Trustees’ Annual Report for the period
From 1/4/23 Period start date To 1/4/24 Period end date
Charity name:1[st] Lindfield Scout Group
Charity registration number: 283377
Objectives and Activities
| SORP reference | ||
|---|---|---|
| Summary of the purposes of the charity as set out in its governing document |
Para 1.17 | As part of a worldwide organisation, Scouting offers challenge and adventure to over 100 young people in Lindfield and the surrounding area. young people across the UK |
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
Para 1.17 and 1.19 |
Scouting offers challenge and adventure to 400,000 young people and 100,000 adults across the UK. In our group we do some pretty amazing things, but for us, adventure is a way of life and not just an activity or expedition. Our Scouts grow in confidence by trying out new skills and stretching themselves. Whether it’s our older Scouts trying out their French on an international trip or a Scout leading his Patrol for the first time, each time we challenge ourselves, it’s a step forward. When a Scout stands up to a bully, or sticks up for what they believe in; that’s an adventure. |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
Para 1.18 | Yes |
Additional information (optional) You may choose to include further statements where relevant about:
| SORP reference | ||
|---|---|---|
| Policy on grant making | Para 1.38 | n/a |
| Policy on social investment including program related investment |
Para 1.38 | n/a |
| Contribution made by volunteers |
Para 1.38 | n/a |
Other
Achievements and Performance
| SORP reference | ||
|---|---|---|
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
Para 1.20 | Over the period we have provided the following: • regular weekly meetings of six separate section providing a range of activities to you people (male and female) ranging in age from 6 to 14. • In addition we provide trips away to “camp” for all ages • Other activities in include o Farm visitso Raft buildingo Geocachingo Flight simulator “flying”o Day hikeso Overnight hikeso First aid trainingo Wide range of “outdoor”activities |
Additional information (optional) You may choose to include further statements where relevant about:
| Achievements against objectives set |
Para 1.41 | |
|---|---|---|
| Performance of fundraising activities against objectives set |
Para 1.41 | |
| Investment performance against objectives |
Para 1.41 | |
| Other |
Financial Review
| Financial Review | ||
|---|---|---|
| Review of the charity’s financial position at the end of the period |
Para 1.21 | |
| Statement explaining the policy for holding reserves stating why they are held |
Para 1.22 | Funds are raised in three main ways: • Parental “subscriptions” • Fund raising activities • Donations for the use of the building Funds are spent on day-to-day expenses, maintaining our range of equipment (tentage etc) and maintaining our Scout Hut. Reserves are built up in order to facilitate the on-going maintenance of the Scout Hut and to carry out a full refurbishment of the building over a period of five years. |
| Amount of reserves held | Para 1.22 | £20 000 earmarked for Hut refurbishment |
| Reasons for holding zero reserves |
Para 1.22 | n/a |
| Details of fund materially in deficit |
Para 1.24 | n/a |
| Explanation of any uncertainties about the charity continuing as a going concern |
Para 1.23 | n/a |
Additional information (optional) You may choose to include further statements where relevant about:
| The charity’s principal sources of funds (including any fundraising) |
Para 1.47 | n/a |
|---|---|---|
| Investment policy and objectives including any social investment policy adopted |
Para 1.46 | Other than interest on bank accounts no investments are made |
| A description of the principal risks facing the charity |
Para 1.46 | n/a |
| Other |
Structure, Governance and Management
| Description of charity’s trusts: |
||
|---|---|---|
| Type of governing document (trust deed, royal charter) |
Para 1.25 | Scout Association Structures |
| How is the charity constituted? (e.g unincorporated association, CIO) |
Para 1.25 | As per Scout Association’s (Policy and Rules |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
Para 1.25 | Appointed by the Trustee Board |
Additional information (optional)
You may choose to include further statements where relevant about:
Policies and procedures adopted for the induction and training of trustees Para 1.51 The charity’s organisational structure and any wider network with which the charity works Para 1.51 Relationship with any related parties Para 1.51 Other
Reference and Administrative details
| Charity name | 1stLindfield Scout Group |
|---|---|
| Other name the charity uses | none |
| Registered charity number | 283377 |
| Charity’s principal address | c/o 22 Savill Road, Lindfield, Haywards Heath West Sussex RH16 2NX |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 13 14 15 16 17 18 19 20 |
Trustee name | Office (if any) | Dates acted if not for whole **year ** |
Name of person (or body) entitled to appoint trustee (ifany) |
|---|---|---|---|---|
| James Keeble | Chair | |||
| Simon Fitzpatrick | Treasurer | |||
| Claire Stone | Lead Volunteer | |||
| James Taylor | Trustee | |||
| Ali Garwood | Trustee | |||
| Sandie Mann | Trustee | |||
| Tim Wall | Trustee | |||
| Jo Broom | Board Administrator | |||
– Corporate trustees names of the directors at the date the report was approved
Director name
Name of trustees holding title to property belonging to the charity
Trustee name Dates acted if not for whole year
Funds held as custodian trustees on behalf of others
Description of the assets None held in this capacity Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects Details of arrangements for safe custody and segregation of such assets from the charity’s own assets
Additional information (optional)
Names and addresses of advisers (Optional information)
| Type of | Name | Address |
|---|---|---|
| adviser |
Name of chief executive or names of senior staff members (Optional information)
Exemptions from disclosure
Reason for non-disclosure of key personnel details
Other optional information
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| James Roland Keeble | ||
Chair |
||
| 24/01/2025 | ||
| 24/01/2025 |
1st Lindfield Scout Group Cash Flow Accounts 2021-24
| Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Income 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Subscriptions | Capitation | |||||||||||
| Parental Subscriptions | £13,794.00 | £14,113.58 | £10,951.39 | Capitation | £6,435.00 | £6,500.00 | £8,967.00 | |||||
| Total Subscriptions | £13,794.00 | £14,113.58 | £10,951.39 | Total Capitation | £6,435.00 | £6,500.00 | £8,967.00 | |||||
| Camps/Events | Camps/Events | |||||||||||
| Scouts WS 2022 | £6,302.35 | Scouts WS 2022 | £6,200.00 | |||||||||
| Joint CampMay2022 | £2,271.82 | £1,370.33 | Joint CampMay2022 | £3,266.53 | £312.00 | |||||||
| Cub CampApril 2023 | £240.00 | Cub CampApril 2023 | £355.15 | |||||||||
| Cub CampJune 2023 | £1,825.32 | Cub CampJune 2023 | £1,685.80 | £23.40 | ||||||||
| Scout CampMay2023 | £1,244.35 | £745.74 | £1,521.34 | Scout CampMay2023 | £2,047.68 | £271.60 | £1,173.70 | |||||
| Cub CampJune 2024 | £384.00 | Cub CampJune 2024 | £384.00 | |||||||||
| Scout CampMay2024 | £411.62 | Scout CampMay2024 | £80.00 | |||||||||
| Raft Races | £208.98 | £240.18 | Raft Races | £240.00 | £252.00 | £311.00 | ||||||
| MonopolyRun | £193.70 | £368.03 | £348.66 | MonopolyRun | £192.80 | £403.20 | £312.30 | |||||
| Go Beavers | £314.73 | £751.30 | £334.10 | Go Beavers | £750.00 | £750.00 | £500.00 | |||||
| DiscoverySailingProject | £883.22 | £500.00 | DiscoverySailingProject | £820.00 | £360.00 | |||||||
| Overland Hike 2022 | £65.00 | |||||||||||
| Total Camps Visits etc. | £5,705.92 | £1,865.07 | £2,944.28 | Total Camp Visits etc. | £6,555.43 | £1,700.20 | £2,722.00 | |||||
| Fund Raising | Fund Raising | |||||||||||
| Bike Ride | £2,824.84 | Bike Ride | £2,399.59 | |||||||||
| Village Run | £609.05 | £665.14 | Village Run | £437.30 | £464.77 | |||||||
| RotaryClub Dinner | £280.00 | RotaryClub Dinner | £99.88 | |||||||||
| Village Day | £2,273.94 | £1,342.23 | £981.92 | Village Day | £842.87 | £650.12 | £465.01 | |||||
| Village Night | £1,084.35 | £1,007.19 | Village Night | £560.05 | £576.95 | £117.23 | ||||||
| Cash Float | £85.00 | £210.00 | ||||||||||
| Total Fund Raising | £3,967.34 | £5,839.40 | £1,261.92 | Total Fund Raising Expenses | £1,925.22 | £4,301.43 | £682.12 | |||||
| Investment Income | Insurance | |||||||||||
| Transfer from Savings Account | £30,024.20 | £8,913.36 | Fire | £2,188.66 | ||||||||
| Interest | £731.81 | £105.98 | £3.15 | Equipment | £709.46 | |||||||
| Total Investment Income | £30,756.01 | £9,019.34 | £3.15 | Combined Policy | £2,202.40 | £1,504.11 | ||||||
| Total Insurance | £2,202.40 | £1,504.11 | £2,898.12 | |||||||||
| Other Income | ||||||||||||
| Misc cardpayments | £118.32 | Utility Bills | ||||||||||
| Misc Refunds | £50.00 | £394.09 | Electricity | £3,262.13 | £922.49 | £729.05 | ||||||
| ElectricityAccount Refund | £1,551.40 | Phone/Broadband | £208.40 | £200.06 | £295.81 | |||||||
| Donation | £331.84 | £153.61 | £200.00 | Water & Sewerage | £100.52 | £321.24 | £635.47 | |||||
| ElectricityFeedin | £268.69 | £786.30 | £623.31 | Waste Collection | £160.00 | £26.67 | ||||||
| Leaders Curry | £330.50 | £281.00 | £140.00 | Total Utility Bills | £3,571.05 | £1,603.79 | £1,687.00 | |||||
| Total Other Income | £981.03 | £1,733.32 | £2,514.71 | |||||||||
| Hut Running Costs | ||||||||||||
| HMRC | Cleaning | £1,396.08 | £1,165.26 | £1,210.99 | ||||||||
| Gift Aid | £1,914.13 | £2,440.32 | £593.46 | General/Equipment | £524.01 | £9.99 | £448.79 | |||||
| Grants | Electrical | £516.00 | £60.00 | |||||||||
| Total HMRC | £1,914.13 | £2,440.32 | £593.46 | Gardening | £87.75 | £110.00 | £120.00 | |||||
| Window Cleaner | £80.00 | |||||||||||
| Hut Rental | Fire Alarm Service | £334.80 | £265.20 | £235.20 | ||||||||
| Lindfield Dance School | £3,600.00 | £3,006.00 | £2,814.00 | Maintenance | £165.00 | £184.79 | £350.67 | |||||
| Norris Yoga | £592.50 | £202.50 | Total Scout Hut | £3,103.64 | £1,795.24 | £2,365.65 | ||||||
| Jill Sayers | £135.00 | £756.00 | £384.00 | |||||||||
| Post Natal Fitness | £168.00 | Badges | ||||||||||
| Lorna Kneller Swoove | £795.00 | £720.00 | £334.00 | Miscellaneous Badges | £560.00 | £1,730.00 | £1,599.00 | |||||
| Biggs Tai Chi | £150.00 | £213.00 | Total Misc. Badges | £560.00 | £1,730.00 | £1,599.00 | ||||||
| Limepalm | £315.00 | £288.00 | £600.00 | |||||||||
| Jennifer Pullen Pilates | £787.50 | £774.00 | £600.00 | Leader Expenses | ||||||||
| Trident Explorers | £500.00 | LeavingGifts | £50.24 | £56.62 | ||||||||
| Private Parties | £1,880.00 | £1,185.00 | £1,447.50 | Leader Uniforms | £491.80 | £452.04 | £153.99 | |||||
| BeadingBrilliant | £120.00 | £126.00 | Leader Training | |||||||||
| Total Hut Rental | £8,255.00 | £7,764.50 | £6,473.50 | Woggles / Scarves | £170.00 | £517.05 | ||||||
| Total Leader Expenses | £712.04 | £508.66 | £671.04 | |||||||||
| Section Receipts | Section Running Expenses | |||||||||||
| Beavers | Beavers | £122.36 | £1,366.70 | £642.47 | ||||||||
| Cubs | £493.68 | £599.48 | Cubs | £2,953.25 | £2,065.30 | £1,520.15 | ||||||
| Scouts | £432.16 | £282.75 | Scouts | £1,952.42 | £2,139.46 | £1,676.86 | ||||||
| General | General | £614.39 | £522.11 | £739.06 | ||||||||
| Total Other Activities | £925.84 | £882.23 | £0.00 | Total Section Running Expenses | £5,642.42 | £6,093.57 | £4,578.54 | |||||
| Charitable Donations | ||||||||||||
| World Scout Jamboree | £1,500.00 | |||||||||||
| Royal British Legion | ||||||||||||
| Total Charitable Donations | £0.00 | £1,500.00 | ||||||||||
| Outdoor Equipment | ||||||||||||
| Camping | £114.69 | £792.90 | ||||||||||
| Catering | £202.80 | £1,052.27 | £48.00 | |||||||||
| Gazebo | £142.50 | |||||||||||
| Gas refill | £153.46 | £499.97 | £58.50 | |||||||||
| Total Outdoor Equipment | £470.95 | £2,345.14 | £249.00 | |||||||||
| Miscellaneous | ||||||||||||
| Refunds | £45.00 | |||||||||||
| Leaders Curry | £735.00 | £663.61 | £442.77 | |||||||||
| Software/Cloud | £220.20 | £95.70 | £70.00 | |||||||||
| OSM |
page 1 of 2
13/06/2024
1st Lindfield Scout Group Cash Flow Accounts 2021-24
| Income | 2023-2024 | 2023-2024 | 2022-2023 | 2022-2023 | 2021-2022 | Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
Expenses 2023-2024 2022-2023 2021-2022 |
|
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Stationery | £17.20 | £45.74 | ||||||||||
| Transfer from Savings | £25,012.10 | £8,920.47 | ||||||||||
| Misc Card Payments | £115.44 | £119.16 | ||||||||||
| Total Miscellaneous | £26,082.74 | £9,816.14 | £603.51 | |||||||||
| Total Income: | £66,299.27 | £43,657.76 | £24,742.41 | Total Expenses: | £57,260.89 | £39,398.28 | £27,022.98 | |||||
| Profit / Loss | 2023-2024 | 2022-2023 | 2021-2022 | |||||||||
| £9,038.38 | £4,259.48 | -£2,280.57 | ||||||||||
| ASSETS | 31/03/2024 | 31/03/2023 | 31/03/2022 | |||||||||
| Bank & Cash Accounts | ||||||||||||
| 1st Lindfield Scout Badge A/C | £216.05 | £334.12 | £403.53 | |||||||||
| Barclays Bank Main A/C | £13,916.05 | £15,446.92 | £20,035.19 | |||||||||
| Barclays Bank SavingA/C | £8,904.97 | |||||||||||
| Barclays Bank Hut A/C | £34,123.42 | £43,554.17 | £26,796.16 | |||||||||
| United Trust Savings A/C | £20,000.00 | £3,920.31 | ||||||||||
| Scouts Short Term Investment | £5,000.00 | £5,000.00 | ||||||||||
| Total Assets | £68,255.52 | £64,335.21 | £61,139.85 | |||||||||
page 2 of 2
13/06/2024
CHARITY COMMISSION FOR ENGLAND ANO WALES Independent examinerfs report on the accounts Report to the trustee51 mèmbers of 1° Lindfidd Scoul Group On accounts for the yèar •nded 31Y Marth 2024 Charity no lif any) 283377 Set out on pages 1 & 2 attathed I r&[ to the trustees cr• rny èxamination of th8 accounts ofthe at)ve charity llhe Trusfi for the year eIed 31103 12024 Rosponslbi1Stl•s and As the charity Ints1 of the TrusL you are reSPonbIe for thÈ preparation ba¥ls of roport ofthe accounts in aC(xMda[ the requirements of the Charities Act 2011 1.the Art-l. under seclion 145 of 2011 Act and in Cafrying wt my examinalion. I have fdkh¥8d Ihe applTht4e DedS giv8n by Ihe Chanty Commisston ndef section 14515llbl of the Act I hav& ¢(ffn1ed my examination. I confirm that no material rnatte have o)me lo my attention I ") sn connection wrth the examinatKxi which gives me caLise to believe that in, any material speca: accounting records rx)t kept in a&)rdan( wth seclw 130 of theAdor the accounts do rK)t atrord with the acnting )rdS Independent examinerfs statement I have r¢0 concems and have o)me across no other matters in connection with the examination lo which attents.on should drawn in order lo enable a proper under5tarMJing of the accounts to be reached. . Please delete the words in th8 tM¥ck¢ts Ifthey do not apy. Signed: Name: L fvLoSS IER OCtor 2018
Relevant professional qualifi¢atlon(81 or body Irf any): Addr•ss: Only rmplete if the eXamne[ nÈed5 to hi9hlight matters of conr£m Ise8 CC32, lryletEndent exanNnat*)n of charity aco)urts.' direclions arml guidance for examiners1 4¢ IER October 2018