Shere Hall Trustees, Annual Report Charity Number 282960 11 months ending 31st March 2025 Ob'ectives and Activi Shere Hall operates the Shere Village and Memorial Halls for the use of Shere and the neighbourhood for meetings, lectures, classes and other forms of recreation and leisure-time occupation with the object of improving the conditions of life for the said inhabitants. The charity manages three separate facilities, all of which generate income to help fund the continued improvement of what we offer: 1. The main hall can be hired throughout the year and at most times of the day for meetings and activities such as badminton,. children's parties. craft fairs, musical events, weddings. workshops, Yoga, Pilales and Thi Chi classes. An online booking system and website allow users to view activities in the main hall and an external noticeboard promotes various ongoing and future events. 2. The Memorial Hall is let to tenants who run a children's nursery. On July 31 St 2023, the tenants vacated the propety but continue to honour their lease by payment of the quarterly rent. We are pleased that they reopened the lower nursery in June 2025. 3. On February 1st we re-signed a lease agreement wrlh a new tenant for use of the converted loft Spa￿ into a very impressive small office. (This conversion was commissioned by the trustees in 2023 and was funded from c8Pital>. The trustees confirm that they are aware of the public benefit guidance from the Commission and take this into account when making significant decisions. Achievements and Performance Income continues to exceed expenditure, thus allowing the continual improvement of the facilities: 1. In the Memorial Hall a redundant area refurbished into a display area for the village Embroideries that were previously displayed on the back wall of the village hall. They are now accessed by a variety of visitors ranging from schools. visitors to the village and locals. 2. The entrance lobby was extensively refurbished and was plastered. It opened up the lobby and presented a more inviting entrance to the hall and it has been well received by new and regular users of the hall. 3. A new induction cooker was also purchased which is energy efficient and is safer than the old Gas cooker. Financlal Revlew In the previous financial year. we invested £202k in conversion of the loft, building a ramp and steps for improved access and repainting of the hall. On a like for like basis, our income was very similar to the previous year. Our net assets at year-end were £99.3k. There are no funds held as custodian trustees on behalf of others Reserves Policy A major future expense is considered to be for a new roof for the main hall and we are advised that it has around 5 years lrfe remaining. We have therefore set aside £60,000 as a reserve to cover this. increasing by £10,000 each year. In addition, we consider it prudent to set aside £8,000 to cover six months of lost revenue due to unforeseen events. Our reserve level is therefore currently set at £68,000. tructure Governance and Mana emen The Shere Hall Deed and Declaration of Trust is dated 12TH June, 1981 and the charity is unincorporated. The charity is managed by a committee of volunteers wtth a smaller Leadership Team that deals with day to day issues as well as making recommendations for significant investments. Potential new trustees are recommended to the management committee for discussion and agreement at the AGM. The key Positions of Chairman and Treasurer are reviewed annually, and existing trustees asked to confirm that they wish to continue. Charity name Shere Village Hall Other narne the charity uses Shero Hall Registered charity numbor 282960 Charity's principal address 1 Gomshall Laneshere GU5 9HE Declarations The trustees declare that they have approved the trustees, report above. Signed on behalf of the charity's trustees Signature Full name Iq ILKt+ 4.234 ii.?so syl 1.440 1.772 L567 17.?32 12,673 14,424 io. 515 11.229 6.836 98.512 L19.0 Net 75D 8an* irterest recel¥Yd 1.635 .396 19?.41¢1 122.807 371734 Empenses Lcft cwver5ion Sc4ar r4ne15 Froffj Srlk Pai•ting Internal and external Hewits & ￿l￿tOn￿n 324 169,4 ?7,3SO 14.54n iioyJ 10.fA16 11.052 Lobtrrf Refwtsshment Fw Patio Hall iM￿vItI￿¢nts Re￿at￿Mert Caakèr I￿L￿a￿e Ga5 & elEthcity Cleanirv. H4n¢t￿art 000￿rg 5ecrètsry RvtA*"sh tolltrti Water Motsle cleani￿ m6Leridls 859 7.146 1,919 Roman Ollnd 550 5,313 3,701 .489 L612 2,159 3.231 1,539 1.7f 1.979 1.255 55 528 IfAJ 97 1.711 6d7 250 S.IlQ A7? yo Ilglaunch Clr park Cln•ma CaÈtr Cinernd Uvn4tiLMs s￿the5 IEyarn1￿T FeEI 324 250 8,687 27_4 78.135 which leftfuntb ￿ tk• end al iheyear 93.039 Tre45uref5 aCCOUrt 17.037 61.652 33.780 1.>4¥ .4 7( Btr• IEtsratTrt Cl￿p t•fik account Paypal alc and cash flf&JTS 25,￿1 195 I14.￿1 Defftklsurplus fDr year 2L261 155 Shere Ifillage and Memorbal Halls Statement of asset5 and liabilities as at 31st March 2025 3110312025 3010412024 rknetary assets Treasurers account Bus bank Instant 32 day notice alc Ctrop bank account Paypal al¢ and cash floats 17,037 33,780 61,652 6,706 25,001 60,297 283 195 93,040 LEabilitie5 Dep051ts for folltying year Rent deposit L200 13.750 1,950 13,750 14,950 15,701 The tharity is the legal cwner of the Land and buildlngs which it operates from and rent5 Out. The Land and buildings includes the Shere Vlllage and Memorial Halls which were valu•d at £660,000 in 13th July 2016 and as re8iStered at Land reglstry No. 1£72< SHERE VILLAGEAND MEMORIAL HA ST H 2025 Independent Examiners Report Basis of Independont Examlner* Statement My examinalff)n was Garried out in acc￿d8nce with tl* Ger*ral Directwis given by the Charity C¢)mmission. An examin8tDn includes a revw of the accounting records kept by the charity and Comparisoft of th8 accounts presented wth those records. It also includes consideration of any unusual tLems or disclosure¥ in the a¢¢ounts, and seekirKJ explanations from the trustees conceming any such mattws. The ￿￿&Jur&S undertaken do provide all Ihe evidence thai would te required in an audrt, and coD5eyuerfy no wnK)n is gNen as lo Whet￿r the accounts Present a Irue and fair. and Ihe re￿ is I[mit￿j to matters set wt in the statement bebw. Independent Examlnevs Statement In connectK)n with my examination, rKJ matters have come to my attention which give me cau88 to beI￿ve that, in any m2terial respect. the acGounbng r&LYd8 were not kepl In accc*dance wrth sectyon 130 of the Charibe5 Act: cr IF￿ 8ccounts did not accord with the accounty'ng recor¢s; or the accDunts did not cornp￿ with the 8pplicaLYe requirements conceming the form and nienl of accounts Set oul in Ihe Cl%qn'lip.s (Accounts and ReF¥Ntsl Reguklions 2Ch98 other than any requiremenl Ihat the accounts giv8 8 and fair, vrew which is not a part of an irKlependent examinati￿. I have come across m other m81ters in Qonnecti￿ w￿th the examination to wh￿h attention 5houkJ be drawn in this repjrt in cfder to oblain a proper understandir¥J of th8 ￿cOUnt$ lo bo ￿achod. Michael Ccrfjsins FCCA (rétired) 6 Fi)rrest Place Shere Surrey GU5 9BT