The Bancroft Players (An Unincorporated Association) Report and Financial Statements For The Year Ended 30th June 2025 Charity Number: 283439 ## **Report of the trustees for the year ended 30th June 2025** The trustees are pleased to present their annual report together with the financial statements of the charity for the year ended 30th June 2024. The financial statements comply with the Charities Act 1993 and the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2005). ## **Chair’s report** The Society planned to present 11 productions for the Season. The Theatre was hired only for Film & Society presentations. The Society maintains the QMT to a standard expected of a major public building. Elliott Bunker - Chair of the Executive Committee ## **Our purpose and activities** The Bancroft Players (“the Society”) is an unincorporated association governed by rules sealed on 25 September 1981 and is registered with the Charity Commission (charity number 283439). The principal activity is the education of the public in the arts, particularly the dramatic arts and to further the development of public appreciation and taste in the said arts. Trustees of the Society are the officers and members of the Executive Committee who are elected annually. ## **Reference and administrative details** Charity number: 283439 Registered office: The Queen Mother Theatre, Hitchin, SG4 9SP ## **Our advisers** Bankers: Santander and Barclays Bank Plc ## **Directors and trustees** The trustees and officers serving during the year and since the year end were as follows: President: Vacant Chair: Elliott Bunker Secretary: Vivien Kerr Treasurer: Mark Weatherbed Theatre Manager: Christopher Lane Artistic Director: Nicki Pope Bar Manager: Vacant Production Manager Studio: Mathew Gray Elected Members: Emma Allerton-Northcott, Claudia O’Connell &Amy Walker ## **Independent Examiner’s Report** I report on the financial statements of The Bancroft Players for the year ended 30th June 2025. ## **Respective responsibilities** The charity trustees are responsible for the preparation of the financial statement and considers that the audit requirement of Section 43(2) of the Charities Act 2011 (the Act) does not apply. It is my responsibility to state, on the basis of procedures specified in the General Directions given by the Charity Commissioners under Section 43(7)(b) of the Act, whether particular matters have come to my attention. ## **Basis of Independent Examiner's report** My examination was carried out in accordance with the General Directions of the Charity Commissioners. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented with those records. It also includes consideration of any unusual items or disclosures in the financial statements, and seeking explanations concerning any such matters. The procedures undertaken do not provide all the evidence that would be required in an audit, and consequently I do express an audit opinion on the view given by the financial statements. ## **Independent Examiner's statement** In connection with my examination of the accounts, nothing came to my attention which gave me cause to believe otherwise than that the financial statements accord with the accounting records of the charity, and that those records satisfied the requirements of the Act. I am not aware of any matter to which attention should be drawn in order to enable a proper understanding of the financial statements to be reached. Signed by the Independent Examiner: Christie SCott Date: 18[th] December 2025 Name and address of the Independent Examiner: **Christie Scott CA – Tally Accounting** **4 Warren Close Leighton Buzzard LU7 9SU** ## **The Bancroft Players Statement of Financial Activities For The Year Ended 30th June 2023** |**Receipts and Payments**|**Receipts and Payments**||**2024-25**||**2023-24**| |---|---|---|---|---|---| ||||**£**||**£**| |**Receipts**|Productons (see below for current year)||135,960||103,503| ||Subscriptons||8,558||13,665| ||Grants/donatons||0||0| ||Gif Aid||0||0| ||Hire charges||1,222||1,855| ||Refreshments, bar and cofee bar||37,967||24,769| ||total receipts||183,707||143,792| ||||||| |**Payments**|Theatre||153,320||158,314| ||Publicity||1,926||3,958| ||Administraton including informaton to members||0||0| ||Ticketng charges||2,612||2,442| ||Total payments||157,858||164,714| ||||||| ||||25,849||(20,922)| |**Operatng Surplus**|||||| |---|---|---|---|---|---| ||Exceptonal items (see below)||0||0| ||Surplus for the year||25,849||(20,922)| |**Cash**|Bank (all foats were banked)||65,819||54,997| |**Bar**|Purchases (stock variance not valued)||838||0| ## **Production Costs - Information for members:** ## **Youth & Juniors** **Studio** **Main House Studio Youth & Juniors** 2,242 Silly Cow 1,625 Brimstone & Treacle 254 Our Teachers A Troll 5,423 Sleeping Beauty 1,172 Beautiful Thing 1,232 Jack Absolute 4,983 The Curious Incident of the Dog 992 Blackbird 120 I Don’t Like Mondays 3,523 Blackadder Goes Forth 1,050 Twelfth Night Production Indirect Costs: £22,616. Stock Items: £0 ## **Major exceptional costs** Main Theatre Bar Refurbishment - 0 ## **The Bancroft Players Balance Sheet** ## **For The Year Ended 30th June 2025** |**2024-25**
£
**Fixed Assets**
Building
1,770,000
**Current Assets**
Bank and cash in hand:
65,819
Bar stock
0
Prepayments
832
**Total Assets**
1,836,651
**Current Liabilites**
Advance receipts
0
**Total Assets less Current Liabilites**
1,836,651
**Represented by the following Funds:**
Opening Balance
1,799,804
Surplus/(Defcit) in Year
25,849
Closing Balance
1,825,653|| |---|---| Approved by the Trustees and signed on behalf of them all. ## M R Weatherbed Mark R Weatherbed **Treasurer & Trustee** ## **Notes to the accounts** The financial statement has been prepared on a cash basis and under the historical cost convention in accordance with the Charity Commission Statement of Recommended Practice together with applicable accounting standards. Income is recognised when it is received. Expenditure is accounted for on payment. The Queen Mother Theatre is built on land which is leased from North Herts District Council for a term of 99 years from 1983; the rent for the whole term was paid then. The Trustees discontinued depreciation in 2002. VAT no longer applies.