CHARITY COMMISSION FOR ENGLAND AND WALES Trustees, Annual Report for the period From 1 April 2023 Period end date Period start date To 31 March 2024 Charity name: Sevenoaks Primary School Parent Teacher Association Charity registration number: 283688 Objectives and Activities SORP tEleTerK* Summary of the purposes of the charity as set out in its governing document Pata 1.17 The objett of the Association (the Objects) is to advance the education of pupils in the School in particular by: Developing effective relationships beteen the staff, parents and others associated with the school. 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. Summary ofthe main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. Pwa 1.17and When organising PTA activities the Trustees kept in mind the Charity Commission's guidance on public benefit. The Tmstees understood that in order to art for the public benefit, all activities must be undertaken within the main aims (objects) of the Association, as detailed above. The Trustees took care to ensure that the Association's activities (taken as a whole) fulfilled all these aims and that these were at the heart of everything that the Association undertook in the year. The main activities were the running of events to raise funds. These were Used for the purchase of equipment and facilities to enhance the
education of the children at the School. The Committee focused on providing a varied range of activities that in addition to raising funds, also fostered more effective relationships between the staff, parents and others associated with the School. The events were held on the School premises with the aim of encouraging the children and their families to become directly involved at the School. The Committee assisted directly (where possible and appropriate) in providing educational opportunities to the children. For example, the Trustees were pleased to asslst the School children to design their own Christmas Cards, which their families could then purchase. The wfA also runs a second-hand school uniform shop, the main aim being to promote recycling and good relationships between the School and Parents or Carers. This is done by encouraging donations of good quality second hand school clothing and making it available to the parents at a reasonable price, for the benefit of the children attending the School. Statement confirming whether the trustees have had regard to the guidan issued by the Charrty Commission on public benefit Pata 1.18 Additional infomiation {optional) You ma choose to include further statements where relevant about: SORP refwen The only grants are those made dirertly to the School to fund facilities and educational activities. All such expenditure is discussed and approved in advance at Trustee Committee meetings. Para 1.38 Policy on grarrt making Contribution made by volunteers The Committee cannot stress enough the great contribution made by volunteers to the work of the PTA. Para 1J8
These include committee members, parents, carers, staff and not least the pupils themselves. It is through the continued support of all these people that the PTA can achieve its objectives and we would like to thank everyone involved in organising and running the fijndrdising and other activities for their time and effort. Achievements and Performance The Trustees are pleased to announce that 2023124 has been another successful year in terms of raising funds for the school. Summary ofthe main achievements of the charity, identifying the difference the charity's work has made to the circumstances of tts beneficiaries and any wider benefits to society as a whole. Para 1.20 The fundraising has been achieved primarily through PTA fundraising events, but also from donations and sponsorships from local businesses. Net receipts We raised of -£16,933 (last year receipts of £4,337). But this was after donations to school to purchase equipment of £38,030 (last year £17,561). The Committee organised 6 main fund-raising events in the year raising receipts of £28,744 (last year £28,288). These were a Coronation Celebration, Colour Fest, Party in the Playground, Band Night, Halloween Disco and Film Night. The most successful event was the Christmas fair which raised £8,627. There were also other smaller events organised such as cake and lolly sales and break the rules day. As well as fun and games, the Committee continued to give the children chances to undertake educational activities such as making their own Christmas decorations and decorating biscuits at the Christmas Fair. The is committed to making available good quality second hand uniform at very affordable prices in su ort of our charitable ob ectives.
The prevlous monthly lottery Top Draw was c105ed during the year, and a new lottery run by Your school lottery was set up just before the year end. The balance in the Top Draw account of £1,428 was transferred to school to buy new books. We also continued to support families through financial difficulties by maintaining a Hardship fund which is available to be used to ensure that all children get the same acce5S to school opportunities and experiences. Future plans of the Committee: The Committee will continue to raise funds through events and sponsorship for new equipment, as well as ensuring funds are spent on providing for clubs and activities to support the children. We will also have a focus on providing inclusive events for all children at the school through a variet of SEN friendl initiatives.
Funds held as custodian trustees on behalf of others Description of the assets None held in this c2pacity Name and objects of the charity on whose behaw the assets are held and how this falls wrthin the custodian charity's objects Details of arrangements for safe custody and segwation of such assets from the charity's own assets Additional irrfonnation (optional) Names and addresses of advlsers {Optional infomiatlon) Type of Name Address adviser Name of chief executive or names of senior staff member5 (Optional infonnation) Exemptions from disclosure Reason for non-disclosure of ke rsonnel details Other o tional infomiation
Financial Review Review of the charity's financial posits'on at the end of the period Statement explaining the policy for holding reserves stating why they are held Para 1.21 The financial position at the end of the year is healthy with cash funds of £26 475. Par8 1 22 The PTA aims to hold a reserve of £5,000, being the amount the Treasurer has estimated is required to maintain adequate cash flow on a day to day basis. Time lags may occur between the PTA raising funds and the School being able to spend them but the aim of the Committee is to pass funds to the School as soon as pratticable. Amount of reserves held Parz 1.22 At the end of the year, £5,000 was held in reserve. Reasons for holding zero reserves Details of fund materially in deficit Explanation of any unortainties about the chanty continuing as a going concem PaTa 1 Para 1.24 Para 123 There are no uncertainties currently about the charity continuing as a going concern. Additional information (optional) You ma choose to include further statements where relevant aboul". Net receipts raised from the activities of the Association continue to be used to support the key objettive of benefitting children of Sevenoaks Primary School. The charity's principal Sources of funds (including any fundraising) P4ra 1.47 Due to the poor interest rates available in the year, surplus funds were not placed on Deposit. This situation is constantly under review. Investrnent policy and objectives including any social investment policy adopted Para 1.46 A description of the principal risks facing the charity Para 1.46 Other
Structure, Governance and Management Description of Gharity's trusts= Type of governing document Pawa 1.25 The Committee has adopted in full the PTA-UK (Formerly NCPTA) Model Constitution for Parent Teacher Associations. Unincorporated Association of Parents, Carers, Staff and Friends of the School. How is the charity constituted? e.g unincorporated Par8 1.25 Trustee selection methods ncluding details of any constitutional provisions e.g. election to post or name of any person or body entrtled lo appoint one or more trustees Para 1.25 Trustee vacancies are communicated to all members via the School Newsletter. Members who wish to become Trustees are co-opted at a Committee meeting* until they can be formally elected at the next AGM. Addltlonal Infomiation (optional) You ma choose to include further statement5 where relevant about.. The management of Sevenoaks Primary School Parents Teacher Association (PTA) is undertaken by the Trustees Committee, all of which give their time voluntarily and receive no remuneration. The Headteacher of Sevenoaks Primary School is the President of the Association. The organisation has no paid staff. The organisation has no related parties. Policies and procedures adopted for the induction and training of trustees Paia 1.51 PTA is a member of PTA-UK which provides advice and help to Parent Teacher organisations. The main work of the Charity is the running of fvnd-raising events. Risk assessments are undertaken on all events in advance by the Head teacher of the Sevenoaks Primary School and the Chairs of PTA. The risk assessment forms were devised using Kent County Council guidelines as well as information from the websites of the NCPTA and the Health and Safety Executive. In addition. training is provided to members when appropriate. The charity's organisational structure and an wider Pavd 1.51
neOrk with which the charity works Relationship with any related parties PaTr 1.51 Other Reference and Administrative details Chari name Other name Ihe chari uses Re istered cha number Charity's principal address Sevenoaks Prima School Parent Teacher Association 283688 Sevenoaks Primary School, Bradboume Park Road, Sevenoaks TN13 3LB
Nam05 of the charity trustees who manage the charlty Datss act•d If not forwhole Trustee namo Olfice Irf aryi Name of ppr¥on lor body) entld¢d ttsa int trustee ifan Fiona Dennis Co- Chair Co- Chair Joanne Forder Katherine Sutcliffe Treasurer 10 12 13 14 15 16 17 18 19 20 Cor orate trustees - names of the directors at the date the re Director name ortwasa roved Name of trustees holding title to propety belonging to the charty Trustee name Dates atted If not forwhole ear
' Declarations The trustees declare that they have approved the trusteos. report al>ove. Slgned on behalf of the charity's trustees Signature(s) Full name(s) Position (eg. Secretary, Chair, etc Jo fD12DEYI Dat8
Sevenoaks Primary School PTA 283688 Receipts and payments accounts CC16a For the period 01-Apr-23 31-Mar-24 To from
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Section A Receipts and payments
Unrestricted Restricted Endowment
Total funds Last year
funds funds funds
to the nearest £ to the nearest £ to the nearest £ to the nearest £ to the nearest £
A1 Receipts
Fundraising events 28,744 - - 28,744 28,288
Sales of school uniform 3,536 - - 3,536 2,687
Sale of hoodies and Christmas cards 2,908 - - 2,908 1,482
Bank interest 92 - - 92 17
Donations from year 6 performances - 528 - 528
Other donations 281 - - 281 100
Grant income 756 - 756 -
- - - - -
Sub total (Gross income for AR) 35,561 1,284 - 36,845 32,574
A2 Asset and investment sales, (see table).
- - - -
- - - - -
Sub total - - - - -
Total receipts 35,561 1,284 - 36,845 32,574
A3 Payments
Costs of fundraising events 8,447 - - 8,447 7,824
Costs of school uniform 2,981 - - 2,981 1,310
Cost of new parents and leavers gifts 2,012 - - 2,012 202
Governance costs 474 - - 474 507
Costs of Christmas cards and hoodies 852 - - 852 209
Bank fees 981 - - 981 625
- - - - -
- - - - -
- - - - -
Sub total [ 15,747 ] - - 15,747 10,676
A4 Asset and investment purchases, (see table) - 0
- - - -
- - - -
Sub total [ - ] - - - -
Total payments 15,747 - - 15,747 10,676
Net receipts/(payments) before donations to school 19,814 1,284 - 21,098 21,898
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| Donations to Sevenoaks Primary School Net receipts / (payments) A6 Cash funds last year end Movement in prepayments Cash funds this year end |
- 38,031 - 18,216 43,173 24,957 |
- - 1,284 |
- - - |
- 38,031 - 16,933 43,173 235 26,475 |
- 17,561 4,337 39,319 - 483 |
|---|---|---|---|---|---|
| 43,173 |
Section B Statement of assets and liabilities at the end of the period
Categories
B1 Cash funds
B2 Other monetary assets
B3 Investment assets
B4 Assets retained for the charity’s own use
B5 Liabilities
Net assets
Signed by one or two trustees on behalf of all the trustees
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Unrestricted Restricted Total
Details funds funds
to nearest £ to nearest £ to nearest £
Current account
17,144 1,537 18,681
Savings account 1,714 6,000 7,714
Petty cash 80 - 80
Total cash funds 18,938 7,537 26,475
(agree balances with receipts and payments
account(s)) ok
Unrestricted Restricted Total
funds funds
Details to nearest £ to nearest £ to nearest £
Stock 353 - 353
Prepayments 5 - 5
- - -
- - -
- - -
- - -
Fund to which
Details asset belongs Cost (optional) Current value (optional)
- -
Fund to which
Details asset belongs Cost (optional) Current value (optional)
Misc assets - 982
Fund to which Amount due When due (optional)
Details liability relates (optional)
-
Total net assets 27,815
Signature Print Name Date of approval
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CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Section A Independent Examiner's Report Rèport to the trustees Sevenoaks Primary School PTA (fomierfy Sevenoaks Primary School Association) On accounts for the year ended 31 March 2024 Charity no (if any) 283688 Set out on pages Receipts and paymerrts I report to the twstees on my examination of the accounts of the above tharity (Ihe Trust.) for the year ended 31 March 2024. Responsibilities and basis of report As the charty's trustees. you are responsible for the preparation of the accounts in accordan with the requirements of the Charities Act 2011 {"the Ad.). I port in respect of my examination of the Trust's accounts carried out under section 145 of the 2011 Act and in carying out my examination. I have followed all the applicable Directions given by the Charity Commission under seth'on 145(5){b) of the Act. Indepondent I have completed my examination. I confimi that no material matters have examinorf8 statement come to my attention in connection wrth the examination which gives me cause to believe that in. any material respect. the accounting records were not kept In accordance with section 130 of the Charrties Act: or the accounts did not accord with the accounting records,. I have no concerns and have come across no other matters in connection wrth the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached. Slgned: Date: 151112024 Name". Marguerite Haslu Relevant professional qualification(sl or body (If any): Chartered Accountant (SA) Address: 8 Lakeview Road Sevenoaks TN13 3EH IER Oct 2018
Section B Disclosure Only complete if the examiner needs to highlight material matters of cOnrn (see CC32, Independent examination of charity accounts directions and guidance for examiners). Give here brief details of any items that the examinerwishes to disclose. None noted IER Oct 2018