## **GRAND AVENUE SCHOOL PARENT’ ASSOCIATION** ## **Trustees Annual Report** ## **Year ended 2022** The trustees present their report and the unaudited financial statements of the charity for the year ended 31 December 2022. ## **REFERENCE AND ADMINISTRATION DETAILS** Registered charity name Grand Avenue School Parents’ Association Charity registration number 282578 Grand Avenue Primary & Nursery School Grand Avenue Surbiton Surrey KT5 9HU ## **THE TRUSTEES** The trustees that served the charity during the period were as follows Mrs M Barrington (ex officio) President Mrs A McKenna (ex officio) Vice President Lu Richards Chair Lauren Clusky Secretary Vicky Freedman Treasurer Claire Thorburn Vice Chair Emma Fisher Vice chair & class rep co-ordinator New officers of the association as appointed by members of GASPA voting at either the AGM or EGM. A two-thirds majority of those members present is required. ## **STRUCTURE GOVERNANCE AND MANAGEMENT** GASPA is constituted of its members as follows: Teachers, Parents and Guardians of pupils attending Grand Avenue Primary & Nursery School. There is a child protection policy in place. All trustees are required to hold a valid DBS check through the school. All trustees give their time voluntarily and receive no remuneration or other benefits. ## **Decision Making Process for 2022** The Trustees meet to discuss new fundraising ideas, expenditure, policies and allocation of funds in line with the Charity's objectives. The President (Head Teacher) is then consulted. All members are invited to attend the AGM and Ordinary General Meetings (OGM) in the year to discuss and vote on items that are set out in the meeting's agenda. In line with the GASPA's constitution, at an OGM, a majority of one shall be sufficient to carry the motion. At an AGM or EGM, a two-thirds majority of those members present will be required to carry a motion. All expenditure or allocation of funds over £1,000 is discussed and voted on at open meetings. Other Officers of the Association make up the sub-committees, and the Officers during the year ended 31 December 2022 were as follows: Gemma Cooper Dixon Mini Gaspa Amrit Bansal Deputy Treasurer Chris Jones Website Lead ## **OBJECTIVES AND ACTIVITIES** The object of the Association is to advance the education of the pupils at the school by providing and assisting in the provision of facilities for education at the school not normally provided by the Education Authority. As ancillary thereto and in furtherance of this object, the Association may: a) Foster more extended relationships between staff, parents and others associated with the school; b) Engage in activities which support the school and advance the education of the pupils attending it. Fundraising efforts were to be focussed on a single capital project – The Grand Build – a studio lab for the whole school. ## **ACHIEVEMENTS AND PERFORMANCE** The major fundraising events held during the year raised the following amounts: Summer Fair £11,680 Christmas Fair £12,062 Other key fundraising activities included pupil disco, sponsored walk, quiz, comedy night, bag to school collection, uniform sales, The Secret Room, wreath making workshop, cake sales and Easy fundraising. A great contribution is made by member volunteers. We are extremely grateful for the time and effort volunteers have spent helping to make our fund-raising activities a success, and also helping with the library refurbishment, school gardens and science week activities in particular. ## **PUBLIC BENEFIT STATEMENT** In planning our activities for the year, we kept in mind the Charity Commission's guidance on public benefit at our meetings. The focus of our activities remains providing as much money as we can to buy equipment and provide experiences for the local community's children who attend Grand Avenue. In the Achievements and Performance section it can be seen how successful we are in this area. ## **FINANCIAL ACTIVITIES** The charity currently maintains a high level of reserves, some of which has been designated for specific use. The cash reserves are held at the bank with a high interest deposit account being used to hold surplus funds. ## **Reserves Policy** Currently, the Association wanted to be prudent and make reserves so that we would always be in a position to meet our financial obligations. Current reserves include a £5,000 General Reserve. ## **PLANS FOR FUTURE PERIODS** The Association will continue to support the school by helping to provide items that will enhance the children's learning. ## **RESPONSIBILITIES OF THE TRUSTEES** The charity's trustees are responsible for preparing the Trustees Annual Report and the financial statements in accordance with applicable law and United Kingdom Accounting Standards (United Kingdom Generally Accepted Accounting Practice). The law applicable to charities in England and Wales requires the trustees to prepare the financial statements for each financial year which gives a true and fair view of the affairs of the charity and of the incoming resources and application of resources of the charity for the period. In preparing these financial statements, the trustees are required to: - select suitable accounting policies and then apply them consistently; - observes the methods and principles in the Charities SORP; - make judgements and estimates that are reasonable and prudent; - state whether applicable accounting standards have been followed, - subject to any material departures disclosed and explained in the financial statements; - repare the financial statements on the going concern basis unless it is inappropriate to presume that the charity will continue in operation. The trustees are responsible for keeping proper accounting records that disclose with reasonable accuracy at any time the financial position of the charity and enable them to ensure that the financial statements comply with the Companies Act 2006 and the Charities Act 2011, The trustees are also responsible for the safeguarding the assets of the charity and hence for taking reasonable steps for the prevention and detection of fraud and other irregularities. ## **INDEPENDENT EXAMINER** Michelle Wilson has examined the financial statements. Signed on behalf of the trustees Secretary Treasurer vjll d Iillll m W]lllllL N] ffji ll l]lltlill 1111 111111 11111 111111111 111111111 ttm I,;m illffl Itm, 1111 . 111111 11111 1114 111111 11 11 11111 J w ty) Él£ili Iz. 8ouO> J ui c c u) o) c