T����ee�' A���a� Re���� f�� ��e �e���d
F��� Pe�i�d ��a�� da�e T� Pe�i�d e�d da�e Da� M���h Yea� Da� M���h Yea� 1 A���� 2020 31 Ma�c� 2021 ec�i�� A Refe�e�ce a�d ad�i�i���a�i�� de�ai�� C�a���� �a�e Sevenoaks Primary School Association O��e� �a�e� c�a���� �� ����� b� None Reg���e�ed c�a���� ���be� (�f a��) 283688 C�a����'� ����c��a� add�e�� Sevenoaks Primary School Bradbourne Park Road, Sevenoaks, Kent P���c��� TN13 3LB Na�e� �f ��e c�a���� �����ee� ��� �a�age ��e c�a���� T����ee �a�e Off�ce (�f a��) Da�e� ac�ed �f ��� f�� ����e �ea� a��)��)�) C Malone President Leanne Terry Treasurer Kelly Jepp Co-chair Corrie Kevan Co-chair Jane Durkin Arina Jones Sally Crooks Victoria Carr Andrea Garner Fiona Dennis Fiona Wade Secretary Johanne Tyrrell-Clark Kate Holman
Na�e� �f ��e c�a���� �����ee� ��� �a�age ��e c�a����
Na�e �f �e���� (�� b�d�) e�����ed �� a������ �����ee a��)��)�)
Na�e� �f ��e �����ee� f�� ��e c�a����, �f a��, (f�� e�a���e, a�� c����d�a� �����ee�) NONE Na�e� a�d add�e��e� �f ad���e�� (O�����a� ��f���a����) NONE Na�e �f c��ef e�ec����e �� �a�e� �f �e���� ��aff �e�be�� (O�����a� ��f���a����) NONE
Sec���� B S���c���e, g��e��a�ce a�d �a�age�e��
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De�c������� �f ��e c�a������ ������
| T��e �f g��e��i�g d�c��e�� | The Committee has adopted in full the PTA-UK (Formerly NCPTA) Model |
|---|---|
| (eg. ����� deed, c����i���i��) | Constitution for Parent Teacher Associations. |
| H�� �he cha�i�� i� c����i���ed | Unincorporated Association of Parents, Carers, Staff and Friends of the |
| (eg. �����, a���cia�i��, c���a��) | School. |
| T����ee �e�ec�i�� �e�h�d� | Trustee vacancies are communicated to all members via the School |
| (eg. a���i��ed b�, e�ec�ed b�) | Newsletter. Members who wish to become Trustees are co-opted at a |
| Committee meeting, until they can be formally elected at the next | |
| AGM. | |
| Add�����a� g��e��a�ce ����e� (O�����a� ��f���a����) | |
| Y���a� c����e�� i�c��de | |
| addi�i��a� i�f���a�i��, �he�e | The management of Sevenoaks Primary School Association (SPSA) is |
| �e�e�a��, ab���: | undertaken by the Trustees Committee, all of which give their time |
| ����icie� a�d ���ced��e� ad���ed f�� �he i�d�c�i�� a�d ��ai�i�g �f �����ee�; |
voluntarily and receive no remuneration. The Headteacher of Sevenoaks Primary School is the President of the Association. The organisation has no paid staff. The organisation has no related parties. |
| ��he cha�i���� ��ga�i�a�i��a� ����c���e a�d a�� �ide� �e����� �i�h �hich �he |
SPSA is a member of PTA-UK which provides advice and help to Parent Teacher organisations. |
| cha�i�� �����; | The main work of the Charity is the running of fund-raising events. |
| ��e�a�i���hi� �i�h a�� �e�a�ed | Risk assessments are undertaken on all events in advance by the |
| �a��ie�; | Headmaster of the Sevenoaks Primary School and the Chair of SPSA. |
| ������ee�� c���ide�a�i�� �f | The risk assessment forms were devised using Kent County Council |
| �a��� �i��� a�d �he ����e� | guidelines as well as information from the websites of the NCPTA and |
| a�d ���ced��e� �� �a�age | the Health and Safety Executive. |
| �he�. | In addition, training is provided to members when appropriate, e.g. for handling fireworks at the Fireworks Night event. |
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Sec���� C Ob�ec���e� a�d ac������e�
| S���a�� �f ��e �b�ec�� �f ��e c�a���� �e� ��� �� ��� g��e����g d�c��e�� S���a�� �f ��e �a�� ac������e� ��de��a�e� f�� ��e ��b��c be�ef�� �� �e�a���� �� ��e�e �b�ec�� (��c��de ������ ���� �ec���� ��e ��a������ dec�a�a���� ��a� �����ee� �a�e �ad �ega�d �� ��e g��da�ce ����ed b� ��e C�a���� C��������� �� ��b��c be�ef��) |
The object of the Association (the Objects) is to advance the education of pupils in the School in particular by: 2.1 Developing effective relationships between the staff, parents and others associated with the school; 2.2 Engaging in activities or providing facilities or equipment which support the school and advance the education of the pupils. |
|---|---|
| When organising SPSA activities the Trustees kept in mind the Charity Commission�s guidance on public benefit. The Trustees understood that in order to act for the public benefit, all activities must be undertaken within the main aims (objects) of the SPSA, as detailed in Section C above. The Trustees took care to ensure that the Association�s activities (taken as a whole) fulfilled all these aims and that these were at the heart of everything that the SPSA undertook in the year. The main activities were the running of events to raise funds and the receipt of donations from local businesses, parents, carers and friends. These were used for the purchase of equipment and facilities to enhance the education of the children at the School. The Committee focused on providing a varied range of activities that in addition to raising funds, also fostered more effective relationships between the staff, parents and others associated with the School. The majority of events were held on the School premises with the aim of encouraging the children and their families to become directly involved at the School. The Committee assisted directly (where possible and appropriate) in providing educational opportunities to the children. For example, the Trustees were pleased to assist the School children to design their own Christmas Cards, which their families could then purchase. The SPSA also runs a second-hand school uniform shop, the main aim being to promote recycling and good relationships between the School and Parents or Carers. This is done by encouraging donations of good quality second hand school clothing and making it available to the parents at a reasonable price, for the benefit of the children attending the School. |
Add�����a� de�a��� �f �b�ec���e� a�d ac������e� (O�����a� ��f���a����)
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The only grants are those made directly to the School to fund Y�� �a� c����e �� i�c��de facilities and educational activities. All such expenditure is discussed and approved in advance at Trustee Committee f���he� ��a�e�e���, �he�e meetings. �e�e�a��, ab���:
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���ic� �� g�a��-�a�i�g;
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���ic� ���g�a��e �e�a�ed i��e���e��;
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c����ib��i�� �ade b� ������ee��.
The Committee cannot stress enough the great contribution made by volunteers to the work of the SPSA. These include committee members, parents, carers, staff and not least the pupils themselves. It is through the continued support of all these people that the SPSA can achieve its objectives and we would like to thank everyone involved in organising and running the fundraising and other activities for their time and effort.
Sec�i�� D Achie�e�e��� a�d �e�f���a�ce
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| Sec�i�� D | Achie�e�e��� a�d �e�f���a�ce |
|---|---|
| S���a�� �f ��e �a�� ac��e�e�e��� �f ��e c�a���� d����g ��e �ea� |
The Trustees are pleased to announce that, even despite covid lockdowns and restrictions, the committee were able to continue fundraising for the school. This was down to the continued passion and commitment of the SPSA committee, all the school staff and teachers and our supportive parents and carers. Whilst the SPSA had to cancel many of our really successful events, we were able to hold some virtual events, like an online quiz night and when the children returned to school, a well received break the rules day, as well as continuing with our ever popular SPSA Christmas Cards sale. We also turned our attention to supporting families through the tough times that came with covid lockdowns by starting our own Food Bank and later developing that into a Hardship Fund. That fund will continue to support families in need at any time of the year to ensure that all children get the same access to school opportunities and experiences. With home schooling a reality for many in lockdown, we certainly felt more appreciation for our school team and the SPSA were delighted to be able to show just how grateful we all were with our Staff Welfare Packs, delivered to all 100 Sevenoaks Primary staff. |
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Sec���� E F��a�c�a� �e��e�
B��ef ��a�e�e�� �f ��e
c�a������ ����c� �� �e�e��e�
The SPSA aims to hold a reserve of £5,000, being the amount the Treasurer has estimated is required to maintain adequate cash flow on a day to day basis. Time lags may occur between the SPSA raising funds and the School being able to spend them but the aim of the Committee is to pass funds to the School as soon as practicable.
At the end of the �ear, �5,000 �as held in reserve.
De�a��� �f a�� f��d� �a�e��a��� �� def�c��
NONE
F����e� f��a�c�a� �e��e� de�a��� (O�����a� ��f���a����)
Y�� �a� c����e �� i�c��de addi�i��a� i�f���a�i��, �he�e �e�e�a�� ab���:
-
�he cha�i���� ��i�ci�a� ����ce� �f f��d� (i�c��di�g a�� f��d�ai�i�g);
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h�� e��e�di���e ha� �������ed �he �e� �b�ec�i�e�
Net receipts raised from the activities of the Association continue to be used to support the ke� objective of benefitting children of Sevenoaks Primar� School.
Due to the e�tremel� poor interest rates available in the �ear, surplus funds have not been placed on Deposit. This situation is constantl� under revie�.
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�f �he cha�i��;
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i��e���e�� ���ic� a�d �b�ec�i�e� i�c��di�g a�� e�hica� i��e���e�� ���ic� ad���ed.
Sec���� F O��e� ������a� ��f���a����
Sec���� G Dec�a�a����
T�e �����ee� dec�a�e ��a� ��e� �a�e a�����ed ��e �����ee�� �e���� ab��e.
S�g�ed �� be�a�f �f ��e c�a������ �����ee�
S�g�a���e(�) F��� �a�e(�) Kelly Jepp Corrie Kevan P������� (eg Sec�e�a��, C�a��, e�c) Co-Chair Co-Chair Da�e 31.01.2022
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----- Start of picture text -----
Sevenoaks Primary School Assocation
Charity number 283688
Statement of assets and liabilities as at 31 March 2021
Unrestricted funds
Details £
Cash funds Current account 18,269
Deposit account 7,605
Top Draw 999
Petty Cash 80
Total cash funds 26,953
Other monetary assets Stock of uniform 0
Gift Aid to be reclaimed 0
Stock of alcohol for events 353
Catering 0
Glow Toys for events 0
Event expenses paid in advance 0
Assets for own use Equipment and lighting for events 0
Gazebos 0
New Misc Assets 739
Coin sorter 0
Liabilities Events income received in advance 0
Invoices unpaid at year-end 0
Other expenditure 0
----- End of picture text -----
| Sevenoaks Primary School Assocation | |||||
| Charity number 283688 | |||||
| For the year from 1 April 2020 to 31 March 2021 | |||||
| Receipts and payments | |||||
| 2021 | 2020 | ||||
| Receipts | £ | £ | |||
| Donations | 24,153 | 1,830 | |||
| Fundraising events | 9,275 | 25,856 | |||
| Sales of school uniform | 326 | 1011 | |||
| Sale of Christmas cards and hoodies | 3,933 | 4,033 | |||
| Bank interest | 3 | 75 | |||
| Total receipts | 37,690 | 32,805 | |||
| Payments | |||||
| Costs of fundraising events | 760 | 5,686 | |||
| Costs of Christmas cards and hoodies | 3,127 | 2,400 | |||
| School uniform costs | 175 | 811 | |||
| Governance costs | 1084 | 1022 | |||
| Sub total | 5,146 | 9,919 | |||
| Purchase of equipment | 0 | 739 | |||
| Total payments | 5,146 | 10,658 | |||
| Net receipts before donations to School | 32,544 | 22,147 | |||
| Donations to Sevenoaks Primary School | -22,759 | -24,677 | |||
| Net (payments) /receipts | 9,785 | -2,530 | |||
| Cash funds last year end | 17,165 | 19,695 | |||
| Cash funds this year end | 26,950 | 17,165 |
CHARITY COMMISSION FOR ENGLAND AND WALES Independent examinerfs report on the accounts Report to the truste members of Sevenoaks Primary School A55ociation On accounts for the year ended 31 March 2021 Charity no (rf any) 283688 Set out on pages I report to the trustees on my examination of the accounts of the above charty fthe Trust-) for the year ended 31103r2019. Responsibilities and As the d)arity trustees of the Trust. you are responsible for the preparation basis of report of the accounts in acCOrdar with the requirements of the Charities A 2011 (Ihe A(0. I report in re¥ect of my examination of the Trusys accounts carried out under secti.on 145 of the 2011 Act and in carying Out my examination, I have followed the applicable Directions given by the Charity Commission under sedion 145{5){b) of the ACL I have complet&J my examination. I confirm that no material matters have come to my attention in cOnnlon with the examination which gives me cause to bve that in. any material respect. accounting records were not kept in accordance with section 130 of the Act or the accounts do not accord with the accounting records Independent examinerfs statement I have no concems and have come across no other matters in connection with the examination to which attention should be drawn in order to enable a proper undeistanding of the accounts to be reached. Signed: Date: IILII Name". IER October 2018
Relevant professional qualifi¢ation{s) or body (if any): A,{,/, j Addres5: (61Tr1 ({/, YAJ 13 3L- Only complete if the examiner needs to highli9ht matters of concem (see CC32, IrKlependent exarnination of chanty accounts." directions and guidan for examiners). IER October 2018
Glve here brfef detsits of any items that the examiner wishes to disclose. IER October 2018