_Romsey Choral Society Registered Charity 282827_
## **Romsey Choral Society**
Report and Financial Statements
Year ended 31 August 2022 Charity number 282827
_Romsey Choral Society Registered Charity 282827_
|**Contents**|**Contents**|
|---|---|
|Legal and Administrative Information|1|
|Report of the Trustees|2|
|Independent Examiner’s Report|3|
|Statement of Financial Activities|4|
|Balance Sheet|5|
|Notes forming part of the Financial Statements|6 – 7|
|**Supplementary Information**||
|Concert Information|8|
|Fundraising Analysis|9|
_Romsey Choral Society Registered Charity 282827_ **Legal and Administrative information**
## **Trustees**
Mrs S. Andrews (Chairman) Mrs J. Loescher (Treasurer) Mr J. Bailes Mrs C. Sprott Mrs C. Chatters Mrs J. Bull Mrs H. Mitchell (Secretary) Miss C. Wickens
## **Principal Office**
C/o Rosebank, Rudd Lane Upper Timsbury Romsey SO51 0NU
## **Independent examiner**
Mrs L Purkess
## **Bankers**
CafBank Ltd., PO Box 289, West Malling, Kent, ME19 4TA
1
_Romsey Choral Society Registered Charity 282827_
## **Trustees’ Report for the year ended 31 August 2022**
The trustees present their report for the year ended 31 August 2022.
## **Objects of the charity**
The charity's object is to promote, improve, develop and maintain public education in and appreciation of the art and science of choral music in all its aspects.
## **Review of Activities**
The choir was able to resume ‘normal’ rehearsals from the start of the financial year and we were able to perform our usual concert schedule for the season. Our Remembrance concert took place in Romsey Abbey in November, using players from the Chameleon Arts Ensemble. We performed an afternoon Christmas Carol concert in Chandler’s Ford Methodist Church, using soloists taken from the choir. In March, our Spring concert was performed in Winchester’s St Cross Church, and our season culminated with a performance in Romsey Abbey in July - a joint venture with the City of Southampton Orchestra, and augmentation from the Waverley Singers. No grants have been received this year as the choirs finances were in good shape prior to lockdown.
## **Trustees**
The charity is managed by trustees. The trustees who served during the year are: Mrs S. Andrews (Chairman) Mr J. Bailes Mrs C. Chatters (Minutes Secretary) Mrs J. Loescher (Treasurer) Mrs C. Sprott Mrs J. Bull Mrs H. Mitchell (Secretary) Miss C. Wickens
## **Public Benefit**
The charity operates for the benefit of the public by the presentation of public choral concerts and recitals and by such other ways as the Society through its committee shall determine from time to time.
## **Financial review**
The financial activities are detailed in the Statement of Financial Activities on page 4. Incoming resources for the year were £25,790 (2021 - £10,413) and resources expended were £25,930 (2021 - £15,352), giving net outgoing resources for the year of £141 (2021 – net outgoing resources of £4,939). The charity’s policy on reserves is to maintain funds of at least £6,000 in order to facilitate concert cash flow, as fees to orchestras and soloists are payable in advance of concert receipts. At the balance sheet date the reserves of £24,471 (2021 - £24,611) meet this criterion.
Signed on behalf of the trustees on 14 September 2022 by
## **Mrs S. Andrews**
**Chairman**
2
## INDEPENDENT EXAMINER’S REPORT TO THE TRUSTEES OF **ROMSEY CHORAL SOCIETY**
I report to the trustees on my examination of the financial statements of the Romsey Choral Society for the year ended 31 August 2022, which comprise the Statement of Financial Activities, the Balance Sheet and the related notes.
## R **esponsibilities and basis of report**
As the trustees of the charity you are responsible for the preparation of the financial statements in accordance with the requirements of the Charities Act 2011 (‘the Act’).
I report in respect of my examination of the charity’s financial statements carried out under section 145 of the 2011 Act and in carrying out my examination I have followed all the applicable Directions given by the Charity Commission under section 145(5)(b) of the Act.
## **Independent examiner's statement**
I have completed my examination. I confirm that no material matters have come to my attention in connection with the examination giving me cause to believe that in any material respect:
- (1) accounting records were not kept in respect of the charity as required by section 130 of the Act; or
- (2) the financial statements do not accord with these records.
- (3) The financial statements do not comply with the applicable requirements concerning the form and content of financial statements set out in the Charities (Accounts and Reports) Regulations 2008 other than any requirement that that the financial statements give a true and fair view which is not a matter considered as part of an independent examination.
I have no concerns and have come across no other matters in connection with the examination to which attention should be drawn in this report in order to enable a proper understanding of the financial statements to be reached.
Linda Purkess ACA 1 Fairway Gardens Rownhams SO16 8JJ
Date: 25 September 2022
3
3
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **STATEMENT OF FINANCIAL ACTIVITIES FOR THE YEAR ENDED 31 AUGUST 2022**
|||Unrestricted||**2022**|2021|
|---|---|---|---|---|---|
|||General|Restricted|||
|||Fund|Fund|**Total**|Total|
|||£|£|**£**|£|
||Note|||||
|**Incoming Resources**||||||
|Activities for generating funds|**2**|25,775|-|**25,775**|10,410|
|Income from investments - bank interest||15|-|**15**|3|
|**Total incoming resources**||25,790|-|**25,790**|10,413|
|Direct charitable expenditure|**3**|25,069|-|**25,069**|14,423|
|Other expenditure|**4**|861|-|**861**|929|
|**Total resources expended**||25,930|-|**25,930**|15,352|
|**Net (outgoing) resources for the year**||(140)|-|**(140)**|(4,939)|
|Net transfers between funds||-|-|**-**|-|
|**Net movements in funds**||(140)|-|**(140)**|(4,939)|
|Balances brought forward||24,611|-|**24,611**|29,550|
|**Balances carried forward**||24,471|-|**24,471**|24,611|
|||||||
There were no recognised gains or losses other than the net movements of funds shown above.
The notes on pages 6 - 7 form part of these financial statements.
4
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **BALANCE SHEET AS AT 31 AUGUST 2022**
|**CURRENT ASSETS**
_Debtors:_
Gift aid tax recoverable
Bar Stocks
Prepayments & Accrued income
_Cash and Bank balances:_
CAF Cash Account
CAF Gold Account
**TOTAL CURRENT ASSETS**
_Creditors: amounts falling due within one year:_
Deferred Income
Accruals
**NET ASSETS**
**FUNDS**
Unrestricted General Fund
Restricted Fund|Unrestricted
**2022**
2021
General
Restricted
Fund
Fund
**Total**
Total
£
£
**£**
£
-
-
**-**
-
79
-
**79**
-
-
-
**-**
244
79
-
**79**
244
2,949
-
**2,949**
621
21,550
-
**21,550**
24,055
24,499
-
**24,499**
24,676
24,578
-
**24,578**
24,920
(50)
-
**(50)**
(205)
(57)
-
**(57)**
(104)
24,471
-
**24,471**
24,611
24,471
-
**24,471**
24,611
-
-
**-**
-
24,471
-
**24,471**
24,611|
|---|---|
The notes on pages 6 - 7 form part of these financial statements.
The financial statements were approved by the trustees on 14 September 2022
and were signed on their behalf by Sarah Andrews (Chairman) and Julia Loescher (Treasurer)
5
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS**
## **1 Accounting policies**
## **a) Accounting convention**
The financial statements have been prepared in accordance with the Statement of Recommended Practice: Accounting and Reporting by Charities preparing their accounts in accordance with the Financial Reporting Standard applicable in the UK and Republic of Ireland (FRS102) issued on 16 July 2014 and with the Charities Act 2011.
The financial statements have been prepared under the historical cost covention and on an accruals basis. They include all transactions, assets and liabilities for which the charity is responsible. Items have been recognised at cost or transaction value unless otherwise stated in the relevant notes to these financial statements.
## **b) Funds**
Unrestricted funds are donations and other incoming resources receivable or generated for the objects of the charity without further specified purpose and are available as general funds. Restricted funds are to be used for specific purposes as laid down by the donor. Expenditure that meets this criteria is charged to the fund together with a fair allocation of management and support costs. At the current time the charity does not have any restricted funds.
## **c) Incoming resources**
Incoming resources are included in the Statement of Financial Activities when the charity becomes entitled to the income and all conditions for receipt are met, and the trustees are reasonably certain that the income will be received and that the value can be reliably measured.
## **d) Resources expended**
Resources expended are accounted for on an accruals basis and are accounted for gross.
## **2 Incoming resources from operating activities for generating funds**
|**£**
**£**
**2022**
**2022**
**Unrestricted Restricted**
Concert Income including financial support
**9,822**
**-**
Performing rights refund prior year
**63**
**-**
Subscriptions
**11,545**
**-**
Tax recoverable under gift aid
**2,480**
**-**
Fund raising income including donations
**1,255**
**-**
Music hire / tapes
**610**
**-**
**25,775**
**-**|£
£
2021
2021
Unrestricted
Restricted
1,649
-
399
-
6,570
-
1,468
-
324
-
-
-
10,410
-|
|---|---|
6
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **NOTES TO THE FINANCIAL STATEMENTS - CONTINUED**
## **3 Resources expended on direct charitable activities**
|Concert expenses
Rehearsal Fees (Conductor)
Rehearsal Fees (Accompanist)
Recording costs (2020)
PA System
Music hire / tapes
Music Purchase
Rehearsal Fees (Church Hire)
Fund raising costs|**£**
**£**
£
£
**2022**
**2022**
2021
2021
**Unrestricted Restricted**
Unrestricted Restricted
**13,825**
**-**
3,210
-
**4,950**
**-**
6,135
-
**3,475**
**-**
3,810
-
**-**
**-**
350
-
**-**
**-**
120
-
**1,602**
**-**
312
-
**5**
**-**
-
-
**1,105**
**-**
486
-
**107**
**-**
-
-
**25,069**
**-**
14,423
**-**|
|---|---|
## **4 Other Expenditure**
|National Federation of Music Societies
Stationery and postage
Sundry
Bank Charges|**£**
**£**
**2022**
**2022**
**Unrestricted Restricted**
**502**
**-**
**22**
**-**
**236**
**-**
**101**
**-**
**861**
**-**|£
£
2021
2021
Unrestricted Restricted
407
-
112
-
330
-
80
-
929
**-**|
|---|---|---|
## **5 Staff Costs**
The charity does not employ any staff. Romsey Choral Society is a charity managed by trustees. No trustee or any person connected with them has been paid or is payable remuneration or other benefits from the funds of the Charity (other than being reimbursed costs properly incurred).
7
## **ROMSEY CHORAL SOCIETY**
## **SUPPLEMENTARY INFORMATION**
## **CONCERT FINANCES FOR THE YEAR ENDED AUGUST 2022**
## **INCOMING RESOURCES**
|Ticket Sales
Grants
Programme sales
Advertising income
Catering/drinks/donations
**RESOURCES EXPENDED**
Orchestra/organist
Hire of Organ/Piano
Soloists
Conductor
Orchestral music
Accompanist
Venue Hire
Music in Romsey
Programmes
Advertising
Conductor/soloists gifts
Performing Rights Society fee
Donation
Catering/Drinks/raffle
Total
**(SHORTFALL)**|Nov 2021
Dec 2021
Mar 2022
July 2022
£
£
£
£
2,940
505
1,005
4,264
-
-
-
-
188
-
34
263
105
-
105
170
19
-
-
224
3,252
505
1,144
4,921
1,500
300
350
1,114
350
-
-
-
1,200
-
150
1,400
600
600
600
600
-
-
-
-
300
-
-
300
940
148
475
1,040
50
-
-
140
179
-
148
272
50
40
65
70
33
24
12
30
169
-
57
246
-
-
50
-
44
-
-
179
5,415
1,112
1,907
5,391
(2,163)
(607)
(763)
(470)|**Total**
£
**8,714**
**-**
**485**
**380**
**243**
**9,822**
**3,264**
**350**
**2,750**
**2,400**
**-**
**600**
**2,603**
**190**
**599**
**225**
**99**
**472**
**50**
**223**
**13,825**
**(4,003)**|
|---|---|---|
8
_Romsey Choral Society Registered Charity 282827_
## **ROMSEY CHORAL SOCIETY**
## **SUPPLEMENTARY INFORMATION**
## **FUND RAISING FOR THE YEAR ENDED 31 AUGUST 2022**
|Weddings and Funerals
Sales of Clothing & Produce
Elizabeth Heap - Music Sales
Donations|**2022**
**INCOME**
**COSTS**
**NET**
**£**
**£**
**£**
**1,000**
**_(107)_**
**893**
**133**
**_-_**
**133**
**37**
**_-_**
**37**
**85**
**_-_**
**85**
**1,255**
**(107)**
**1,148**|2021
_INCOME_
_COSTS_
_NET_
_£_
_£_
_£_
-
_-_
-
27
_-_
27
65
_-_
65
232
_-_
232
324
-
324|
|---|---|---|
9