2021-12-31-accounts - The Dorset Historic Churches Trust

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DORSET HISTORIC CHURCHES TRUST

REGISTERED CHARITY NO 282790

ACCOUNTS

For the year 31.12 2021

DORSET HISTORIC CHURCHES TRUST

REGISTERED CHARITY NO 282790

	INDEX
		Page
Trust Information		1
Trustees' Report		2-3
Report of the Independent Examiner		4
Receipts and Payments		5
Statement of assets and liabilities		6
Notes to the Accounts		7

DORSET HISTORIC CHURCHES TRUST

	Trust Information
REGISTERED CHARITY NO:	282790
PRESIDENT:	H M Lord-Lieutenant of Dorset
VICE-PRESIDENTS:	The Lord Bishop of Salisbury
	The Bishop of Sherborne
	Sir Philip Williams Bt, DL
	G A L-F Pitt-Rivers OBE
	The Archdeacon of Dorset
	The Archdeacon of Sherborne
	Mrs V L-F Pitt-Rivers CVO
	The Viscount Hood
	R D Allan
	Major General J O C Alexander CB,OBE
	P F Moule
CHAIRMAN:	J D Stokoe CB,CBE
TRUSTEES:	Mrs S A Barrett
	Mrs S Bruce-Payne
	R B Blaber
	Dr T P P Connor
	Mrs P Francis
	His Honour D E B Grant
	N Head
	S D Norman
	J A M A Selfe
	J T Smith
	Ms S Smith
	J D Stokoe CB,CBE
	Dr G P Sturdy MBE JP
	Captain N T L L Thimbleby
	M W M Warren
	The Reverend Canon A J W Rowland
	C Waite
	T J Wickson
HON SECRETARY:	J A M A Selfe
HON TREASURER:	R B Blaber
BANKERS:	Lloyds Bank PLC
	1-2 High West St
	Dorchester
	Dorset
	DT1 1UG
	Nationwide Building Society
	Kings Park Road
	Moulton Park
	Northampton
	NN3 6NW
INDEPENDENT EXAMINER:	PKF Francis Clark
	Chartered Accountants
	Towngate House
	2-8 Parkstone Road
	Poole
	Dorset
	BH15 2PW
	Page 1

DORSET HISTORIC CHURCHES TRUST

Trustees' Report for the year ended 31.12.2021

Structure, Governance and Management

The Dorset Historic Churches Trust is constituted by Deed of Trust dated 1 March 1960 as varied by a scheme of the Charity Commissioners dated 21 January 2004 and by a Deed of Amendment dated 30 May 2007, and is a registered charity number 282790. Its registered address is 53 High West St, Dorchester, Dorset, DT1 1UX. Mr Agnus Campbell is our President. The power to appoint Trustees is in the Trustees themselves with reserve powers in the President. A list of the current Trustees is shown on page 1 together with those former Trustees who now hold the non-executive position of Vice-President.

Objectives and Activities

The object of the Trust is to assist financially with the preservation, repair, maintenance, improvement, upkeep, fixtures stained glass, furniture, ornaments and chattels in such churches and of the churchyard belonging to any such churches. The Trustees decide as a matter of policy from time to time, published on their website, which of those things shall be aided by grants made by them. The Trustees are the governing body (of at least 4 but no more than 20 people) who meet at least 3 times a year and are responsible for deciding which churches should receive grants and how much these should amount to. Applications for grants and loans are handled in the first instance at Deanery Area level and each Deanery Area has a representative. The Deanery Area Representatives also help to distribute the paperwork essential to the administration of an annual Sponsored Ride + Stride. An administrator initiates and supervises this fund-raising event.

Preparation of accounts

The accounts have been prepared under the historical cost convention modified to include the revaluation of investments and in accordance with the requirements of the Charities Act 2011 and the Statement of Recommended Practice - Accounting and Reporting by Charities (SORP 2019).

Achievement and Performance

Grants totalling £92.5k have been approved for the repair of 20 churches. Grants totalling £85.7k have been paid in the year as well as £43k being the 50% return cheques from Ride + Stride. Some churches elect to remit all 100% of their funds raised under Ride + Stride to the Trust. The annual Ride + Stride Cycle Ride raised a total of £98k of which, on receipt and if requested, half is donated to the participating churches for their own direct use. A claim for Gift Aid recoverable from HM Revenue & Customs will be made in the next month or so, which should bring the total raised above £100k. The Morshead Trophy, created as a cycle ride award to celebrate the first 40 years of the Trust in 1999, has been awarded to Leigh for the year to 31 December 2021. The Charity has no endowments or restricted funds and the whole income and capital of the Trust Fund is available to be applied by the Trustees in their absolute discretion on the charitable purposes of the Trust. In accordance with the provisions of the Charities Act and Accounting Regulations the Investments of the Trust are shown in the Statement of Assets and Liabilities at market value. The Trustees have wide investment powers under the Deed. The majority of investment funds are held by CCLA Investment Management Ltd, 80, Cheapside, London EC2 in COIF and CBF Church of England funds.

Effect of Covid-19

The trust has been very fortunate to have achieved the second best ever total raised from the annual Ride + Stride Event in 2021 and after an exceptional event last year. We are extremely grateful to all the parishes putting so much effort into making this such a success. Investments managed by CCLA, performed well to end the year up 8.4% on 2020, despite the sale of £30k of investments. Grants approved are somewhat down from 2020 (£92.5k v £113k) . This may reflect a pent-up demand which may be realised post Covid.

Page 2

DORSET HISTORIC CHURCHES TRUST

Trustees' Report on the year ended 31 December 2020 - continued

Reserves Policy

It is the Trustees' present intention to aim to maintain a reserve in the region of at least £300,000. The Trustees

believe that, in general, the Trust's funds should be directed to awarding grants to fulfil its objectives, rather than being accumulated. To maintain some assurance of continued ability to make grant payments in the region of £125,000 per annum, with the potential to support unexpected and urgent major projects, the present level of reserves has been adopted but this is to be kept under review by the Trustees.

Risk Assessment

The Trustees are responsible for considering the risks which may impact upon the Charity. The position was again reviewed in detail by the Trustees in 2021. A new risk register is in place and reviewed thrice yearly.

Public Benefit

The object of the Trust is set out above and a list of grants approved in the year as set out in the notes to the accounts. As required by section 17(5) of the Charities Act 2011 the Trustees have considered the guidance published by the Charity Commission in respect of public benefit. They believe that the Charity's object, as set out above, falls within the definitions of charitable purposes in the Act and that the activities as set out above contribute to meeting that object.

Trustees' Responsibilities

The Trustees are responsible for preparing the Trustees' Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the Trustees to prepare financial statements for each financial year which give a true and fair view of the state of affairs of the charity and of the incoming resources and application of resources of the charity for that period. In preparing these financial statements, the Trustees are required to:

select suitable accounting policies and then apply them consistently
observe the methods and principles in the Charities SORP
make judgements and estimates that are reasonable and prudent
state whether applicable accounting standards have been followed, subject to any material departures disclosed and explained in the financial statements
prepare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation.

The Trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Charities Act 2011, the Charity (Accounts and Reports) Regulations 2008 and the provisions of the trust deed. They are also responsible for safeguarding the assets of the Charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities.

Approved by the Trustees and signed on their behalf by :

................................................ on behalf of the Trustees ................................................ Date

Page 3

DORSET HISTORIC CHURCHES TRUST

Report of the Independent Examiner to the Trustees

I report on the accounts of the charity for the year ended 31 December 2021 which are set out on pages 5 to 7.

Respective responsibilities of trustees and examiner

The charity's trustees are responsible for the preparation of the accounts. The charity's trustees consider that an audit is not required for this year under section 144(2) of the Charities Act 2011 (the 2011 act) and that an independent examination is needed.

It is my responsibility to:

examine the accounts under section 145 of the 2011 Act
follow the procedures laid down in the general Directions given by the Charity Commission under section 145(5)(b) of
the 2011 act
state whether particular matters have come to my attention.

Basis of independent examiner's report

My examination was carried out in accordance with the general Directions given by the Charity Commission. An examination includes a review of the accounting records kept by the charity and a comparison of the accounts presented within those records. It also includes consideration of any unusual items or disclosures in the accounts, and seeking explanations from you as trustees concerning any such matters. The procedures undertaken do not provide all the evidence that would be required for an audit and consequently no opinion is given as to whether the accounts present a "true and fair view" and the report is limited to those matters set out in the statement below.

Independent examiner's statement

In connection with my examination, no matter has come to my attention:
1 which gives me reasonable cause to believe that, in any material respect, the requirements:
to keep accounting records in accordance with section 130 of the 2011 Act and
to prepare accounts which accord with the accounting records and comply with the accounting requirements of the 2011 Act have not been met: or
2 to which, in my opinion, attention should be drawn in order to enable a proper understanding of the accounts to be reached.

Anne-Marie Gates FCA FCCA (a partner of) PKF Francis Clark Chartered Accountants Towngate House 2-8 Parkstone Road Poole Dorset BH15 2PW Date___

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DORSET HISTORIC CHURCHES TRUST RECEIPTS AND PAYMENTS ACCOUNT for the 12 months to 31 Dec 2021

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|||| |---|---|---| |From|01-Jan-21|01-Jan-20| |To|31-Dec-21|31-Dec-20| |RECEIPTS|£|£| |Voluntary Income| |Friends, Individuals, Trusts|12,064|11,383| |Parochial Church Councils|-|1,561| |12,064|12,944| |Activities For Generating Funds| |Ride & Stride Previous Year|1,570|406| |Gift Aid Previous Year|1,240|-| |2,810|406| |Ride & Stride Current Year|67,600| |Gift Aid Current Year|4,632| |Just Giving Donations Current Year|25,952| |98,184|112,528| |Talks, Crawls & Concerts|870|2,049| |Sales of notecards|141|136| |99,195|114,713| |Investment Income|14,840|14,898| |Sales of investments|30,000|-| |TOTAL RECEIPTS|158,909|142,961| |PAYMENTS| |Ride & Stride| |50% Return To Churches|43,348|47,048| |Honoraria|900|4,500| |Printing and Postage|1,238|1,332| |Administration|1,800|1,127| |Bookkeeping|1,445|-| |48,731|54,007| |Friends| |Meals for lecture lunches|804|2,290| |Grants| |Grants paid in the year|85,658|110,500| |Support Costs| |Annual Report|2,533|2,408| |Postage, Stationery and Travel|-|1,063| |Marketing & Website|736|1,124| |Insurance|398|372| |Just Giving Fees|331|216| |Bank Charges|714|337| |Bookkeeping|2,754|-| |Meetings|291|-| |7,757|5,520| |Governance| |Independent Examiners|1,296|1,260| |TOTAL PAYMENTS|144,246|173,577| |Net movement in cash funds|14,663|- 30,616| |Cash funds last year end|110,045|140,661| |CASH FUNDS THIS PERIOD END|124,708|110,045|

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Page 5

STATEMENT OF ASSETS AND LIABILITIES AT 31 DEC 2021

	As at		As at
	31 Dec 2021		31 Dec 2020
Cash Funds
Lloyds Bank Main Account	22,232		9,750
Lloyds Bank Ride & Stride	31,564		45,125
CBF Deposit Account	45,812		45,788
CAF Not Received Until After Year End	-		1,090
Gift Aid Included In Bank Balance	-		8,292
Nationwide Building Society	25,100		-
Total Current assets		124,708		110,045
Investment Assets
CBF Investment Fund		567,958		523,866
Total Assets		692,666		633,911
Liabilities
Grants Awarded But Not Drawn		136,500		140,500
TOTAL ASSETS LESS LIABILITIES		556,166		493,411

Page 6

GRANTS

Church	Outstanding	Outstanding	Approved	Paid	Written	Outstanding	Outstanding
	at	31.12.2020	in period	in year	back in period	at	31.12.2021
	£		£	£	£	£
Iwerne Minster		7,500	-	7,500		-	-
Kingston Lacy		3,000	-	-	3,000		-
Winterborne Stickland		11,000	-	-		-	11,000
Corscombe St Mary		5,000	-	-		-	5,000
Toller Porcorum St Andrew and St		12,000	-	5,408	6,592		-
Peter
Wimborne Minster		12,000	-	-		-	12,000
Shaftesbury St Peter		5,000	-	3,750	1,250		-
Lillington St Martin		10,000	-	10,000		-	-
Lyme Regis St Michael and St		10,000	-	10,000		-	-
George
Sturminster Marshall St Mary		7,000	-	7,000		-	-
West Orchard St Luke		1,500	-	-		-	1,500
Whitchurch Canonicorum St		5,000	-	-		-	5,000
Candida
Hawkchurch St John the Baptist		5,000	-	5,000		-	-
North Poorton St Mary Magdelene		1,000	-	1,000		-	-
Stoke Abbott St Mary		12,000	-	12,000		-	-
Bradpole Holy Trinity		4,000	-	4,000		-	-
Enmore Green St John		3,500	-	3,500		-	-
Gussage St Michael and All Angels		12,000	-	-		-	12,000
Moreton St Nicholas		1,000	-	1,000		-	-
Over Compton St Michael		2,500	-	-		-	2,500
Wimborne St John		4,500	-	-		-	4,500
Wimborne St Giles		6,000	-	-		-	6,000
Blandford St Peter & St Paul		-	10,000	-		-	10,000
Bridport Unitarian Chapel in the		-	3,000	-		-	3,000
Garden
Cheselborne St Martin		-	5,000	-		-	5,000
Holnest Assumption of the		-	3,000	3,000		-	-
Blessed Virgin Mary
Miton Abbas St James		-	4,000	-		-	4,000
Oborne St Cuthbert		-	3,500	3,500		-	-
Weymouth St Paul		-	7,000	-		-	7,000
Worth Matravers St Nicholas		-	6,000	6,000		-	-
Affpuddle St Laurence		-	3,000	-		-	3,000
Batcombe St Mary		-	6,000	-		-	6,000
Frome St Quintin		-	6,000	-		-	6,000
Fifehead St Mary Magdalen		-	5,000	-		-	5,000
Langton Matravers St George		-	3,000	3,000		-	-
Shaftesbury St James		-	1,000	-		-	1,000
Shapwick St Bartholomew		-	6,000	-		-	6,000
Weymouth Holy Trinity		-	7,500	-		-	7,500
Witchampton St Cuthburga and All		-	4,000	-		-	4,000
Saints
Tarrant Gunville, St Mary		-	3,000	-		-	3,000
Stourpaine, Holy Trinity		-	1,500	-		-	1,500
West Lulworth, Holy Trinity		-	5,000	-		-	5,000
		140,500	92,500	85,658	10,842		136,500

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