Trustees’ Annual Report for the period From 1[st] April 2022 To 31[st] March 2023
Charity name: 3[rd] Wokingham Mayor’s Own Scout Group
Charity registration number: 282742
Objectives and Activities
| Summary of the purposes of the charity as set out in its governing document |
The Purpose of Scouting Scouting exists to actively engage and support young people in their personal development, empowering them to make a positive contribution to society. The Values of Scouting As Scouts we are guided by these values: Integrity- We act with integrity; we are honest, trustworthy and loyal. Respect -We have self-respect and respect for others. Care- We support others and take care of the world in which we live. Belief- We explore our faiths, beliefs and attitudes. Co-operation- We make a positive difference; we cooperate with others and make friends. The Scout Method- Scouting takes place when young people, in partnership with adults, work together based on the values of Scouting and: - enjoy what they are doing and have fun - take part in activities indoors and outdoors - learn by doing - share in spiritual reflection - take responsibility and make choices - undertake new and challenging activities -make and live by their Promise. |
|---|---|
| Summary of the main activities in relation to those purposes for the public benefit, in particular, the activities, projects or services identified in the accounts. |
The Group undertakes weekly meetings in term time at which a huge variety of activities are undertaken. examples include: - learning skills and crafts, - playing games - developing leadership and teamwork abilities. - doing practical activities such as camping and bushcraft |
| Statement confirming whether the trustees have had regard to the guidance issued by the Charity Commission on public benefit |
The Group meets the Charity Commission's public benefit criteria under both the advancement of education and the advancement of citizenship or community development headings. |
Achievements and Performance
| Summary of the main achievements of the charity, identifying the difference the charity’s work has made to the circumstances of its beneficiaries and any wider benefits to society as a whole. |
A varied programme has been provided, covering many areas of the syllabus, including practical skills, various craft projects and physical activities such as geocaching, fitness and games. It was a good, but challenging year for the group |
|---|---|
Financial Review
| Financial Review | |
|---|---|
| Review of the charity’s financial position at the end of the period |
The charity is in a strong position financially with assets of £104,286.44up from £49,173.79from the previous year. Included this year is a single £50,000 legacy from a deceased leader |
| Statement explaining the policy for holding reserves stating why they are held |
Reserves Policy Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the Group should income and fundraising activities fall short. The Group notes that it owns its own property which requires annual maintenance and that the Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the l 2 years, or £7360 plus a sum of £2000 to cover building maintenance costs. The sum of £ 9360 will be held on deposit. Should the level of reserves fall below the target level, the Group executive committee will make efforts to restore the level within a year. This policy and the sums contained within it will be reviewed annually in January. |
| Amount of reserves held | £104,286.44 |
| Reasons for holding zero reserves |
N/A |
|---|---|
| Details of fund materially in deficit |
N/A |
| Explanation of any uncertainties about the charity continuing as a going concern |
N/A |
Structure, Governance and Management
| Structure, Governance | and Management |
|---|---|
| Description of charity’s trusts: | |
| Type of governing document | The Group's governing documents are those of The Scout Association. They consist of a Royal Charter, which in turn gives authority to the Bye Laws of the Association and The Policy, Organisation and Rules of The Scout Association |
| How is the charity constituted? |
The Group is a trust established under its rules which are common to all Scouts. |
| Trustee selection methods including details of any constitutional provisions e.g. election to post or name of any person or body entitled to appoint one or more trustees |
The Trustees are appointed in accordance with the Policy, Organisation and Rules of The Scout Association |
Reference and Administrative details
| Charity name | 3rdWokingham Mayor’s Own Scout Group |
|---|---|
| Other name the charity uses | N/A |
| Registered charity number | 282742 |
| Charity’s principal address | Physical Address – NO POST BOX 3rdWokingham Scout Group Norreys Ave, Wokingham RG40 1TA Postal Address – C/O John Wilkins , Group Treasurer 218 London Road, Wokingham, Berkshire. RG40 1SW |
Names of the charity trustees who manage the charity
| 1 2 3 4 5 6 7 8 9 10 11 12 |
Trustee name | Office (if any) | Dates acted if not for whole year |
|---|---|---|---|
| Elizabeth Jenkin | Chair | ||
| Trevor Bradbury | |||
| Jayne Yelland | |||
| Paul Marston | |||
| Malcolm Hollings | |||
| Martyna Piatkowska | Upto 29 Sept 2022 | ||
| Margaret Alison Hammett | |||
| Hester Grafham | GroupScout Leader | Upto 3rd Feb 2023 | |
| John Wilkins | Treasurer | ||
| Ian Tovey | |||
| Caitlin McIntyre-Jones | Secretary | From 07 Feb 2023 | |
| Steven Laird | From 01/12/2022 |
– Corporate trustees names of the directors at the date the report was approved
Director name N/A
Name of trustees holding title to property belonging to the charity
| Trustee name | Dates acted if not for wholeyear |
|---|---|
| N/A |
Funds held as custodian trustees on behalf of others
| Funds held as custodian trustees on behalfof others | |
|---|---|
| Description of the assets held in this capacity | N/A |
| Name and objects of the charity on whose behalf the assets are held and how this falls within the custodian charity’s objects |
N/A |
| Details of arrangements for safe custody and segregation of such assets from the charity’s own assets |
N/A |
Declarations
The trustees declare that they have approved the trustees’ report above.
Signed on behalf of the charity’s trustees
| Signature(s) Full name(s) Position (eg Secretary, Chair, etc) Date |
||
|---|---|---|
| E Jenkin | John Wilkins | |
Chair |
Group Treasurer | |
| 11.10.2023 | ||
| 11.10.2023 |
3[rd] Wokingham (Mayor’s Own) Scouts Group
Financial Statements For the Year Ended 31[st] March 2023
Contents
Treasurer’s Report Income and Expenditure Account Balance Sheet Scrutineers Report Reserves Policy Excel version of Accounts (Attached)
3[rd] Wokingham (Mayor’s Own) Scouts Group
Treasurer’s Report for the year ended 31[st] March 2023
As the treasurer, I hereby present my report with the Financial Statements of 3rd Wokingham (Mayor’s Own) Scouts Group for the year ended 31st March 2023
The aim of these accounts and reports is to provide a clear picture of the Scout Group’s activities and financial position.
An external scrutiny of these accounts has been carried out as required by the Group’s constitution.
The treasurer is responsible for keeping adequate records that are sufficient to show and explain the Group’s transactions and disclose the financial position of the Group.
Subs
During the year subs were increased to £45 per term ,
OSM Cards
All sections are now issued with pre-payment cards and the rebates are loaded onto the cards
Bank Account
We moved from HSBC to Co-op as HSBC started charging for day to day banking
Reserve
The Group Executive Committee considers that the Group should hold an amount of reserves equal to 50% of the average annual running costs based on the last 2 years accounts (£4435) , or £7360 plus a sum of £2000 to cover building maintenance costs. A total of £9360 will therefore be held in reserve.
Capitation
This FY has no capitation as Wokingham Scouts cashed the cheque early so was in last year’s accounts
Donations
We recived numerous donations the most notable being a legacy of £50,000 from the estate of Brenda Joyce Peach
The Group had an overall cash surplus for the year of £55,112.65
As at 31st March 2023 the Group has carried forward reserves of £104,286.44
The major items of maintenance expenditure were notably:
| | New Camping Equipment £ 1900.00 |
New Camping Equipment £ 1900.00 |
|---|---|---|
| | New Fire Pit | £ 1310.00 |
| | Hedge & tree Pruning | £ 2688.00 |
| The major items of income was | ||
| | Donations | £ 57230.00 |
| | Subs | £ 11821.00 |
| Subs Income | £11,852.50 |
|---|---|
| Badges | £48.16 |
| Bank Interest | £32.26 |
| Camp Other | £3,340.00 |
| Cubs camp | £223.22 |
| Donation | £57,230.04 |
| Donation Easy Fundraising | £15.85 |
| Donation for badge sewing | £166.00 |
| Events (April 2022 Camp) | £111.00 |
| Events (Beavers Camp 2022) | £330.00 |
| Events (Cub Camp 2022) | £1,280.00 |
| Events (Dungeons and Dragons Movie) | £49.50 |
| Events (Feb Freezer Camp 2023) | £1,388.00 |
| Events (Scouts Canoe Boat 2022) | £146.00 |
| Events (Ten Pin Bowling) | £370.00 |
| Explorers Donation for use of hut | £568.79 |
| Fair | £1,946.05 |
| Joining Fee / Invest | £60.00 |
| Scouts Events | £2.00 |
| Total Income | £79,159.37 |
| Expenditure | |
| Rebate (£8.00) | -£2,712.00 |
| Badges | -£937.52 |
| Bank charges | -£40.60 |
| Beavers camp | -£426.73 |
| Camp Other | -£4,756.95 |
| Cleaning | -£1,170.00 |
| Council tax | -£110.08 |
| Cubs camp | -£1,860.00 |
| Cubs Events | -£510.00 |
| Deposit refund | -£100.00 |
| Donation to Poppy Appeal | -£30.00 |
| Fair | -£1,132.37 |
| Fire Extinguishers Service | -£150.54 |
| Group Equipment | -£827.78 |
| Group Camping Equipment | -£923.95 |
| Hedge pruning | -£2,688.00 |
| Hut Improvements | -£1,923.40 |
| Insurance | -£602.03 |
| Leaders Shirt | -£44.00 |
| OSM Fees | -£977.16 |
| Scouts Events | -£80.00 |
| South East Water | -£135.00 |
| Southern Electric | -£567.89 |
| Sundries For Hut | -£589.16 |
| Total Expenditure | -£23,295.16 |
| Net Income | £55,864.21 |
Balance Sheet as of 31 March 2023
| Total Funds 2023 | Total Funds 2022 | |||
| Cash funds: | ||||
| Bank Current Account (31 March) | £103,244.31 | £4,165.43 | ||
| Investment Account(31 March) | £0.00 | £43,214.67 | ||
| Cash / float in hand | £1,042.13 | £1,793.69 | ||
| ** TOTAL Monetaryfunds | £104,286.44 | £49,173.79 | ||
| Non-monetary assets: | £0.00 | £0.00 | ||
| ** TOTAL Assets | £104,286.44 | £49,173.79 | ||
| Represented by: 2022-2023 | ||||
| Reserves brought forward at 1 April 2022 | £49,173.79 |
|||
| Receipts for 2022/2023 | £79,736.87 |
|||
| Payments for 2022/2023 | -£24,624.22 |
|||
| Cash surplus for the year | £55,112.65 |
|||
| Reserves carried forward at 31st March 2023 | £104,286.44 |
3rd Wokingham Mayors Own Scout Group
Reserves Policy
Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the Group should income and fundraising activities fall short.
The Group notes that it owns its own property which requires annual maintenance and that the Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years, or £7360 plus a sum of £2000 to cover building maintenance costs.
The sum of £ 9360will be held on deposit.
Should the level of reserves fall below the target level, the Group executive committee will make efforts to restore the level within a year.
This policy and the sums contained within it will be reviewed annual in January.
Date of Policy: January 2023 Next Review Date: January 2024
Scrutlneerfs Report to the Trustees of the 3vd Wokin8ham Mayorfs Own Scout Group I report on Ihe •ccounts ol Ihe GTWP for the year ended 31" March 2033 Rt5PtdtkY Respon%15$0fyTY5téesand 5uuthieer AS1 Grthjp's Trumeosyou #Te rÈsponslble for the pteparatlon of theacEounts' you conslderthat neither the audli nor InLSependent examination requirements ol the Chèritie5 Act 2011 apply. It 15 my rÈsponsibility wthoul urrysi8 Out èrb oudil ¢0 scwutin15e Ihe flTranri41 recordsand 5tatÉmeTht5 io report io you. 5rry1lrw'sStanenI I have I4{r out • review of the accouDlln4 records kept by the Group for the yeai in questlon. That examination Inclvded con5ider7tton of anyunusual Item5 Dr disc105urts M the records seeknn8 explana¢iofts in felation io such matlETh ITr tonneclion with my examination no matter has ¢ome té my aiietyiknn wh&rh Bives MÈ reasonablecèuse 1¢ believe Ihar ift anyrnaieri•l rÈspe£t the requirements to eep •crountin8 record5 and to prepare accounts whith Jccord with those reoords. hève net been mei.. or 10 which. In rnyopinion, altcntlDn should drawn Sn ordor to enab* proper undwlaTrdinR (rf the 3¢COuftts to be reèched 4r- Geary W¢y)dlev Isetember 2023
3[rd] Wokingham (Mayor’s Own) Scouts Group
Financial Statements For the Year Ended 31[st] March 2023
Contents
Treasurer’s Report Income and Expenditure Account Balance Sheet Scrutineers Report Reserves Policy Excel version of Accounts (Attached)
3[rd] Wokingham (Mayor’s Own) Scouts Group
Treasurer’s Report for the year ended 31[st] March 2023
As the treasurer, I hereby present my report with the Financial Statements of 3rd Wokingham (Mayor’s Own) Scouts Group for the year ended 31st March 2023
The aim of these accounts and reports is to provide a clear picture of the Scout Group’s activities and financial position.
An external scrutiny of these accounts has been carried out as required by the Group’s constitution.
The treasurer is responsible for keeping adequate records that are sufficient to show and explain the Group’s transactions and disclose the financial position of the Group.
Subs
During the year subs were increased to £45 per term ,
OSM Cards
All sections are now issued with pre-payment cards and the rebates are loaded onto the cards
Bank Account
We moved from HSBC to Co-op as HSBC started charging for day to day banking
Reserve
The Group Executive Committee considers that the Group should hold an amount of reserves equal to 50% of the average annual running costs based on the last 2 years accounts (£4435) , or £7360 plus a sum of £2000 to cover building maintenance costs. A total of £9360 will therefore be held in reserve.
Capitation
This FY has no capitation as Wokingham Scouts cashed the cheque early so was in last year’s accounts
Donations
We recived numerous donations the most notable being a legacy of £50,000 from the estate of Brenda Joyce Peach
The Group had an overall cash surplus for the year of £55,112.65
As at 31st March 2023 the Group has carried forward reserves of £104,286.44
The major items of maintenance expenditure were notably:
| | New Camping Equipment £ 1900.00 |
New Camping Equipment £ 1900.00 |
|---|---|---|
| | New Fire Pit | £ 1310.00 |
| | Hedge & tree Pruning | £ 2688.00 |
| The major items of income was | ||
| | Donations | £ 57230.00 |
| | Subs | £ 11821.00 |
| Subs Income | £11,852.50 |
|---|---|
| Badges | £48.16 |
| Bank Interest | £32.26 |
| Camp Other | £3,340.00 |
| Cubs camp | £223.22 |
| Donation | £57,230.04 |
| Donation Easy Fundraising | £15.85 |
| Donation for badge sewing | £166.00 |
| Events (April 2022 Camp) | £111.00 |
| Events (Beavers Camp 2022) | £330.00 |
| Events (Cub Camp 2022) | £1,280.00 |
| Events (Dungeons and Dragons Movie) | £49.50 |
| Events (Feb Freezer Camp 2023) | £1,388.00 |
| Events (Scouts Canoe Boat 2022) | £146.00 |
| Events (Ten Pin Bowling) | £370.00 |
| Explorers Donation for use of hut | £568.79 |
| Fair | £1,946.05 |
| Joining Fee / Invest | £60.00 |
| Scouts Events | £2.00 |
| Total Income | £79,159.37 |
| Expenditure | |
| Rebate (£8.00) | -£2,712.00 |
| Badges | -£937.52 |
| Bank charges | -£40.60 |
| Beavers camp | -£426.73 |
| Camp Other | -£4,756.95 |
| Cleaning | -£1,170.00 |
| Council tax | -£110.08 |
| Cubs camp | -£1,860.00 |
| Cubs Events | -£510.00 |
| Deposit refund | -£100.00 |
| Donation to Poppy Appeal | -£30.00 |
| Fair | -£1,132.37 |
| Fire Extinguishers Service | -£150.54 |
| Group Equipment | -£827.78 |
| Group Camping Equipment | -£923.95 |
| Hedge pruning | -£2,688.00 |
| Hut Improvements | -£1,923.40 |
| Insurance | -£602.03 |
| Leaders Shirt | -£44.00 |
| OSM Fees | -£977.16 |
| Scouts Events | -£80.00 |
| South East Water | -£135.00 |
| Southern Electric | -£567.89 |
| Sundries For Hut | -£589.16 |
| Total Expenditure | -£23,295.16 |
| Net Income | £55,864.21 |
Balance Sheet as of 31 March 2023
| Total Funds 2023 | Total Funds 2022 | |||
| Cash funds: | ||||
| Bank Current Account (31 March) | £103,244.31 | £4,165.43 | ||
| Investment Account(31 March) | £0.00 | £43,214.67 | ||
| Cash / float in hand | £1,042.13 | £1,793.69 | ||
| ** TOTAL Monetaryfunds | £104,286.44 | £49,173.79 | ||
| Non-monetary assets: | £0.00 | £0.00 | ||
| ** TOTAL Assets | £104,286.44 | £49,173.79 | ||
| Represented by: 2022-2023 | ||||
| Reserves brought forward at 1 April 2022 | £49,173.79 |
|||
| Receipts for 2022/2023 | £79,736.87 |
|||
| Payments for 2022/2023 | -£24,624.22 |
|||
| Cash surplus for the year | £55,112.65 |
|||
| Reserves carried forward at 31st March 2023 | £104,286.44 |
3rd Wokingham Mayors Own Scout Group
Reserves Policy
Our Group, like most charities, hold some funds in reserve. Our level of reserves is set to ensure that there are sufficient resources to continue the core charitable activities of the Group should income and fundraising activities fall short.
The Group notes that it owns its own property which requires annual maintenance and that the Group should also retain reserves to cover emergency building repairs. The Group Executive Committee considers that the group should hold an amount of reserves equal to 6 months running costs based on the last 2 years, or £7360 plus a sum of £2000 to cover building maintenance costs.
The sum of £ 9360will be held on deposit.
Should the level of reserves fall below the target level, the Group executive committee will make efforts to restore the level within a year.
This policy and the sums contained within it will be reviewed annual in January.
Date of Policy: January 2023 Next Review Date: January 2024
Scrutlneerfs Report to the Trustees of the 3vd Wokin8ham Mayorfs Own Scout Group I report on Ihe •ccounts ol Ihe GTWP for the year ended 31" March 2033 Rt5PtdtkY Respon%15$0fyTY5téesand 5uuthieer AS1 Grthjp's Trumeosyou #Te rÈsponslble for the pteparatlon of theacEounts' you conslderthat neither the audli nor InLSependent examination requirements ol the Chèritie5 Act 2011 apply. It 15 my rÈsponsibility wthoul urrysi8 Out èrb oudil ¢0 scwutin15e Ihe flTranri41 recordsand 5tatÉmeTht5 io report io you. 5rry1lrw'sStanenI I have I4{r out • review of the accouDlln4 records kept by the Group for the yeai in questlon. That examination Inclvded con5ider7tton of anyunusual Item5 Dr disc105urts M the records seeknn8 explana¢iofts in felation io such matlETh ITr tonneclion with my examination no matter has ¢ome té my aiietyiknn wh&rh Bives MÈ reasonablecèuse 1¢ believe Ihar ift anyrnaieri•l rÈspe£t the requirements to eep •crountin8 record5 and to prepare accounts whith Jccord with those reoords. hève net been mei.. or 10 which. In rnyopinion, altcntlDn should drawn Sn ordor to enab* proper undwlaTrdinR (rf the 3¢COuftts to be reèched 4r- Geary W¢y)dlev Isetember 2023