DORSET HISTORIC CHURCHES TRUST
REGISTERED CHARITY NO 282790
ACCOUNTS
For the year 31.12.2022
DORSET HISTORIC CHURCHES TRUST
REGISTERED CHARITY NO 282790
| INDEX | ||
|---|---|---|
| Page | ||
| Trust Information | 1 | |
| Trustees' Report | 2-3 | |
| Report of the Independent Examiner | 4 | |
| Receipts and Payments | 5 | |
| Statement of assets and liabilities | 6 | |
| Notes to the Accounts | 7 |
DORSET HISTORIC CHURCHES TRUST
| Trust Information | |
|---|---|
| REGISTERED CHARITY NO: | 282790 |
| PRESIDENT: | H M Lord-Lieutenant of Dorset |
| VICE-PRESIDENTS: | The Lord Bishop of Salisbury |
| The Bishop of Sherborne | |
| Sir Philip Williams Bt, DL | |
| G A L-F Pitt-Rivers OBE | |
| The Archdeacon of Dorset | |
| The Archdeacon of Sherborne | |
| Mrs V L-F Pitt-Rivers CVO | |
| The Viscount Hood | |
| R D Allan | |
| Major General J O C Alexander CB,OBE | |
| P F Moule | |
| CHAIRMAN: | J D Stokoe CB,CBE |
| TRUSTEES: | Mrs S A Barrett |
| Mrs S Bruce-Payne | |
| R B Blaber | |
| Dr T P P Connor | |
| Mrs P Francis | |
| His Honour D E B Grant | |
| N Head | |
| S D Norman | |
| J A M A Selfe | |
| J T Smith | |
| Ms S Smith | |
| J D Stokoe CB,CBE | |
| Dr G P Sturdy MBE JP | |
| M W M Warren | |
| The Reverend Canon A J W Rowland | |
| C Waite | |
| T J Wickson | |
| HON SECRETARY: | J A M A Selfe |
| HON TREASURER: | R B Blaber |
| BANKERS: | Lloyds Bank PLC |
| 1-2 High West St | |
| Dorchester | |
| Dorset | |
| DT1 1UG | |
| Central Finance Board | |
| CCLA Investments | |
| Senator House | |
| 85 Queen Victoria Streeet | |
| London | |
| EC4V 4ET | |
| INDEPENDENT EXAMINER: | PKF Francis Clark |
| Chartered Accountants | |
| Towngate House | |
| 2-8 Parkstone Road | |
| Poole | |
| Dorset | |
| BH15 2PW |
Page 1
DORSET HISTORIC CHURCHES TRUST
Trustees' Report for the year ended 31.12.2022
Structure, Governance and Management
The Dorset Historic Churches Trust is constituted by Deed of Trust dated 1 March 1960 as varied by a scheme of the Charity Commissioners dated 21 January 2004 and by a Deed of Amendment dated 30 May 2007, and is a registered charity number 282790. Its registered address is Suite 1, Mey House, Bridport Road, Poundbury, Dorset, DT1 3QY. Mr Angus Campbell is our President. The power to appoint Trustees is in the Trustees themselves with reserve powers in the President. A list of the current Trustees is shown on page 1 together with those former Trustees who now hold the non-executive position of Vice-President.
Objectives and Activities
The object of the Trust is to assist financially with the preservation, repair, maintenance, improvement, upkeep, beautification and reconstruction of churches in the administrative county of Dorset and of monuments, fittings, fixtures, stained glass, furniture, ornaments and chattels in such churches and of the churchyard belonging to any such churches. The Trustees decide as a matter of policy from time to time, published on their website, which of those things shall be aided by grants made by them.
The Trustees are the governing body (of at least 4 but no more than 20 people) who meet at least 3 times a year and are responsible for deciding which churches should receive grants and how much these should amount to. Applications for grants and loans are handled in the first instance at Deanery Area level and each Deanery Area has a representative. The Deanery Area Representatives also help to distribute the paperwork essential to the administration of an annual Sponsored Ride + Stride. An administrator initiates and supervises this fund-raising event.
Preparation of accounts
The accounts have been prepared under the historical cost convention modified to include the revaluation of investments and in accordance with the requirements of the Charities Act 2011 and the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2019).
Achievement and Performance
Grants totalling 113k have been approved for the repair of 17 churches. 19 grants totalling £103k have been paid in the year. £36k being the 50% return from Ride + Stride has been paid back to parishes. Some churches elect to remit all 100% of their funds raised under Ride + Stride to the Trust.
The annual Ride + Stride Cycle Ride raised a total of £79k of which, on receipt and if requested, half is donated to the participating churches for their own direct use. A claim for Gift Aid recoverable from HM Revenue & Customs has been made iafter the year end which will bring the total raised above £87k.
The Morshead Trophy, created as a cycle ride award to celebrate the first 40 years of the Trust in 1999, has been awarded to Silton for the year to 31 December 2022.
The Charity has no endowments or restricted funds and the whole income and capital of the Trust Fund is available to be applied by the Trustees in their absolute discretion on the charitable purposes of the Trust. In accordance with the provisions of the Charities Act and Accounting Regulations the Investments of the Trust are shown in the Statement of Assets and Liabilities at market value.
The Trustees have wide investment powers under the Deed. The majority of investment funds are held by CCLA CCLA Investment Management Ltd, 80, Cheapside, London EC2 in COIF and CBF Church of England funds. (Note 1 ) During the year £210k was divested from CCLA and at the year end was held in Bank Deposits. The intention is to de-risk the investment funds over time by reinvesting in a diversified portfolio of funds.
Income
The trust has been fortunate to have continued to achieve outstanding returns from the annual Ride + Stride Event. Although down on the last 2 exceptional years, the sums raised continue to provide a significant contribution nto the Trust's funds. We are extremely grateful to all the parishes putting so much effort into making this such a success. Investments managed by CCLA, were 15% down on 2021 after taking account of the £210k sale of investments referred to above.
Page 2
DORSET HISTORIC CHURCHES TRUST
Trustees' Report on the year ended 31 December 2022 - continued
Expenditure
Grants approved are slightly up from 2021 (£113k v £92.5k) .
Reserves Policy
It is the Trustees' present intention to aim to maintain a reserve in the region of at least £300,000. The Trustees believe that, in general, the Trust's funds should be directed to awarding grants to fulfil its objectives, rather than being accumulated. To maintain some assurance of continued ability to make grant payments in the region of £125,000 per annum, with the potential to support unexpected and urgent major projects, the present level of reserves has been adopted but this is to be kept under review by the Trustees.
Risk Assessment
The Trustees are responsible for considering the risks which may impact upon the Charity. The position was again reviewed in detail by the Trustees in 2022. A risk register is in place and reviewed thrice yearly.
Public Benefit
The object of the Trust is set out above and a list of grants approved in the year as set out in the notes to the accounts. As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's object, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that object.
Trustees' Responsibilities
The Trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:
-
select suitable accounting policies and then apply them consistently
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observe the methods and principles in the Charities SORP
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make judgements and estimates that are reasonable and prudent
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state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
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prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.
The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity Charity
and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.
Approved by the Trustees and signed on their behalf by :
................................................ on behalf of the Trustees
16 March 2023 Date
Page 3
DORSET HISTORIC CHURCHES TRUST
Report of the Independent Examiner to the Trustees
I report on the accounts of the charity for the year ended 31 December 2022 which are set out on pages 5 to 7.
Respective responsibilities of trustees and examiner
The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed.
It is my responsibility to:
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examine the accounts under section 145 of the 2011 Act
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follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of the 2011 act
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state whether particular matters have come to my attention.
Basis of independent examiner's report
My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented within those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.
Independent examiner's statement
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In connection with my examination, no matter has come to my attention:
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1 which gives me reasonable cause to believe that, in any material respect, the requirements:
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to keep accounting records in accordance with section 130 of the 2011 Act and
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to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
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2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.
Anne-Marie Gates FCA FCCA (a partner of) PKF Francis Clark Chartered Accountants Towngate House 2-8 Parkstone Road Poole Dorset BH15 2PW
Date 5 April 2023
Page 4
DORSET HISTORIC CHURCHES TRUST RECEIPTS AND PAYMENTS ACCOUNT for the 12 months to 31st December 2022
| From | 01-Jan-22 | 01-Jan-21 |
|---|---|---|
| To | 31-Dec-22 | 31-Dec-21 |
| RECEIPTS | £ | £ |
| Voluntary Income Donations & Legacies Friends, Individuals, Trusts Parochial Church Councils |
7249 8702 1022 |
- 12,064 - |
| 16,973 | 12,064 |
|
| Ride & Stride Previous Year Gift Aid Previous Year Activities For Generating Funds |
1,456 8,891 |
1,570 1,240 |
| 10,347 | 2,810 |
|
| Ride & Stride Current Year | 56,207 | 67,600 |
| Gift Aid Current Year | 3,550 | 4,632 |
| Just Giving Donations Current Year | 19,154 | 25,952 |
| Talks, Crawls & Concerts Sales of notecards Friends Event Investment Income CBF Deposit Account Interest |
78,911 1589 23 94 1,706 10,494 2,855 |
98,184 870 141 - 1,011 14,840 - |
| Sales of investments | 210,000 | 30,000 |
| TOTAL RECEIPTS | £331,286 | £158,909 |
| PAYMENTS | ||
| Ride & Stride Honoraria 50% Return To Churches |
36,042 1350 |
43,348 900 |
| Brochures, Publicity&Friends Annual Event Printing and Postage Administration Bookkeeping Friends Meals for lecture lunches Grants Grants paid in the year Support Costs Annual Report Postage, Stationery and Travel Insurance Bookkeeping Meetings Marketing & Website Just Giving Fees Bank Charges |
240 1,750 500 1,000 40,882 208 103,000 2690 527 267 450 562 420 1502 138 6,556 |
- 1,238 1,800 1,445 48,731 804 85,658 2,533 - 736 398 331 714 2,754 291 7,757 |
| Governance TOTAL PAYMENTS Independent Examiners |
1,457 £152,103 |
1,296 £144,246 |
| Net movement in cash funds | £179,183 | £14,663 |
| Cash funds last year end | £124,708 | £110,045 |
| CASH FUNDS THIS PERIOD END | £303,891 | £124,708 |
Page 5
STATEMENT OF ASSETS AND LIABILITIES AT 31 DECEMBER 2022
| As at | As at | ||
|---|---|---|---|
| 31 Dec 2022 | 31 Dec 2021 | ||
| Cash Funds | |||
| Lloyds Bank Main Account Lloyds Bank Ride & Stride CBF Deposit Account |
24,022 46,102 208,667 |
22,232 31,564 45,812 |
|
| Nationwide Building Society | 25,100 | 25,100 | |
| Total Current assets | 303,891 | 124,708 | |
| Investment Assets | |||
| CBF Investment Fund | 303,791 | 567,958 | |
| Total Assets | £607,682 | - | £692,666 |
| Liabilities | |||
| Grants Awarded But Not Drawn | 146,000 | 136,500 | |
| TOTAL ASSETS LESS LIABILITIES | £461,682 | - | £556,166 |
Page 6
GRANTS
| Church | Outstanding | Outstanding | Approved | Paid | Written | Outstanding |
|---|---|---|---|---|---|---|
| at | 31.12.2022 | in period | in year | back in | period | |
| £ | £ | £ | £ | £ | ||
| Corsham St Mary | 5,000 | 5,000 | ||||
| Wimborne Minster | 12,000 | 12,000 | - | |||
| West Orchard St Luke | 1,500 | 1,500 | ||||
| Whitchurch Canonicorum St Candida | 5,000 | 5,000 | - | |||
| Gussage St Michael and All Angels | 12,000 | 12,000 | ||||
| Over Compton St Michael | 2,500 | 2,000 |
500 | |||
| Wimborne St John | 4,500 | 4,500 | ||||
| Wimborne St Giles | 6,000 | 6,000 | - | |||
| Winterborne Stickland | 11,000 | 11,000 | - | |||
| Blandford St Peter & St Paul | 10,000 | 10,000 | - | |||
| Bridport Unitarian Chapel in the Garden | 3,000 | 3,000 | ||||
| Cheselborne St Martin | 5,000 | 5,000 | - | |||
| Milton Abbas St James | 4,000 | 4,000 | - | |||
| Weymouth St Paul | 7,000 | 7,000 | ||||
| Affpuddle St Laurence | 3,000 | 3,000 | ||||
| Batcombe St Mary | 6,000 | 6,000 | ||||
| Frome St Quintin | 6,000 | 6,000 | ||||
| Fifehead St Mary Magdalen | 5,000 | 5,000 | - | |||
| Shaftesbury St James | 1,000 | 1,000 | - | |||
| Shapwick St Bartholomew | 6,000 | 6,000 | ||||
| Weymouth Holy Trinity | 7,500 | 7,500 | ||||
| Witchampton St Cuthburga and All Saints | 4,000 | 4,000 | - | |||
| Tarrant Gunville, St Mary | 3,000 | 3,000 | - | |||
| Stourpaine, Holy Trinity | 1,500 | 1,500 | - | |||
| West Lulworth, Holy Trinity | 5,000 | 5,000 | - | |||
| Sixpenny Handley | 6,000 | 6,000 | ||||
| Buckland Wipers | 5,000 | 5,000 | - | |||
| Motcombe St Mary | 9,000 | 9,000 | - | |||
| North Porton St Mary Magdelene Broadway St Nicholas Worth Matravers Fifehead Magdalene Lychett Minster Okeford Fitzpaine St Andrew Radipole St Aldhem Pimperne St Peter Okeford Fitzpaine St Andrew Chetnole St Peter Stock Gaylard St Barnabus Wimborne St John Ashmore St Nicholas Iwerne Minster |
£136,500 | 8,000 10,000 11,000 1,500 7,000 6,000 5,000 9,000 5,000 5,000 5,000 2,500 12,000 6,000 £113,000 |
8,000 5,000 1,500 £103,000 |
- 5,000 11,000 - 7,000 6,000 5,000 9,000 5,000 5,000 5,000 2,500 12,000 6,000 £500 £146,000 |
Page 7