## **Shere Hall Annual Report Year Ending April 30th, 2023** Over the past year, the Hall has continued to see activity picking up with the majority of our regular users still using the facility and additional activities making use of the hall for the first time. In addition, the nursery has continued to provide a regular income for the hall. In maintenance terms, the roof of the nursery building had a major repair. Otherwise the Hall has had a relatively trouble-free year with the usual tasks being carried out as required. ## **Major Items Completed** 1. Major repair of the nursery roof including installation of significant insulation. 2. The Cinema Committee now operates under the auspices of the hall 3. The committee, including the representatives of The Trust, approved the investment in solar panels on the flat nursery roof and conversion of the loft into office rental space. 4. The solar panels were subsequently installed prior to June 30th thus qualifying the hall for a 40% grant from LoCase, and are now producing electricity for the nursery buildings. 5. Design of a new logo for the hall and erection of a new sign and notice board outside the hall. 6. Fire safety inspection carried out. 7. Rent reviews carried out and agreed for the nurseries. Our financial situation has, as in previous years, improved and we continue to update our investment strategy to position the hall as an attractive venue for the future with a number of initiatives in the pipeline - see below. ## **Future Activities** 1. Securing new tenants of the nursery buildings following a note to parents from the current tenants that they would be closing at the end of July 2023. Or alternatively ensuring that the current tenants make good their commitment to reopen. 2. Conversion of the loft into rental office space and the installation of new steps and a ramp is progressing well with a target date to let the contract by the end of August. We have a letter of intent from a prospective tenant to move in by Spring of 2024. 3. Improvements to the look of the hall and museum: internal and external painting; revised design of the lobby and stage area. The make up of the committee has remained unchanged over the year except for two recent changes. Handa Bray who has been a keen supporter of the hall over many years has expressed a wish to step down at the AGM. Her knowledge and commitment to the village hall will be much missed. Additionally, Jeanette Kent, as a representative of the badminton club, is stepping aside; future such representation for all regular users will be channeled through the booking secretary as required. On behalf of the committee I should like to thank both Handa and Jeanette for all that they have done supporting the hall over many years. I should also like to thank all of the Committee and the Trustees for their dedication and service during this past year. We continue to have exciting plans for the future of the hall and are looking forward to expanding its appeal. David Galloway, Chairman dggalloway@gmail.com 13th July 2023 Sh*re Vlllage and Memorial Halls Recei ts and payments forthe year to 30th April 2023 This year 2022125 Lart year 2021122 At the beginning ot the yoarfun& arnounted to Treasurer5 account B ￿ bank Irstant Rent deposlt alc IOA 220.017 693 207,010 13.759 244.583 221,462 Income from Shere village Nursery rent Old Village Club rent MLseum rert Halljottings Insurance retharE Library GBC Grants (Jnema takTn45 35.157 16.875 4,131 12.690 1,581 27.5 15.0 4,131 4.633 IA07 8.388 11.401 82A35 61859 Ngt D•posit5 r• futur• events 196 1,260 Bank interest received 27 84.981 329,564 63.146 284,608 Expenses RepaiF5 and mainterorKe Flat roof repairs Rent wew fees PlanThng applitation, t￿ultants aTrJ deslgn fees In5uranco Gas & elertridty aeaning Handyman Booking secretary Rubbish tollettion Wat8r Telerknone Rates aeaning rnBterf81s Website PPLPRS licence Car park noma ccst5 c￿r￿ma d¢￿at1¢r$ Sundfjes 18,086 26￿50 5.629 3,689 4,901 2,688 2,310 1.584 2.103 902 24221 12 4.566 1,078 1,512 1,584 2.520 1,378 514 549 271 471 25) 7,61YJ 2,5CI) 450 544 80,637 248,927 40,025 2414,583 whlth left fun& atthe end of the year Treasurer5 attount 32 nrtE￿ account deposit alc Bu5 bank Instant Ctrop bank èccount Paypal ale and cash floats Rent depcGit alc 15.726 221,905 io,r 1.069 224 10.815 220.017 248.927 2414,583 Surplus foryear 23,￿1 Shere Vlllage and Memorial Halls Staternent of assets and liabilities as at 30th Apri12023 3010412023 3010412022 Monetsry ass•ts Treasurers account Bus bank Instant 32 day notite alc C¢FOP bank account Paypal alc and cash floats Rent deposit alc 15,726 10,003 221,905 1,069 224 10,815 220.017 13,751 244,583 248.927 LialMlltlè$ Deposits for foll¢ywin8 year Rent deposit Creditor5 2,000 13,750 1,410 13,750 15.751 15,161 The Charity Is the legal owner of the Land and buildlngs which it operates from and rents otrt. The Land and buildings includes the Shere Village and Memoria5 Halls which were valued at £660.000 in 13th July 2016 and a5 registered at Land registry No. I I ?8 SHERE VILLAGE HALL UNAUDITED FINAI%CIAL STATEMENfs FOR THE YEAR ENDED 30 APRIL 2023 INDEPENDENT EXAMINER'S REPORT TO THE TRUSTEES OF SHERE VILLAGE HALL We report to the Trustees on our examination of the accounts of Shere Village Hall ('The Trust.) for the y¢at ended 30 April 2023. As the charity trnstees, you are responsible for the prepardtion of the accounts in accordance with the requirements of the Charities Act 2011 ("the A¢t'). We report in respect of OUT examination of the TrEL8t's accounts carried out under section 145 of the 2011 Act and in carrying out our examination we have followed all the applicable Directions given by the Charity Commission under section 145(5){b) of th¢ Act. We have competed our examination. We confirni that no material matters have Come to our attention in connection with the examination which causes us to believe that. in any material respect- the accounting ￿COrdS were not kept in accordance with section 130 of the Act. or The accounts do not accord with the accounting records. We have no concerns and have come across no other matters in connection with the examination to which attention should be drawm in this report in order to enabl¢ a proper understanding of the accounts to be reached. Chart¢red Accountants Ivanhoe Maitland Close West Byfleet Surrey KT14 6RF Date: 2023