## **Trustees' Annual Report for the period** **From** Period start date Period end date 1 April 2022 **To** 31 March 2023 ## Section A Reference and administration details **Charity name** 1[st] Lindfield Scout Group **Other names charity is known by** **Registered charity number (if any)** 283377 **Charity's principal address** c/o 22 Savill Road Lindfield, Haywards Heath West Sussex **Postcode RH16 2NX** **Names of the charity trustees who manage the charity** |**Trustee name**|**Office (if any)**|**Dates acted if not for**
**whole year **|**Name of person (or body) entitled**
**to appoint trustee (ifany)**| |---|---|---|---| |James Keeble|Chair||GroupExecutive Committee| |Alan Dyke|Member||GroupExecutive Committee| |Alison Garwood|GroupAdministrator||GroupExecutive Committee| |Simon Fitzpatrick|Treasurer||GroupExecutive Committee| |Claire Stone|GroupScout Leader||GroupExecutive Committee| |Joanne Broom|Asst GroupScout Leader||GroupExecutive Committee| |Anna Heath|Member||GroupExecutive Committee| |TimothyWall|Member||GroupExecutive Committee| ||||GroupExecutive Committee| ||||| ## **Names of the trustees for the charity, if any, (for example, any custodian trustees)** **Name Dates acted if not for whole year** ## **Names and addresses of advisers (Optional information)** **Type of adviser Name Address** ## **Name of chief executive or names of senior staff members (Optional information)** March **2012** **TAR** 1 **Section B Structure, governance and management** ## **Description of the charity’s trusts** Type of governing document Scout Association Structures - (eg. trust deed, constitution) How the charity is constituted As per Scout Association Rules - (eg. trust, association, company) Trustee selection methods Appointed by the Group Executive Committee - (eg. appointed by, elected by) ## **Additional governance issues (Optional information)** You **may choose** to include additional information, where relevant, about: - policies and procedures adopted for the induction and training of trustees; - the charity’s organisational structure and any wider network with which the charity works; - relationship with any related parties; - trustees’ consideration of major risks and the system and procedures to manage them. ## **Section C Objectives and activities** **Summary of the objects of the charity set out in its governing document** As part of a worldwide organisation, Scouting offers challenge and adventure to over 100 young people in Lindfield and the surrounding area. young people across the UK March **2012** **TAR** 2 Scouting offers challenge and adventure to 400,000 young people and 100,000 adults across the UK. In our group we do some pretty amazing things, but for us, adventure is a way of life and not just an activity or expedition. Our Scouts grow in confidence by trying out new skills and stretching themselves. Whether it’s our older Scouts trying out their French on an international trip or a Scout leading his Patrol for the first time, each time we challenge ourselves, it’s a step forward. When a Scout stands up to a bully, or sticks up for what they believe in; that’s an adventure. **Summary of the main activities undertaken for the public benefit in relation to these objects (include within this section the statutory declaration that trustees have had regard to the guidance issued by the Charity Commission on public benefit)** ## **Additional details of objectives and activities (Optional information)** You **may choose** to include further statements, where relevant, about: - policy on grantmaking; - policy programme related investment; - contribution made by volunteers. March **2012** **TAR** 3 ## Section D Achievements and performance **Summary of the main achievements of the charity during the year** - regular weekly meetings of six separate section providing a range of activities to you people (male and female) ranging in age from 6 to 14. - In addition we provide trips away to “camp” for all ages - Other activities in include `o` Farm visits - Raft building - Geocaching - Flight simulator “flying” - Day hikes - Overnight hikes - First aid training March **2012** **TAR** 4 Section D Achievements and performance Providing the regular activities for the young people every week March **2012** **TAR** 5 **Section E Financial review** Funds are raised in three main ways: **Brief statement of the** • Parental “subscriptions” **charity’s policy on reserves** • Fund raising activities • Donations for the use of the building Funds are spent on day to day expenses, maintaining our range of equipment (tentage etc) and maintaining our Scout Hut. Reserves are built up in order to facilitate the on-going maintenance of the Scout Hut and to carry out a full refurbishment of the building over a period of five years. **Details of any funds materially in deficit** none ## **Further financial review details (Optional information)** You **may choose** to include additional information, where relevant about: - the charity’s principal sources of funds (including any fundraising); - how expenditure has supported the key objectives of the charity; - investment policy and objectives including any ethical investment policy adopted. ## **Section F Other optional information** March **2012** **TAR** 6 ## **Section G Declaration** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** S A Fitz atrick p **Full name(s)** Simon Fitzpatrick **Position (eg Secretary, Chair,** Treasurer **etc) Date** 11 Nov 2023 March **2012** **TAR** 7 **1st Lindfield Scout Group Cash Flow Accounts 2019-2022** |**Income**
**2022-2023**
**2021-2022**
**2020-2021**|**Income**
**2022-2023**
**2021-2022**
**2020-2021**|**Income**
**2022-2023**
**2021-2022**
**2020-2021**|**Income**
**2022-2023**
**2021-2022**
**2020-2021**|**Income**
**2022-2023**
**2021-2022**
**2020-2021**|**Income**
**2022-2023**
**2021-2022**
**2020-2021**||**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| |**Subscriptions**|||||||**Capitation**|||||| |Parental Subscriptions|£14,113.58||£10,951.39||£2,773.50||Capitation|£6,500.00||£8,967.00||£5,600.00| |**Total Subscriptions**|**£14,113.58**||**£10,951.39**||**£2,773.50**||**Total Capitation**|**£6,500.00**||**£8,967.00**||**£5,600.00**| |||||||||||||| |**Camps/Events**|||||||**Camps/Events**|||||| |Cub Camp2023|||||||Cub Camp2023|£23.40||||£290.00| |Joint CampMay2022|£2,271.82||£1,370.33||||Joint CampMay2022|£3,266.53||£312.00||| |Scout Camp2023|£745.74||£1,521.34||||Scout Camp2023|£271.60||£1,173.70||| |Scouts WS 2022|||£6,302.35||||Scouts WS 2022|||£6,200.00||| |Raft Races 2022|||£240.18||||Raft Races 2022|£252.00||£311.00||| |MonopolyRun 2023|£368.03||£348.66||||MonopolyRun 2022|£403.20||£312.30||| |Go Beavers 2023|£751.30||£334.10||||Go Beavers 2022|£750.00||£500.00||| ||||||||Overland Hike 2022|||£65.00||| |**Total Camps Visits etc.**|**£4,136.89**||**£10,116.96**||**£0.00**||**Total Camp Visits etc.**|**£4,966.73**||**£8,874.00**||**£290.00**| |||||||||||||| |**Fund Raising**|||||||**Fund Raising**|||||| ||||||||Bike Ride|£2,399.59||||| |Bike Ride|£2,824.84||||||Village Run|£464.77||||| |Village Run|£665.14||||||RotaryClub Dinner|||£99.88||| |RotaryClub Dinner|||£280.00||£300.00||Village Day|£650.12||£465.01||| |Village Day|£1,342.23||£981.92||||Village Night|£576.95||£117.23||| |Village Night|£1,007.19||||||Cash Float|£210.00||||| |**Total Fund Raising**|**£5,839.40**||**£1,261.92**||**£300.00**||**Total Fund Raising Expenses**|**£4,301.43**||**£682.12**||**£0.00**| |||||||||||||| |**Investment Income**|||||||**Insurance**|||||| |Transfer from Savings Account|£8,913.36||||||Fire|||£2,188.66||£2,185.75| |Interest|£105.98||£3.15||£47.12||Equipment|||£709.46||£709.46| |**Total Investment Income**|**£9,019.34**||**£3.15**||**£47.12**||Combined Policy|£1,504.11||||| ||||||||**Total Insurance**|**£1,504.11**||**£2,898.12**||**£2,895.21**| |**Other Income**||||||||||||| |Misc cardpayments|£118.32||||||**Utility Bills**|||||| |Misc Refunds|£394.09||||£400.00||Electricity|£922.49||£729.05||£1,322.85| |ElectricityAccount Refund|||£1,551.40||||Phone/Broadband|£200.06||£295.81||£145.70| |Donation|£153.61||£200.00||||Water & Sewerage|£321.24||£635.47||£127.35| |ElectricityFeedin|£786.30||£623.31||£719.19||Waste Collection|£160.00||£26.67||£80.00| |Leaders Curry|£281.00||£140.00||||**Total Utility Bills**|**£1,603.79**||**£1,687.00**||**£1,675.90**| |**Total Other Income**|**£1,733.32**||**£2,514.71**||**£719.19**|||||||| ||||||||**Hut Running Costs**|||||| |**HMRC**|||||||Cleaning|£1,165.26||£1,210.99||£561.67| |Gift Aid|£2,440.32||£593.46||£2,892.07||General/Equipment|£9.99||£448.79||| |Grants|||||£18,097.00||Electrical|£60.00||||£156.00| |**Total HMRC**|**£2,440.32**||**£593.46**||**£20,989.07**||Gardening|£110.00||£120.00||£165.00| ||||||||White Goods|||||£694.98| |**Hut Rental**|||||||Tables|||||| |Lindfield Dance School|£3,006.00||£2,814.00||£1,370.00||First Aid Provision|||||£82.86| |Norris Yoga|£202.50||||||Fire Alarm Service|£265.20||£235.20||£297.00| |Jill Sayers|£756.00||£384.00||£48.00||Maintenance|£184.79||£350.67||£21.94| |Post Natal Fitness|||£168.00||||**Total Scout Hut**|**£1,795.24**||**£2,365.65**||**£1,979.45**| |Lorna Kneller Swoove|£720.00||£334.00||£105.00|||||||| |Biggs Tai Chi|£213.00||||£180.00||**Hut Refurbishment**|||||| |Limepalm|£288.00||£600.00||£468.00||Painting|||||£50.00| |Jennifer Pullen Pilates|£774.00||£600.00||£486.00||Floor|||||| |Trident Explorers|£500.00||||||Ground Works|||||| |Private Parties|£1,185.00||£1,447.50||£45.00||Roof|||||£1,046.76| |Yellow Brick|||||£234.00||**Total Hut Refurbishment**|**£0.00**||**£0.00**||**£1,096.76**| |BeadingBrilliant|£120.00||£126.00|||||||||| |**Total Hut Rental**|**£7,764.50**||**£6,473.50**||**£2,936.00**||**Badges**|||||| ||||||||Miscellaneous Badges|£1,730.00||£1,599.00||£170.80| |**Section Receipts**|||||||**Total Misc. Badges**|**£1,730.00**||**£1,599.00**||**£170.80**| |Sailing|||£500.00|||||||||| |Beavers|||||||**Section Running Expenses**|||||| |Cubs|£599.48||||||Sailing|||£360.00||| |Scouts|£282.75||||||Beavers|1366.7||£642.47||| |General|||||||Cubs|£2,065.30||£1,520.15||£172.63| |**Total Other Activities**|**£882.23**||**£500.00**||**£0.00**||Scouts|£2,139.46||£1,676.86||£25.00| ||||||||General|£522.11||£739.06||| ||||||||**Total Section Running Expenses**|**£6,093.57**||**£4,938.54**||**£197.63**| |||||||||||||| ||||||||**Leader Expenses**|||||| ||||||||LeavingGifts|£56.62||||| ||||||||Leader Uniforms|£452.04||£153.99||| ||||||||Leader Training|||||| ||||||||Woggles / Scarves|||£517.05||| ||||||||**Total Leader Expenses**|**£508.66**||**£671.04**||**£0.00**| |||||||||||||| ||||||||**Charitable Donations**|||||| ||||||||World Scout Jamboree|£1,500.00||||| ||||||||Royal British Legion|||||£50.00| ||||||||**Total Charitable Donations**|**£1,500.00**||||**£50.00**| |||||||||||||| ||||||||**Outdoor Equipment**|||||| ||||||||Camping|£792.90||||| ||||||||Catering|£1,052.27||£48.00||| ||||||||Gazebo|||£142.50||| ||||||||Gas refill|£499.97||£58.50||| ||||||||**Total Outdoor Equipment**|**£2,345.14**||**£249.00**||**£0.00**| page 1 of 2 23/05/2023 **1st Lindfield Scout Group Cash Flow Accounts 2019-2022** |**Income**|**2022-2023**|**2022-2023**|**2021-2022**|**2021-2022**|**2020-2021**||**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**|**Expenses**
**2022-2023**
**2021-2022**
**2020-2021**| |---|---|---|---|---|---|---|---|---|---|---|---|---| |||||||||||||| ||||||||**Miscellaneous**|||||| ||||||||Refunds|||£45.00||£705.00| ||||||||Leaders Curry|£663.61||£442.77||| ||||||||Software/Cloud|£95.70||£70.00||| ||||||||OSM|||||£23.99| ||||||||Stationery|£17.20||£45.74||| ||||||||Transfer from Savings|£8,920.47||||| ||||||||Misc Card Payments|£119.16||||| ||||||||**Total Miscellaneous**|**£9,816.14**||**£603.51**||**£728.99**| |||||||||||||| |**Total Income:**|**£45,929.58**||**£32,415.09**||**£27,764.88**||**Total Expenses:**|**£42,664.81**||**£33,534.98**||**£14,684.74**| |||||||||||||| |||||||||||||| |**Profit / Loss**|**2022-2023**||**2021-2022**||**2020-2021**|||||||| ||**£3,264.77**||**-£1,119.89**||**£13,080.14**|||||||| |||||||||||||| |**ASSETS**|**31/03/2022**||**31/03/2022**||**31/03/2021**|||||||| |||||||||||||| |**Bank & Cash Accounts**||||||||||||| |1st Lindfield Scout Badge A/C|£334.12||£403.53||£350.42|||||||| |Barclays Bank Current|£15,446.92||£20,035.19||£27,076.73|||||||| |Barclays Bank Saving|£0.00||£8,904.97||£8,874.09|||||||| |Barclays Bank Hut Rental|£43,554.17||£26,796.16||£20,895.39|||||||| |Scouts Short Term Investment|£5,000.00||£5,000.00||£5,000.00|||||||| |**Total Assets**|**£64,335.21**||**£61,139.85**||**£62,196.63**|||||||| page 2 of 2 23/05/2023 CHARITY COMMISSION FOR ENGLAND AND WALES Independent examiner's report on the accounts Section A Independent Examinerfs Report Report to the trusteesl members of | 1" Lindfield Scout Group On accoLtnts for the year ended 31" March 2023 Charity no {rfany) 283377 Set out on pages 1 & 2 attached I report to the Itustees on my examination of the accounts of the above charity (￿e Trusf) for the year ended 3110312023. Responsibilities and As the charity trustees of the Trust, you are reswnsible for the preparation basis of report of the accounts in accordance with the requirements of the Charities Act 2011 (Ihe Acr). I report in respect of my examination of the Trust's accx)unts carried out under section 145 of th8 2011 Act and in carrying out my examination. I have followed the applicable Directions given by the Charity Commission under Secti￿ 145{5)(b) of the Act. I have completed my examination. I confimi thal no material matters have come to my attention in connection with the examinatton which gives me cause to believe that in. any material res￿Ct. acwunting records were not kept in a¢cordance with section 130 of the Act or the accounts do not accord with the armunting records Independent examiner's statement I have no cOn￿mS and have come across no other matters in conn8Ction with the examination to which attention should be drawn in order to enable a proper undet5tanding of the ac¢))unts to be reached. Signed: Date: 14" Sept 2023 Name: Paul Moss Relevant professional qualification{s) or body Irf any): Address: 40 W(M)dhall Close Cuckfield Haywards Heath RH17 5HJ IER October 2018 Section B Disclosure Only complete if the examiner needs to h￿hlIght matters of concern (see CC32, Independent examination of charity accounts.. directions and guidance for examiners). Give here brief details of any items that the examiner wishes to disclose. IER October 2018