The Rotary Club of Wickford Club Trust Fund
Trustees Report for the year ending 30th June 2021
Charity number[:] 282991
Location : The Rotary Club of Wickford meetings are held on Wednesdays at The Chichester Hotel,[Old] London Rd, Rawreth, Wickford, SS11 8UE
Current Trustees: John Davies Jack Pemberton Bob Plimmer Mark Williamson Derek Wragg Peter Yeo
Structure Governance & Management:
For each year the president of the club decides on the charities to which he wishes to make donations. There are normally 3 main fund-raising events annually - A firework display, sleigh collections and a Jazz concert.
Sadly due to the Coronavirus pandemic the fireworks display did not go ahead in 2020, and the quiz nights were held online.
Two other specific fund-raising activities include a monthly Quiz night and a 200 club.
All events involve club membersand the general public.
The Club Trust Fund receives the money raised by these fund-raising activities and accounts are presented to the[club] members[and] monitored by them[and] the trustees on a monthly basis. All trustees are membersofthe club.
The Club Trust Fund receives in addition donations from individual members and other membersof the general public from time to time.
Reserves Policy:
Funds collected during the financial period are usually distributed during that period. Funds collected for a specific charity or cause are reserved and carried forward until distributed.
An event contingency is maintained from prior event income against future events that might not break even. All reserved funds detailed under the committed funds section of the accounts.
Achievements and Performance:
In the year under review the President decided to distribute fund from the main fund-raising events across[3] nominated charities.
The total income received from all sources during the year was £36558.51. Total expenditure amounted to £17544.60 of which £10,732.50 was distributed as donationsin the financial year. The main donations were madeto the following: -
British Heart Foundation received £1,750
-
Arthritis Action received £1,750
-
PwWNhE
-
Essex Air Ambulance received £1,250
-
Some membersof the Club made regular donationsto the Trust specifically to support[the][Salvation] Army[Foodbank] in Wickford,[who][received] £3,040
In addition to the above recipients the following distributions were made during the year
-
Little Havens received £1,200
-
Carer’s Choices received £980
-
wWPWNnNP Sightsavers received £512.50 McMillan Cancer Research received £140 Salvation Army received £110
The Jazz Concert was extended this year to a three day live music event held on the last weekend beforethe financial year end and which raised £16,801.57. The profit from the Jazz night itself, one of the three events, is earmarked for St Luke’s Hospice but at the time of the year end the allocation of funds had not been determined, and the other charities to benefit had not been finalised, which is why the funds were not distributed by that time. They will be distributed during the next financial year.
All elements of these fund-raising activities are scrutinised and approved by members and trustees club council and at the monthly Business meetings.
The accounts for the year under review are attached as examined.
SIQNEM” 00... eee ceeeeeeeeeeeeeed ‘eal eecaesessesseecaeseeseecaeeeeseseeecees Chris Bushell, Treasurer
Report to[the][members] of the Rotary[Club] of[Wickford] on the examination of the Annual Accounts
Wehave examined the accounts and records of The Rotary Club of Wickford Trust Fund for the year ended 30th June 2021 and received information and explanations from club officers.
Wecan confirm to the best of my knowledge and belief, the accounts as set out are in accordance therewith. 7
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Examiner
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Rotary Club of Wickford Trust Account Profit and Loss Account to 30-Jun-21
30-Jun-21
| Prof | it a | nd Loss Acc | ount to | 30-Jun-2 | 1 | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Expense | |||||||||||
| This Month | YTD | This | month | YTD | Event P&L | |||||||
| Foundation | Foundation | |||||||||||
| 5th Thursday | 0.00 | 0.00 | 1240 Challenge | 0.00 | 100.00 | -100.00 | ||||||
| Donation | 0.00 | 250.00 | 0.00 | 0.00 | 250.00 | |||||||
| Tea Party | 0.00 | 250.00 | 0.00 | 0.00 | 250.00 | |||||||
| International | International | |||||||||||
| Bees Abroad | 70.00 | 100.00 | Mary's Meals | 0.00 | 1000.00 | -900.00 | ||||||
| Charter Raffle | 0.00 | 347.00 | 0.00 | 0.00 | 347.00 | |||||||
| Sightsaves | 0.00 | 55.00 | 0.00 | 0.00 | 55.00 | |||||||
| Community | Service | Community Service | ||||||||||
| Quiz | 17.00 | 1009.19 | Quiz | 0.00 | 1009.19 | |||||||
| Jazz/HH | Live | 19505.20 | 19505.20 | Jazz/HH Live |
2203.63 | 16801.57 | ||||||
| Fireworks | 0.00 | 0.00 | Fireworks 2019 | 0.00 | 0.00 | |||||||
| Sleigh | 0.00 | 3459.70 | Sleigh | 0.00 | 3452.52 | |||||||
| 200 Club | 0.00 | 1960.00 | 200 Club | 0.00 | 1960.00 | |||||||
| Soapbox | 0.00 | 0.00 | Soap Box | 0.00 | 0.00 | |||||||
| Christmas | Greetings | 0.00 | 335.00 | Christmas Greetings |
0.00 | 335.00 | ||||||
| Co-op CAF | 0.00 | 0.00 | Fireworks 2020 | 0.00 | ||||||||
| Christmas | Puddings | 0.00 | 100.00 | Christmas Puddings |
0.00 | 0.00 | ||||||
| Community | Events | 0.00 | 140.00 | Community Events | 0.00 | 140.00 | ||||||
| Salvation | Army Foodbank | 180.00 | 4027.00 | Card Charges | 19.79 | |||||||
| In memory | of Ralph | 0.00 | 2413.75 | Sundry Expense | 0.00 | |||||||
| Sundry income | 0.00 | 755.76 | Donations | |||||||||
| Bees Abroad | 0.00 | 0.00 | ||||||||||
| St Lukes | 0.00 | |||||||||||
| Little Havens | 0.00 | 1200.00 | ||||||||||
| Sightsavers | 0.00 | 512.50 | ||||||||||
| McMillan | 0.00 | 140.00 | ||||||||||
| Salvation Army | 0.00 | 110.00 | ||||||||||
| Other Income | Arthritis Action | 0.00 | 1750.00 | |||||||||
| COIF Char | Investment | 0.00 | 116.76 | Carer's Choices |
0.00 | 980.00 | ||||||
| BankInterest | 0.30 | 3.45 | British Heart Foundation | 0.00 | 1750.00 | |||||||
| Reclaimed | Tax | 0.00 | 1696.39 | Essex Air Ambulance | 0.00 | 1250.00 | ||||||
| Everyclick | 0.00 | 15.42 | Foundation | 0.00 | 0.00 | |||||||
| Smile | 0.00 | 18.89 | Salvation Army | Foodbank | 0.00 | 3040.00 | ||||||
| Sundry | 0.00 | 0.00 | ||||||||||
| Accruals | ||||||||||||
| Committed Funds |
180.00 | 2839.68 | ||||||||||
| Net | 19772.50 | 36558.51 | ||||||||||
| 2403.42 | 17544.60 | |||||||||||
| Excess Income | over Expense | 19013.91 | ||||||||||
| 36558.51 | ||||||||||||
| 36558.51 | ||||||||||||
| Balance | Sheet as at | 30-Jun-21 | ||||||||||
| Assets | Liabilities | |||||||||||
| Committed Funds | ||||||||||||
| Current Account Deposit Account Cashin Hand |
36191.33 0.00 0.00 |
Uncashed chequespaid Wickford WW11 Fund Event Contingency |
||||||||||
| Debtors | 14297.95 | Kool Karers (Coop CAF | 2018) | |||||||||
| Cheques/Card | not | banked | 0.00 | Coop CAF 2019 |
||||||||
| Fireworks/ Santa Sleigh | ||||||||||||
| ATC/Xmas Greetings | ||||||||||||
| St Lukes | ||||||||||||
| Fireworks | ||||||||||||
| Brompton Fountain | ||||||||||||
| In memory of Ralph | ||||||||||||
| International | ||||||||||||
| Foundation | ||||||||||||
| Salvation Army | Foodbank | |||||||||||
| from 200 Club | ||||||||||||
| Creditors | ||||||||||||
| Total Liabilities | 25801.33 | |||||||||||
| Available Funds | 24687.95 | |||||||||||
| Total Assets | 50489.28 | Brought Forward (Jul | 1 2020) | 5674.04 | ||||||||
| Plus Excess income | 19013.91 | |||||||||||
| Carried Forward | 24687.95 |
We have reviewed these accounts based onthe records provided to us and we aresatisfied that the declared financial position is in accordance with the records and explanations provided.
Signed Signe P Carter Pemberfon rv —_
Rotary Club of Wickford Trust Account Profit and Loss Account to 30-Jun-21
30-Jun-21
| Prof | it a | nd Loss Acc | ount to | 30-Jun-2 | 1 | |||||||
|---|---|---|---|---|---|---|---|---|---|---|---|---|
| Income | Expense | |||||||||||
| This Month | YTD | This | month | YTD | Event P&L | |||||||
| Foundation | Foundation | |||||||||||
| 5th Thursday | 0.00 | 0.00 | 1240 Challenge | 0.00 | 100.00 | -100.00 | ||||||
| Donation | 0.00 | 250.00 | 0.00 | 0.00 | 250.00 | |||||||
| Tea Party | 0.00 | 250.00 | 0.00 | 0.00 | 250.00 | |||||||
| International | International | |||||||||||
| Bees Abroad | 70.00 | 100.00 | Mary's Meals | 0.00 | 1000.00 | -900.00 | ||||||
| Charter Raffle | 0.00 | 347.00 | 0.00 | 0.00 | 347.00 | |||||||
| Sightsaves | 0.00 | 55.00 | 0.00 | 0.00 | 55.00 | |||||||
| Community | Service | Community Service | ||||||||||
| Quiz | 17.00 | 1009.19 | Quiz | 0.00 | 1009.19 | |||||||
| Jazz/HH | Live | 19505.20 | 19505.20 | Jazz/HH Live |
2203.63 | 16801.57 | ||||||
| Fireworks | 0.00 | 0.00 | Fireworks 2019 | 0.00 | 0.00 | |||||||
| Sleigh | 0.00 | 3459.70 | Sleigh | 0.00 | 3452.52 | |||||||
| 200 Club | 0.00 | 1960.00 | 200 Club | 0.00 | 1960.00 | |||||||
| Soapbox | 0.00 | 0.00 | Soap Box | 0.00 | 0.00 | |||||||
| Christmas | Greetings | 0.00 | 335.00 | Christmas Greetings |
0.00 | 335.00 | ||||||
| Co-op CAF | 0.00 | 0.00 | Fireworks 2020 | 0.00 | ||||||||
| Christmas | Puddings | 0.00 | 100.00 | Christmas Puddings |
0.00 | 0.00 | ||||||
| Community | Events | 0.00 | 140.00 | Community Events | 0.00 | 140.00 | ||||||
| Salvation | Army Foodbank | 180.00 | 4027.00 | Card Charges | 19.79 | |||||||
| In memory | of Ralph | 0.00 | 2413.75 | Sundry Expense | 0.00 | |||||||
| Sundry income | 0.00 | 755.76 | Donations | |||||||||
| Bees Abroad | 0.00 | 0.00 | ||||||||||
| St Lukes | 0.00 | |||||||||||
| Little Havens | 0.00 | 1200.00 | ||||||||||
| Sightsavers | 0.00 | 512.50 | ||||||||||
| McMillan | 0.00 | 140.00 | ||||||||||
| Salvation Army | 0.00 | 110.00 | ||||||||||
| Other Income | Arthritis Action | 0.00 | 1750.00 | |||||||||
| COIF Char | Investment | 0.00 | 116.76 | Carer's Choices |
0.00 | 980.00 | ||||||
| BankInterest | 0.30 | 3.45 | British Heart Foundation | 0.00 | 1750.00 | |||||||
| Reclaimed | Tax | 0.00 | 1696.39 | Essex Air Ambulance | 0.00 | 1250.00 | ||||||
| Everyclick | 0.00 | 15.42 | Foundation | 0.00 | 0.00 | |||||||
| Smile | 0.00 | 18.89 | Salvation Army | Foodbank | 0.00 | 3040.00 | ||||||
| Sundry | 0.00 | 0.00 | ||||||||||
| Accruals | ||||||||||||
| Committed Funds |
180.00 | 2839.68 | ||||||||||
| Net | 19772.50 | 36558.51 | ||||||||||
| 2403.42 | 17544.60 | |||||||||||
| Excess Income | over Expense | 19013.91 | ||||||||||
| 36558.51 | ||||||||||||
| 36558.51 | ||||||||||||
| Balance | Sheet as at | 30-Jun-21 | ||||||||||
| Assets | Liabilities | |||||||||||
| Committed Funds | ||||||||||||
| Current Account Deposit Account Cashin Hand |
36191.33 0.00 0.00 |
Uncashed chequespaid Wickford WW11 Fund Event Contingency |
||||||||||
| Debtors | 14297.95 | Kool Karers (Coop CAF | 2018) | |||||||||
| Cheques/Card | not | banked | 0.00 | Coop CAF 2019 |
||||||||
| Fireworks/ Santa Sleigh | ||||||||||||
| ATC/Xmas Greetings | ||||||||||||
| St Lukes | ||||||||||||
| Fireworks | ||||||||||||
| Brompton Fountain | ||||||||||||
| In memory of Ralph | ||||||||||||
| International | ||||||||||||
| Foundation | ||||||||||||
| Salvation Army | Foodbank | |||||||||||
| from 200 Club | ||||||||||||
| Creditors | ||||||||||||
| Total Liabilities | 25801.33 | |||||||||||
| Available Funds | 24687.95 | |||||||||||
| Total Assets | 50489.28 | Brought Forward (Jul | 1 2020) | 5674.04 | ||||||||
| Plus Excess income | 19013.91 | |||||||||||
| Carried Forward | 24687.95 |
We have reviewed these accounts based onthe records provided to us and we aresatisfied that the declared financial position is in accordance with the records and explanations provided.
Signed Signe P Carter Pemberfon rv —_