OpenCharities

This text was generated using OCR and may contain errors. Check the original PDF to see the document submitted to the regulator.

2023-10-31-accounts

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

The council presents their report together with the audited financial statements for the year ended 31st October 2023.

REFERENCE AND ADMINISTRATION

  1. Company details and Registered Address

Cranleigh and South Eastern Agricultural Society is a private company limited by guarantee. The Company number is 01594935. The Registered Address is:-

Office Suite 1 Haslemere House Lower Street Haslemere Surrey GU27 2PE

  1. Council

  2. a) The directors who served on the Council during the financial year were as follows:-

a)
The directors who served on the		 Council during the fnancial year were as follow
Mr J James
Mr N Gill		 President
Chairman
Mr T Clarke
Mr A Elliott
Mr A Elliott (appointed 25thFebruary
2023)
Mrs F Elliott (appointed 25thFebruary
2023)
Mr R Elliott
Mr W Elliott
Mrs V Ford-Robbins
Mr P Knight
Mr D Lester		 Mr J Menlove (resigned 25thFebruary 2023)
Mr R Nash
Ms A Newman-Parsons
Mr M Roberts
Mr J Rollings
Mr B Shaw
Mr M Stocker
Day-to-day operations of the charitable company are overseen by the Secretary,
Mrs A Dickson.
The duties of Treasurerare undertakenbyMrsA Dickson.

The directors are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the Society and of the surplus or deficit of the Society for that period. In preparing those financial statements, the directors are required to:-

(i) select suitable accounting policies and then apply them consistently;

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

(ii) make judgements and estimates that are reasonable and prudent; (iii) prepare the financial statements on the going concern basis unless it is inappropriate to presume that the Society will continue in business.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

b) Statement of Directors’ Responsibilities (continued)

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Society and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The directors are responsible for the maintenance and integrity of the corporate and financial information included on the Society’s website legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from legislation in other jurisdictions.

3. Bankers

Lloyds Bank plc,1 West Street, Horsham, West Sussex, RH12 1PA

STRUCTURE, GOVERNANCE AND MANAGEMENT

4. Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 2nd November 1981 and was registered as a charity from that date. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. The Articles of Association have been amended periodically by special resolution. The most recent amendment was agreed by Special Resolution on 8[th] February 2021 when it was agreed that the Society is permitted not to require an independent examination of its annual accounts when the income for the relevant year does not exceed £25,000

5. Members’ Guarantee

The members have each undertaken to contribute £1 to the assets of the company in the event of the same being wound up while he or she is a member or within twelve months of their ceasing to be a member.

  1. Council and appointment thereto

The Council consists of a President, Chairman, Vice Chairman, (the Officers) and up to 25 further persons who shall be members of the Society. The Treasurer also attends all Council Meetings but is not a member of Council.

Officers and Council are appointed annually and are eligible for re-election. The name of any person seeking election as an Officer or a member of Council must be handed to the Secretary of the Society at least 7 days before the Annual General Meeting.

The Council meets every quarter to receive reports on on-going business, current financial affairs and the activities of the various sub-committees. In addition to making decisions on all matters having a significant effect on the Society, Council also approves the annual budget, the plans for the Annual Show and, prior to the AGM, the accounts for the previous financial year.

New Council members are inducted by existing members and by the Secretary and receive copies of the organisation’s accounts as well as copies of the Essential Trustee issued by the Charity Commission. Members are entitled to attend

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

courses, as part of the Society’s Trustees Training Programme.

8. Organisational Structure

ganisational Structure
Committee Purpose Meetings
per Year
Executive Committee Comprised of the Society’s President,
Chairman, Vice Chairman and
Treasurer plus the Chairmen of the
Society’s subcommittees.
It co-
ordinates the fnancial afairs, and
implements the day-to-day running of
the Society and ensures that
spending remains within budget as
farasis possible.		 6
Agricultural & Ploughing Organises and implements the
various agricultural classes and
annualploughingmatch.		 1
Livestock Organises and implements the
running of the Show’s livestock
section.		 2
Horse Organises and implements the
running of the Show’shorse section.		 3
Show Organises and implements the
logistics and planning required for
laying out and preparing for the
Show.		 2
Showground
&
Woodland		 Organises and implements the
successful management of the
Society’s showground. Organises and
implements the necessary actions for
the successful management of
Fishpond
Copse,
a
Surrey
Demonstration Woodland.		 1

9. Risk Management

The Trustees of the Society, along with the various sub-committees, meet regularly to discuss risks as they arise and the process of risk management is continuous. The largest risk historically has been the effect of bad weather on show day income. The COVID-19 pandemic resulted in the 2020, 2021 & 2022 shows being cancelled altogether which has placed an unexpected strain on the Society’s reserves. The Society has taken advantage of the government’s Coronavirus Business Interruption Loan Scheme (CBILS) which means the Council believe that current reserves are sufficient to mitigate potential losses due to poor weather on show day. Given the lead time required to organise a profitable show and the economic downturn over the last 18 months the Council took the difficult decision to cancel the 2023 Cranleigh Farming & Food Festival show as well. However, the showground was leased to other event organisers to continue to bring in income and stabilise cash reserves. Looking to 2024 the Council have made the decision to hold the first Cranleigh Farming and Food Festival. A sensible budget has been set for the show in order to preserve the future of the society and a Show Secretary has been hired.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

10. Volunteers

The Society relies heavily on volunteers to manage and run the activities undertaken, particularly during the weeks prior to the annual show. Other than as set out below no payment is made to these volunteers other than to reimburse any direct expenses that are borne. During the latter stages of the build-up to the show some external help is contracted in for which fees are paid.

All Council members are unpaid although in accordance with the Special Resolution passed at the Annual General Meeting on 12[th] February 2014 there are now arrangements for paying Councillors for goods and/or services contracted for on third party terms. The Treasurer, who is not on the Council, is entitled to charge a limited fee from which he pays his own expenses although he waived this entitlement for 2023. Managing the Society’s day-to-day activities is normally a full-time occupation that is contracted out to the Secretary and for which fees are charged. In addition, fees are paid to the Showground Manager who looks after the showground throughout the year, this entitlement for 2023 has also been waivered.

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

11. Objects

The Society was established to promote, maintain, improve and advance agriculture, to promote good farming and the advancement of the breeding and rearing of livestock, poultry and horses and to foster and maintain the education of the public and its interest and awareness in agriculture generally.

These objects will remain unchanged for the foreseeable future.

Council members confirm that they have taken account of the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and planning future activities. In particular, they consider how planned activity will contribute to the aims and objectives that have been set.

12. Aims

The Society aims to provide advice for and promote awareness within the rural economy and to educate a wider audience about the ways of the countryside, the environment and animal welfare.

In 2010 the Council inaugurated bursaries to assist agricultural students to meet the costs of attending college/university. With the assistance of a donor who wishes to remain anonymous, a grant of up to £500 shall be made each year to help one student per year with the cost of attending college/university for 2018 & 2019 with a

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

break due to COVID 19 but will be issued from 2024 for another 7 years.

Ordinarily, the Council advertises the Annual Show widely around Surrey, Sussex, Kent and Hampshire to ensure that as many people as possible are aware of the event. In addition, the Society’s website (www.cranleighshow.org.uk) has a significant number of visitors who use it to find out details of the Annual Show, review schedules and enter animal competitions on line. Visitors to the website also have the option to purchase tickets on-line, via a third party ‘box office’ provider. We believe that the website is an essential marketing tool in the promotion of the Annual Show and the Society, as such it is regularly updated to provide accurate up-to-date information for browsers. In addition, the Society uses social media such as Twitter and Facebook to communicate with followers and promote the business of the Society.

The Society also holds an Annual Ploughing Match where visitors can watch ploughing demonstrations and competitions for vintage and more modern tractors.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

The Council has no plans to make any major changes in the way that the Society is run or in its main objects and aims. The Council does however consider that all activities should be reviewed from time to time to ensure that its overall objectives continue to be met as times change.

The Council cancelled its Annual Show for 2023 and minimised its ongoing costs in order to preserve as much cash as possible to ensure that it can fund the Show for 2024. During 2020, the Council secured a government-backed bounceback loan for the sum of £28,500 to ensure that the Society could continue to operate without holding an Annual Show in 2020, 2021 and 2022. A decision has been made by Council to run a rebranded Cranleigh Show Food and Farming Festival in 2024.

The Council will continue to run its Annual Show as a one day event. The Council annually review dates of other local events and agriculutral shows to ensure there are minimal clashes. The show date is largely dicated by the date of the Kent County Agriculutral Show. The possibility of extending the show to two days has been considered but is not thought to be economically viable. This decision is however under constant review.

Prices for show entry, hire of trade stand pitches and the hire of the showground are reviewed on an annual basis bearing in mind the key objective of maintaining a balance between raising the charges against encouraging maximum participation, particularly for families with children. For 2023, prices will be reviewed as the show nears – pricing will depend on anticipated demand at the time. The Council will continue to seek new ways of advertising the Annual Show with the aim of encouraging more members and visitors, particularly families.

In particular the Council would like to see a greater participation from Cranleigh residents and new ways of promoting the Show locally are under active discussion.

The Council is very aware that the showground itself is a valuable asset. Income from showground letting for other events have signifficantly increased during 2022 and 2023 and we hope that bookings in 2024 will also prove to be profitable.

As reported above the Council awards bursaries to help agricultural students with the costs of their education. The Council was very pleased with the applications received from students about to go onto agricultural college or university courses and a grant of £500 was made in 2021 to help the successful candidates. Thanks to the generosity of the anonymous donor, this annual grant has been secured for a further 7 years.

ACHIEVEMENTS AND PERFORMANCE

14. Review of Performance in Year

After a profit of £23,545 in the year to 31[st] October 2022, the Council is pleased to report another profit for the Society for the year to 31[st] October 2023 of £12,520.

Total income decreased by £5,004 from £46,754 to £41,750 due to lower rental income during the year for other 3[rd] party events. Despite the year-on-year drop, a long-term lease was agreed for part of the showground which has already guaranteed nearly £23,000 rental income for the year to 31[st] October 2024.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

Total expenditure also increased by £6,021 from £23,209 to £29,230 as additional expense was incurred to promote the showground and also to administer the resulting showground hires.

  1. Visitor Numbers and gate receipts.

Due to the show’s cancellation, there were no visitors or gate receipts for the year.

16. Trade Stands

Due to the show’s cancellation, there was no income from trade stands for the year.

  1. Membership

The membership of the Society at 31st October 2023 was 120 (2022: 120).

  1. Event Lettings

The Council recognises that the showground is a valuable asset that should be used as often as possible. The ongoing improvements have helped to make the showground more attractive to prospective hirers and bookings have continued to grow and have reached £33,446 in 2023 with another £22,903 paid for, but relating to the year ending October 2024..

  1. Volunteer Numbers

Due to the show’s cancellation, volunteers were not required to help with the show during 2023.

FINANCIAL REVIEW

  1. The results for the year are disclosed in the Statement of Financial Activities on page 11.

The Council reports a surplus for the year of £12,520: (2022: surplus of £23,545). This has been added to reserves. The Council notes that the reserves had suffered a significant decline due to the impact of the COVID-19 pandemic and the cancellation of the 2020, and 2021 Shows and welcomes these surpluses in 2022 and 2023. Total reserves have now recovered to their highest levels since 2015. The Council believes that the reserves and cash balances are sufficient to fund the Show planned for 2024. The Council continues to explore ways to increase income and/or reduce expenditure to improve the results of the Society and rebuild reserves.

Income amounted to £41,750 (2022: £46,754), with show income amounting to £nil (2022: £nil). Expenditure totalled £29,230 (2022: £23,209) with Charitable Expenditure amounting to £23,993 (2022: £14,655). This resulted in a net surplus for the year amounting to £12,520 which has been added to reserves which at the year-end amounted to £109,706. These reserves were represented by Fixed Assets of £81,950, and other net assets of £27,756.

During 2020, the Society took advantage of the UK Government’s Coronavirus Business Interruption Loan Scheme (CBILS) and secured a loan of £28,500. These funds have been set aside to fund the Society during an extended period without

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

the Annual Show, historically its main income generator, from 2020 through 2023.

  1. Banking and Investment Policies

The Society operates one bank account:-

Lloyds Bank plc – Current Account

This is the current account from which day-to-day expenditure items are paid and remittances banked.

22. Free Reserves and Justification

As previously observed the Society considers that it is prudent to hold reserves against the possibility of bad weather or any other event that might severely curtail income in any particular year. This policy has been vindicated by the losses sustained in 2012, 2013, 2014, 2016, 2018, 2019, 2020 and 2021 due partly to weather conditions (2012 and 2018) and a variety of other factors beyond the immediate control of Council, including the COVID-19 pandemic during 2020, 2021 and 2023. The Council had to take some difficult decisions as to how to mitigate these losses and restore the reserves to previous levels. The Council has changed the timing of the Show in recent years in an attempt to avoid clashing with other local shows. However, given the large number of shows during the summer period, some clashes are unavoidable.

  1. Asset Management

The major asset owned by the Society is the showground. The showground consists of 70 acres located on the outskirts of Cranleigh, Surrey. The site is shown in the Balance Sheet at a value of £80,000 which has been treated as its deemed cost. The Council are of the opinion that the value of the property has increased substantially since the date of this valuation. Fixed Assets and changes thereto are shown in note 10 to the financial statements.

The Year

The showground has once again been alive with a variety of events thanks to a very busy bookings season. This enabled full use of our wonderful show ground by large numbers of local people. We very much hope this income continues to help fund maintenance improvements to the show ground.

The annual ploughing match was held in September, kindly hosted by Messer’s Adrian and Will Elliott at Whipley Manor Farm. We would like to thank both Adrian and Will for their continued support. Whilst the Ploughing Match did not quite cover its costs, the weather held until the ploughing had finished. Those who attended commented that it was a lovely event enjoyed by all who attended.

The Showground

The Showground and the Surrey Demonstration Woodland are in excellent shape, thanks to our Showground helpers and the volunteers who work so hard on the Society’s behalf. Once again the Wood Fair held their annual event at the showground and made full use of our brilliant woodland.

Looking forward

We are delighted that 2024 will bring the first Cranleigh Farming and Food Festival and continue to fulfil its charitable remit to promote and improve good farming, the advancement of livestock breeding and to educate the general public in promoting an awareness of the agricultural industry generally.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

I would like to thank all Members of Council, our Secretary and Treasurer for all the work that they have undertaken on behalf of the Society during the past year. I would also like to thank Peter Knight for his support in his role of Vice Chairman.

Finally, I would like to thank all our members, and volunteers for your enduring support as it is because of your help that this Society continues today. Thank you very much.

Nigel Gill

By Order of the Council

Mrs A Dickson Secretary

Date:

INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY FOR THE YEAR ENDED 31ST OCTOBER 2023

I report to the charity trustees on my examination of the accounts of The Academy of Social Sciences (‘the Company’) for the year ended 31[st] October 2023, which comprise the Statement of Financial Activities, the Balance Sheet and related notes.

This report is made to the Trustees, as a body, in accordance with the terms of my engagement. Our work has been undertaken so that we might carry out an Independent Examination of the financial statements in accordance with the General Directions given by the Charity Commissioners. To the fullest extent permitted by law, we do not accept or assume responsibility to anyone other than the Charity and the Charity’s Trustees, as a body, for our work or for this report.

Responsibilities and basis of report

As the Trustees of the Company (and also its directors for the purposes of company law) you are responsible for the preparation of the accounts in accordance with the requirements of the Companies Act 2006 (‘the 2006 Act’).

Having satisfied myself that the accounts of the Company are not required to be audited under Part 16 of the Companies Act 2006 and are eligible for independent examination, I report in respect of my examination of your Charity’s accounts as carried out under section 145 of the Charities Act 2011 (‘the 2011 Act’). In carrying out my examination I have followed the Directions given by the Charity Commission under section 145(5)(b) of the 2011 Act.

Independent Examiner’s Statement

Since the Company’s gross income exceeded £25,000 your examiner must be a member of a body listed in section 145 of the 2011 Act. I confirm that I am qualified to undertake the examination because I am a member of the Institute of Chartered Accounts in England and Wales (‘ICAEW’), which is one of the listed bodies.

I have completed my examination. I confirm that no matters have come to my attention in connection with the examination giving me cause to believe:

I have no concern and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the accounts to be reached.

Matthew Elkins FCA Knox Cropper LLP Chartered Accountants

……………….. 2024

Office Suite 1, Haslemere House

Lower Street, Haslemere Surrey GU27 2PE

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST OCTOBER 2023

2023 2022
Note Unrestrict Restricted Total Unrestrict Restricted Total
s ed Funds Funds ed Funds Funds
Funds Funds
£ £ £ £ £ £
Income From
Donations and 2 2,590 - 2,590 2,625 - 2,625
Subscriptions
Charitable Activities 5 - 371 371 - 405 405
Other Trading Activities 3 35,030 - 35,030 37,104 - 37,104
Investments 207 - 207 6 - 6
Other 4 3,552 - 3,552 6,614 - 6,614
Total Income 41,379 371 41,750 46,349 405 46,754
Expenditure On
Raising Funds 6 5,237 - 5,237 8,554 - 8,554
Charitable Activities 7 23,409 584 23,993 14,295 360 14,655
Total Expenditure 28,646 584 29,230 22,849 360 23,209
Net (Expenditure)/Income
and 12,733 (213) 12,520 23,500 45 23,545
Net Movement in Funds
Total
Funds
Forward		 Brought 93,354 3,832 97,186 69,854 3,787 73,641
Total Funds Carried
Forward		 106,087 3,619 109,706 93,354 3,832 97,186

All the activities reported above represent continuing operations.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST OCTOBER 2023

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

BALANCE SHEET AT 31ST OCTOBER 2023

FIXED ASSETS
Tangible assets
CURRENT ASSETS
Debtors
Cash at bank and in hand
CREDITORS:
Amounts falling due within one year
NET CURRENT ASSETS
CREDITORS:
Amounts falling due after more than
one year
NET ASSETS
CAPITAL AND RESERVES
General fund
Restricted Funds		 2023
2022
Note
s
£
£
£
£
10
81,950
83,040
11
4,165
82,240
__
1,445
52,993
_
86,405
54,438
12
(48,918)

(24,442)

37,487
_
29,996
_
13
(9,731)

(15,850)

109,706
_
97,186
_
16
16
106,087
3,619
_
93,354
3,832
____
109,706
97,186

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31st October 2023.

The members have not required the charitable company to obtain an audit of its financial statements for the period ended 31st October 2023 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The financial statements, which have been prepared in accordance with the special provisions relating to companies subject to the small companies’ regime within Part 15 of the Companies Act 2006, were approved by the Council on 25[th] February 2023 and are signed on its behalf

..................................................... N Gill

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

BALANCE SHEET AT 31ST OCTOBER 2023 DIRECTORS

..................................................... P Knight

Company Registered Number: 01594935

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

1 ACCOUNTING POLICIES

1.1 Basis of Preparation and Assessment of going concern

The Charity constitutes a public benefit entity as defined by FRS 102.

The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

1.2 Restricted Funds

1.3 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably.

Donations, Subscriptions and Other income are recognised for when received.

Investment Income is included when receivable.

Income related to the Annual Show is recognised when the show takes place.

1.4 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Costs are allocated between direct charitable and other expenditure according to the nature of the cost. Where items involve more than one category they are apportioned between the categories according to the nature of the cost.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

1.5

Cashflow

The Society has taken advantage of the exemptions available under Section 1A of FRS 102 and has not produced a cashflow statement.

1.6 Tangible fixed assets and depreciation

Fixed assets for charity use are capitalised at cost, where acquired, or market value as determined by the trustees where donated. They are stated in the accounts at cost/original value less depreciation.

Depreciation is calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Farm Vehicles 20% straight line basis Office equipment including website 20% straight line basis Showground Amenities 20% straight line basis

1.7

Donated assets

In accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities, fixed assets donated to the company for its own use are recognised as assets in the Balance Sheet and in the Statement of Financial Activities as income at an amount based on their value at the date of the donation.

2. DONATIONS AND 2023 2023 2023
SUBSCRIPTIONS
Restricte Unrestric Total 2022
d ted £ £
£ £
Donations - 370 370 -
Subscriptions - 2,220 2,220 2,625
_____ ______ ______ ______
- 2,590 2,590 2,625
_____ ______ ______ ______
2023 2022
3. OTHER TRADING ACTIVITIES £ £
35,030 37,104
______ ______
4. OTHER INCOME
DEFRA Single Payment Scheme, Entry Level
Stewardship and Forestry Commission grants 3,552
______		 6,614
______

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

5. SHOW INCOME AND EXPENDITURE

Income
_____
Restricte
d
£
Unrestrict
ed
£
Gate entry fees
Competition entry fees,
sponsorship,
donations and costs:
Cattle
Sheep
Pigs
Goats
Dogs
Horses
Farming
Ploughing
Schedules, catalogues and
advertising
Trade stands
Attractions
Catering
Toilet hire
General show day expenses
-
-
-
-
-
-
-
-
371
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
_
371
-		 2023
2022

______
Expenditure
______
Income
Expendit
ure
Total
£
Restricte
d
£
Unrestric
ted
£
Total
£
Total
£
Total
£
-
-
-
-
-
-
-
-
371
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
584
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
784
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
1,368
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
405
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
360
-
-
-
-
-
-
_
371
584
784
1,368
405
360

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

6.
COSTS OF RAISING FUNDS
Social events
Showground costs
7.
CHARITABLE ACTIVITIES
Show Expenditure (note 5)
Other Charitable Expenditure (note
8)
8.
OTHER CHARITABLE EXPENDITURE
Bookkeeping
Insurance
Ofce rent
Telephone
Postage, stationery and ofce
supplies
Registration fees
Student grants
Sundry expenses
Depreciation
Administration costs
Independent Examiner’s fee
Travel and AGM costs
Bank charges		 2023
£
1,171
4,066
__
5,237
____
2023
Restrict
ed
£
Unrestric
ted
£
584
-
__
784
22,625
_
584
_
23,409
____
2023
Restrict
ed
£
Unrestric
ted
£
-
-
-
-
-
-
-
-
-
-
-
-
-
__
3,413
3,359
-
1,107
202
1,139
-
225
1,09
0
9,641
1,200
505
744
____
-
22,625

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

2023 2023 2023 2022 2022 2022 2022
9. NET EXPENDITURE £ £
This is stated after charging:
Depreciation 1,090 1090
Independent Examiner’s fee - -
______ ______
10. TANGIBLE FIXED ASSETS
Freehol Showgrou Farm Ofce
d nd Vehicles Equipme Total
Land Amenities £ nt £
£ £ £
Cost
At 1st November 80,000 56,410 17,750 3,750 157,910
2022 - - - - -
Additions - -
-		 - -
Disposals ______ ______ ______ ______ _
At 31st October 80,000 56,410 17,750 3,750 157,910
2023 ______ ______ ______ ______ ______
DEPRECIATION
At 1st November - 56,410 14,710 3,750 74,870
2022 - - 1,090 - 1,090
Charge for the - -
-		 - -
year ______ ______ ______ ______ ______
Disposals
At 31st October - 56,410 15,800 3,750 75,960
2023 ______ ______ ______ ______ ______
NET BOOK VALUE
At 31st October 80,000 - 1,950 - 81,950
2023
______ ______ ______ ______ ______
At 31st October 80,000 - 3,040 - 83,040
2022
______ ______ ______ ______ ______
2023 2022
11. DEBTORS £ £
Trade Debtors 1,274 55
VAT 2,891 1,390
_____ _____
4,165
_____		 1,445
_____

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

12. CREDITORS: AMOUNTS FALLING DUE 2023 2023 2022 2022
WITHIN ONE YEAR £ £
Deferred Income 32,01
 9,11
VAT 3 0
Accruals - -
Other Creditors 2,338 750
Bank Loan 7,733 7,453
6,835 7,128
______ ______
48,918 24,441
______ ______
13. CREDITORS: AMOUNTS FALLING DUE 2023 2022
AFTER MORE THAN ONE YEAR £ £
Bank Loan 9,731 15,8
50
______
______
9,731
______		 15,850
______

In June 2020, the Society took advantage of the Government-backed Coronavirus Business Interruption Loan Scheme (CBILS) and secured a loan of £28,500. Repayment of the capital commenced during December 2021 for a period of 72 months.

14. TAXATION STATUS

The Society is a registered charity, being numbered 283637, and is potentially exempt from income and capital gains tax under Part 11 of The Corporation Tax Act 2010 and the Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

15. TRUSTEES REMUNERATIONS AND BENEFITS

The members of the Council are Directors and as such, are related parties. The following payments to members of Council were permitted by the Society’s Articles of Association.

16. KEY MANAGEMENT PERSONNEL

The Society has no employees. Key Management Personnel comprises the members of Council and the Secretary. Total remuneration paid to key management personnel was £9,643 (2022: £4,598).

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2023

17.FUNDS Restrict
Cattle Horse Sheep Goat Dog Farmi Ploughi Educati ed Genera Total
Fund Fund Fund Fund Fund ng ng on Fund l Reserv
£ £ £ £ £ Fund Fund Fund Total Fund es
£ £ £ £ £ £
Balance at 1st November 1 972 8 538 2,100 - 213 - 3,832 93,354 97,186
2022
Income - - - - - - 371 - 371 41,379 41,750
Expenditure - - - - - - (584) - (584) (28,646) (29,230)
_____ _____ _____ _____ _____ _____ _____ _____ _____ _ _
Balance at 31st October 1 972 8 538 2,100 - - - 3,619 106,087 109,706
2023
_____ _____ _____ _____ _____ _____ _____ _____ _____ _ _
REPRESENTED BY:
Tangible fxed assets - - - - - - - - - 81,950 81,950
Net current assets 1 972 8 538 2,100 - - - 3,619 24,137 27,756
_____ _____ _____ _____ _____ _____ _____ _____ _____ _ _
1
_____		 972
_____		 8
_____		 538
_____		 2,100
_____		 -
_____		 -
_____		 -
_____		 3,619
_____		 106,087
_		 109,706
_

The General Fund represents the unrestricted funds which the Council is free to use in accordance with the charitable objects. The Cattle Fund represents unexpended donations for the cattle show.

The Horse Fund represents unexpended donations for the horse show.

The Sheep Fund represents unexpended donations and sponsorships for the sheep show. The Goat Fund represents unexpended donations for the goat show.

The Dog Fund represents unexpended donations for the dog show.

The Farming Fund represents unexpended donations for the farming show.

The Ploughing Fund represents unexpended donations for the ploughing show.

The Education Fund represents donations received and expended in providing agricultural awards.

FOR INFORMATION PURPOSES ONLY

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST OCTOBER 2023

2023 2022
£ £ £ £
GENERAL INCOME
Subscriptions and donations 2,590 2,625
Showground rental 33,446 37,104
Interest receivable 207 6
Social events 1,139 -
Asset Sale 445 -
DEFRA schemes 3,552 6,614
______ 41,379 ______ 46,349
GENERAL EXPENDITURE
Insurance 3,359 3,902
Administration expenses 12,611 7,080
Promotional and fundraising costs 4,821 1,389
Showground costs 4,066 7,854
Depreciation: Ofce equipment - -
Showground amenities - -
Farm vehicles 1,090 1,090
Bank charges and interest 744 834
Social events 1,171 700
Student grants - -
______ ______
27,862 22,849
______ ______
GENERAL SURPLUS/(DEFICIT) 13,517 23,500
SHOW DAY (see note 5)
Income 371 405
Expenditure (1,368) (360)
_ _
(997) 45
______ ______
TOTAL SURPLUS/(DEFICIT) FOR THE YEAR 12,520
______		 23,545
______