity Dates acted If not for T*IM>I• ear Trustee name oirice Irf any) Name of person {or bodyl •ntitl¢d oint trustee ifan Fiona Dennis Co- Chair Co- Chair Until 31 July 2025 Joanne Forder Katherine Sutcliffe Treasurer 10 12 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name rtwasa roved Name of trustees holding title to proFety belonging to the charity Trustoè namè Dates aeted if not forwholè ￿r Funds held as custodian trustees on behalf of others Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the Gustodian charity's objects Delails of arrangements for safe custody and segregation of such assets from the charity's own assets Addltlonal infomlation (optional Names and addresses of advisers (Optional infomiation) Type of Name Address advTser Name of chief executive or names of senior staff members (Optional inforniation) Exemptions from disclosure Reason for non-discSosuvE of ke rsonnel details Other o tional infomiation Declarations The trustees doclare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature(s) LL. Full namels) Posltion leg Secretaryi Chair. etc) Coc Date **Sevenoaks Primary School PTA 283688 Receipts and payments accounts CC16a For the period** 01-Apr-24 31-Mar-25 **To from** ## **Section A Receipts and payments** **----- Start of picture text -----**
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fundraising events 25,467 - - 25,467 28,744
Sales of school uniform 3,380 - - 3,380 3,536
Sale of hoodies, Christmas cards and hoodies 2,873 - - 2,873 2,908
Bank interest 100 - - 100 92
Donations from year 6 performances - 803 - 803 528
Other donations 362 - - 362 281
Grant income 252 - 252 756
Your School lottery 1,362 1,362
- - - - -
1,055 - 34,600 36,845
Sub total (Gross income for AR) [ 33,545 ]
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 33,545 1,055 - 34,600 36,845
A3 Payments
Costs of fundraising events 5,695 - - 5,695 8,447
Costs of school uniform 1,844 - - 1,844 2,981
Cost of new parents and leavers gifts 2,101 - - 2,101 2,012
Governance costs 473 - - 473 474
Costs of Christmas cards, hoodies and tea towels 5,078 - - 5,078 852
Bank fees 1,030 - - 1,030 981
- - - - -
- - - - -
- - - - -
Sub total [ 16,220 ] - - 16,220 15,747
A4 Asset and investment purchases, (see table) - 0
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 16,220 - - 16,220 15,747
**----- End of picture text -----**
|**_Net receipts/(payments) before donations to school_**
**Donations to Sevenoaks Primary School**
**Net receipts / (payments)**
**A6 Cash funds last year end**
Movement in prepayments
**_Cash funds this year end_**|**17,325**
**- 23,550**
**- 6,225**
**26,475**
**5**
**20,250**|**1,055**
**- 1,507**
**-**
**- 452**|**-**
**-**
**-**
**-**|
**18,380**|**21,098**| |---|---|---|---|---|---| |||||**- 25,057**
**- 6,677**
**26,475**|**- 38,031**
**- 16,933**
**43,173**| |||||**5**

**19,803**|**235**| ||||||**26,475**| ## **Section B Statement of assets and liabilities at the end of the period** ## **Categories** ## **B1 Cash funds** ## **B2 Other monetary assets** ## **B3 Investment assets** ## **B4 Assets retained for the charity’s own use** ## **B5 Liabilities** **Net assets** Signed by one or two trustees on behalf of all the trustees **----- Start of picture text -----**
Unrestricted Restricted Total
Details funds funds
to nearest £ to nearest £ to nearest £
Current account
13,720 958 14,678
Savings account 5,042 5,042
Petty cash 80 - 83
Total cash funds 13,800 6,000 19,803
(agree balances with receipts and payments
account(s)) ok
Unrestricted Restricted Total
funds funds
Details to nearest £ to nearest £ to nearest £
Stock 353 - 353
Prepayments -
- - -
- - -
- - -
- - -
Fund to which
Details asset belongs Cost (optional) Current value (optional)
- -
Fund to which
Details asset belongs Cost (optional) Current value (optional)
Misc assets - 982
Fund to which Amount due When due (optional)
Details liability relates (optional)
-
Total net assets 21,138
Signature Print Name Date of approval
**----- End of picture text -----**
CHARITY COMMISSION FOR ENGLAND AND WALE5 Independent examiner's report on the accounts Section A Independent Examiner's Report Report to the trustees Sevenoaks Primary School PTA (fofftierly Sevenoaks Primary School AsSociat￿n) On accounts for the year •nded 31 March 2025 Charity no (rf any 283688 Sot out on pages Receipts and payments I report to the trustees ￿ my examination of the accounts of the above charrty (Ihe Trusf) for the year 8nd8d 31 March 2025. Responslbilities and basis of report As the chantys trustees, you are responsible for the preparation of the accounts in accordance wrth the requirements of the Charrties Act 2011 {Ihe Acr) I report in resp8Ct of my examination of the TNsY8 accounts carried out under section 145 of the 2011 Act and in carrying out my examination, S have followed all the applicable Directions given by the Chanty Commission under section 145(5)(b) of the Aci. Independent I have completed my examination. I confimi that no material matters have examlner's Statement come to my attention in connection with the examination which gives me cause to believe that in, any matenal respe¢t'. the accounting records were not kept in ac¢ordancY with section 130 of the Charities Act; or the accounts did not accord with the accounting rncords; I have no concems and have come across no other matters in Connection with the examination to which attention should be drawn in this report In order to enable a proper understanding of the accounts to be reached. SIgn￿. Date: 0711112025 Name: Marguerite Hasluck Relevant professlonal qualification(s) or body lif any): Chartered Accountant (SA) Address: 8 Lakeview Road Sevenoaks TN13 3EH IER Oct 2018 Section B Disclosure Only comFJete rf the examiner needs to highlight material matters of cOn￿M (see CC32, Independent examination of Gharrty ac¢ounts'. directions and guidan￿ for examiners). Give here brlef details of any items that the examiner wishes to dlsclose. None noted IER Oct 2018