OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2021-03-31-accounts

T����ee�' A���a� Re���� f�� ��e �e���d

F��� Pe�i�d ��a�� da�e T� Pe�i�d e�d da�e Da� M���h Yea� Da� M���h Yea� 1 A���� 2020 31 Ma�c� 2021 ec�i�� A Refe�e�ce a�d ad�i�i���a�i�� de�ai�� C�a���� �a�e Sevenoaks Primary School Association O��e� �a�e� c�a���� �� ����� b� None Reg���e�ed c�a���� ���be� (�f a��) 283688 C�a����'� ����c��a� add�e�� Sevenoaks Primary School Bradbourne Park Road, Sevenoaks, Kent P���c��� TN13 3LB Na�e� �f ��e c�a���� �����ee� ��� �a�age ��e c�a���� T����ee �a�e Off�ce (�f a��) Da�e� ac�ed �f ��� f�� ����e �ea� a��)��)�) C Malone President Leanne Terry Treasurer Kelly Jepp Co-chair Corrie Kevan Co-chair Jane Durkin Arina Jones Sally Crooks Victoria Carr Andrea Garner Fiona Dennis Fiona Wade Secretary Johanne Tyrrell-Clark Kate Holman

Na�e� �f ��e c�a���� �����ee� ��� �a�age ��e c�a����

Na�e �f �e���� (�� b�d�) e�����ed �� a������ �����ee a��)��)�)

Na�e� �f ��e �����ee� f�� ��e c�a����, �f a��, (f�� e�a���e, a�� c����d�a� �����ee�) NONE Na�e� a�d add�e��e� �f ad���e�� (O�����a� ��f���a����) NONE Na�e �f c��ef e�ec����e �� �a�e� �f �e���� ��aff �e�be�� (O�����a� ��f���a����) NONE

Sec���� B S���c���e, g��e��a�ce a�d �a�age�e��

2018/2019

TAR

1

De�c������� �f ��e c�a������ ������

T��e �f g��e��i�g d�c��e�� The Committee has adopted in full the PTA-UK (Formerly NCPTA) Model
(eg. ����� deed, c����i���i��) Constitution for Parent Teacher Associations.
H�� �he cha�i�� i� c����i���ed Unincorporated Association of Parents, Carers, Staff and Friends of the
(eg. �����, a���cia�i��, c���a��) School.
T����ee �e�ec�i�� �e�h�d� Trustee vacancies are communicated to all members via the School
(eg. a���i��ed b�, e�ec�ed b�) Newsletter. Members who wish to become Trustees are co-opted at a
Committee meeting, until they can be formally elected at the next
AGM.
Add�����a� g��e��a�ce ����e� (O�����a� ��f���a����)
Y���a� c����e�� i�c��de
addi�i��a� i�f���a�i��, �he�e The management of Sevenoaks Primary School Association (SPSA) is
�e�e�a��, ab���: undertaken by the Trustees Committee, all of which give their time
����icie� a�d ���ced��e�
ad���ed f�� �he i�d�c�i�� a�d
��ai�i�g �f �����ee�;
voluntarily and receive no remuneration. The Headteacher of
Sevenoaks Primary School is the President of the Association. The
organisation has no paid staff. The organisation has no related parties.
��he cha�i���� ��ga�i�a�i��a�
����c���e a�d a�� �ide�
�e����� �i�h �hich �he
SPSA is a member of PTA-UK which provides advice and help to Parent
Teacher organisations.
cha�i�� �����; The main work of the Charity is the running of fund-raising events.
��e�a�i���hi� �i�h a�� �e�a�ed Risk assessments are undertaken on all events in advance by the
�a��ie�; Headmaster of the Sevenoaks Primary School and the Chair of SPSA.
������ee�� c���ide�a�i�� �f The risk assessment forms were devised using Kent County Council
�a��� �i��� a�d �he ����e� guidelines as well as information from the websites of the NCPTA and
a�d ���ced��e� �� �a�age the Health and Safety Executive.
�he�. In addition, training is provided to members when appropriate, e.g. for
handling fireworks at the Fireworks Night event.

2018/2019

TAR

2

Sec���� C Ob�ec���e� a�d ac������e�

S���a�� �f ��e �b�ec�� �f ��e
c�a���� �e� ��� �� ��� g��e����g
d�c��e��
S���a�� �f ��e �a�� ac������e�
��de��a�e� f�� ��e ��b��c
be�ef�� �� �e�a���� �� ��e�e
�b�ec�� (��c��de ������ ����
�ec���� ��e ��a������
dec�a�a���� ��a� �����ee� �a�e
�ad �ega�d �� ��e g��da�ce
����ed b� ��e C�a����
C��������� �� ��b��c be�ef��)
The object of the Association (the Objects) is to advance the
education of pupils in the School in particular by:
2.1
Developing effective relationships between the staff,
parents and others associated with the school;
2.2
Engaging in activities or providing facilities or equipment
which support the school and advance the education of the pupils.
When organising SPSA activities the Trustees kept in mind the
Charity Commission�s guidance on public benefit. The Trustees
understood that in order to act for the public benefit, all activities
must be undertaken within the main aims (objects) of the SPSA,
as detailed in Section C above.
The Trustees took care to ensure that the Association�s activities
(taken as a whole) fulfilled all these aims and that these were at
the heart of everything that the SPSA undertook in the year.
The main activities were the running of events to raise funds and
the receipt of donations from local businesses, parents, carers
and friends. These were used for the purchase of equipment and
facilities to enhance the education of the children at the School.
The Committee focused on providing a varied range of activities
that in addition to raising funds, also fostered more effective
relationships between the staff, parents and others associated
with the School. The majority of events were held on the School
premises with the aim of encouraging the children and their
families to become directly involved at the School.
The Committee assisted directly (where possible and appropriate)
in providing educational opportunities to the children. For
example, the Trustees were pleased to assist the School children
to design their own Christmas Cards, which their families could
then purchase.
The SPSA also runs a second-hand school uniform shop, the main
aim being to promote recycling and good relationships between
the School and Parents or Carers. This is done by encouraging
donations of good quality second hand school clothing and
making it available to the parents at a reasonable price, for the
benefit of the children attending the School.

Add�����a� de�a��� �f �b�ec���e� a�d ac������e� (O�����a� ��f���a����)

2018/2019

TAR

3

The only grants are those made directly to the School to fund Y�� �a� c����e �� i�c��de facilities and educational activities. All such expenditure is discussed and approved in advance at Trustee Committee f���he� ��a�e�e���, �he�e meetings. �e�e�a��, ab���:

The Committee cannot stress enough the great contribution made by volunteers to the work of the SPSA. These include committee members, parents, carers, staff and not least the pupils themselves. It is through the continued support of all these people that the SPSA can achieve its objectives and we would like to thank everyone involved in organising and running the fundraising and other activities for their time and effort.

Sec�i�� D Achie�e�e��� a�d �e�f���a�ce

2018/2019

TAR

4

Sec�i�� D Achie�e�e��� a�d �e�f���a�ce
S���a�� �f ��e
�a�� ac��e�e�e���
�f ��e c�a����
d����g ��e �ea�
The Trustees are pleased to announce that, even despite covid lockdowns
and restrictions, the committee were able to continue fundraising for the
school. This was down to the continued passion and commitment of the
SPSA committee, all the school staff and teachers and our supportive
parents and carers.
Whilst the SPSA had to cancel many of our really successful events, we
were able to hold some virtual events, like an online quiz night and when
the children returned to school, a well received break the rules day, as
well as continuing with our ever popular SPSA Christmas Cards sale.
We also turned our attention to supporting families through the tough
times that came with covid lockdowns by starting our own Food Bank and
later developing that into a Hardship Fund. That fund will continue to
support families in need at any time of the year to ensure that all children
get the same access to school opportunities and experiences.
With home schooling a reality for many in lockdown, we certainly felt
more appreciation for our school team and the SPSA were delighted to be
able to show just how grateful we all were with our Staff Welfare Packs,
delivered to all 100 Sevenoaks Primary staff.

2018/2019

TAR

5

Sec���� E F��a�c�a� �e��e�

B��ef ��a�e�e�� �f ��e

c�a������ ����c� �� �e�e��e�

The SPSA aims to hold a reserve of £5,000, being the amount the Treasurer has estimated is required to maintain adequate cash flow on a day to day basis. Time lags may occur between the SPSA raising funds and the School being able to spend them but the aim of the Committee is to pass funds to the School as soon as practicable.

At the end of the �ear, �5,000 �as held in reserve.

De�a��� �f a�� f��d� �a�e��a��� �� def�c��

NONE

F����e� f��a�c�a� �e��e� de�a��� (O�����a� ��f���a����)

Y�� �a� c����e �� i�c��de addi�i��a� i�f���a�i��, �he�e �e�e�a�� ab���:

Net receipts raised from the activities of the Association continue to be used to support the ke� objective of benefitting children of Sevenoaks Primar� School.

Due to the e�tremel� poor interest rates available in the �ear, surplus funds have not been placed on Deposit. This situation is constantl� under revie�.

Sec���� F O��e� ������a� ��f���a����

Sec���� G Dec�a�a����

T�e �����ee� dec�a�e ��a� ��e� �a�e a�����ed ��e �����ee�� �e���� ab��e.

S�g�ed �� be�a�f �f ��e c�a������ �����ee�

S�g�a���e(�) F��� �a�e(�) Kelly Jepp Corrie Kevan P������� (eg Sec�e�a��, C�a��, e�c) Co-Chair Co-Chair Da�e 31.01.2022

2018/2019

TAR

6

----- Start of picture text -----
Sevenoaks Primary School Assocation
Charity number 283688
Statement of assets and liabilities as at 31 March 2021
Unrestricted funds
Details £
Cash funds Current account 18,269
Deposit account 7,605
Top Draw 999
Petty Cash 80
Total cash funds 26,953
Other monetary assets Stock of uniform 0
Gift Aid to be reclaimed 0
Stock of alcohol for events 353
Catering 0
Glow Toys for events 0
Event expenses paid in advance 0
Assets for own use Equipment and lighting for events 0
Gazebos 0
New Misc Assets 739
Coin sorter 0
Liabilities Events income received in advance 0
Invoices unpaid at year-end 0
Other expenditure 0
----- End of picture text -----

Sevenoaks Primary School Assocation
Charity number 283688
For the year from 1 April 2020 to 31 March 2021
Receipts and payments
2021 2020
Receipts £ £
Donations 24,153 1,830
Fundraising events 9,275 25,856
Sales of school uniform 326 1011
Sale of Christmas cards and hoodies 3,933 4,033
Bank interest 3 75
Total receipts 37,690 32,805
Payments
Costs of fundraising events 760 5,686
Costs of Christmas cards and hoodies 3,127 2,400
School uniform costs 175 811
Governance costs 1084 1022
Sub total 5,146 9,919
Purchase of equipment 0 739
Total payments 5,146 10,658
Net receipts before donations to School 32,544 22,147
Donations to Sevenoaks Primary School -22,759 -24,677
Net (payments) /receipts 9,785 -2,530
Cash funds last year end 17,165 19,695
Cash funds this year end 26,950 17,165

CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the truste members of Sevenoaks Primary School A55ociation On accounts for the year ended 31 March 2021 Charity no (rf any) 283688 Set out on pages I report to the trustees on my examination of the accounts of the above charty fthe Trust-) for the year ended 31103r2019. Responsibilities and As the d)arity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in acCOrdar￿ with the requirements of the Charities A 2011 (Ihe A(0. I report in re¥ect of my examination of the Trusys accounts carried out under secti.on 145 of the 2011 Act and in carying Out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145{5){b) of the ACL I have complet&J my examination. I confirm that no material matters have come to my attention in cOnn￿lon with the examination which gives me cause to b￿￿ve that in. any material respect. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper undeistanding of the accounts to be reached. Signed: Date: IILII Name". IER October 2018

Relevant professional qualifi¢ation{s) or body (if any): A,{,/, j Addres5: (61Tr1 ({/, YAJ 13 3L- Only complete if the examiner needs to highli9ht matters of concem (see CC32, IrKlependent exarnination of chanty accounts." directions and guidan￿ for examiners). IER October 2018

Glve here brfef detsits of any items that the examiner wishes to disclose. IER October 2018