## **Chairman’s Report 21/22** ## ’ Summary of the Charity s purpose To provide a high quality & well maintained Social and Sporting facility for the village community. To Provide a safe and healthy environment that adheres to the Government guidelines. a) Fit for purpose building that is well maintained: This includes : A booking service, Effective Equipment, Facilities & Services. - b) Support from the Trustees. - c) Follows the Charity Commission’s guidelines on issues of public benefit. - d) To run a financially viable service, in order that we can cope with any major expenditure if necessary. ## The Year in review The year 20/21 was of course dominated by the Covid 19 pandemic, starting with a lockdown and therefore closure of the hall from 26 March 2020 which effectively lasted until July. Then in September new restrictions and partial closing came into force followed by a second lockdown on 31 October. All of this left us in a stop/go situation all year with the knock on effect on finances. Fortunately the Government’s funding support covered a good deal of the lost revenue and Kevin will outline this later. With all this going on we had little cause to spend any money on the hall, with the exception of relining of the car park, which was mainly covered by a grant from the Broxted Solar fund. Trustee wise, we have had some changes with Janet Burrows replaced with Margaret Timothy who sadly resigned through ill health after a few months. We have since had Sue Sharp join us and subject to agreement, David Russo. This good news is tempered by Liz Hickes resigning, so we are still on 4 ## Objectives for 21/22 - 1) To review the possibility of more solar panels on the roof, this would consist of measuring the cost of installation and what funding is available, against the potential nett income generated above usage. - 2) To review the possibility of installing an EV power point in the car park, again looking at funding from Govt and other sources. - 3) To produce an upgrade plan for the playground, to replace old equipment and introduce soft surfaces, hopefully with funding from the Outdoor Gym fund that we are holding.. That concludes my report. (Martin Warner – Chairman) ||**44,886.15**
**£**| |---|---| ||**£**| |
**Total Receipts =**|**41,731.68**
**£**| |**£**
**Utilities: -**
**Electricity**
**6,718.37**
**£**
**Gas**
**2,538.28**
**£**
**Water & Sewage**
**240.37**
**£**
**Broadband & Telephone**
**724.27**
**£**
**Recycling Collection 2019 - 2021 (2 years)**
**398.58**
**£**
**Maintenace**
**Caretaker Services**
**1,940.00**
**£**
**Cleaning Services**
**1,255.00**
**£**
**Grass Cutting / Window Cleaning / Wasp & Fence Treatment**
**902.99**
**£**
**Renewals - Car Park Lines (£1200) Covid-19 related (£700)**
**2,559.39**
**£**
**Repairs**
**598.71**
**£**
**Sundries - Toiletries / Cleaning Products**
**687.27**
**£**
**Out of Pocket Expenses - Treasurer & (Booking Clerk 2019/2021)**
**780.00**
**£**
**General Insurance**
**1,662.98**
**£**
**Licence Fees - TV, MLPC & Alcohol**
**424.18**
**£**
**Licence Fees - PPL Music Licence**
**909.00**
**£**
**Stationary**
**661.12**
**£**
**Contribution to Shop towards New External Tap**
**132.50**
**£**
**Refunds From Hall Booking cancelled due to Covid-19 Closure**
**600.00**
**£**
**Professional Services**
**Initial - Washroom Services**
**1,105.58**
**£**
**FMP - Payroll Services**
**514.74**
**£**
**ISF - Fire Safety Equipment Service**
**442.20**
**£**
**Sheppard - Gas Boiler Service**
**123.00**
**£**
**Hardy - Pat Testing**
**205.00**
**£**
**Health & Safety Works - Risk Assessment**
**120.00**
**£**
**Payments Made on behalf of: - ( Shop / Post Office )**
**2,860.00**
**£**
**Payments Made on behalf of: - ( Bar Account Wages )**
**1,558.75**
**£**
**Payments Made on behalf of: - ( HMRC Taxes from Wages ) )**
**2,452.79**
**£**
**Withdrawl of Reserved Funds by Hundon FC (Ring Fenced Acc )**
**1,033.00**
**£**
**Payments: -**|**£**| |
**Total Payments =**|**34,148.07**
**£**| |**£**
**Treasurers Bank Account**
**35,875.30**
**£**
**Ring Fenced Account**
**16,591.45**
**£**
**Petty Cash**
**3.01**
**£**
**Total Funds =**
**Trading** **Surplus**
**Closing Account Figures: -**|| ||**7,583.61**
**£**| ||**£**| ||**52,469.76**
**£**| ||Page 3| |For charityCommission
Kevin Snow - Treasurer - 5th April 2021|| CHARITY COMMISSION FOR E￿￿lI￿) AND WALES Independent examinerfs report on the accounts Section A Independent Examinerfs Report Report to the tn￿￿8$1 memberyJ of VILLKA 4f
  • Tar ended 5 2oZI Charity no lif any) 3170 Set out on pages I report to the trustees on my examination of the accounts of the abo chaiity (Ihe Trusf) for the year ended os 04 lo Zl. Responslbilities and basis of report As the tharitys trustees. Y￿ are responsible for the preparation of the accounts in ac£Ordan￿ v4ith the reqUir￿ents of the Charities Act 2011 {Ihe A￿. I rewt ￿ respec* rf my examination of Ihe T￿￿$ accounts carl￿d out under section 145 of the 2011 kt and in Ca￿￿ing out my examination, I hab¢ follob*d all the ap￿ICable Dredp)ns gibw by the Charity Commission under sedion 145(5llbl of the Acl. Independent examinefs statement I have oJ)Weted my e￿Mination. I c(Mffimi that no material matters have come to my attention in (￿nneCtiOn V•ith the examination {o&Wt Ththid) gives me ￿uSe to bekneve that in. any material respect.. the accounting records ￿ere not kept in accordance ¥tsith section 130 of the CharTlies Ad.. or the accounts dNI not a(xx)rd V*ith the a(£ounting reclyds: or the ac￿)unIS dKI not cotrpty v￿th the applicable requirements conceming the fonn and content of aco)unts set (xrt in the Charibes {￿￿￿unts and Rep￿ts) Regulattons 2008 other than any requirement that the accounts give a Irue and fail Mew is not a matter considered as part of an independent examinat￿. I have no concems and havB come across no other matters in connection th the exanination to vknich attention should be dravm in this ￿pOrt in order to erkgble a proFer underslanding of the accounts to be reached. . Pléase delete the wofits in thè brncg(8ts rfth8y do not apply. Slgned: Dats: 3.ls Jo Name: CH(ZIS Relevant professional qualificationls) or body f (k (ICA￿5) IER Oct 2018