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2022-10-31-accounts

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

The council presents their report together with the audited financial statements for the year ended 31st October 2022.

REFERENCE AND ADMINISTRATION

  1. Company details and Registered Address

Cranleigh and South Eastern Agricultural Society is a private company limited by guarantee. The Company number is 01594935. The Registered Address is:-

Office Suite 1 Haslemere House Lower Street Haslemere Surrey GU27 2PE

  1. Council

a) The directors who served on the Council during the financial year were as follows:-

Mr J James
Mr P Knight		 President
Chairman
Mrs Z Childs (resigned 24thMay 2022)
Mr T Clarke
Mr A Elliott
Mr R Elliott
Mr W Elliott
Mrs V Ford-Robbins
Mr A Galiotzakis (resigned 24thMay 2022)
Mr N Gill
Mr H Helwett (resigned 24thMay 2022)
Mr S Killack (resigned 24thMay 2022)		 Mr J Menlove
Mr C Morris (resigned 24thMay 2022)
Mr R Nash
Ms A Newman-Parsons
Mr G Pearman (resigned 24thMay 2022)
Mr M Roberts
Mr J Rollings
Ms B Smith (resigned 24thMay 2022)
Mr B Shaw (appointed 24thMay 2022)
Mr M Stocker
Ms E Whitmore (resigned 24thMay 2022)
Mr D Lester (appointed 24thMay 2022)
Day-to-day operations of the charitable company are overseen by the Secretary, Mrs Z Childs until her
resignation on 6th March and Mrs A Dickson as of 1stApril 2022.
The duties of Treasurer are undertaken byMr B Shaw and Mrs A Dickson.

b) Statement of Directors’ Responsibilities

The directors are responsible for preparing the Annual Report and the financial statements in accordance with applicable law and regulations.

Company law requires the directors to prepare financial statements for each financial year. Under that law the directors have elected to prepare the financial statements in accordance with United Kingdom Generally Accepted Accounting Practice (United Kingdom Accounting Standards and applicable law). The financial statements are required by law to give a true and fair view of the state of affairs of the Society and of the surplus or deficit of the Society for that period. In preparing those financial statements, the directors are required to:-

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

b) Statement of Directors’ Responsibilities (continued)

The directors are responsible for keeping proper accounting records which disclose with reasonable accuracy at any time the financial position of the Society and to enable them to ensure that the financial statements comply with the Companies Act 2006. They are also responsible for safeguarding the assets of the Society and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

The directors are responsible for the maintenance and integrity of the corporate and financial information included on the Society’s website legislation in the United Kingdom governing the preparation and dissemination of the financial statements may differ from legislation in other jurisdictions.

3. Bankers

Lloyds Bank plc,1 West Street, Horsham, West Sussex, RH12 1PA

STRUCTURE, GOVERNANCE AND MANAGEMENT

4. Governing Document

The organisation is a charitable company limited by guarantee, incorporated on 2nd November 1981 and was registered as a charity from that date. The company was established under a Memorandum of Association which established the objects and powers of the charitable company and is governed under its Articles of Association. The Articles of Association have been amended periodically by special resolution. The most recent amendment was agreed by Special Resolution on 8[th] February 2021 when it was agreed that the Society is permitted not to require an independent examination of its annual accounts when the income for the relevant year does not exceed £25,000

5. Members’ Guarantee

The members have each undertaken to contribute £1 to the assets of the company in the event of the same being wound up while he or she is a member or within twelve months of their ceasing to be a member.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

  2. Council and appointment thereto

The Council consists of a President, Chairman, Vice Chairman, (the Officers) and up to 25 further persons who shall be members of the Society. The Treasurer also attends all Council Meetings but is not a member of Council.

Officers and Council are appointed annually and are eligible for re-election. The name of any person seeking election as an Officer or a member of Council must be handed to the Secretary of the Society at least 7 days before the Annual General Meeting.

The Council meets every quarter to receive reports on on-going business, current financial affairs and the activities of the various sub-committees. In addition to making decisions on all matters having a significant effect on the Society, Council also approves the annual budget, the plans for the Annual Show and, prior to the AGM, the accounts for the previous financial year.

New Council members are inducted by existing members and by the Secretary and receive copies of the organisation’s accounts as well as copies of the Essential Trustee issued by the Charity Commission. Members are entitled to attend courses, as part of the Society’s Trustees Training Programme.

  1. Organisational Structure
Committee Purpose Meetings
per Year
Executive Committee Comprised of the Society’s President, Chairman,
Vice Chairman and Treasurer plus the Chairmen
of the Society’s subcommittees. It co-ordinates
the financial affairs, and implements the day-to-
day running of the Society and ensures that
spending remains within budget as far as is
possible.		 6
Agricultural & Ploughing Organises
and
implements
the
various
agricultural classes and annualploughingmatch.		 1
Livestock Organises and implements the running of the
Show’s livestock section.		 2
Horse Organises and implements the running of the
Show’s horse section.		 3
Show Organises and implements the logistics and
planning required for laying out and preparing
forthe Show.		 2
Showground & Woodland Organises and implements the successful
management of the Society’s showground.
Organises and implements the necessary actions
for the successful management of Fishpond
Copse, a SurreyDemonstrationWoodland.		 1

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

9. Risk Management

The Trustees of the Society, along with the various sub-committees, meet regularly to discuss risks as they arise and the process of risk management is continuous. The largest risk historically has been the effect of bad weather on show day income. The COVID-19 pandemic resulted in the 2020 and 2021 shows being cancelled altogether which has placed an unexpected strain on the Society’s reserves. The Society has taken advantage of the government’s Coronavirus Business Interruption Loan Scheme (CBILS) which means the Council believe that current reserves are sufficient to mitigate potential losses due to poor weather on show day for at least the next 12 months. Given the lead time required to organise a profitable show and the continued uncertainty regarding potential COVID restrictions during 2022, the Council took the difficult decision to cancel the 2022 show as well. However, the showground was leased to other event organisers to continue to bring in income and stabilise cash reserves. Looking to 2023 the Council have made the decision to hold a rebranded Cranleigh Farming and Food Festival. A sensible budget has been set for the show in order to preserve the future of the society.

10. Volunteers

The Society relies heavily on volunteers to manage and run the activities undertaken, particularly during the weeks prior to the annual show. Other than as set out below no payment is made to these volunteers other than to reimburse any direct expenses that are borne. During the latter stages of the build-up to the show some external help is contracted in for which fees are paid.

All Council members are unpaid although in accordance with the Special Resolution passed at the Annual General Meeting on 12[th] February 2014 there are now arrangements for paying Councillors for goods and/or services contracted for on third party terms. The Treasurer, who is not on the Council, is entitled to charge a limited fee from which he pays his own expenses although he waived this entitlement for 2022. Managing the Society’s day-to-day activities is normally a full-time occupation that is contracted out to the Secretary and for which fees are charged. In addition, fees are paid to the Showground Manager who looks after the showground throughout the year, this entitlement for 2022 has also been waivered.

OBJECTIVES AND ACTIVITIES FOR THE PUBLIC BENEFIT

11. Objects

The Society was established to promote, maintain, improve and advance agriculture, to promote good farming and the advancement of the breeding and rearing of livestock, poultry and horses and to foster and maintain the education of the public and its interest and awareness in agriculture generally.

These objects will remain unchanged for the foreseeable future.

Council members confirm that they have taken account of the Charity Commission’s general guidance on public benefit when reviewing the charity’s aims and objectives and planning future activities. In particular, they consider how planned activity will contribute to the aims and objectives that have been set.

12. Aims

The Society aims to provide advice for and promote awareness within the rural economy and to educate a wider audience about the ways of the countryside, the environment and animal welfare.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

the Society’s showground at Cranleigh. This Woodland is used for guided walks by experts for schools and other bodies.

In 2010 the Council inaugurated bursaries to assist agricultural students to meet the costs of attending college/university. With the assistance of a donor who wishes to remain anonymous, a grant of up to £500 shall be made each year to help one student per year with the cost of attending college/university for 2018 & 2019 with a break due to COVID 19 but will be issued from 2023 for another 7 years.

Ordinarily, the Council advertises the Annual Show widely around Surrey, Sussex, Kent and Hampshire to ensure that as many people as possible are aware of the event. In addition, the Society’s website (www.cranleighshow.org.uk) has a significant number of visitors who use it to find out details of the Annual Show, review schedules and enter animal competitions on line. Visitors to the website also have the option to purchase tickets on-line, via a third party ‘box office’ provider. We believe that the website is an essential marketing tool in the promotion of the Annual Show and the Society, as such it is regularly updated to provide accurate up-to-date information for browsers. In addition, the Society uses social media such as Twitter and Facebook to communicate with followers and promote the business of the Society.

The Society also holds an Annual Ploughing Match where visitors can watch ploughing demonstrations and competitions for vintage and more modern tractors.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

  1. Future Plans

The Council has no plans to make any major changes in the way that the Society is run or in its main objects and aims. The Council does however consider that all activities should be reviewed from time to time to ensure that its overall objectives continue to be met as times change.

The Council cancelled its Annual Show for 2022 and minimised its ongoing costs in order to preserve as much cash as possible to ensure that it can fund the Show for 2023. During 2020, the Council secured a government-backed bounce-back loan for the sum of £28,500 to ensure that the Society could continue to operate without holding an Annual Show in 2020, 2021 and 2022. A decision has been made by Council to run a rebranded Cranleigh Show Food and Farming Festival in 2023.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

ACHIEVEMENTS AND PERFORMANCE

  1. Review of Performance in Year

After a loss of £7,901 in 2021, the Council is pleased to report a profit for the Society in 2022 of £2 ~~1,6033~~ ,545.

Total income increased by £22,376 from £24,378 to £46,754 due to greater rental income during the year for other 3[rd] party events.

The society managed to significantly reduce total expenditure by a further £ ~~7,1289~~ ,070 from £32,279 to £ ~~25,1513~~ ,209 as additional cost-cutting measures were implemented.

  1. Visitor Numbers and gate receipts.

Due to the show’s cancellation, there were no visitors or gate receipts for the year.

  1. Trade Stands

Due to the show’s cancellation, there was no income from trade stands for the year.

  1. Membership

The membership of the Society at 31st October 2021 was 120 (2020: 293).

  1. Event Lettings

The Council recognises that the showground is a valuable asset that should be used as often as possible. The ongoing improvements have helped to make the showground more attractive to prospective hirers and bookings have continued to grow and have trebled in 2022 with the hire costs totalling £30,382.33.

  1. Volunteer Numbers

Due to the show’s cancellation, volunteers were not required to help with the show during 2022.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

FINANCIAL REVIEW

  1. The results for the year are disclosed in the Statement of Financial Activities on page 12.

The Council reports a surplus for the year of £2 ~~1,6033~~ ,545: (2021: deficit £(7,901). This has been added to reserves. The Council notes that the reserves had suffered a significant decline due to the impact of the COVID-19 pandemic and the cancellation of the 2020, and 2021 Shows and welcomes this surplus in 2022. The Council believes that the reserves and cash balances are sufficient to fund the Show planned for 2023. The Council continues to explore ways to increase income and/or reduce expenditure to improve the results of the Society and rebuild reserves.

Income amounted to £46,754 (2021: £24,378), with show income amounting to £nil (2021: £nil). Expenditure totalled £2 ~~5,1513~~ ,545 (2021: £32,279) with Charitable Expenditure amounting to £1 ~~3,3474~~ ,655 (2021: £28,036). This resulted in a net surplus for the year amounting to £2 ~~1,6033~~ ,545 which has been added to reserves which at the year-end amounted to £ ~~95,244~~ 7,186. These reserves were represented by Fixed Assets of £ ~~808~~ 3 ~~,4400~~ 40, and other net assets of £14, ~~8041~~ 46.

During 2020, the Society took advantage of the UK Government’s Coronavirus Business Interruption Loan Scheme (CBILS) and secured a loan of £28,500. These funds have been set aside to fund the Society during an extended period without the Annual Show, its main income generator, during 2020, 2021 and 2022.

21. Banking and Investment Policies

Following the closure of the CAF bank accounts on 28[th] September 2022 the Society operates one bank account:-

Lloyds Bank plc – Current Account

This is the current account from which day-to-day expenditure items are paid and remittances banked.

22. Free Reserves and Justification

As previously observed the Society considers that it is prudent to hold reserves against the possibility of bad weather or any other event that might severely curtail income in any particular year. This policy has been vindicated by the losses sustained in 2012, 2013, 2014, 2016, 2018, 2019, 2020 and 2021 due partly to weather conditions (2012 and 2018) and a variety of other factors beyond the immediate control of Council, including the COVID-19 pandemic during 2020 and 2021. The Council had to take some difficult decisions as to how to mitigate these losses and restore the reserves to previous levels. The Council has changed the timing of the Show in recent years in an attempt to avoid clashing with other local shows. However, given the large number of shows during the summer period, some clashes are unavoidable.

23. Asset Management

The major asset owned by the Society is the showground. The showground consists of 70 acres located on the outskirts of Cranleigh, Surrey. The site is shown in the Balance Sheet at a value of £80,000 which has been treated as its deemed cost. The Council are of the opinion that the value of the property has increased substantially since the date of this valuation. Fixed Assets and changes thereto are shown in note 10 to the financial statements.

I would like to thank all Members of Council, our Secretary and Treasurer for all the work that they have undertaken on behalf of the Society during the past year. I would also like to thank Nigel Gill for his support in his role of Vice Chairman.

The Year

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

CHAIRMAN’S REVIEW OF THE YEAR’S ACTIVITIES

We were looking forward with eager anticipation to the 74th Cranleigh Show during 2022, but it was sadly not to be as the fallout from the Coronavirus pandemic continued. It was deemed prudent not to risk the society’s limited funds by committing to run a Show with an uncertain financial outlook.

The lifting of COVID restrictions early in the year allowed event holders who had booked the show ground to go ahead with their events. This enabled full use to be made of our wonderful show ground by large numbers of local people. We very much hope this income continues to help fund maintenance improvements to the show ground.

The Society is very grateful for the continuing support of its stakeholders in these unprecedented times. Likewise, we were hugely grateful for the support of our membership aiding the ongoing work of the charity. This payment of these subscriptions is typical of the wonderful support that the Society receives from its membership.

We were delighted to be able to run our annual ploughing match during September, kindly hosted by our President Mr John James at Pound Lea Farm. Whilst the Ploughing Match did not quite cover its costs, it was a lovely event enjoyed by all who attended.

The Showground

The Showground and the Surrey Demonstration Woodland are in excellent shape, thanks to our Showground helpers and the volunteers who work so hard on the Society’s behalf. We continue to open up Fishpond Copse, the Society’s woodland, to school groups throughout the spring and summer, which provide local schools the opportunity for a very informative and educational trip away from the classroom. We also open the Showground up to local scout groups and other youth groups for use throughout the year

Looking forward

The future of the Society and the staging of successful future Cranleigh Shows continues to be of the highest importance to the Trustees. We are delighted that 2023 will bring the first Cranleigh Farming and Food Festival and continue to fulfil its charitable remit to promote and improve good farming, the advancement of livestock breeding and to educate the general public in promoting an awareness of the agricultural industry generally.

Finally, I would like to thank all our members, loyal sponsors and volunteers for your enduring support as it is because of your help that this Society continues today. Thank you very much.

Peter Knight

By Order of the Council

Mrs A Dickson Secretary

Date:

INDEPENDENT EXAMINER’S REPORT TO THE MEMBERS OF

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

As permitted by the Special Resolution passed on 8[th] February 2021, the Society have not obtained an Independent Examiner’s Report for this Annual Report and Financial Statements.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

STATEMENT OF FINANCIAL ACTIVITIES

FOR THE YEAR ENDED 31ST OCTOBER 2022

Notes
Income From
Donations and Subscriptions
2
Charitable Activities
5
Other Trading Activities
3
Investments
Other
4
Total Income
Expenditure On
Raising Funds
6
Charitable Activities
7
Total Expenditure
Net (Expenditure)/Income and
Net Movement in Funds
Total Funds Brought Forward
Total Funds Carried Forward		 2022
Unrestricted
Funds
Restricted
Funds
£
£
2,625
-
-
405
37,104
-
6
-
6,614
-
46,349
405
~~11,8048~~,554
-
~~12,9871~~4,295
360
2~~4,791~~2,849
360
2~~1,558~~3,500
45
69,854
3,787
9~~1,412~~3,354
3,832		 2022
2021
Total
Funds
Unrestricted
Funds
Restricted
Funds
Total
Funds
£
£
£
£
2,625
7,962
500
8,462
405
85
521
606
37,104
10,412
-
10,412
6
1
-
1
6,614
4,898
-
4,898
46,754
23,357
-
24,378
~~11,8048~~,554
4,243
-
4,243
1~~3,3474~~,655
27,024
1,012
28,036
~~15,1512~~3,20
9
31,267
1,012
32,279
2~~1,6033~~,545
(7,910)
9
(7,901)
73,641
77,764
3,778
81,542
9~~5,2447~~,186
69,854
3,787
73,641

All the activities reported above represent continuing operations.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

BALANCE SHEET AT 31ST OCTOBER 2022

FIXED ASSETS
Tangible assets
CURRENT ASSETS
Debtors
Cash at bank and in hand
CREDITORS:
Amounts falling due within one year
NET CURRENT ASSETS
CREDITORS:
Amounts falling due after more than one year
NET ASSETS
CAPITAL AND RESERVES
General fund
Restricted Funds		 2022
2021
Notes
£
£
£
£
10
~~80~~83~~,4400~~
40
80,880
11
1,445
52,993
__
2,685
34,587
_
54,438
27,272
12
(24,442)

(22,245)

29,996
_
15,027
_
(15~~,1928~~5
0)

(22,266)

~~95,2447~~,18
6
_
73,641
_
16
16
~~91,4123~~,35
4
3,832
_
69,854
3,787
_
~~95,2447~~,18
6
73,641
____

The charitable company is entitled to exemption from audit under Section 477 of the Companies Act 2006 for the period ended 31st October 2022.

The members have not required the charitable company to obtain an audit of its financial statements for the period ended 31st October 2022 in accordance with Section 476 of the Companies Act 2006.

The trustees acknowledge their responsibilities for

The financial statements, which have been prepared in accordance with the special provisions relating to companies subject to the small companies’ regime within Part 15 of the Companies Act 2006, were approved by the Council on 25[th] February 2023 and are signed on its behalf

..................................................... P KNIGHT

) ) DIRECTORS

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

BALANCE SHEET AT 31ST OCTOBER 2022 ..................................................... ) N GILL

Company Registered Number: 01594935

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

1 ACCOUNTING POLICIES

1.1 Basis of Preparation and Assessment of going concern

The accounts have been prepared under the historical cost convention with the exception of investments which are included at market value. The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standards applicable in the UK and Republic of Ireland (FRS 102) (effective 1st January 2015) and the Financial Reporting Standard applicable in the United Kingdom and Republic of Ireland (FRS 102) and the Charities Act 2011.

The Charity constitutes a public benefit entity as defined by FRS 102.

The Trustees consider that there are no material uncertainties about the Charity’s ability to continue as a going concern.

1.2 Restricted Funds

Restricted Funds are those funds which may only be applied to purposes specified by the donor. Details of Restricted Funds are set out in Note 16 to the financial statements.

1.3 Income

All income is recognised once the charity has entitlement to the income, it is probable that the income will be received and the amount of income receivable can be measured reliably .

Donations, Subscriptions and Other income are recognised for when received.

Investment Income is included when receivable.

Income related to the Annual Show is recognised when the show takes place.

1.4 Expenditure

Liabilities are recognised as expenditure as soon as there is a legal or constructive obligation committing the charity to that expenditure, it is probable that settlement will be required and the amount of the obligation can be measured reliably.

Costs are allocated between direct charitable and other expenditure according to the nature of the cost. Where items involve more than one category they are apportioned between the categories according to the nature of the cost.

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

1.5

Cashflow

The Society has taken advantage of the exemptions available under Section 1A of FRS 102 and has not produced a cashflow statement.

1.6 Tangible fixed assets and depreciation

Fixed assets for charity use are capitalised at cost, where acquired, or market value as determined by the trustees where donated. They are stated in the accounts at cost/original value less depreciation.

Depreciation is calculated to write off the cost or valuation of fixed assets, less their estimated residual value, over their expected useful lives on the following bases:

Farm Vehicles 20% straight line basis Office equipment including website 20% straight line basis Showground Amenities 20% straight line basis

1.7

Donated assets

In accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities, fixed assets donated to the company for its own use are recognised as assets in the Balance Sheet and in the Statement of Financial Activities as income at an amount based on their value at the date of the donation.

2.
DONATIONS AND SUBSCRIPTIONS
2022
Restricted
£
Unrestricted
£
Donations
Subscriptions
-
-
_
-
2,625
_
-
__
2,625
______
3.
OTHER TRADING ACTIVITIES
4.
OTHER INCOME
DEFRA Single Payment Scheme, Entry Level
Stewardship and Forestry Commission grants		 2022

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

5. SHOW INCOME AND EXPENDITURE

Income
_____
Restricted
£
Unrestricted
£
Gate entry fees
Competition entry fees, sponsorship,
donations and costs:
Cattle
Sheep
Pigs
Goats
Dogs
Horses
Farming
Ploughing
Schedules, catalogues and advertising
Trade stands
Attractions
Catering
Toilet hire
General show day expenses
-
-
-
-
-
-
-
-
405
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
_
405
_
-
_		 2022

______
Expenditure
_____
Total
£
Restricted
£
Unrestricted
£
-
-
-
-
-
-
-
-
405
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
360
-
-
-
-
-
-
_
-
-
-
-
-
-
-
-
-
-
-
-
-
-
-
_
405
_
360
_
-
_		 2021

_
Income
Expenditure
Total
£
Total
£
Total
£
-
-
-
-
-
-
-
-
360
-
-
-
-
-
-
_
10
1
8
-
-
-
-
-
512
75
-
-
-
-
-
_
-
-
-
-
-
-
-
52
565
280
2,705
-
167
-
-
_
360
_
606
_
3,768
_

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

6.
COSTS OF RAISING FUNDS
2022
£
Social events
Showground costs
700
~~11,1047~~,854
__
~~11,8048~~,554
_
7.
CHARITABLE ACTIVITIES
2022
Restricted
£
Unrestricted
£
Show Expenditure (note 5)
Other Charitable Expenditure (note 8)
360
-

-
12,987
_
360

12,987
_
8.
OTHER CHARITABLE EXPENDITURE
2022
Restricted
£
Unrestricted
£
Bookkeeping
Insurance
Office rent
Telephone
Postage, stationery and office supplies
Registration fees
Student grants
Sundry expenses
Depreciation
Administration costs
Independent Examiner’s fee
Travel and AGM costs
Bank charges
-
-
-
-
-
-
-
-
-
-
-
-
-

3,415
3,902
-
1,023
698
501
-
-
440
2,776
-
56
176

-

12,987
___		 2021
£
-
4,243
__
4,243
_

Total
£
360
12,987


13,347
_


Total
£
3,415
3,902
-
1,023
698
501
-
-
440
2,776
-
56
176
_
12,987
___		 2021
£
-
4,243
__
4,243
_

Total
£
360
12,987


13,347
_


Total
£
3,415
3,902
-
1,023
698
501
-
-
440
2,776
-
56
176
_
12,987
___		 2021
£
3,768
24,268
__
28,036
_
2021
£
207
3,361
900
499
795
1,045
500
169
440
15,506
-
-
846

24,268
___

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

9.
NET EXPENDITURE
This is stated after charging:
Depreciation
Independent Examiner’s fee
10.
TANGIBLE FIXED ASSETS
Freehold
Land
£
Showground
Amenities
£
Cost
At 1st November 2021
Additions
Disposals
80,000
-
-
__
56,410
-
-
_
At 31st October 2022
80,000

56,410

DEPRECIATION
At 1st November 2021
Charge for the year
Disposals
-
-
-

56,410
-
-

At 31st October 2022
-

56,410

NET BOOK VALUE
At 31st October 2022
80,000

-

At 31st October 2021
80,000

-
___
11.
DEBTORS
Trade Debtors
VAT		 2022
£
2021
£
~~4401~~,090
-
__
440
-
_
Farm
Vehicles
£
Office
Equipment
£
Total
£
14,500
3,25~~0-~~
-

3,750
-
-

154,660
~~-3~~,250
-
_
~~14,500~~17,75
0

3,750

1~~54,6607~~,9
10

13,620
1,09~~0440~~
-

3,750
-
-

73,780
~~4401~~,0
90
-

14,71~~0060~~

3,750

74~~,2208~~70

3,04~~0440~~

-

8~~30,4400~~4
0

880

-

80,880

2022
£
2021
£
55
2,395
1390

290
_
1,445

2,685

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

12.
CREDITORS: AMOUNTS FALLING DUE
WITHIN ONE YEAR
2022
£
Deferred Income
VAT
Accruals
Other Creditors
Bank Loan
9,110
-
750
7,453
7,128
__


24,441
_
13.
CREDITORS: AMOUNTS FALLING DUE
AFTER MORE THAN ONE YEAR
2021
£
Bank Loan
15,85~~0192 ~~


15,85~~0192~~
___		 2021
£
9,258
-
750
5,703
6,534
__
22,245
_
2020
£
26,125

26,125
___

In June 2020, the Society took advantage of the Government-backed Coronavirus Business Interruption Loan Scheme (CBILS) and secured a loan of £28,500. Repayment of the capital commenced during December 2021 for a period of 72 months.

14. TAXATION STATUS

The Society is a registered charity, being numbered 283637, and is potentially exempt from income and capital gains tax under Part 11 of The Corporation Tax Act 2010 and the Chargeable Gains Act 1992, to the extent that such income or gains are applied exclusively to charitable purposes.

15. TRUSTEES REMUNERATIONS AND BENEFITS

The members of the Council are Directors and as such, are related parties. The following payments to members of Council were permitted by the Society’s Articles of Association.

16. KEY MANAGEMENT PERSONNEL

The Society has no employees. Key Management Personnel comprises the members of Council and the Secretary. Total remuneration paid to key management personnel was £4,598 (2021: £15,490).

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

NOTES FORMING PART OF THE FINANCIAL STATEMENTS

FOR THE YEAR ENDED 31ST OCTOBER 2022

17. FUNDS
Balance at 1st November 2021
Income
Expenditure
Balance at 31st October 2022
REPRESENTED BY:
Tangible fixed assets
Net current assets		 Cattle
Fund
£
1
-
-
_____
1
_
-
1
_____
1
___		 Horse
Fund
£
972
-
-
_____
972
_
-
972
_____
972
___		 Sheep
Fund
£
8
-
-
_
8

-
8
__
8
_____		 Goat
Fund
£
539
-
-
_
539

-
539
__
539
_____		 Dog
Fund
£
Farming
Fund
£
Ploughing
Fund
£
Education
Fund
£
Restricted
Fund
Total
£
General
Fund
£
Total
Reserves
£
2,100
-
168
-
3,787
69,854
73,641
-
-
405
-
405
46,349
46,754
-
-
(360)
-
(360)~~(24,7912~~2,
849)
(2~~5,1513~~,2
09)
_


_

_
_
2,100

-
_
213

-

3,832
_
~~91,4129~~3,
354
_
9~~5,2447~~,1
86
_
-
-
-
-
-
8~~0,43~~,040
8~~0,43~~,040
2,100
-
213
-
3,832
10~~,972~~314
14~~,804~~146


_


_
_
2,100
_
-

213

-
_
3,832

~~91,4129~~3,
354
_
~~95,244~~97,
186
____

The General Fund represents the unrestricted funds which the Council is free to use in accordance with the charitable objects. The Cattle Fund represents unexpended donations for the cattle show.

The Horse Fund represents unexpended donations for the horse show.

The Sheep Fund represents unexpended donations and sponsorships for the sheep show.

The Goat Fund represents unexpended donations for the goat show.

The Dog Fund represents unexpended donations for the dog show.

The Farming Fund represents unexpended donations for the farming show.

The Ploughing Fund represents unexpended donations for the ploughing show.

The Education Fund represents donations received and expended in providing agricultural awards.

FOR INFORMATION PURPOSES ONLY

CRANLEIGH AND SOUTH EASTERN AGRICULTURAL SOCIETY

INCOME AND EXPENDITURE ACCOUNT

FOR THE YEAR ENDED 31ST OCTOBER 2022

GENERAL INCOME
Subscriptions and donations
Showground rental
Interest receivable
Social events
DEFRA schemes
GENERAL EXPENDITURE
Insurance
Administration expenses
Promotional and fundraising costs
Showground costs
Depreciation:
Office equipment
Showground amenities
Farm vehicles
Bank charges and interest
Social events
Student grants
GENERAL SURPLUS/(DEFICIT)
SHOW DAY (see note 5)
Income
Expenditure
TOTAL SURPLUS/(DEFICIT) FOR THE YEAR		 2022
2021
£
£
£
2,625
37,104
6
-
5,614
__
46,349
8,462
10,412
1
-
4,898
_
3,902
7,080
1,389
~~11,104~~7,85
4
-
-
~~4401~~,090
~~1768~~34
700
-

~~24,7912~~,849

3,361
11,368
7,753
4,243
-
-
440
846
-
500

~~21,5583~~,500
405
(360)
_
45

-
(3,768)
_
~~21,6032~~3,54
5
___		 £
24,378
28,511
__
(4,233)
(3,768)
_
(7,901)
___