## **Trustees’ Annual Report for the period From 1[st] April 2024 To 31[st] March 2025** ## **Charity name: 3[rd] Wokingham Mayor’s Own Scout Group** ## **Charity registration number: 282742** ## **Objectives and Activities** |Summary of the
purposes of the charity
as set out in its
governing document|**The Purpose of Scouting**
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a
positive contribution to society.
**The Values of Scouting**
As Scouts we are guided by these values:
**Integrity**- We act with integrity; we are honest, trustworthy and
loyal.
**Respect -**We have self-respect and respect for others.
**Care**- We support others and take care of the world in which
we live.
**Belief**- We explore our faiths, beliefs and attitudes.
**Co-operation**- We make a positive difference; we cooperate
with others and make friends.
**The Scout Method**- Scouting takes place when young people,
in partnership with adults, work together based on the values of
Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
-make and live by their Promise.| |---|---| |Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.|The Group undertakes weekly meetings in term time at which a
huge variety of activities are undertaken. examples include:
- learning skills and crafts,
- playing games
- developing leadership and teamwork abilities.
- doing practical activities such as camping and bushcraft| |Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit|The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.| ## **Achievements and Performance** |Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.|A varied programme has been provided, covering many areas of
the syllabus, including practical skills, various craft projects and
physical activities such as geocaching, fitness and games.
It was a good, but challenging year for the group
New Building
This year we continued planning for either a full refurbishment or
replacement of our existing hut, and drew up some ideas
New Squirrel Section
We started a new squirrel dray section designed for 4 to 6 year
olds, so this not only starts younger people in the scout movement
but also increases the number of young people in the group (while
keeping the fixed costs similar)| |---|---| |**Financial Review**|| |Review of the charity’s
financial position at the
end of the period|The charity is in a strong position financially with assets of
£ 110,833.00 up from £104,286.44 the previous year.
The Group had an overall surplus for the year of £12,454.12
This surplus can be explained by :
This FY had no annual capitation charges as they are due 1st
April the actual payment sometimes fall into the wrong FY
Capitation due 24/25 but paid 23/24 £5332
There was also payments for events and camps towards the end
of the year that the main expenditure was in the next FY
Ordinary operating costs are met by the usual income| |Statement explaining the
policy for holding
reserves stating why
they are held|Reserves Policy
Our Group, like most charities, hold some funds in reserve. Our
level of reserves is set to ensure that there are sufficient
resources to continue the core charitable activities of the
Group should income and fundraising activities fall short.
The Group notes that it owns its own property which requires
annual maintenance and that the Group should also retain
reserves to cover emergency building repairs. The Group
Executive Committee considers that the group should hold an
amount of reserves equal to 6 months running costs based on the
last 2 years (£4334) , or £7360 plus a sum of £2000 to cover
building maintenance costs.
The sum of £ 9360will be held on deposit.
Should the level of reserves fall below the target level, the Group
executive committee will make efforts to restore the level within a
year.
This policy and the sums contained within it will be reviewed
annually in January.| |Amount of reserves held|**£ 110,833.00**| |Reasons for holding zero
reserves|**N/A**| |---|---| |Details of fund materially
in deficit|**N/A**| |Explanation of any
uncertainties about the
charity continuing as a
going concern|**N/A**| ## **Structure, Governance and Management** |**Structure, Governance**|**and Management**| |---|---| |Description of charity’s trusts:|| |Type of governing document|The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association| |How is the charity
constituted?|The Group is a trust established under its rules which are
common to all Scouts.| |Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees|The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association| ## **Reference and Administrative details** |Charity name|3rdWokingham Mayor’s Own Scout Group| |---|---| |Other name the charity uses|N/A| |Registered charity number|282742| |Charity’s principal address|**Physical Address – NO POST BOX**
3rdWokingham Scout Group
Norreys Ave, Wokingham RG40 1UU
**Postal Address – C/O John Wilkins , Group Treasurer**
218 London Road, Wokingham, Berkshire. RG40 1SW| **Names of the charity trustees who manage the charity** ||**Trustee name**|**Office (if any)**|**Dates acted if not for whole**
**year**| |---|---|---|---| |1 Elizabeth Jenkin
2 Trevor Bradbur
3 Ja
4 Paul Marston
5 Malcolm Hollin
6 John Wilkins
7 Ian Tove
8 Steven Laird
9 Sarah Mellor
10 Hazel Ta
11 Sharon McInt
12 Mar|1 Elizabeth Jenkin|Chair|| ||2 Trevor Bradbury||| ||3 Jayne Yelland||| ||4 Paul Marston||| ||5 Malcolm Hollings||To 18thSeptember 24| ||6 John Wilkins|Treasurer|| ||7 Ian Tovey||| ||8 Steven Laird||| ||9 Sarah Mellor|Secretary|| ||10 Hazel Taylor||| ||11 Sharon McIntyre||| ||12 Margaret Alison Hammett||| |Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved|Corporate trustees–names of the directors at the date the report was approved| |---|---|---|---|---| |**Director name**
**N/A**
~~ee~~||||| |Name of trustees holding title to property belonging to the charity
**Trustee name**
**Dates acted if not for whole year**
**N/A**
~~——~~||||| |**Funds held as custodian trustees on behalf of others**||||| |Description of the assets held in this capacity|Description of the assets held in this capacity|||N/A| |Name and objects of the charity on whose behalf the assets are held and||||N/A| |how this falls within the custodian charity’s objects||||| |Details of arrangements for safe custody and segregation of such assets||||N/A| |from the charity’s own assets||||| ## **Declarations** **The trustees declare that they have approved the trustees’ report above.** **Signed on behalf of the charity’s trustees** **Signature(s)** — ~~fade~~ John Wilkins **Full name(s)** E Jenkin ~~_—————~~ **Position (eg Secretary,** Chair Group Treasurer **Chair, etc)** ~~_~~ **Date** 06.11.25 ~~|~~ ## **3[rd] Wokingham (Mayor’s Own) Scouts Group** ## Financial Statements For the Year Ended 31[st] March 2025 ## Contents ## Treasurer’s Report Income and Expenditure Account Balance Sheet Scrutineers Report Reserves Policy Excel version of Accounts (Attached) **3[rd] Wokingham (Mayor’s Own) Scouts Group** ## **Treasurer’s Report for the year ended 31[st] March 2025** As the treasurer, I hereby present my report with the Financial Statements of 3rd Wokingham (Mayor’s Own) Scouts Group for the year ended 31st March 2025 The aim of these accounts and reports is to provide a clear picture of the Scout Group’s activities and financial position. An external scrutiny of these accounts has been carried out as required by the Group’s constitution. The treasurer is responsible for keeping adequate records that are sufficient to show and explain the Group’s transactions and disclose the financial position of the Group. ## **Subs** During the year subs were increased to £55 per term, this is reviewed annually in January by the trustees. Rebates increased to £9 per YP per Term, this is on attendance, not on subs received, so the lack of ability to pay does not penalise the section only the group Subs and event income received covered all usual expenses ## **OSM Cards** All sections are now issued with pre-payment cards and the rebates are loaded onto the cards , So the group is now almost cash less , the only cash handed is for external fairs / collections etc that are credited to our bank account , there is no petty cash ## **Reserve** The Group Executive Committee considers that the Group should hold an amount of reserves equal to 50% of the average annual running costs based on the last 2 years accounts (£5465.25) , or £7360 plus a sum of £2000 to cover building maintenance costs. A total of £9360 will therefore be held in reserve. ## **Capitation** This FY has no capitation charges . As they are due 1[st] April they sometimes fall into the “wrong” year as they are accounted for in the year the funds are actually paid, this years capitation fee was £5300 were paid one day early so already accounted for in FY 23.24. The Group had an overall surplus for the year of £ 12,454.12 As at 31st March 2023 the Group has carried forward reserves of £ 110,833.00 The major items of expenditure were notably: |•|Utilities & Council Tax|£ £1,763.44| |---|---|---| |•|New Camping Equipment (inc Marquee)|£ 1715.00| |•|Cleaning|£ 1320.00| |•|New Storage Shed Equipment
|£ 799.00| |•|Insurance|£ 717.00| |•|New Log Store & Base (Wokingham Lions Donation)
|£ 500.00| The major items of income were notably |Subs & Donations|£ 18,681.67| |---|---| |Hire of hall and camping equipment|£ 3,622.00| **Income & Expenditure for year ending 31st March 2025** |Subs incl Joining fee
Events
Donations
**Usual Operating Income**
Capitation (see notes as in FY23.24)
Cleaning
Council Tax
Event
Insurance
OSM Fees
Net OSM Card Activity
Sundries For Hut
Utilities
Uniform
Group Equipment
Unknown
**Usual Operating Expenditure**
**Net Income usual Operating Activity**
Hall Hire - additional Income
Prior Year Capitation FY 23 ( as Late Payment should have appeared in prior year
accounts)
Group Camping Equipment - One off Purchases ( Assumed not Assets )
**Total Net Income ( Bank )**
Prior Year Adjustment Late Receipts
**Total Net Income/ Loss**
**Check**|**Total**
16,185.42
37,830.80
2,319.25| |---|---| ||56,335.47| ||0.00
-1,320.00
-61.96
-33,052.58
-711.17
-192.50
-3,270.98
-3,614.60
-1,701.48
-1,100.75
-1,329.61
(-92.48)| ||**-46,263.15**| ||| ||**10,072.32**| ||3,622.00
0.00
- 1,715.02| ||**11,979.30**| ||474.82| ||**12,454.12**| ||**0.00**| ## **3RD WOKINGHAM MAYORS OWN** ## **Assets & Liabilities as at 31st March 2025** **£** |**Total Funds**
**Cash funds:**
**2025**
**2024**
**2023**
**2022**
Bank Current Account (31 March)
108,783.32
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31
March)
0.00
0.00
0.00
43,214.67
Prepaid card balance
2,049.68
Cash / float in hand/ OSM Prepaid Card Balance
0.00
3,028.59
1,042.13
1,793.69|**Total Funds**
**Cash funds:**
**2025**
**2024**
**2023**
**2022**
Bank Current Account (31 March)
108,783.32
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31
March)
0.00
0.00
0.00
43,214.67
Prepaid card balance
2,049.68
Cash / float in hand/ OSM Prepaid Card Balance
0.00
3,028.59
1,042.13
1,793.69|**Total Funds**
**Cash funds:**
**2025**
**2024**
**2023**
**2022**
Bank Current Account (31 March)
108,783.32
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31
March)
0.00
0.00
0.00
43,214.67
Prepaid card balance
2,049.68
Cash / float in hand/ OSM Prepaid Card Balance
0.00
3,028.59
1,042.13
1,793.69|**Total Funds**
**Cash funds:**
**2025**
**2024**
**2023**
**2022**
Bank Current Account (31 March)
108,783.32
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31
March)
0.00
0.00
0.00
43,214.67
Prepaid card balance
2,049.68
Cash / float in hand/ OSM Prepaid Card Balance
0.00
3,028.59
1,042.13
1,793.69|**Total Funds**
**Cash funds:**
**2025**
**2024**
**2023**
**2022**
Bank Current Account (31 March)
108,783.32
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31
March)
0.00
0.00
0.00
43,214.67
Prepaid card balance
2,049.68
Cash / float in hand/ OSM Prepaid Card Balance
0.00
3,028.59
1,042.13
1,793.69| |---|---|---|---|---| |**** TOTAL Monetary funds**|110,833.00|98,378.88|104,286.44|49,173.79| |**Non monetary assets:**
0.00
0.00
0.00||||| |**** TOTAL Assets**
**110,833.00**
**98,378.88**
**104,286.44**
**49,173.79**||||| |**Reserves carried forward at 31st March 2025**
**110,833.00**
Reserves brought forward at 1 April 2024
98378.88
Bank Account Receipts for 2024/2025
61486.03
Unallocated items on OSM cards but spent
-1504.59
Unallocated funds not given to OSM cards but taken from Bank
455.89
Unknown
69.79
Payments for 2024/2025
-48,053.00
Net Receipts/( Payments)
12,454.12
**Reserves carried forward at 31st March 2025**
**110,833.00**||||| ## **3[rd] Wokingham (Mayor’s Own) Scout Group** ## **Reserves Policy** Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the Group should income and fundraising activities fall short. The Group notes that it owns its own property which requires annual maintenance and that the Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years, or £7750 plus a sum of £5000 to cover building maintenance costs. The sum will be held on deposit. Should the level of reserves fall below the target level, the Group executive committee will make efforts to restore the level within a year. This policy and the sums contained within it will be reviewed annual in January. Date of Policy: 16 January 2025 Next Review Date: January 2026 Scrutineer's Report to the Trustees of the 3rd Wokingham Mayorfs Own Scout Group I report on the accounts of the Group for the year ended 31° March 2025 Respertive Responslbllltles of Tnjstees and scl￿1n¢er As the Group's Trustees you are reswn5ible for the preparation of the accounts,. you consider that neither the audit nor independent examination requirements of the Charities Art 2011 apply. It is my responsibility without carrying an audit to scrLrtinise the financial ￿CordS and statements and to rewrt to you. Scrutlneer's Statement I have carried out a review of the accountin8 records kept by the Group for the year in question. That examination included consideration of any unusual items or disclosures in the ￿CordS and seeking explanation5 in relation to such matters. In connection with my examination no matter has come to my attention which gi¥e5 me reasonable cause to believe that in any material respect the requirement5 to keep accounting records and to prepare accounts which accord with those records, have not been met. or to which, in my opinion. attention should be drawn in order to enable a proper understanding of the accounts to be reached. an Geèry Woodlev july 2025