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2024-03-31-accounts

Trustees’ Annual Report for the period From 1[st] April 2023 To 31[st] March 2024

Charity name: 3[rd] Wokingham Mayor’s Own Scout Group

Charity registration number: 282742

Objectives and Activities

Summary of the
purposes of the charity
as set out in its
governing document		 The Purpose of Scouting
Scouting exists to actively engage and support young people in
their personal development, empowering them to make a
positive contribution to society.
The Values of Scouting
As Scouts we are guided by these values:
Integrity- We act with integrity; we are honest, trustworthy and
loyal.
Respect -We have self-respect and respect for others.
Care- We support others and take care of the world in which
we live.
Belief- We explore our faiths, beliefs and attitudes.
Co-operation- We make a positive difference; we cooperate
with others and make friends.
The Scout Method- Scouting takes place when young people,
in partnership with adults, work together based on the values of
Scouting and:
- enjoy what they are doing and have fun
- take part in activities indoors and outdoors
- learn by doing
- share in spiritual reflection
- take responsibility and make choices
- undertake new and challenging activities
-make and live by their Promise.
Summary of the main
activities in relation to
those purposes for the
public benefit, in
particular, the activities,
projects or services
identified in the
accounts.		 The Group undertakes weekly meetings in term time at which a
huge variety of activities are undertaken. examples include:
- learning skills and crafts,
- playing games
- developing leadership and teamwork abilities.
- doing practical activities such as camping and bushcraft
Statement confirming
whether the trustees
have had regard to the
guidance issued by the
Charity Commission on
public benefit		 The Group meets the Charity Commission's public benefit
criteria under both the advancement of education and the
advancement of citizenship or community development
headings.

Achievements and Performance

Summary of the main
achievements of the
charity, identifying the
difference the charity’s
work has made to the
circumstances of its
beneficiaries and any
wider benefits to society
as a whole.		 A varied programme has been provided, covering many areas of
the syllabus, including practical skills, various craft projects and
physical activities such as geocaching, fitness and games.
It was a good, but challenging year for the group
New Building
This year we started planning for either a full refurbishment or
replacement of our existing hut, and we agreed to appoint HNW
architects for preliminary feasibility studies

Financial Review

Financial Review
Review of the charity’s
financial position at the
end of the period		 The charity is in a strong position financially with assets of
£ 98,378.88 down from £104,286.44 the previous year.
The Group had an overall loss for the year of - £5,907.56
This loss can be explained by :
This FY had two annual capitation charges (23.24 & 24.25). As
they are due 1st April the actual payment sometimes fall into the
wrong FY
Capitation due 24/25 but paid 23/24 -£5332
Unusual purchase of a camping trailer -£5500
Ordinary operating costs are met by the usual income
Statement explaining the
policy for holding
reserves stating why
they are held		 Reserves Policy
Our Group, like most charities, hold some funds in reserve. Our
level of reserves is set to ensure that there are sufficient
resources to continue the core charitable activities of the
Group should income and fundraising activities fall short.
The Group notes that it owns its own property which requires
annual maintenance and that the Group should also retain
reserves to cover emergency building repairs. The Group
Executive Committee considers that the group should hold an
amount of reserves equal to 6 months running costs based on the
last 2 years (£4334) , or £7360 plus a sum of £2000 to cover
building maintenance costs.
The sum of £ 9360will be held on deposit.
Should the level of reserves fall below the target level, the Group
executive committee will make efforts to restore the level within a
year.
This policy and the sums contained within it will be reviewed
annually in January.
Amount of reserves held **£ 98,378.88 **
Reasons for holding zero
reserves		 N/A
Details of fund materially
in deficit		 N/A
Explanation of any
uncertainties about the
charity continuing as a
going concern		 N/A

Structure, Governance and Management

Structure, Governance and Management
Descriptionofcharity’s trusts:
Type of governing document The Group's governing documents are those of The Scout
Association. They consist of a Royal Charter, which in turn
gives authority to the Bye Laws of the Association and The
Policy, Organisation and Rules of The Scout Association
How is the charity
constituted?		 The Group is a trust established under its rules which are
common to all Scouts.
Trustee selection methods
including details of any
constitutional provisions e.g.
election to post or name of
any person or body entitled
to appoint one or more
trustees		 The Trustees are appointed in accordance with the Policy,
Organisation and Rules of The Scout Association

Reference and Administrative details

Charity name 3rdWokingham Mayor’s Own Scout Group
Other name the charity uses N/A
Registered charitynumber 282742
Charity’s principal address Physical Address – NO POST BOX
3rdWokingham Scout Group
Norreys Ave, Wokingham RG40 1TA
Postal Address – C/O John Wilkins , Group Treasurer
218 London Road, Wokingham, Berkshire. RG40 1SW

Names of the charity trustees who manage the charity

1
2
3
4
5
6
7
8
9
10
11
12
13		 Trustee name Office (if any) Dates acted if not for whole
year
Elizabeth Jenkin Chair
Trevor Bradbury
Jayne Yelland
Paul Marston
Malcolm Hollings UpTo 12/10/23
John Wilkins Treasurer
Ian Tovey
Caitlin McIntyre-Jones Secretary From 22/2/24
Steven Laird
Sarah Mellor From 22/2/24
Hazel Taylor From 22/9/23
Sharon McIntyre From 27/4/23
Margaret Alison Hammett Up to 12/10/23
& From 25/1/24

– Corporate trustees names of the directors at the date the report was approved

Director name N/A

Name of trustees holding title to property belonging to the charity

Trustee name Dates acted if not for wholeyear
N/A

Funds held as custodian trustees on behalf of others

Funds held as custodian trustees on behalfof others
Description of the assets held in this capacity N/A
Name and objects of the charity on whose behalf the assets are held and
how this falls within the custodian charity’s objects		 N/A
Details of arrangements for safe custody and segregation of such assets
from the charity’s own assets		 N/A

Declarations

The trustees declare that they have approved the trustees’ report above.

Signed on behalf of the charity’s trustees

Signature(s)
Full name(s)
Position (eg Secretary,
Chair, etc)
Date
E Jenkin John Wilkins


Chair		 Group Treasurer
06.11.24
06.11.24

3[rd] Wokingham (Mayor’s Own) Scouts Group

Financial Statements

For the Year Ended 31[st] March 2024

Contents

Treasurer’s Report

Income and Expenditure Account

Balance Sheet

Scrutineers Report

Reserves Policy

Excel version of Accounts (Attached)

3[rd] Wokingham (Mayor’s Own) Scouts Group

Treasurer’s Report for the year ended 31[st] March 2024

As the treasurer, I hereby present my report with the Financial Statements of 3rd Wokingham (Mayor’s Own) Scouts Group for the year ended 31st March 2024

The aim of these accounts and reports is to provide a clear picture of the Scout Group’s activities and financial position.

An external scrutiny of these accounts has been carried out as required by the Group’s constitution.

The treasurer is responsible for keeping adequate records that are sufficient to show and explain the Group’s transactions and disclose the financial position of the Group.

Subs

During the year subs were increased to £49 per term, this is reviewed annually in January

Rebates remained at £8 per YP per Term, this is on attendance, not on subs received , so the lack of ability to pay does not penalise the section only the group

Subs and event income received covered all usual expenses

OSM Cards

All sections are now issued with pre-payment cards and the rebates are loaded onto the cards , now almost cash less . During this year all sections returned and cash floats and these were added to the OSM pre-payment cards

Reserve

The Group Executive Committee considers that the Group should hold an amount of reserves equal to 50% of the average annual running costs based on the last 2 years accounts (£4334) , or £7360 plus a sum of £2000 to cover building maintenance costs. A total of £9360 will therefore be held in reserve.

Capitation

This FY has two annual capitation charges (23.24 and also 24.25). As they are due 1[st] April they sometimes fall into the wrong year depending on when the cheque is cashed, they are accounted for in the year the funds are actually paid , not the year it related to.

The Group had an overall loss for the year of £ 5,907.56

As at 31st March 2023 the Group has carried forward reserves of £ 98,378.88

The major items of expenditure were notably:

£ 3200.00 £ 5500.00 £ 4972.50 £ 5300.00

The major items of income was

Income & Expenditure for year ending 31st March 2023 £

Subs incl Joining fee
Events
Donations
Usual Operating Income
Capitation FY24
Cleaning
Council Tax
Event
Insurance
OSM Fees
Net OSM Card Activity
Sundries For Hut
Utilities
Uniform
Usual Operating Expenditure
Net Income usual Operating Activity
Hall Hire - additional Income
Prior Year Capitation FY 23 ( as Late Payment should have appeared in prior year accounts)
Group Camping Equipment - One off Purchases ( Assumed not Assets )
Total Net Income ( Bank )
Prior Year Adjustment OSM Cards opening Balance		 Total
14,714.37
13,898.61
221.81
28,834.79
(5,332.00)
(1,230.00)
(58.31)
(14,443.81)
(840.75)
(159.20)
(2,610.78)
(1,235.44)
(1,001.49)
(287.67)
(27,199.45)
1,635.34
4,335.00
(4,972.50)
(8,745.05)
(7,747.21)
1,839.65

Total Net Income/ (Loss) (5,907.56)

Balance Sheet as of 31 March 2024

Total Funds
Cash funds:
2024
2023
2022
Bank Current Account (31 March)
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31 March)
0.00
0.00
43,214.67
Cash / float in hand/ OSM Prepaid Card Balance
3,028.59
1,042.13
1,793.69		 Total Funds
Cash funds:
2024
2023
2022
Bank Current Account (31 March)
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31 March)
0.00
0.00
43,214.67
Cash / float in hand/ OSM Prepaid Card Balance
3,028.59
1,042.13
1,793.69		 Total Funds
Cash funds:
2024
2023
2022
Bank Current Account (31 March)
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31 March)
0.00
0.00
43,214.67
Cash / float in hand/ OSM Prepaid Card Balance
3,028.59
1,042.13
1,793.69		 Total Funds
Cash funds:
2024
2023
2022
Bank Current Account (31 March)
95,350.29
103,244.31
4,165.43
Savings & Investments : Investment Account (31 March)
0.00
0.00
43,214.67
Cash / float in hand/ OSM Prepaid Card Balance
3,028.59
1,042.13
1,793.69
** TOTAL Monetary funds 98,378.88
104,286.44		 49,173.79
Non monetary assets:
0.00
0.00
0.00
* TOTAL Assets*
98,378.88**
104,286.44
49,173.79
Represented by:
Reserves brought forward at 1 April 2023
Bank Account Receipts for 2023/2024
38,328.61
Payments for 2023/2024
-44,236.17
Net Receipts/( Payments)
Reserves carried forward at 31st March 2024		 2023-2024
104,286.44


-5,907.56
98,378.88

3rd Wokingham Mayors Own Scout Group

Reserves Policy

Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the Group should income and fundraising activities fall short.

The Group notes that it owns its own property which requires annual maintenance and that the Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years (£4334) , or £7360 plus a sum of £2000 to cover building maintenance costs.

The sum of £ 9360will be held on deposit.

Should the level of reserves fall below the target level, the Group executive committee will make efforts to restore the level within a year.

This policy and the sums contained within it will be reviewed annual in January.

Date of Policy: January 2024 Next Review Date: January 2025

Scrutlneer's Report to the Trustees of the 3rd Wokingham Mayorfs Own Scout Group I report on the accounts of the Group for the yearended 31° Mar£h 2024 ftespe(tl¥e Re5ponslbllltles of Trurtees and SCru￿neer A5 the Group's Trustees you are responsible for the preparation of the accounts., you con5iderthat neither the audit nor independent examination requirements of the Charities Act 2011 apply. It IS my resw)nsibility without carryifig out an audit to xyutinise the financial recordsand statements and to report to you. ScrutineeVs Statement I have tarried out a review of the accounting recofds kept by the Group for the year In ouesibn. That examination included consideration of any unusual items or disclosures in the records and seeking explanations in relation to su£h matters. In Connection with my examination no matter has corne to my attention which gives me reasonable cause to believe that in any material respect the fequirement5 to keep accounting records and to prepare account5 which accord with ih05e records, have not been met,. or to which, in my opinion, attention should be drawn In order to enable proper undeTStanding of the a¢¢ouDt5 to be feached. Sean Geary Woodlev 30 June 2024