## Trustees' Annual Report ## For the period **----- Start of picture text -----**
From (start date) 0 1 0 4 2 4 to end date 3 1 0 3 2 5
Section A Reference and administration details
Charity name 1st Lindfield Scout Group
Other names the charity is known by
2 8 3 3 7 7
Registered charity number (if any)
HQ registration number
Charity’s principal address The Scout Hut
Eastern Road
Lindfield
Postcode R H 1 6 2 L P
**----- End of picture text -----**
## Names of the charity trustees who manage the charity _(These will be published in the annual report of the charity and the Charity Register if reporting for a Registered Charity with a charity regulator)_ **----- Start of picture text -----**
Dates acted if not
Trustee Name Office (if any)
for whole year
1 James Roland Keeble Lead Trustee
2 James Richard Taylor
3 Sandra Mann
4 Joanne Broom
5 Simon Fitzpatrick Treasurer
6 Claire Stone Lead Volunteer
7 Timothy James Wall
8 Alison Jane Garwood
9
10
11
12
13
14
15
Names and addresses of advisers (optional information but encouraged as best practice)
(These will be published in the annual report of the charity)
**----- End of picture text -----**
Type of advisor Name Address 1st Lindfield Scout Group Page 1 of 6 |**Section B**|**Structure, governance and management**| |---|---| |Description of the charity’s trusts
Additional governance issues (optional information but encouraged as best practice)
(e.g. trust deed, constitution)
Type of governing document
Policies and procedures adopted for:
a) the induction and training of trustees;
b) trustee' consideration of major risks
and the systems and procedures to
manage them
The Group's governing documents are those of the Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association.
You may choose to include additional
information, where relevant, about:
(e.g. appointed by, elected by)
The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association.
The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
(e.g. trust, association, company)
How the charity is constituted
The Group is managed by the Group Trustee Board, the
members of which are the ‘Charity Trustees’ of the Scout
Group which is an educational charity. As charity trustees
they are responsible for complying with legislation
applicable to charities. This includes the registration,
keeping proper accounts and making returns to the Charity
Commission as appropriate.
The Trustee Board consists of the Chair, Treasurer and 6
Trustees (including 2 Ex Officio Trustees, and 2 co-opted
Trustees) and meets every 4 months.
Members of the Trustee Board complete Being a Scouts
Trustee learning within the first 6 months of joining the
Board.
This Group Trustee Board exists to make sure the charity is
well-managed, risks are assessed and mitigated, buildings
and equipment are in good working order, and everyone
follows legal requirements and the organisation's policies
and rules. Their support helps other volunteers run high-
quality and safe programmes that gives young people skills
for life.|| 1st Lindfield Scout Group Page 2 of 6 |**Section B**|**Structure, governance and management (continued)**| |---|---| ||**Risk and Internal Control**
The Group Trustee Board has identified the major risks to
which they believe the Group is exposed, these have been
reviewed and systems have been established to mitigate
against them. The main areas of concern that have been
identified are:
Damage to the building, property and equipment. The
Group would request the use of buildings, property and
equipment from neighbouring organisations such as the
church, community centre and other Scout Groups. Similar
reciprocal arrangements exist with these organisations. The
Group has sufficient buildings and contents insurance in
place to mitigate against permanent loss.
Injury to leaders, helpers, supporters and members. The
Group through the capitation fees contributes to the Scout
Associations national accident insurance policy. Risk
Assessments are undertaken before all activities.
Reduced income from fund raising. The Group is primarily
reliant upon income from subscriptions and fundraising. The
group does hold a reserve to ensure the continuity of
activities should there be a major reduction in income. The
Board could raise the value of subscriptions to increase the
income to the group on an ongoing basis, either temporarily
or permanently.
Reduction or loss of leaders. The group is totally reliant
upon volunteers to run and administer the activities of the
group. If there was a reduction in the number of leaders to
an unacceptable level in a particular section or the group as
a whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.
Reduction or loss of members. The Group provides
activities for all young people aged 4 to 18. If there was a
reduction in membership in a particular section or the group
as whole then there would have to be a contraction,
consolidation or closure of a section. In the worst case
scenario the complete closure of the Group.| 1st Lindfield Scout Group Page 3 of 6 |**Section C**|**Objectives and activities**| |---|---| |Additional details of the objectives and activities (optional information but encouraged as best practice)
You**may choose**to include further
statements, where relevant, about:
• policy on grant making;
• contribution made by volunteers;
• policy on investments.
Public benefit statement
Summary of the objects of the charity set
out in its governing document
**The Purpose of Scouting**
Scouting exists to actively engage and support young
people in their personal development,
empowering them to make a positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity -**We act with integrity; we are honest, trustworthy
and loyal.
**Respect -**We have self-respect and respect for others.
**Care -**We support others and take care of the world in
which we live.
**Belief -**We explore our faiths, beliefs and attitudes.
**Co-operation -**We make a positive difference; we co-
operate with others and make friends.
**The Scout Method**
Scouting takes place when young people, in partnership
with adults, work together based on the
values of Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
- make and live by their Promise.
Deliver a range of activities for young people range of
activities for young people aged from 6 to 14 years old
including:
- Regular weekly meetings for all sections
- Craft based activities
- Sport based activities including water based activities
- adventurous activities including rock climbing, night time
navigation exercises etc.
- residential trips involving being away from home, catering
for themselves in addition to other activities -
-a range of activities in the outdoors etc.
- a structured programme of activities leading to them to
gaining "badges" and the "Chief Scouts' Award at a variety
of different levels
- being involved in a variety of community based projects
e.g. "litter picking" and undertaking new and challenging
activities
Summary of the main activities in relation
to these objects
The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.|| 1st Lindfield Scout Group Page 4 of 6 **----- Start of picture text -----**
Section D Achievements and performance
Summary of the main achievements of We continue to provide high quality activities for young
the charity during the year people in our locality.
We are oversubscribed.
We ran a series of day activities and overnight trips.
In addition we maintain our Headquarters providing a
resource for other organisations within the village to meet
We keep our activity equipment maintained.
Section E Financial Review
Reserves Policy
Brief statement of the charity’s policy on
reserves
The Group's policy on reserves is to hold sufficient
resources to continue the charitable activities of the group
should income and fundraising activities fall short. The
Group Trustee Board considers that the group should hold a
sum circa £10000 to cover maintenance to the Scout Hut,
in addition to having a long term plan to maintain the
b ildi
The Group held reserves which allow us to deal with any
issues that arise with the headquarters building and all of
our equipment. This is above the level/below required for
operating expenses.
Details of any funds materially in deficit None
(circumstances plus steps to eliminate)
Further financial review details (optional information)
You may choose to include Over the year the Group carries out a number of fund
additional information, where raising activities. Many of these are "catering" based where
relevant, about: we engage with the village community in providing food and
refreshment at larger community events e.g. "Village Day"
• the charity’s principal sources of funds
(including any fundraising);
• how expenditure has supported the key Investments Policy
objectives of the charity; The Group Trustee Board regularly monitors the levels of
bank balances and the interest rates received to ensure the
group obtains maximum value and income from its banking
arrangements. Occasionally this may involve using an
account that requires a period of notice before funds may
be withdrawn, before doing so the Group Trustee Board
• investment policy and objectives; All funds are kept in Bank Accounts, all of which are interest
bearing.
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1st Lindfield Scout Group Page 5 of 6 **----- Start of picture text -----**
Section F Other Optional Information
Plans for future periods (details of any We will continue to offer high quality activities to all the
significant activities planned to achieve young people in our Group, ensuring that they are all
them) organised within the Scout Association Safety Rules.
We will continue to recruit adult volunteers to help in
delivering all the activities that we run.
**----- End of picture text -----**
## **Section G Declaration** The trustees declare that they have approved the trustees’ report above Signed on behalf of the charity’s trustees |Signature(s)
Full name(s)
Date
Position (e.g. Secretary, Chair)|2
5
0
1
2
6
J Keeble
James Keeble
Lead Trustee| |---|---| 1st Lindfield Scout Group Page 6 of 6 **1st Lindfield Scout Group Cash Flow Accounts 2022-25** |**Income**
**2024-2025**
**2023-2024**
**2022-2023**||**Expenses**
**2024-2025**
**2023-2024**
**2022-2023**| |---|---|---| |||| |**Subscriptions**||**Capitation**
Capitation
£6,890.00
£6,435.00
£6,500.00| |Parental Subscriptions
£13,758.06
£13,794.00
£14,113.58||| |**Sub-Total**
**£13,758.06**
**£13,794.00**
**£14,113.58**||**Sub-Total**
**£6,890.00**
**£6,435.00**
**£6,500.00**| |||| |||**Camps/Events**| |||Scouts WSIJ 2025
£4,650.00
Joint Camp May 2022
£3,266.53
Cub Camp April 2023
£355.15
Cub Camp June 2023
£1,685.80
£23.40
Scout Camp May 2023
£2,047.68
£271.60
Cub Camp June 2024
£2,147.59
£384.00
Scout Camp May 2024
£1,749.17
£80.00
Raft Races
£240.00
£240.00
£252.00
Monopoly Run
£557.00
£192.80
£403.20
Go Beavers
£700.00
£750.00
£750.00
Discovery Sailing Project
£820.00
Cubs Kayaking
Cub Camp2025
£236.00| |||**Sub-Total**
**£10,279.76**
**£6,555.43**
**£1,700.20**| |||| |||**Fund Raising**| |||Bike Ride
£2,399.59
Village Run
£422.91
£437.30
£464.77
Rotary Club Dinner
£75.53
Village Day
£1,460.17
£842.87
£650.12
Village Night
£700.62
£560.05
£576.95
Cash Float
£148.61
£85.00
£210.00| |||**Sub-Total**
**£2,807.84**
**£1,925.22**
**£4,301.43**| |||| |||**Section Running Expenses**| |||Beavers
£611.92
£122.36
£1,366.70
Cubs
£1,775.51
£2,953.25
£2,065.30
Scouts
£2,362.32
£1,952.42
£2,139.46
General
£312.38
£614.39
£522.11| |||**Sub-Total**
**£5,062.13**
**£5,642.42**
**£6,093.57**| |||| |||**Insurance**| |||Combined Policy
£1,843.50
£2,202.40
£1,504.11| |||**Sub-Total**
**£1,843.50**
**£2,202.40**
**£1,504.11**| |||| |||**Utility Bills**| |||Electricity
£1,698.43
£3,262.13
£922.49
Phone/Broadband
£364.67
£208.40
£200.06
Water & Sewerage
£426.04
£100.52
£321.24
Waste Collection
£168.00
£160.00| |||**Sub-Total**
**£2,657.14**
**£3,571.05**
**£1,603.79**| |||| |||**Hut Running Costs**| |||Cleaning
£2,113.56
£1,396.08
£1,165.26
General/Equipment
£836.76
£524.01
£9.99
Electrical
£108.00
£516.00
£60.00
Gardening
£13.20
£87.75
£110.00
Window Cleaner
£80.00
£80.00
Fire Alarm Service
£343.20
£334.80
£265.20
Maintenance
£514.48
£165.00
£184.79| |||**Sub-Total**
**£4,009.20**
**£3,103.64**
**£1,795.24**| |||| |||**Badges**| |||Miscellaneous Badges
£754.80
£560.00
£1,730.00| |||**Sub-Total**
**£754.80**
**£560.00**
**£1,730.00**| |||| |||**Leader Expenses**| |||Leaving Gifts
£100.24
£50.24
£56.62
Leader Uniforms
£1,099.10
£491.80
£452.04
Leader Training
£23.20
Woggles / Scarves
£170.00| |||**Sub-Total**
**£1,222.54**
**£712.04**
**£508.66**| |||| |||**Charitable Donations**| |||World Scout Jamboree
£1,500.00| |||**Sub-Total**
**£0.00**
**£1,500.00**| |||| |||**Outdoor Equipment**| |||Camping
£246.56
£114.69
£792.90
Catering
£202.80
£1,052.27
Gazebo
Gas refill
£120.75
£153.46
£499.97| |||**Sub-Total**
**£367.31**
**£470.95**
**£2,345.14**| page 1 of 2 15/04/2025 **1st Lindfield Scout Group Cash Flow Accounts 2022-25** |**Income**|**2024-2025**|**2023-2024**|**2022-2023**||**Expenses**
**2024-2025**
**2023-2024**
**2022-2023**| |---|---|---|---|---|---| ||||||| ||||||**Miscellaneous**| ||||||Refunds
£24.00
Leaders Curry
£653.84
£735.00
£663.61
Software/Website
£232.80
£220.20
£95.70
Stationery
£17.20
Transfer from Savings
£25,012.10
£8,920.47
Misc Card Payments
£115.44
£119.16| ||||||**Sub-Total**
**£910.64**
**£26,082.74**
**£9,816.14**| ||||||| ||||||**Hut Refurbishment**| ||||||Flooring
£1,440.00
Heating
£8,075.60| ||||||**Sub-Total**
**£9,515.60**| ||||||| |**Total Income:**|**£44,195.39**|**£66,299.27**|**£43,657.76**||**Total Expenses:**
**£46,320.46**
**£57,260.89**
**£39,398.28**| |**Profit / Loss**|**2024-2025**
**-£2,125.07**|**2023-2024**
**£9,038.38**|||| |**Bank & Cash Accounts**|||||| |1st Lindfield Scout Badge A/C
Barclays Bank Main A/C
Barclays Bank Hut A/C
United Trust Savings A/C
Scouts Short Term Investment|£89.71
£4,394.18
£41,668.83
£20,000.00|£216.05
£13,916.05
£34,123.42
£20,000.00|£334.12
£15,446.92
£43,554.17
£5,000.00||| |**Total**|**£66,152.72**|**£68,255.52**|**£64,335.21**||| page 2 of 2 15/04/2025 Independent examinerfs report on the accounts Section A Indepgndenl Examiner's Report Report to thg tTUStoes 1st LThJfiekl Sc#xrt Grwp On accounts for the year ended 31st Marth 2025 Charity no (rf any 283371 Set on paggs 1 & 2 attached I report lo the trustees on my examinaiion of the accounts of the above charity (Ihe TFUSt"I forthe ygar end&1 31n1312025. As Ihe thariws trustees, you are responsibl8 fortha preparation of th¥ accounts in a(x%)rdance with Ihe wuir8n*nts of the Charities Act 2011 Ilhe Act"). I report in ièspect of my èxamination of the Twsys accx)¢Jnts caffied out undèr section 145 of the 2011 Act and in caryiro oul my 9xamination. I have fdlowed all the Directiorts gNèn by IhÈ Charity Cornmlssion under seckn 14515Mbl oflhe ACL Respot)slbllltbgs and ba51s of report Independent I have completed my examir7atKffi. I confinm that material matters have exambnèrfs statement come to my attèntion in conrwctN)n with the examination wh￿h gNes me cause to believe that in. any material Task￿t Ihe affj)unling rwx)rds were not kept in accordan(x with socthjn 130 of the Charitses Act, or th8 accounts did not accord wilh Ihe aco)untwig [￿X)rdS I havè no con(*ms and hav8 come across no ot￿r matters in c(mnection with the èxaminatim to whith attenkn sl)fJJkJ be drawn in this re￿ in derto enable a prop8r uThJgrstalldwhy of the a(¥￿￿1$ lo be reached. Signod: Name.. •Uoss Relevont professional qualificationlsl or body Irf any): Addross: Oct 2018 IER Section B Disclosure Only complete rf the examiner needs lo highlight material matters of concern (see CC32, Irthpendent Oxamination of thaiity awnunts: directions and guKlance for exarnin￿51. Glve hore brief detaits ol any Items that the examlnfrr wlshes to IER Oct 2018